Fixed Scope Offering for

Implementation of Taleo

Mindtree limited 2015

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Agenda

Introduction
Business Objectives
Common Recruitment Business Challenges
Oracle Taleo Solution
Key Rationale To Invest in Taleo
Implementation Scope &Timelines
Mindtrees Implementation Approach
High level Application Scope
High Level Program Plan
Implementation Methodology
Assumptions and dependencies
Our Differentiator's
Project Deliverables
Project Team structure
Additional Services
Success Stories
Mindtree Facts

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Introduction

Mindtree would like to present this fixed scope offering for Oracle
Taleo Recruiting & Onboarding implementation in cloud
Mindtree is an Oracle gold partner and Oracle Taleo capability
building is one of its top corporate priorities. We have certified Taleo
professionals with strong domain knowledge ,implementation skills
and years of delivery experience
Mindtrees proprietary accelerators and ready to use implementation
templates can help our clients to accelerate their Oracle Taleo
implementation in a short 11-15 weeks of time frame
This document provides a quick walkthrough of the fixed scope
offering of Taleo implementation that includes Taleo product
features, high level scope , timelines , assumptions & dependencies

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Business Objectives

Recruiting , developing and

retaining the best talent

Handle high volumes of recruits

Streamline overall recruitment &
onboarding process
Seamless integration of Oracle
Taleo Recruiting system with source
HRIS(Human Resource Information
Systems) like Oracle E Business
Suite HRMS & Fusion HCM

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Common Recruitment Business Challenges

Pre-screening: High volume applications cannot be handled leading
to candidate and hiring manger disappointment
Approvals: Requisition approval and offer approval process is mostly
manual which impacts job posting and time to hire
Offer Management: Manual reviews and related approvals delay the
offer roll out
Assessments: Third party web based system generating assessment
results which has a fixed cost per candidate increasing overall
maintenance cost
Interview Scheduling: Manual calling process delays candidate
approachability and subsequent interview schedules
Integration of the ATS with source HRIS
Onboarding: Manual process of collecting information from new hires

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Oracle Taleo Solution

Screen , group and sort applications using disqualification
questions, ACE questions, assessment's, auto-progression &
candidate selection lists
Social Media Integration
Embedded business analytics
Job Board integrations
Standard approvals with requisitions and offer process.
Offer letter generation using standard templates.
Integrated assessment solution.
Calendars created at requisition level for interview scheduling
Custom branding to align with other existing IT systems

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Key rationale to invest in Taleo

Year on year savings in IT investments

Reduction in manual process
Huge % of hiring managers would be able to hire better candidates
Huge % of candidates would like the application process

New Hire survey feedback helps improving the system

Integrated employee referral program
Integrated agency portal
Support organizational transformation in business processes

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Implementation Scope & Timelines

Oracle Taleo cloud services allow clients to adopt
modules as per their business needs and inspite of
incremental adoption all modules are fully integrated
Mindtree offers two packages for Taleo implementation
Recruiting Package (11 weeks)
Oracle Taleo Recruiting Cloud service

Oracle Taleo Platform Cloud Service(TCC &

Integration Framework)
Recruiting & Onboarding Package(15 weeks)
Oracle Taleo Recruiting Cloud Service

Oracle Taleo Onboarding Cloud Service

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Mindtrees Implementation Approach

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High Level Application Scope - Recruiting

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10

High Level Application Scope - Integrations,

Onboarding

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11

High Level Program Plan

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12

Implementation methodology: mPACE for Oracle

Taleo

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13

Assumptions and dependencies

Assumptions

Dependencies

The implementation is based on public cloud

deployment model
Single sign on is not included
Project team training- only train the trainer
sessions would be give, end user training is
not included
Data extraction from source HRIS is not
included in the scope
Project execution will happen via Onsite
Offshore model
Go live will happen immediately after
production configuration and warranty period
starts with go live
No Upgrade would happen during
implementation
Implementation would be executed using two
instances i.e. staging and production only

Clients stakeholders are available during the

project schedule
Change management will be clients
responsibility
Acquiring appropriate product subscriptions
from Oracle is clients responsibility.
Client has to assign a project manager to
lead their own staff.
Source HRIS data extracts are clients
responsibility
Project Exclusions
Complex custom reports
Historical data migration
UI/Apps changes
Integrations
Sanity tests for upgrades

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14

Our Differentiators
Proven mPACE implementation methodology based on OUM ,which
ensures on time, as per quality within budget solution delivery.
Seamless Integration set up between EBS HRMS/Fusion HCM &
Taleo
Ready to use Implementation templates
Mindtree COE for exploring tailored solutions or add on to the fixed
scope offering to suit individual customer needs
Best in class customized training material for self paced training
of end users
Our strong credentials in Taleo support and upgrade projects across
feature pack 12A to the most recent version i.e. 14 A
Cloud HCM capability building is Mindtrees top corporate priority

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15

Project Deliverables
Deliverables included in the scope Description
Project Work Plan

List of high level tasks and associated

timelines

Configuration Workbook

Details of all configurations

Configured system

An application configured as per

business requirements

Test Plans and scripts

Scripts to test the solution

Validated solution on Staging and

production environment

Configured solution validated by client

during UAT and final go live validation

Set up Document

Steps to configure the business

requirement

Training Material

Train the trainer content

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16

Project Team Structure

Mindtree Team Roles

Customer Team Roles

Project Manager
Responsible for day to day project activities
Weekly status reports /Milestones
Issue and Risk escalation

Project Manager
Manages communication internally
Manages and engages resources to participate in the project
Learns various aspects of the application
Dedicated to project from kick-off through go-live

Implementation Lead
Interfaces the customer business team
Gathers business and functional requirements
Designs access and visibility model
Develops solution prototypes

Business Process Lead

Owner of business requirements
Gathers user feedback during prototype, configuration, and
validation phases
Available as needed during the project (50%)

Functional Consultant
Maps requirements to the application
Configures page and field layouts
System set-up / field labeling
Implements visibility solution

HRIS Data Specialist

Responsible for formatting and cleansing data
Ensures correct import data mapping
Validates imported data
Available as needed during project (25%)

Technical Consultant
Conducts the integration & data migration workshops
Provides data import guidance
Provides feedback on data import process
Validate customer data mappings
Executes data migration process

Recruitment SME/Super User

Attends the business process workshops to provide detailed
requirements
Validates scope
Validates configured application

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Optional Expansion packs

Integration with legacy applications

Historical data upload
Custom roles set up

End user training

Upgrade services for future releases
Regression Testing framework for Upgrade process.
Post go live support beyond sustain period

Implementation services for additional Taleo modules

Equest and integration with job boards

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18

Success stories

About the Customer: The client is one of the leading

multinational consumer goods company having close
to 120K employees spanning across 21 countries
The business challenge: Vast landscape of HR
system with more than one legacy application
Mindtree solution: Aggressive capability building plan
to facilitate go live and ongoing product maintenance
Business Impact: Reduced cost, knowledge retention
and structured performance monitoring through well
defined KPIs

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19

Mindtree Oracle Fact: Product Areas

Oracle Applications

30+ Global
Clients

Oracle Technology Products

100+
Engagements

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270+ Oracle
Experts

20

Thank You

India | USA | UK | Germany | Sweden | Belgium | France | Switzerland | UAE | Singapore | Australia | Japan | China