Project Management

ProjectManagement

ProjectManagementProcesses

ProjectManagementProcesses

Agenda
ProjectLifeCyclevs ProjectManagementProcess.
TheFiveProjectManagementProcessGroups.
ProcessGroups,KnowledgeAreasandProjectManagement
P
G
K
l d A
dP j tM
t
processMapping.
WhathappensineachProcessGroup
pp
p

Quiz

ProjectManagementProcesses

ProjectLifeCycleVsProjectManagementProcess
Projectlifecycle Whattodotogettheworkdone
Projectmanagementprocess Whattodotomanage
theproject
Projectmanagementprocessesaregroupedin5
categories:

InitiatingProcessGroup
Pl
PlanningProcessGroup
i P
G
ExecutingProcessGroup
Monitoring & Control Process Group
Monitoring&ControlProcessGroup
ClosingProcessGroup

ProjectManagementProcesses

ProjectManagementProcessGroups

ProjectManagementProcesses

ProjectManagementProcesses

InitiatingProcessGroup
Thisprocessgroupdefinesanewprojectorphase.
Whentheprojectcharterisapproved,theprojectis
officiallyauthorized.
ffi i ll
th i d

INPUT

OUTPUT

Project Statement of Work

Business Case
Contract
Enterprise Environmentall Factors
Organizational Process Asset
Project Charter
Procurement Document

Project Charter
Stakeholder Register
Stakeholder Management Strategy

ProjectManagementProcesses

PlanningProcessGroup
Thisprocessgroupestablishesthetotalscopeofeffort,
objectives,andcourseofactionrequiredtoattainthose
objectives.
bj ti
InputstoPlanning
Process Group
ProcessGroup
Project Charter

ProjectManagementProcesses

Activityduringplanningprocess

Refinerequirementstomakeitmorespecific
DefineProjectdeliverablesandworkrequiredtocompletethem
GetStakeholderapprovalonScope
Select Project Team
SelectProjectTeam
Breakdownworkintosmallermanageablepieces(WBS)
Developtheprojectschedule
DetermineProjectQualitystandards
Determine Project TeamssRoles&Responsibilities
DetermineProjectTeam
Roles & Responsibilities
CompleteRiskIdentification,AnalysisandRiskResponse
Planning
Determinewhatneedstobepurchased
DeterminehowtoexecuteandcontroltheProject
Determine how to execute and control the Project
DocumenttheProjectManagementPlan
7

ExecutingProcessGroup
The process group completes the work defined in the
project management plan to satisfy the project
specifications.
ifi ti
InputstoExecuting
Process Group
ProcessGroup
Project
Plan

Management

ProjectManagementProcesses

Activityduringexecutingprocess

ManageStakeholderssatisfaction
Complete work packages
Implement Quality Assurance
Produce
d
project reports
Remove project bottlenecks
Organize team building activities
Organize
g
trainingg for team members
Conduct project progress meeting
Implement approved change, corrective
preventive action and defect repair
Etc
Et

action

MonitoringandControlProcessGroup
Thisprocessgrouptracks,reviews,andregulatesthe
h
k
d
l
h
progressandperformanceoftheproject;identifyingany
areasinwhichchangestotheplanarerequired;and
i iti ti th
initiatingthecorrespondingchanges.
di
h
InputstoMonitoring
and Control Process
andControlProcess
Group
Project Management
Plan
l
Change request
Status report

ProjectManagementProcesses

Activityduringmonitoringandcontrolprocess

Measureagainsttheperformancesbaseline
Determinevarianceandtakeappropriateaction
Recommendedchanges,preventiveandcorrectiveaction
Facilitateconflictresolution
l
fl
l
Indentifyrootcausesofproblems
Obtainformalacceptancefordeliverables
Administercontractwithseller
Controlchanges
Conductstatusreviewmeeting
etc

ClosingProcessGroup
This process group finalizes all activities across all
Project Management Process Groups to formally
complete
l t the
th project,
j t phase,
h
or contractual
t t l obligations.
bli ti
InputstoClosing
Process Group
ProcessGroup
Project scope
Project Deliverables

ProjectManagementProcesses

Activityduringclosingprocess

Confirmallprojectrequirementaremet
Obtainformalsignofffromcustomer
Makepaymenttoallpartiesandupdatecostrecords
Completecontractclosure
l
l
Updatelessonlearntdatabase
Measurecustomersatisfaction
Handoverprojectdeliverablestooperationteam
p j
p
Etc

10

ClosingProcessGroup
This process group finalizes all activities across all
Project Management Process Groups to formally
complete
l t the
th project,
j t phase,
h
or contractual
t t l obligations.
bli ti
InputstoClosing
Process Group
ProcessGroup
Project scope
Project deliverables

ProjectManagementProcesses

Activityduringmonitoringandcontrolprocess

Measureagainsttheperformancesbaseline
Determinevarianceandtakeappropriateaction
Recommendedchanges,preventiveandcorrectiveaction
Facilitateconflictresolution
l
fl
l
Indentifyrootcausesofproblems
Obtainformalacceptancefordeliverables
Administercontractwithseller
Controlchanges
Conductstatusreviewmeeting
etc

11

BusinessNeed

InitiatingProcess

InitiatingProcess

InitiatingProcess

Beginningofa
g
g
newprojector
phase

Approvedcorrective
&preventiveaction
orchangerequest
requires re planning
requiresreplanning

ProjectManagementProcesses

Approvedcorrective
&preventiveaction
orchangerequest
requires re planning
requiresreplanning

12

ChangeRequest,
corrective&preventive
action

InitiatingProcessGroupto
reviewProjectCharter
Monitoring&
controlprocess

PlanningProcessGrouptore
plantheproject

P j t d li
Projectdeliverables
bl
ExecutingProcessGroupto
workondefects

ChangeRequest,
corrective&preventive
action
ti

ClosingProcessGroupifthe
Projectiscompleted
Monitoring&
M
it i &
controlprocess

Projectdeliverables

ProjectManagementProcesses

13