May 2004 - Practical

C AR I B B E AN E X AM I NAT I O N S C O U N C I L
SECONDARY EDUCATION CERTIFICATE
EXAMINATION
INFORMATION TECHNOLOGY
Paper 02 Technical Proficiency
PRACTICAL
Word Processing
Spreadsheet
Database Management
2 hours
20 May 2004

Answer ALL Questions

Perform instructions in the order given.
Save your work at regular intervals as you proceed.
1. The increasing trend of dangerous crimes is engaging the attention of Security Ministers in the
Carib Region. A foreign security consulting firm CRIMEBUSTER has been the contracted to
examine the crime statistics for the Carib Region and to come up with workable solutions to reduce
the amount of dangerous crimes.
The crime statistics have been collected for the period 2000 2003 and stored in a spreadsheet
named CRIME.
(a)

Retrieve the spreadsheet CRIME so that the first cell begins in cell A4.
(1 mark)

(b)

Insert an appropriate row and column to store the total crimes for EACH year and the
totals for EACH crime for the four-year period.
(2 marks)

(c)

Insert the appropriate formulae to compute the total crimes for EACH year and the total
for EACH crime for the four-year period.
(2 marks)

(d)

Include two additional columns labeled Residents and Foreigners in the

appropriate place to store a breakdown of the total for EACH crime in terms of those
committed by residents of the Carib Region and those committed by foreigners. It has
been found that 90% of crimes were committed by Residents and 10% by Foreigners.
Fill in the data for the two column using appropriate formulae.
(2 marks)

(e)

In the range A15:A18, enter the following

SUMMARY
MAXIMUM
MINIMUM
AVERAGE

(1 mark)

May 2004 - Practical

(f)

In the range B16; B18, enter

maximum, minimum and average crimes.

appropriate

formulae

to

compute the yearly

(3 marks)

(g)

In cell A20, insert the text Percentage and compute EACH years total as a percentage of the
four-year total. Use 1 decimal place. Use absolute addressing. The percentages should be placed in
the range B20; E20, under the respective year.
(2 marks)

(h)

Insert the worksheet title, Carib Region in Cell A1 and Crime Statistics: 2000 2003 in cell
A2.
(1 mark)

(i)

Format the spreadsheet to:

(i)

Change the data in ALL numeric columns to comma style format. Use zero decimal
position.
(1 mark)

(ii)

Right-align ALL headings for numeric columns.

(iii)

Centre the title rows across the columns used by the spreadsheet.

(1 mark)
(1 mark)

(iv)

Insert a border around the range A16; B18.

(v)

Insert the system date in cell G3, using the appropriate function.

(1 mark)
(2 marks)

(j)

Sort the data so that the different crimes are in DESCENDING order by crime names.
(2 marks)

(k)

Save the spreadsheet as CRIME1.

(l)

Create a BAR chart to show the yearly crimes committed. The chart should be titled
CRIMESTATISTICS: 2000 2003. EACH bar should be labeled to indicate the year it
represents, or a legend should be provided. Axes should be labeled appropriately. Save as
YEARLYCRIMES.
(4 marks)

(m)

Create a PIE chart to show the four-year crimes by category. The chart should be labeled
CATEGORIES OF CRIMES. EACH slice of PIE should be properly labeled to indicate which
crime it represents or a legend should be provided and indicate the percentage of total crimes
committed for the four years. Save as CRIMETYPE.
(4 marks)

(0 mark)

Total 30 marks

May 2004 - Practical

2. The management of CRIMEBUSTER is compiling a list of Ministers in charge of security in the
Carib Region. The following data have been compiled and placed in a spreadsheet called
MINISTERS.
(a)

Import the spreadsheet MINISTERS and store it as a database table with the same name.
(2 marks)

(b)

The country code for each country consists of two characters, the first and the third
character of the countrys name. Insert an additional field in the table between the Country
and Designation fields. Name this field Ccode and fill in the data for the Ccode field.
(2 marks)

(c)

Sort the database table MINISTERS in DESCENDING order by the Last Name. Resave as
MINISTERS.
(2 marks)

(d)

Create another database table called ACTION. The table should contain the following data:
Code
Gy
Ol
Pr
Jm
Nt
Mu
Dt
Fe
Nv
Ag

e)

% of GDP
10
5
3
9
15
10
20
15
18
7

Recommendations
More equipment needed
Employ more security personnel
More staff training needed
Increase staff allowances
Improve community involvement
More staff training needed
More equipment needed
Increase staff allowances
Employ more security personnel
More staff training needed
(5 marks)

Generate queries to find the following:

(i)

Countries with % of GDP > 10 and Security Budget (M$) < 100. Your query should
have only the fields: Country, Security Budget (M$) and % of GDP and a calculated
field GDP to compute the GDP of the country. The GDP is computed using the
security budget and the percentage of GDP it represents. Sort the query in
ASCENDING order by Country. Save as GDP.
(5 marks)

(ii)

The average, maximum and minimum security budget for the countries in the Carib
Region. Save as BUGAVG: BUGMAX and BUGMIN.
(3 marks)

(iii)

f)

Security Budget ($m)

150
200
54
360
75
30
180
45
54
14

Countries, which have been recommended to have more staff training. Your query
should have the Country, Designation and Recommendations fields. Sort the query
in ASCENDING order by Designation. Save as TRAINING.
(5 marks)

Generate a report to show the recommendations for ALL countries. Name this report
RECOM. The report should:

May 2004 - Practical

(i)

(ii)

Contain only the name of the country, title, first name, last name and the
recommendations. All field names should be clearly labeled to indicate the data
contained in them.
Have the Title:
CRIMEBUSTER
100 Anywhere Drive, Foreign Land
(6 marks)

3.

(a)

For the following document in part (b):

(i)

Set the top and bottom margins to 0.5 inches and the left and right margins to 0.75
inches.

(ii)

(2 marks)

Apply footer on EVERY page with the email address: crimebuster@crime.net

appearing at the centre of the footer.

(iii)

(2 marks)

The companys name at the top MUST be centred and bold with 20-point Arial
font-type.

(2 marks)

(iv)

The body of the letter MUST be FULLY justified.

(1 mark)

(v)

ALL text in the body of the letter MUST have line spacing of 1.5
(1 mark)

(vi)

ALL spelling errors MUST be corrected.

(1 mark)

May 2004 - Practical

(b) Prepare the following letter for a mail merge using the database table MINISTERS as the data
source and save as MAIN. Follow the instructions given above.
CRIMEBUSTER
100 Anywhere Drive, Foreign Land
April 1, 2004.
<Title><FirstName><LastName>
<Designation>
<Country>
Dear <Title><LastName>:
For the past three months we were analyzing the crime statistics provided by the Statistical Department of
the various countries in the Carib Region. We have had extensive discussion with the stakeholders in each
country to find ways to reduce the increasing trend in crimes.
The table below shows the various categories of crimes for the years 2000 2003.
<The spreadsheet CRIME1 is to inserted here>
The chart below shows the categories of crimes for the four years
<The PIE chart CRIMETYPE is to be inserted here>
Below, please find our recommendations, which when implemented will take a big bite of the crimes in the
Carib Region:
<The report RECOM is to be inserted here>
We look forward to a reduction of crimes and a stable and peaceful Carib Region.
Sincerely,
John Davis
CEO
(10 marks)

GO ON TO THE NEXT PAGE

01329020/F 2004

May 2004 - Practical

c) Insert the spreadsheet CRIME1 in the position indicated in MAIN.

(3 marks)

d) Insert the pie chart CRIMETYPE in the position indicated in MAIN.

(3 marks)

e) Insert the database report RECOM in the position indicated in MAIN.

(3 MARKS)

f) Using the database table MINISTERS as the data source, merge MAIN with MINISTERS.
Save the results as MINLETTERS.
(2
MARKS)
Total 30 marks
Grand Total 90 marks

The files CRIME1, YEARLYCRIMES, CRIMETYPE, MINISTERS, ACTION, RECOM,

TRAINING: BUDAVG, BUGMAX, BUGMIN, GDP, MAIN and MINLETTERS (first, second and
last letters only) are to be printed at the end of the Examination.

END OF TEST