SCHOOL DEPARTMENT

NOTICE OF POSITION VACANCY

CITY OF NORTHAMPTON
MASSACHUSETTS

ANN #:

16-35 I

ISSUED: 09/24/15

CLOSING DATE: 10/01/15

SECRETARY - SCHOOL ADMINISTRATION

One Part-time (10 Hr/Week) Temporary Vacancy to 12/30/15
Location: School Administration - 212 Main St.
Assignment: Secretary to Director of Curriculum
GRADE 5 HOURLY SALARY RANGE: $13.89 - $17.68
___________________________________________________________________________________________________
DEFINITION:Skilled administrative and secretarial work in assisting the Director of Curriculum and Assessment to discharge the
duties of the office most especially Title I and Title II Grant responsibilities; grant audit preparations; all other related work as
required.
SUPERVISION: Works under the direction of the Director of Curriculum and Assessment, following department rules, regulations and
policies, requiring the ability to plan and perform operations, and to complete assigned tasks in a timely manner.

ESSENTIAL FUNCTIONS:
Senior Clerk/Secretaries perform some or all of the general functions as well as the functions specific to the area to which they
are assigned.
General: Answers department telephone and directs callers to appropriate department or staff; takes messages as necessary;
screens phone calls for staff; greets and directs visitors; types correspondence for staff including reports, letters, memos, etc.;
performs data entry, maintains department files; orders department office supplies.
Secretary to Director of Curriculum:
Performs general clerical duties including making photocopies, filing, faxing documents, mailing correspondence, etc.
Assists with maintaining the Directors calendar; receives and screens phone calls, correspondence and visitors and refers to appropriate
staff. Prepares and types Title I and II correspondence, reports, confidential information; researches information for use in responding to
inquiries; maintains department files and records. Updates and organizes professional development district website and calendar. Assists
in organizing and preparing for professional development events. Performs similar or related duties as assigned by Director.

MINIMUM QUALIFICATIONS:
Education and Experience: High School education including or supplemented by courses in office procedures and secretarial skills;
two years of office and secretarial experience; or any equivalent combination of education and experience. Bilingual English/Spanish
candidate desirable.
Knowledge, Ability, and Skill: Working knowledge of office practices and procedures; general knowledge of school and departmental
operations. Knowledge in Excel, data entry, email and website experience preferred but not required. Ability to keep accurate and
detailed records. Ability to work with public and school department employees at all levels with patience and tact; ability to operate
all office equipment. Good verbal and written communication skills; ability to meet deadlines under stress.
Physical Requirements: Minimal physical effort required in performing duties under typical office conditions. Duties may require
intermittent effort in carrying, lifting or moving light materials. Duties involve significant use of manual skills requiring finger
dexterity and motor coordination; examples include typing, operating computers, copiers and other office equipment, ability to
operate a keyboard and use telephone. Duties of job present little or no potential of injury.

BENEFITS:

There are no benefits associated with this position.

TO APPLY: Employees who wish to be considered for transfer or promotion to the position may do so by completing a
Promotion/Transfer Request form and submitting it to the Human Resources Department, 240 Main St., Northampton, MA 01060 by close
of business on the above closing date.
Equal Opportunity Employer
The Northampton Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of
race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age,
citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.
Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal
opportunity investigation.