www.greenspec.co.

uk

Developing
Specifications
With NGS material
Current Situation
Future Possibilities
ibili i 9 senarios
i
 F t
Future situation
it ti
• Stuff on NGS Website:
• 400+ product clauses
• NBS clause numbering for insertion into
Standard or intermediate Version JCT
Spec
• 3 Preliminaries sections A90, A93, A94
• Appendix to A90
 C
Current
t situation
it ti
• 3 Waste minimisation Preliminaries A38,
C20 C91
C20,
• 3 more to follow A39, D20 & Q29
• 1 Survey section C13
• 1 new work section G21 Load-bearing
timber blockwork
• 12 Waste Appendix supporting those
sections
• Guidance notes to the sections
 F t
Future situation
it ti
• Downloadable as RTF for Word in PC or
Mac
• One work section
section, appendix or clause at
a time
• Open, save, edit and paste into project
specifications
f
• Guidance notes to help edit
 C
Current
t situation
it ti
• Cut and paste into NBS Building
(S
(SpecMan/SpecWriter),
M /S W it ) NBS Scheduler,
S h d l
p , NBS Engineering,
NBS Landscape, g g, NBS
Domestic
• Cut and paste guidance notes into same
software
• Slow and tedious
 F t
Future possibilities
ibiliti 1
• Collection of all specification material
onto CD
• Available to users on CD
• Available as part of a Subscription
Service
• CD Updated regularly and reissued
• Could be template files for use in Word
• Content p
page
g listing
g clauses and work
sections
C
Creating
ti project
j t specification
ifi ti 1
• Open Word file from NBS template file(s)
• Save as project file as Word document
• ‘insert file(s)’ from current downloaded
NGS collection
dit and create project specification
• Edit
 F t
Future possibilities
ibiliti 2
• Aggregation of all NGS specification
material into one file
• Available to users on CD
• Available as a Subscription Service
• CD Updated regularly and reissued
• Could be template file for use in Word
• A
Automatic
t ti content
t t page li
listing
ti clauses
l
and work sections with dynamic
y links to
them
C
Creating
ti project
j t specification
ifi ti 2
• Open Word file from NBS template file(s)
• Save as project file as Word document
• Open file from current NGS CD
• Id
Identify,
tif copy and d paste
t clauses
l or
sections into specification file
• Edit and create p
project
j specification
p
 F t
Future possibilities
ibiliti 3
• NBS Building Project File created saved
as NGS Spec
• NB: Standard Version JCT Spec
• Preliminaries, work & survey sections,
Clauses, Appendix and guidance notes
added to NGS Spec File
• File made available on CD
• Available on Subscription from NGS
• CD Updated regularly and reissued
C
Creating
ti P Project
j tS Specifications
ifi ti 3
• Create and open NGS Project
S
Specification
ifi ti iin NBS Building
B ildi
• Open as a Reference Project in NBS
Building
• Identify, drag and drop NGS clauses into
project specification
f
• Build spec bottom
bottom-up
up
 F t
Future possibilities
ibiliti 4
• Same NBS Building project file as 3
above
b
• containing NGS clauses and work
sections
C
Creating
ti P Project
j tS Specifications
ifi ti 4
• Open file and ‘save as’ rename and use
as project
j t spec file
fil
• Edit
Edit, top down
down, start with everything and
delete clauses edit clauses remaining to
make project specific
 F t
Future possibilities
ibiliti 5
• Use NBS Building project file as 3 above
• containing NGS clauses and work
sections
C
Creating
ti P Project
j tS Specifications
ifi ti 5
• Choose which approach suits project
• Either open as a reference project and
drag and drop into project specification
• Or open file save as and edit down
 F t
Future possibility
ibilit 6
• NGS supplied information to NBS
• NBS add NGS clauses and guidance
notes to NBS specifications
• NBS add product information to Green
Version of NBS+ manufacturer’s
information
f
• Information available as add on module
p
to NBS specification service
• Project team edit into projects
 F t
Future possibility
ibilit 7
• Alternative numbering for Minor version
• Much more specification material waiting
in the wings converted and added to
website or subscription services
 Developing
p g Practice
Specifications
• with NGS material
 F t
Future possibility
ibilit 8
• Use NBS Building project file in 3 above
• Containing NGS clauses and work
sections
Creating
g Practice Specification
p
8
• Use file as a Template file
• Rename as practice template
• Use as practice template for all projects
• Li
Limited
it d ability
bilit to
t include
i l d Practice
P ti
specification Corporate Knowledge
because of external updates and file
replacement
C
Creating
ti P Project
j t specification
ifi ti 8
• Link project file to Practice Template file
• Import work sections
• Validate from template into project when
NBS or NGS templates are updated
 F t
Future possibility
ibilit 9
• Use NBS Building project file in 3 above
• Containing NGS clauses and work
sections
C
Creating
ti P Practice
ti Specification
S ifi ti 9
• Use NGS file as a Template file in NBS
B ildi
Building
• Link Practice template file to NGS
template file
• Use Practice template for all projects
• Link project file to Practice Template
C
Creating
ti P Practice
ti Specification
S ifi ti 9
• Great scope for including Practice
specification
ifi ti & Corporate
C t K
Knowledge
l d iin
p
Practice template
• Create Practice Guidance in Practice
Template
• G
Give practice guidance
d prominence over
NBS Guidance
C
Creating
ti P Practice
ti Specification
S ifi ti 9
• Create links in Guidance Notes to
P
Practice
ti IIntranet
t t and
dCCorporate
t
Knowledgeg
• NGS template file can be replaced on
regular basis and Practice information is
not lost
• Time commitment must be allowed for
maintenance of templates at each NBS
and
d NGS update.
d t
C
Creating
ti P Project
j tS Specification
ifi ti 9
• Link project file to Practice Template file
• Import work sections
• Validate from template into project when
NBS or NGS templates are updated
C
Creating
ti P Package
k S
Specifications
ifi ti 9
• Link project file to Practice Template file
• Import work sections to Project file
• Link package file to Project Template file
• IImportt selected
l t d workk sections
ti ffrom
Project template to Package file
• Validate from p
practice template
p into
project template and then to package file
when NBS
NBS, NGS or office or project
templates are updated
 F db k
Feedback
• These files are created by generalists
with
ith a bi
big d
dollop
ll off green flavour
fl
• These files are updated from time to time
• We are not experts so from time to time
these file may get out of date or may be
wrong.
• If you feel that we have got it wrong
please let us know so we can p
p put it right
g
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 © GreenSpec
• Brian Murphy BSc Dip Arch (Hons+Dist)
• Architect by Training
• Specification Writer by Choice
• Greening up my act since 1999
• Founder of www.greenspec.co.uk
www greenspec co uk
• E BrianSpecMan@aol.com
• Twitter: http://twitter.com/brianspecman
• Scribd: www.scribd.com/brianspecman
• Facebook:
http://www.facebook.com/pages/GreenSpec/77375462337
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