Beruflich Dokumente
Kultur Dokumente
TABLE OF CONTENTS
Page
1. SENTENCE LENGTH. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2. PREFERRING PLAIN WORDS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3. DESCRIBING PEOPLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4. DESCRIBING OBJECTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5. DESCRIBING PLACES/BUILDINGS. . . . . . . . . . . . . . . . . . . . . . . . . .
6. USING GOOD PUNCTUATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6. 1
COMMAS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6. 2
SEMI-COLONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6. 3
COLONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7. DISTINGUISHING THE COMMA, THE SEMICOLON, AND THE
COLONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8. CAPITALIZATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
9. FORMAL LETTERS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
10. LETTERS OF APPLICATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11. LETTERS OF COMPLAINT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
12. SOME USEFUL PHRASES TO INCLUDE IN LETTERS. . . . . . . . . .
13. LINKING WORDS AND PHRASES. . . . . . . . . . . . . . . . . . . . . . . . . . .
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Over the whole document, make the average sentence length 15 to 20 words, no
more than that.
Not all sentences need to be in this range, there should be plenty of variety.
Sometimes, it is better several short sentences than a bigger one full of
subordination and coordination.
Occasional short sentences will highlight an important point effectively, but too
many will make your writing dull.
If you find yourself writing long sentences, there are different ways of clarifying
them:
a) SPLIT AND DISCONNECT Cut and take out a linker and put some
punctuation mark.
Example:
I understand that some doctors making night calls have been attacked in recent months
on the expectation that they were carrying drugs and their caution when visiting
certain areas in the south of the city
-
I understand that some doctors making night calls have been attacked in recent
months on the expectation that they were carrying drugs. Their caution when
visiting
I understand that some doctors, making night calls, have been attacked in
recent months. On the expectation they were thought to be carrying drugs.
Their caution when visiting certain areas in the south of the city
b) SPLIT AND CONNECT This means putting in a full stop and
restarting the sentence with a connecting word like however, but,
also, yet, Further
c) SAY LESS Take out everything that is repeated. Sometimes a sentence
is lengthened by needless repetition.
d) USE A LIST Vertical lists break up long sentences into manageable
chunks. They are particularly useful when describing a procedure.
Something important is if we start the enumeration with one substantive,
we will carry on starting with a substantive in the rest too.
Example:
The attachment of the warmer assembly system must be checked to ensure that it is
adequately lubricated, its securing screws are tight and that the warmer head can be
easily repositioned without the support bearing sticking.
The attachment of the warmer assembly system must be checked to ensure that:
a) it is adequately lubricated,
b) its securing screws are tight,
c) the warmer head can be easily repositioned without the support bearing sticking.
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Sometimes an unusual word is exactly right, expressing just what you want
to say.
In a technical document, there is a place for technical words, which will be
plain enough to technical people.
Generally, therefore, the place for unusual words is in literature and
journalism.
3. DESCRIBING PEOPLE
A descriptive essay about a person should consist of:
a) An introduction in which you give general information about the person, saying
when, where and how you first met them.
Note: Aspectos generales de la persona que vamos a describir. Cundo la conocimos.
b) A main body in which you describe their physical appearance, personal qualities
and hobbies/interests. You start a new paragraph for each topic.
Note: Descripcin fsica y rasgos personales hobbies de esa persona que vamos a
describir. Intereses y aficiones.
c) A conclusion in which you write your comments and/or feelings about the
person.
Note: Comentarios y sentimientos sobre esa persona.
When describing someone you know well or see often (i.e. a friend, a neighbour,
etc), you should use present tenses. When describing someone who is no longer
alive, or someone you knew a long time ago and you do not see any more, you should
use past tenses.
Descriptions of people can be found in articles, letters, narratives, etc. The writing
style you use depends on the situation and the intended reader. For example, if you are
writing an article for a magazine, you should use semi-formal style and a polite,
respectful tone.
INTRODUCTION
(Paragraph 1)
Name of the person
when, where and
how you first met
him/her
MAIN BODY
(Paragraph 2)
Hobbies/interests
CONCLUSION
(Paragraph 5)
Comments &
feelings about the
person
( http://www.castimonia.com/tt/563 )
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MAIN BODY
(Paragraph 2 4*)
CONCLUSION
(Final Paragraph)
Name, location
and/or reason for
choosing it
Comments/feelings
and/or recommendations.
The number of main
body paragraphs may
vary depending on the
rubric.
To give the reader a more vivid picture of the place or building you are describing,
you can refer to the senses (i.e. sight, hearing, smell, taste and touch).
Examples:
-
Visitors can dine watching the moon rise over the mountains (sight).
You can hear the sound of church bells ringing (hearing).
I remember the Far East with its aromas of exotic herbs and spices (smell).
Enjoy a cup of freshly-ground2 Italian coffee (taste).
Relax in the soothing warm waters3 of the Roman Baths (touch).
When you write about a building, the main body of the essay should include:
a) A paragraph on historical facts about the building (when/why it was built,
etc) using Past tenses.
b) A separate paragraph on the exterior (what it is made of, appearance,
grounds/gardens, etc) using Present tenses.
c) A paragraph on the interior (rooms, furniture, pictures, etc) using Present
tenses.
To give factual and/or historical information about the exterior and interior of a
building you can also use the passive or prepositional phrases (i.e. all around, to the left,
etc).
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Introduction
Main Body
Conclusion
Lanes = Callejones.
Bustling = Sitio bullicioso.
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Flowerbed = Parterre (Jardn o parte de l / Macizo o cuadro de flores de un jardn).
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Whenever names are used in this way as nouns of address they are fenced off9
from the rest of the sentence by commas. Only one comma is used when the name
comes at the beginning or at the end of the sentence. But two commas are needed when
the name comes somewhere in the middle.
Commas used for this purpose make for easier reading.
Examples:
PUZZLING
CLEAR AT A GLANCE
Occasionally words other than actual names are used in addressing a person. For
example, a grandfather might address his grandson by his name, or he might use
expressions like these:
Now just you listen to me, young man.
What you need, my boy, is a good sound spanking10.
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An appositive is a noun (usually with modifiers) that comes right after another noun
to explain it. Apposition is an explanation. Appositives are set off from the rest of the
sentence by commas, to help the reader see immediately what is meant.
Examples:
WITHOUT COMMAS
WITH COMMAS
Without the commas to help him, a reader might think Nick was a boy or a man
the person spoken to. But with the commas, he knows in a split second that Nick is not a
person, but a hound.
Commas to set off parenthetical13 words
In writing, you sometimes detour14 away from the main part of a sentence to make a
side remark or a by the way comment.
Examples:
-
To mark detours like these clearly for a reader, you need two commas. The first one
acts as a slow-down signal15, and the second one lets the reader know that he is back to
the main idea again.
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But wherever they come in a sentence, parenthetical words are set off by a comma
or commas.
Single words (h
however, naturally, besides, for example) may be used
parenthetically. When they are, they are fenced off from the rest of the sentence by
commas.
Examples:
-
Words like yes, no, well, and oh, when used parenthetically at the beginning of a
sentence, should also be set off.
Examples:
-
Windshield = Parabrisas.
Front fender = Parachoques delantero.
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Hood = Cap.
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Headlight = Faro.
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The boys and Grandma and the dog all climbed into the back seat.
Do you think you might have left it in your locker or on the bus or at
Sharons house? asked Bill.
In all the writing that you do, keep your reader in mind. Use a comma before the
conjunction (and, but, or) that joins the parts of a compound sentence.
Commas with addresses and dates
An address in your mothers address book might be written like this:
Mrs. Norman Wheeler
52 Palmwood Lane
Miami Beach
Florida 33149
Because each part of the address has been put on separate line, no one would be
puzzled, even for a moment, in reading it.
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Without commas to help them, most readers would misread the sentences the first
time through and would have to go back and try again. To prevent misreading in
sentences like these, we have another important rule:
Rule: Use commas to keep the meaning clear wherever words that do not belong
together seem to grab.
Examples:
-
To Mary, Martin was the handsomest boy alive. [The comma makes it
immediately clear that two people are meant Mary and Martin.]
The second time he tried, skiing seemed much easier. [To keep the reader
from running together the first six words: The second time he tried skiing]
After that dinner, dinner meetings were abolished. [To keep the reader from
stumbling over22 the second dinner.]
2. SEMI-COLONS (;)
a) Use a semicolon between main clauses not joined by and, but, or
another coordinating conjunction.
Example: The side-effects23 are not minor; some leave the patient quite ill.
b) Use a semicolon between main clauses related by however, thus, or
another conjunctive adverb24.
Example: The Labour Department lawyers will be here in a month; therefore,
the grievance committee should meet as soon as possible.
The position of the semicolon between main clauses never changes, but the
conjunctive adverb may move around within a clause. The adverb is usually
set off with a comma or commas.
Example: Blue jeans have become fashionable all over the world; however, the
American originators still wear more jeans than anyone else.
Commas are optional with thus, then, and some other one-syllable
conjunctive adverbs; and commas are usually omitted when therefore,
instead, and a few other adverbs fall inside or at the ends of clauses.
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c) Use a semicolon to separate main clauses if they are long and complex or if
they contain commas, even when a coordinating conjunction joins them.
You would normally use a comma with a coordinating conjunction such as
and or but between main clauses. But placing semicolons between
clauses punctuated with commas or between long and grammatically
complicated clauses makes a sentence easier to read.
Example:
By a conscious effort of the mind, we can stand aloof from actions and their
consequences; and all things, good and bad, go by us like a torrent.
- Henry David Thoreau
Many writers prefer to use a semicolon instead of a comma between main
clauses joined by the coordinating conjunctions so and yet, even when
the clauses are not complicated or internally punctuated.
Examples:
-
The day was rainy and blustery26; so the food vendors kept their
fruits and vegetables indoors.
It seemed an unlikely day for shopping; yet buyers flocked27 to the
market for fresh, inexpensive produce28.
Pollsters = Encuestadores.
Blustery = Con mucho viento.
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Flock = Acudir (en masa).
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Produce = Productos (alimenticios).
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c) Use the semicolon sparingly30. Too many semicolons, even when they are
required by rule, often indicate repetitive sentence structure.
Example:
SEMICOLON OVERUSED
The Make-a-Wish Foundation helps sick children; it grants the wishes of
children who are terminally ill. The foundation learns of a childs wish; the
information usually comes from parents, friends, or hospital staff; the wish
may be for a special toy, perhaps, or a visit to Disneyland. The foundation
grants some wishes with its own funds; for other wishes it appeals to those
who have what the child desires.
REVISED
The Make-a-Wish Foundation helps sick children; it grants the wishes of
children who are terminally ill. From parents, friends, or hospital staff, the
foundation learns of a childs wish for a special toy, perhaps, or a visit to
Disneyland. It grants some wishes with its own funds; for other wishes it
appeals to those who have what the child desires.
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EXPLANATION
Example:
Soul food is a varied cuisine: it includes spicy gumbos31, black-eyed
peas32 and collard greens33.
Sometimes a concluding explanation is preceded by the following
or as follows and a colon.
Example:
A more precise definition might be the following: ingredients,
cooking methods, and dishes originating in Africa, brought to the
New World by black slaves, and modified or supplemented in the
Caribbean and the American South.
SERIES
Example:
At least three soul food dishes are familiar to most Americans: fried
chicken, barbecued spareribs34, and sweet potatoes.
APPOSITIVE
Example: Soul food has one disadvantage: fat35.
Namely, That is, and other expressions that introduce
appositives follow the colon.
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Gumbos = Sopa de quingomb (planta herbcea africana), mariscos o carne (pollo) y verduras.
Black-eyed pea = [Black-eyed vean (BrE)] Juda carilla.
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Collard green = Col rizada.
34
Sparerib = Costilla (con poca carne).
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Fat = Grasa.
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Note: Depending on your preference, a complete sentence after the colon may begin
with a capital letter or a small letter. Just be consistent throughout an essay.
b) Use a colon to separate titles and subtitles, the subdivisions of time, and the
parts of biblical citations.
Examples:
-
TIME
12:26 P.M.
BIBLICAL CITATIONS
Isaiah 28:1-6
c) Use the colon only where it is required. Use the colon at the end of a main
clause. Avoid using it between a verb and complement, verb and object, or
preposition and object. Furthermore, do not use it after such as.
Example:
Two entertaining movies directed by Steven Spielberg are: E.T. and Raiders
of the Lost Ark. [FAULTY]
Two entertaining movies directed by Steven Spielberg are E.T. and Raiders
of the Lost Ark. [REVISED]
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Coordinating Conjunctions: and, but, for, nor, or, so, and yet.
Conjunctive Adverbs: accordingly, furthermore, moreover, similarly, also, hence,
namely, still, anyway, however, nevertheless, then, besides, incidentally, next,
thereafter, certainly, indeed, nonetheless, therefore, consequently, instead, now,
thus, finally, likewise, otherwise, undoubtedly, further, meanwhile.
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All Shakespearian plays have large casts. [Formed from proper noun
William Shakespeare]
Helga carried the Swedish flag. [From proper noun Sweden]
A proper adjective is always capitalized. But the noun that follows it is not
capitalized, unless it is a proper noun.
Examples:
-
Similarly, the name that identifies the brand or maker of a product is capitalized, but
not the name of the product itself.
Examples:
-
A handy reference
From time to time during the school year, questions about capitalization are bound
to crop up40. In general, we capitalize the names of:
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40
Italicized = En cursiva.
Crop up = Aflorar, surgir (colloq).
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9. FORMAL LETTERS
Formal letters are normally sent to people in an official position or people you dont
know well (i.e. Director of Studies, Personnel Manager41, etc). They are written in a
formal style with a polite, impersonal tone.
You can write a formal letter to apply for a job/course, make a complaint,
give/request official information, etc.
A formal letter should consist of:
a) A formal greeting (i.e. Dear Sir/Madam when you do not know the
persons name; Dear Ms42 Green when you know the persons name).
b) An introduction in which you write your opening remarks and mention
your reason(s) for writing (i.e. I am writing to apply for the position of).
c) A main body in which you write about the main subject(s) of the letter in
detail, starting a new paragraph for each topic.
d) A conclusion in which you write your closing remarks (i.e. I look forward
to hearing from you as soon as possible).
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INTRODUCTION
---------------------------------------------------
NOTE
Paragraph 1
Si al principio pones:
Dear Sir/ Madam (no sabes el
nombre del destinatario)
MAIN BODY
--------------------------------------------------
Paragraph 2 3 4 *
Al final pones:
Yours faithfully.
Development of subject(s)
Si al principio pones:
CONCLUSION
---------------------------------------------------
Final Paragraph
Al final pones:
Closing remarks
Yours sincerely.
Do not forget to include in that formal letter the Addresser (remitente) and the
Addressee (destinatario).
10. LETTERS OF APPLICATION
When you write a letter applying for a job or a course, you should include the
following information:
a) In the opening remarks/reason(s) for writing the name of the job/course,
where and when you saw it advertised (i.e. the position of manager
advertised in yesterdays Herald).
b) In the main body paragraphs (2 3 4):
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Experience (i.e. I have been working as a waiter for the last two
years).
Skills and personal qualities which are suitable for the job/course (i.e.
I am a good and careful driver. I consider myself to be mature and
responsible).
c) In the closing remarks you can add any other important information, for
example, when you are available for interviewing, where and when you can
be contacted, references you can send, a remark that you hope your
application will be considered, etc (i.e. I will be available for interviewing in
September / I enclose references from my last two employers / I look forward
to hearing from you).
You must usually use:
-
The Past Simple to talk about past experiences (i.e. I left school in 1994. I
worked for General Motors for four years).
The Present Perfect to talk about recent work/studies (i.e. I have been
working for LTYU for two years / I have recently finished secondary school).
(Strong tone)
-
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Mild = Pacfico.
UPset = Trastorno / upSET = Disgustado, alterado, ofendido, desilusionado, alterar, disgustar, volcar,
derramar, trastornar, perturbar.
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b) In the main body paragraphs, you present each of the specific points you
are complaining about. You start a new paragraph for each point and justify
these points by giving examples/reasons.
Example: Although you advertise top quality, I felt that the product I
purchased was well below the standard I expected.
c) In the closing remarks, you should explain what you expect to happen, for
example, to be given a refund/replacement/apology/etc.
Examples:
(Mild tone)
-
(Strong tone)
-
Starting
Starting a reference
Making a request
Offering help
Apologizing
Enclosing documents
I am enclosing
Please, find enclosed
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Introduction
Main Body
Conclusion
Yours faithfully,
(signature)
Caroline Adams.
13. LINKING WORDS AND PHRASES
To make your piece of writing more interesting, you can use a variety of linking
words and phrases to join sentences or ideas together.
Examples:
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LINKERS LIST
CAUSE AND EFFECT
RETURNING TO TOPIC
CONJUNCTIONS
Neutral & Frequent
And (y)
Neither (tampoco)
Or (o, ni)
Yet (sin embargo)
But (pero)
For (a, para prep- / pues, puesto que conj-)
So (as, as que, de manera que) [asso= as como]
Nor (tampoco)
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COMPARING
Also (tambin)
In the same way (de la misma forma)
By comparison (en comparacin)
By far (con mucho, de lejos)
Likewise (asimismo, de la misma manera)
So too (tambin) [I should think so too! - era lo menos que
poda hacer!]
As (como)
The same thing (lo mismo)
Even more (an ms)
More formal
In a similar manner (de una forma similar)
Similarly (igualmente, asimismo, del mismo modo)
PURPOSE
SHOWING CERTAINTY
In order to (para)
In order for (para)
In order that (para que + subjunctive)
So that (de modo que, para que)
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LOGICAL ARGUMENT
More formal
For instance (por ejemplo)
Indeed (es ms, de verdad, en efecto)
Admittedly (hay que reconocer)
More formal
To illustrate (para demostrar)
CONDITIONS
CHRONOLOGICAL ORDER
If (si)
Although (aunque)
Even if (incluso si + subjunctive)
In spite of (a pesar)
Otherwise (si no, por lo dems, aparte de eso)
Though (aunque)
Even though (an cuando, a pesar de que)
Unless (aunque)
Depending on (dependiendo de)
At the same time (a la misma vez)
In this case (en este caso)
More formal
Under such circumstances
(bajo tales circunstancias)
Provided that (siempre que + subjunctive)
As long as (mientras)
This (that) being so (siendo esto/eso as)
In this event (en este evento)
Nevertheless (sin embargo, no obstante)
In these circumstances
(en estas circunstancias)
Nonetheless (sin embargo, no obstante)
Despite (a pesar de)
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CONTRAST
More formal
Conversely (a la inversa)
Despite [prep] (a pesar de)
On the contrary (por el contrario)
Yet (sin embargo) [= But / Nevertheless]
INTRODUCING A TOPIC
OTHER
Both (ambos, tanto como )
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