10/4/2015

How to Print a Document: 9 Steps (with Pictures) - wikiHow

How to Print a Document

Two Methods:

Printing Your Document

Troubleshooting Printing Problems

Printing a document is very simple, provided you have the necessary tools and
can navigate the program you are using. Read below for a basic guide on
printing in most programs and operating systems.
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Method 1 of 2: Printing Your Document

Open or navigate to the document to print. You can open a document to print,
such as a Word file, or you can navigate to a web page to print. Whichever it is,

ensure that whatever you want to print is open and visible on the computer. It is
impossible to print if the document to be printed is not open.
Check the web page to see if there is a printer friendly link, usually outlined as
"Printer Friendly Version." If there is no printer friendly version of the page you
want, you may need to copy and paste the content into a Word document and
print from there (though this is not absolutely necessary). Copying to a Word
document is especially true for printing emails, particularly those other than
Outlook.
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Click File. If there is no Print button, click File. This should be located towards the
top of the window for both Macs and PCs.
If printing from a web browser, you may need to click some type of menu
button.

Click Print Preview. If you wish to see what the document will look like once
printed, click print preview. You can print from that window or skip this step

altogether.

Click Print. From the File menu, click Print. This will bring up the printing menu.

Click Properties, Preview, or Advanced. Find the button which will allow you to
access the more advanced settings. This menu will allow you to change paper

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10/4/2015

How to Print a Document: 9 Steps (with Pictures) - wikiHow

sizes, source, and type, as well as a variety of other options depending on the program
you are using. Go through these settings and make sure they are what you want.

Change any necessary details. Returning to the print menu, you will have the
option to choose your printer, color or grayscale, landscape or portrait view,

number of copies, etc. Ensure that the options are set to whatever you desire.

Click Ok or Print. Once your settings are to your satisfaction, just click "OK."

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Method 2 of 2: Troubleshooting Printing Problems

Ensure that you have an appropriate printer. You will need a printer which is
ready and capable of printing. This means it will need to be properly hooked up to

the computer you are printing from, all of the necessary drivers must be installed, and
the printer will need to be full of both paper and ink.
Dont forget to plug it in and turn it on!
Also, be conscious of whether you have an inkjet or a laser printer. They print in
different ways and require different materials to print with. Laser printers can
print only in black and white.

Choose the appropriate paper and ink. You will need to determine what type of
paper you want to print on before printing. Choose heavier paper for more formal

prints (such as invitations or resumes) and thinner paper for basic flyers and other mass
prints. This paper will need to be loaded into the appropriate slot, so that it will be used
when you go to print. You will also need to determine if you need color or black and
white prints.
Make sure that the paper you are using is not too thick for the printer.
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Tips
Print just one page at first. If you somehow missed something in "Print
Preview," you don't want to make ten unusable copies, so print just one
page and look it over again to make sure it's what you want before
proceeding with printing.
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How to Print a Document: 9 Steps (with Pictures) - wikiHow

Always keep spare cartridges of ink or toner with your personal printer
so you don't have to panic if you need a document in a hurry. If a
printer is low on ink or toner, you will not get a good copy. If you're
printing from a public place, notify the staff and they should rectify the
issue immediately.
If you can't print from the computer you are in front of, you can burn the
file to a CD, or save to a USB drive. You can then move the file to
another computer and print it from there after opening the file on the
other computer.
If the document still doesn't print, check to make sure that there is
paper in the printer. Sometimes printers with multiple trays may still
malfunction, so check all paper ports and make sure there is enough
paper.
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Warnings
Personal computers need to have specific printer software installed
before you can print. If you don't see a printer name when you click on
"Print," make sure you install the software before trying again.
If using a public printer, be aware that someone else may be able to
see what youre printing as it comes out. Use caution.

Article Info

Categories: Basic Computer Skills

In other languages:
Espaol:imprimir un documento,Portugus:Imprimir um Documento,Deutsch:Ein
Dokument drucken,Italiano:Stampare un Documento,Franais:imprimer un
document,

:,: ,Nederlands:Een

document uitprinten,Bahasa Indonesia:Mencetak Dokumen

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