Construction of A

hospital Building
Project Plan for Project Management Course-TNE065  (Version 1.0)

Submitted by:
Imran Kaleem Siddiqui-imrsi301
Mohammad Sajid--------muhsa777
Rajesh Kumar------------rajku619
Qian Li----------------------qiali662
Qifeng Geng---------------qifge760

Date: 2009-12-06
Department of Science and Technology
Linkoping University
SE -581 83 Linkoping, Sweden

Contents
Construction of A hospital Building .................................................................................................... 1
1. Executive summary ..........................................................................................................................5
Priority of what is important:............................................................................................................5
2. Background, Objective and Goal: ..................................................................................................5
Background: ......................................................................................................................................5
Objective: ...........................................................................................................................................6
Goal: ...................................................................................................................................................6
Limitations:.........................................................................................................................................6
3. Requirement specifications ............................................................................................................7
Product Requirement: ......................................................................................................................7
Project Requirement: .......................................................................................................................8
Prerequisites: ....................................................................................................................................8
4. Handover and Implementation: ......................................................................................................8
5. Situation analysis and stakeholders ..............................................................................................9
SWOT Analysis: ................................................................................................................................9
Conclusion and Actions: ................................................................................................................10
Stakeholders: ..................................................................................................................................11
6. Milestones, activities and schedule .............................................................................................12
WBS:.................................................................................................................................................12
Activities and Schedule: ................................................................................................................12
7. Organization and staffing ..............................................................................................................13
Organizational Chart ......................................................................................................................13
Roles: ...............................................................................................................................................13
8. Project Budgeting ...........................................................................................................................14
9. Communication plan and quality assurance ..............................................................................16
Communication Plan ......................................................................................................................16
Change management ....................................................................................................................17

10. Risk analysis and response planning: Risk identification, risk evaluation and risk
response planning ..............................................................................................................................18
12. Appendix........................................................................................................................................20
Appendix A ......................................................................................................................................20
Bibliography .....................................................................................................................................21
Index .................................................................................................................................................22

Sponsor:
Government of Pakistan
Client:
Ministry of Health, Pakistan.

Project Manager:
Mr. XYZ

1. Executive summary
A Hospital is required in the TOWN X which has a population of 50,000
people.
We have won the contract for delivering the building to be used as a Hospital.
The Construction of this building will add to our portfolio, of constructing
residential homes.
Due to constraint on time, concurrent engineering has been used on activities
(other than the floors construction) which otherwise would have been planned
in water fall method.

Priority of what is important:

Time

35%

Resources

25%

Quality

40%

2. Background, Objective and Goal:

Background:
There was a long felt need for a hospital in the Town X, which is home to around
50000 inhabitants. Earlier Patients had to travel to the nearest City which is 100 km.
It usually took 2hrs to for a patient to reach the hospital at the earliest. The town
inhabitants usually resisted going to the hospital in causes of minor diseases owing
to the traveling time. So it was decided to construct a local hospital. The Approval of
this hospital is well received among the residents and doctors as well. This will
improve health of inhabitants, increase life expectancy, reduce traveling time and
cost.

Our Company has won the bid for delivering the Building for this project. The
project is secure enough and there are extremely less chances of any roll back. This
is the first time our company will deliver a building to be used as a Hospital, which
will add to our existing portfolio, which included construction of residential
apartments. Additional challenge in this project will be meeting requirement
specifications different than in earlier projects we have done.

Objective:
The objective of the project is to achieve exposure into a new area of expertise,
profitability, credibility, competitive advantages and publicity.

Goal:
To have the Hospital Building ready by July 2010.

Limitations:
1)
2)
3)
4)

Medical equipment installation is not part of this project.

Wood works does not included furniture.
No floor carpeting will be done
Only Wiring for Networking will be done, Equipment will not be installed.

3. Requirement specifications
Product Requirement:
Requirement specifications in the form of Product Breakdown Structure (PBS)

Project Requirement:
Project Initiation no later than January 2010
Project completion by July 2010
Cost must not exceed 35 Million
No Child labor to be used

Prerequisites:
Quality: Quality of building material used should be good quality and branded (top of class)
should be used.
Payment: Be done by the sponsor before the execution starts
Resources: Allocated by the resource manager before execution

4. Handover and Implementation:

The Completed Hospital Building Shall be handed over to the Ministry of Health on 1st July,
2010, after signing of approval documents.

5. Situation analysis and stakeholders

SWOT Analysis:
Strength
S1

Secure Funding ( Government

financing )

S2
Repeated project Experience
S3
Past projects have had a good
reputation

Weakness
W1 Site location in a Town far from
Company office
(Lack of civic amenities and
transportation)
W2 Resources shared with other
projects

S4
Highly skilled Professionals
S5

Using advance equipment and

Superior technology in business

S6

Management is committed and

confident

S7

High Employee Benefits (Tying

Rewards to Achievement of Key
Strategic targets)

W3 First building aimed at being

used for Hospital

W4 Outsourcing( Dependency on
contractor, High Dependency on
Component Suppliers)

Opportunities
O1 No other Hospital in this area

Threats
T1

Time shortage

T2

Other projects might start in

parallel

T3

Seasonality, weather effects

T4

Material Price Uncertainty

T5

Too many Competitors that had

been competing for this project

T6

Unknown Land condition

O2 Project/company publicity
O3 Diversify our business interests
O4 Good economic outlook

Conclusion and Actions:

Conclusions

Actions

Handled In

S2 + O2

This project is a very good opportunity

to increase the public repute at no cost
overhead

Communication plan

O3 + W3

S1 + T1 + O4+ T4 +
S7

S3 + S4+ S5 + T5

Activity list

Our past experience of constructing

the buildings on resident houses and
Hotel. Construction of a Building for
Hospital will enhance our portfolio. But
we have to be extra careful for this first
time

Communication plan

Time is very much limited which will be

overcome by doing more activities in
parallel. This might cost extra budget
which will be utilized in overtime
and/or allocating more resource, plus
bonuses on extra ordinary
performances

Risk analysis

Requirement
Specifications
Risk analysis

Communication Plan
Activity list

We shall always try to be above

expectations in our dealings and end
results with the help of highly
professional resources thus increasing
possibility of getting future projects.

Communication plan

S4 + S6 + W4+T1

Strict check and balance in choosing

and working with sub-contractors

Risk Analysis

S1+O1

Project is highly secure and no

chances of roll back as government is
showing keep interest and public is
highly anticipating the completion of
this project

Communication plan

W2 + T2

Focus on proper allocation resources

and/or parallel activities

Risk Analysis

T6 + S4

Extensive soil testing should be done

under supervision of Internal
professionals

Risk Analysis

Activity list
Risk Analysis

10

Stakeholders:
Core Stakeholders
1. Ministry of Health Government of Pakistan
2. Steering Committee

Primary Stake Holders

1.
2.
3.
4.

Subcontractors
Local Mayor
Local Doctors
Town committee.(Union)

Secondary Stake Holders

1. Internal Employee
2. Residents of town.

Subcontractors:Heavy Machinery Provider:

It will be responsible for providing machines used in construction.

Laborer Provider:
It will be responsible for providing the laborers

Interior Decorator:
It will be responsible for installation of sanitary fittings, paint, tiles, and electrical
Appliances

Exterior Decorator:
Responsible for bring out a cultural outlook of the building.

Lift installer:
Responsible for installation of lift

11

6. Milestones, activities and schedule

WBS:

Activities and Schedule:

Appendix A + MS Project file named A3 Project_Lab included.

12

7. Organization and staffing

Organizational Chart

Roles:
Project Owner/ Steering Committee:
Will place demands and keep Check on the on project deliverables and follow-up through
meeting with Project Manager
Project Manager:
The main assignment for the project manager is to deliver a result to the sponsor through
managing the project group.
Resource owners/Line managers
Recourse owners provide the resource to the projects the company wants to run.
Quality assurance manager
An appointee of the sponsor for evaluating the quality throughout the project.
Negotiation Manager:
Responsible for Procurement / Negotiations / Legal advices where ever required.
13

Financial Manager:
Keep record of project expenditures and allocating finances as per plan.
Logistics Manager:
Responsible for providing the Transportation vehicles for project needs.
Construction Manager:
Responsible for all constructions works by managing different teams and a sub-project
manager (assistant manager).
Sub-project Manager:
Responsible for delivering the tasks that have to be completed through sub-contractors.

8. Project Budgeting
The Estimated budget for this project is as follows:

Hard cost ( Labor and

Material)
PHASES
Excavation
Structural Concrete
Framing
Material cost
Roofing
Windows and glass work
Plumbing and drainage
Electrical
HVAC
Masonry
Insulation
Tile installers and finishers
Light design
Paint/Stain
Laundry
Appliances
Catering kitchen equipment
Parking and garden design
Final Grade

percentage
3%
7%
15%
10%
3%
4%
5%
5%
5%
6%
2%
3%
3%
7%
8%
4%
2%
6%
2%
100%

Cost
600,000 PKR
1,400,000 PKR
3,000,000 PKR
2,000,000 PKR
600,000 PKR
800,000 PKR
1,000,000 PKR
1,000,000 PKR
1,000,000 PKR
1,200,000 PKR
400,000 PKR
600,000 PKR
600,000 PKR
1,400,000 PKR
1,600,000 PKR
800,000 PKR
400,000 PKR
1,200,000 PKR
400,000 PKR
20,000,000 PKR

14

SOFT COSTS(Internal
cost)
All Permits (may differ)
Company's Overhead and
Profit
Site Survey
Off-site Utilities
Clean-up and
Recycle/Refuse
State Sales Tax (may differ)
Insurance
Landscaping
Architect/Designer's Fee
Inspection and testing

14%

1,400,000 PKR

20%
5%
14%

2,000,000 PKR
500,000 PKR
1,400,000 PKR

3%
16%
8%
5%
10%
5%

300,000 PKR
1,600,000 PKR
800,000 PKR
500,000 PKR
1,000,000 PKR
500,000 PKR
10,000,000 PKR

100%

15

9. Communication plan and quality assurance

Communication Plan
Who

Why

What

How

When

Responsible

Members of

Information

Pre-study

Project

Pre-planned

Project

the project

needed to

requirements

Meetings

by project

manager

organization

execute the

initiation

project
Client

Contractor

Show what the

Project plan

Steering

project has

Committee

accomplished

meetings

Exchange

Budget and

financial

calculations

Reports

When
needed

Sponsor

Continuously

Client

information to
financial
administrator
Steering

Deliver

Resource

Project team

Committee

decision

requirement

members

documentation

plan

Exchange

Status

Quality

lessons

Assurance

learned within

manager

the project or
with
stakeholders
Members of
Project
organization

To Check if
everything is
going as
planned

Follow-ups

Project
meetings

Every Other
week on
Friday

Project
Manager

16

Change management

17

10. Risk analysis and response planning: Risk

identification, risk evaluation and risk response planning
Risk Type

Probability

Impact

Risk
Value
P.I

Risk Response

Time Shortage

20

Contracts will be finalized well

ahead of time

Achievement of
Product Quality
(Which has high
priority)

15

Self Check on requirement

specification set by the client.
Involvement of local doctors
association.
Maintain strict selection criteria
in choosing subcontractors.
Set penalties for violating
agreements
Buy Branded Materials

Shortcoming of
External
resources
(Machinery +
Labor)

Allocate resources in advance

Weather

Keep an eye on weather

forecasting and keep water proof
covers ready

Management
risk of group

Market inflation

Negotiate with Sponsor

Natural Disaster

Do Insurance

Internals
shortcoming of

Resource and Change

management.

18

Prioritization of project.

resource due to
concurrent
projects
Labor dispute

Defining of clear Roles and

responsibilies
2

19

12. Appendix
Appendix A
Activity List (as taken from MS Project file)
Hospital Building
Site Preparation
Project Initiation
Comprehensive site survery
Soil analysis
Site Survey Complete
Architect design
Call for Architectural design Proposals
Architect selectection
Design the building
Architectural Design complete
Electrical work
Obtain Electrical connection from utility
provider
Wiring (electricity + Networking )
Circuit board and circuit breakers
installation
Electrical Appliances installation
Electrical work completed
Plumbing Work
Obtain water/Gas connection from Utiliy
provider
Piping
Sanitary fitting
Plumbing work Completed
AirConditioning (HVAC)
Obtain quotations/place order for AC
Units
Install Airconditing system
Airconditioning work completed
Lift
Install Lift
Lift Installed
Interior / Exterior Decoration
Wood Works
Glass Work
Paint Work
Exterior Decoration
Decoration Complete
Construction
Digging

107 days
7 days
0 days
2 days
2 days
0 days
7 days
5 days
1 day
1 day
0 days
95 days

11/17/2009 8:00
11/17/2009 8:00
11/17/2009 8:00
11/17/2009 8:00
11/19/2009 8:00
11/26/2009 8:00
11/17/2009 8:00
11/17/2009 8:00
11/24/2009 8:00
11/25/2009 8:00
11/25/2009 17:00
11/17/2009 8:00

4/14/2010 17:00
11/26/2009 8:00
11/17/2009 8:00
11/18/2009 17:00
11/20/2009 17:00
11/26/2009 8:00
11/25/2009 17:00
11/23/2009 17:00
11/24/2009 17:00
11/25/2009 17:00
11/25/2009 17:00
3/29/2010 17:00

3 days
44 days

11/17/2009 8:00
1/18/2010 8:00

1 day
7 days
0 days
99 days

2/15/2010 8:00
3/19/2010 8:00
3/29/2010 17:00
11/17/2009 8:00

1 day
46 days
5 days
0 days
98 days

11/17/2009 8:00
1/22/2010 8:00
3/29/2010 8:00
4/2/2010 17:00
11/26/2009 8:00

11/17/2009 17:00 3
3/26/2010 17:00
4/2/2010 17:00 26
4/2/2010 17:00 22,23,3,27,24,25,26
4/12/2010 17:00

2 days
10 days
0 days
2 days
2 days
0 days
15 days
10 days
10 days
5 days
5 days
0 days
89 days
10 days

11/26/2009 8:00
3/30/2010 8:00
4/12/2010 17:00
3/22/2010 8:00
3/22/2010 8:00
3/23/2010 17:00
3/22/2010 8:00
3/22/2010 8:00
3/22/2010 8:00
4/5/2010 8:00
3/22/2010 8:00
4/9/2010 17:00
11/17/2009 8:00
11/30/2009 8:00

11/27/2009 17:00
4/12/2010 17:00
4/12/2010 17:00
3/23/2010 17:00
3/23/2010 17:00
3/23/2010 17:00
4/9/2010 17:00
4/2/2010 17:00
4/2/2010 17:00
4/9/2010 17:00
3/26/2010 17:00
4/9/2010 17:00
3/19/2010 17:00
12/11/2009 17:00

3
4
4,5
3
8
9
10

11/19/2009 17:00 3
3/18/2010 17:00

2/15/2010 17:00 49
3/29/2010 17:00 17
3/29/2010 17:00 13,14,18,19,17,15,16
4/2/2010 17:00

20

11
20,30
31
52
34
53
53
37,38
53
37,38,39,40
6,10,3,55,56,57

Foundation laying
Foundation laid
Basement construction
Basement Complete
Ground Floor Construction
Ground floor complete
First Floor Construction
First floor completed
Roof Top construction
Roof Top complete
Building Tools / materials
Final Inspection
Building Ready For handover
Project meetings
First Meeting
Subsequent meetings

5 days
0 days
20 days
0 days
20 days
0 days
20 days
0 days
5 days
0 days
9 days
2 days
0 days
97 days
1 day
91 days

12/14/2009 8:00
12/18/2009 17:00
12/21/2009 8:00
1/15/2010 17:00
1/18/2010 8:00
2/12/2010 17:00
2/15/2010 8:00
3/12/2010 17:00
3/15/2010 8:00
3/19/2010 17:00
11/17/2009 8:00
4/13/2010 8:00
4/14/2010 17:00
11/26/2009 8:00
11/26/2009 8:00
12/4/2009 8:00

12/18/2009 17:00
12/18/2009 17:00
1/15/2010 17:00
1/15/2010 17:00
2/12/2010 17:00
2/12/2010 17:00
3/12/2010 17:00
3/12/2010 17:00
3/19/2010 17:00
3/19/2010 17:00
11/27/2009 17:00
4/14/2010 17:00
4/14/2010 17:00
4/9/2010 17:00
11/26/2009 17:00
4/9/2010 17:00

Bibliography
PBS, Page 65, Project Management by Bo Tonnquist

Background Objective and Goal, pg 23, Project Management by Bo Tonnquist

Requirement Specification, pg 23, Project Management by Bo Tonnquist

Activities, Milestones and Schedule , Lab by Carina, MS PROJECT Help, The Schedule pg
39 Project Management By Bo Tonnquist
Organizational Chart pg 81, Project Management by Bo Tonnquist
Risk Response The Mini Risk Method pg 51 Project management By Bo Tonquist.

21

43,11
44
45
46
47
48
49
50
51
52
32
58
6

Index
Child Labor, 8
Ministry of health, 8
MS Project, 12
Portfolio, 5
Product Quality, 18
Profitability, 6
Publicity, 6
Risk, 18
Schedule, 12
Time, 5, 18
Transportation, 14

22