Academic Training Info Sheet

How to Apply to IIE for Academic Training Approval

Overview
Once you have been offered an internship or research position, you will have to apply to IIE for Academic Training Approval.
You are not allowed to do any activities for your Academic Training until you have received written approval from IIE along
with your work authorization letter. As your visa sponsor, only IIE is allowed to give you this work authorization. Please follow
the steps below to apply for IIEs approval for your Academic Training opportunity.
1. Log on to your account at iie-csm.symplicity.com

2. On your homepage click on My Profile .

Academic Training Info Sheet

3. Once you are in your profile tab, go to the Academic Training Section and click the button Add New Experience

4. After clicking the Add New Experience Button this is the form that you will be directed to. You can now start filling it out.

Academic Training Info Sheet

5. If at any time you want to stop the process of filling out the form, or you are unable to complete all of the questions at one
time, you can save the form as a draft. This will save all the information you have filled out and will allow you to return to the
form to continue to edit it and fill it out.

Note

Once you submit your AT Request form all your responses are final. You will not be able to change any of
your answers. We recommend saving your AT Request Form as a draft until you are 100% sure about all of
your responses.

Once your AT request is saved

as a draft, you can return to the
academic training section of
your profile and edit the draft
as often as you need to before
you finally submit it to IIE for
review and approval. Once you
click Submit, you will not be
able to make changes.

Academic Training Info Sheet

The Proposed Academic Training Site Name is the name of the company/research lab/organization where your will be doing
you AT over the summer. You should only fill out one of the two options below (highlighted in the red box on this page).

Example 1: You got an internship at Cargill. First, you should use the search box (Proposed AT Site Name 1) to search to see if
Cargill is already in the database.

You do find Cargill in the data base. Select it, and leave the next box (Proposed AT Site Name 2) blank. You are now ready to
move on and continue to fill out the form.

Academic Training Info Sheet

Example 2: You got an internship at Best Western. First, you should use the search box (Proposed AT Site Name 1) to search
to see if Best Western is already in the database.

You cant find your AT Site name in the dropdown menu, so you leave Proposed AT Site Name 1 blank, and type Best Western
into Proposed AT Site Name 2.

You have now correctly added your AT Site Name and you are ready to move on and continue to fill out the form.

Academic Training Info Sheet

NOTE: If the system wont let you leave either Proposed AT Site Name 1 or Proposed AT Site
Name 2 blank, you should save your application and then return to finish the application and the
system will then allow you to leave one of the two blank!

These are the dates that will start and end your Academic Training. Both your SEVIS immigration record and your work
authorization will reflect these dates. It is important that you get them correct.

Also, if you are a student that started their academic program in the Fall 2013, you will be leaving to return to Brazil
after your academic training is over. Once you submit this request form to IIE and it is approved, your AT end date will
become the end date of your Form DS-2019. You will not be allowed to work beyond that end date. Also, your 30 day
grace period will start the day after your AT end date.
The next important section as you continue to fill out the form is information about your pay, benefits, and number of hours
per week that you will work.

You are required to work full-time during the summer. IIEs definition of full-time is between 30-40 hours a week.

You are allowed to receive an hourly wage or stipend for the work that you do over the summer. If your position is
paid, please make sure to indicate how much you will be receiving either per hour, per month, per week, or total for
the
summer.

It is also important that you list any benefits that your AT will be providing you. Benefits could include free housing,
housing stipend, meal stipend, travel reimbursement, etc. It is important that you fill this out completely and honestly
as it may effect your summer stipend. Remember: any material misrepresentation could lead to your program
termination.

Academic Training Info Sheet

At the end of the form it will ask for your signature, your Academic Advisors signature, and your Academic Training
Supervisors signature. Go ahead and type their names in the signature box and click Submit.

Once your form in complete and all of the information is complete and accurate, you can submit it to IIE for approval.

Once your form is complete and all of the information is complete and accurate, you can submit it to IIE for approval.

But youre not done yet.

Academic Training Info Sheet

6. Once your Academic Training Request has been submitted to IIE for review and approval, print the form so you can get the
required signatures on a hard copy of it. To print the form click the review button.

7. On the review screen you will want to click the print button to print out a copy of the Request Form for you, your Academic
Advisor, and your Academic Training Supervisor to sign.

Academic Training Info Sheet

8. Continue to follow the instructions to print the form. Click print.

9. After you print the form here is where you, your academic advisor, and your academic training supervisor should sign
accordingly.

Academic Training Info Sheet

10. Once your form is signed by everyone, upload your signed Form as a document BSMP Student Service Portal.
Portal Link http://mycusthelp.info/IIE

11. Next click on the Programs tab at the top of the screen.

Academic Training Info Sheet

12. Once in the Programs tab, you will need to click on your program name (Brazil Scientific Mobility Program) to get to the section
where you can upload your signed Request for AT.

11. Once you are in the next screen, you will see the Add New Document button, please click on it to upload your signed Request for AT:

Academic Training Info Sheet

12. You will reach the screen shown below

Fill out the fields on the screen above using the chart below as guidance:
Document Category
Select Pre-Degree AT Request

Applicable term
Leave blank

Applicable Year
2014

Date Received
Todays Date

Attachment Name (Use Your

IIE ID#)
15XXXXXX_AT Request

To attach your document, click on Browse and search for the document as you have saved it on your computer. Please note that you
must upload the complete document, not just the page with your signature. Once you have attached the document, click Save which will
send the document to IIE. You will reach the next screen:

You have now completed the process for requesting approval from IIE. Once your signed form is submitted, IIE will review your
request. Shortly after your Academic Training is approved by IIE, you will receive a work authorization letter from IIE that you
can show your Academic Training Employer. You can also use this letter to apply for a Social Security Number.