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ORIGINATING COMPANY:

NORTH CASPIAN CONSTRUCTORS

DOCUMENT NUMBER:

PROJECT: MAIN WORKS CONSTRUCTION


KASHAGAN DEVELOPMENT EXPERIMENTAL PROGRAM

KE01-A1-000-NC-J-PR-0001-000

CONTRACT DESCRIPTION:
CONTRACT FOR THE MAIN WORKS CONSTRUCTION
AGIP KCO CONTRACT NO:

CONTRACTORS
JOB NO:

2004-0504
DOCUMENT TITLE:

HOLDS

N/A

SHEET NO.

1 OF 18

CONTRACTORS DOCUMENT NUMBER:

LOGISTIC & MATERIAL MANAGEMENT PROCEDURE

ABSTRACT: This Material Management Procedure provides the


principals, framework and philosophy of the Quality System
developed by NCC. This Procedure shall apply to all the Project
materials produced for the MAIN WORKS AGIP KCO. Contract
No: 2004 0504

C01

Aug. 2006

Issued for Approval

S. Wingert

I. Kokkaya

C. Payne

P03

May. 2006

Preliminary Issue

S. Wingert

I. Kokkaya

C. Payne

P02

Feb. 2006

Preliminary Issue

S. Wingert

I. Kokkaya

T. Jervis

P01

Nov. 2005

Preliminary Issue

S. Wingert

I. Kokkaya

T. Jervis

REV

DATE

REASON FOR ISSUE

PREPARED

CHECKED

APPROVED

COMPANY

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 2 of 18
REVISION DESCRIPTION SHEET
Rev.

Para.

Revision Description

P01

NA

Issued for Preliminary Review

P02

ALL

Revised to address Company comments

ALL

Provided required cover page and revision history

Revised paragraph regarding implementation of MatMan

Revised paragraph to include requirement for material certifications for


traceability

14

Added Attachments

Added Clarification on MatMan Mobilization

Added Clarification on Mill Test Report Traceability

P03
C01

Hold
No.

Issued for Approval

Para.

Description of Hold

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 3 of 18

LOGISTICS & MATERIAL MANAGEMENT PROCEDURES


TABLE OF CONTENTS

1.0

PURPOSE

2.0

SCOPE

3.0

REFERENCES

4.0

DEFINITIONS

5.0

ORGANIZATION

6.0

MATERIAL MANAGER COMPUTER SYSTEM (MatMan)

7.0

OFFLOADING & TRANSPORTATION OF MATERIAL

8.0

PHYSICALLY RECEIVING MATERIAL

9.0

OVERAGES, SHORATAGES, DAMAGES AND DEFICIENCIES

10.0 STORAGE OF MATERIAL


11.0 MATERIAL RECORDS
12.0 ISSUE OF MATERIAL
13.0 SURPLUS MATERIAL
14.0 ATTACHMENTS

1.0 PURPOSE

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 4 of 18
The purpose of this procedure is to explain North Caspian Constructors (NCC) plan for the receipt, storage and
distribution of project material needed for construction in a timely manner which meets schedule and erection
sequence. It encompasses Material Control, Purchasing, Logistics and Warehousing at Site for bulk material,
engineered equipment, shop fabrication and consumables for all engineering disciplines.

2.0 SCOPE
The scope of this procedure covers engineering, requisitioning, purchasing, warehousing and planning requirements
covering all commodity groups, for AGIP KCO supplied materials. Fluors Material Management computer program
(MatMan) will be the electronic material management system used on the project to monitor and control these
functions. Basic features of the system will manage warehousing and storage, material receiving, Overage, Shortage
& Damage recording and reconciliation, material returns, material surplus recognition & management and most
importantly, material planning. It will ensure that materials and equipment are properly received, segregated and
issued in accordance with the correct designated site area, to ensure appropriate allocation and usage.

3.0 REFERENCES
The following is a list of Project Procedures which supplement and support the Site Logistic and Material
Management Procedure.

Material Management Interface and


Execution Plan
Requisition Procedure
ITT and Tender Management Procedure
Tender Receiving and Opening Procedure
Tender Evaluation Procedure
Contract Award Procedure
Low value site purchasing
Home Office Expediting Procedure
Project Expediting Procedure
Expediting Purchase Orders Procedure
Field (Source) Expediting Procedure
Over, Short, Damage, Quarantine
Reporting and Resolution Procedure
Expediting
File
Preparation
and
Maintenance Procedure
Traffic Management Procedure
Material Movement Ticket (MMT)
Procedure
Freight Insurance Claims Procedure
Packing, Marking and Documentation
Instruction Procedure
Freight Invoice Audit Procedure
Preparation of Freight Estimate Procedure
Customs Regulations Procedure
Logistics Survey Procedure
Logistics
File
Preparation
and
Maintenance Procedure
Site Material Control Procedure
Site Purchasing Procedure.
Project Logistics Plan
Instruction to Execution Contractors For

KE01.00.000.AK.A.QP.0602.000
KE01.00.000.AK.B.PR.0601.000
KE01.00.000.AK.B.PR.0602.000
KE01.00.000.AK.B.PR.0603.000
KE01.00.000.AK.B.PR.0605.000
KE01.00.000.AK.B.PR.0606.000
KE01.00.000.AK.B.PR.0651.000
KE01.00.000.AK.B.PR.0617.000
KE01.00.000.AK.B.PR.0620.000
KE01.00.000.AK.B.PR.0621.000
KE01.00.000.AK.B.PR.0622.000
KE01.00.000.AK.B.PR.0623.000
KE01.00.000.AK.B.PR.0624.000
KE01.00.000.AK.B.PR.0637.000
KE01.00.000.AK.B.PR.0640.000
KE01.00.000.AK.B.PR.0641.000
KE01.00.000.AK.B.PR.0642.000
KE01.00.000.AK.B.PR.0643.000
KE01.00.000.AK.B.PR.0644.000
KE01.00.000.AK.B.PR.0645.000
KE01.00.000.AK.B.PR.0646.000
KE01.00.000.AK.B.PR.0647.000
KE01.00.000.AK.B.PR.0649.000
KE01.00.000.AK.B.PR.0650.000
KE01.00.000.AK.A.QP.0603.000
KE01.00.000.AK.A.QP.0660.000

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 5 of 18
Information Submission
4.0 DEFINITIONS
The following are the definition of terms incorporated in this procedure.
AFC

Approved for Construction documents

AGIP KCO

The Company

NCC

North Caspian Constructors, a joint venture construction


contractor comprised of Fluor, Bateman, Gama & Tekfen

GATE

Tekfen Ins. Ve Tesisat A.S. and Gama Endustri Tesisleri


Imalat ve Montaj A.S.

WORK

Kashagan Field Development Project Experimental


Program Main Works Construction

MATERIAL

Equipment, piping, electrical, instrumentation, structural


steel, spare parts, tools and consumables, both temporary
and permanent, required for project construction

PROJECT
MATERIAL

All permanent project material as dictated by AFC


Engineering drawings

CONSUMABLE
MATERIAL

Material consumed during the construction process

INVENTORY

Machinery, equipment and site facilities belonging to


GATE which are reusable and have depreciation allowances

TOOLS
SPARE PARTS

Hand tools, sets, accessories and devices with a short life


span and no depreciation allowances
Parts used in the repair and maintenance of equipment and
machinery

QSHE

Quality, Environmental, Occupational Health and Safety


Management System

STORAGE

Locations at site under the control of GATE where


materials are stored

WAREHOUSE

Indoor storage facilities

LAYDOWN YARD

Outdoor storage areas

5.0 ORGANIZATION
The Field Material Management Department is headed by the Logistics & Material

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 6 of 18
Manager, who is fully responsible for all activities related to the receipt, control and issue of all material and
equipment to North Caspian Constructors (NCC) and its Erection Contractors(s). He will be responsible for
accountability for any and all surplus materials.
The Warehouse Group is headed by the Warehouse Chief, who reports to the Logistics & Material Manager and is
responsible for all physical material handling during receiving, storage, issuing and maintenance of the MatMan
system. The Material Engineers report to the Warehouse Chief.

6.0 MATERIAL MANAGER COMPUTER SYSTEM (MatMan)


The primary management tool for the Field Material Management Department is the Fluor computerized Material
Management System referred to as MatMan. The main function of the system will be for control of NCC
Warehouses after drawing materials from the AGIP KCO Warehouses. It will be necessary to ensure the Document
and Material Tracking System (DMCS) or other Design and Procurement status information, as provided by the
COMPANY, provides data to MatMan in a consistent electronic format. Integration of the Material Manager work
process will be from cradle to grave, reducing and eliminating redundancies in the work process and data
management. Instructions to Execution Contractor for Information Submission Procedure, KE01-00-000-AK-A-PR0660-000 (sections 4.1.19, 4.1.20 and 4.1.21), will dictate the level and degree of electronic Design, Procurement
and Warehousing download information provided to MatMan by the COMPANY, and as such, will determine the
extent and scope of utilization of MatMan by the CONTRACTOR. While the CONTRACTOR are in temporary
offices at the jobsite, GATEs Spoolgen computer system will be used for management of all Piping design
information received through downloads from the COMPANY. These will include KDPC and Petrofac design areas.
GATEs Excel Material Management system will be used for Material Control and Warehousing functions, including
requesting COMPANY provided materials, receiving reports, OS&Ds and inventory control. MatMan will be added
to the Oracle Computer Server and made functional when the CONTRACTOR moves into the permanent project
offices at the jobsite.
MatMan will be accessible through the jobsite computer network system. Access to the computer network will be
restricted to authorized personnel. The MatMan Reference Guide will be utilized as the users manual for those using
the system and will be available in the Material System Managers office for the duration of the project.
MatMan has information modules for Requirements, which receives the Engineering down loaded information as it is
released for construction, from all engineering disciplines, as well as modules for Purchasing, Expediting, Logistics,
Warehousing and Planning. Project information must be kept current for all Modules in order for NCC to accurately
utilize the Construction Planning module. The following types of data and computer applications will be available in
MatMan via data transfers or direct manual input.
-Catalog Data (Abbreviated and detailed item descriptions)
-Bill of Material (All Engineering disciplines Final take off only)
-Purchase Orders and Requisitions (Bill of Materials)
-Receiving records (MRRs and OS&Ds)
-Tracking warehousing/laydown storage locations with material quantities
-Coordinating stored material inventories
-Printing material issuing documents
-Planning, allocating and start using material issue
MatMan will be utilized at the jobsite to manage and control all aspects of the material cycle to insure material
traceability once equipment, bulk material, shop fabrication, tools and consumables are received at the jobsite
warehouses and laydown facilities.
-Records material receiving date, status and quantity
-Identify material storage location prior to construction issue
-Prints material issue documents
-Coordinates periodic warehouse/laydown facility stored material inventories
-Generate material availability reports

7.0 OFFLOADING & TRANSPORTATION OF MATERIAL

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 7 of 18
Offloading of all materials and equipment when received at the jobsite warehouse/laydown facility, with the
exception of those classified as heavy lift, will be handled by NCC. This activity will take place in a receiving
quarantine area for the purpose of inspection, checking and verification. Transportation of material and equipment
from the warehouse/laydown facility to the construction areas or other storage areas will be the responsibility of
NCC, and all transfers will be fully documented for traceability in the Warehouse Module of MatMan.

8.0 PHYSICALLY RECEIVING MATERIAL


The following steps will be taken by NCC Warehouse people when receiving material and equipment in the
warehouse/laydown facilities receiving quarantine areas. The exception being heavy lifts and mechanical equipment
where receiving will be performed on site, as directed by Construction Management.
-Conduct a thorough check to verify the shipment conforms to the shipment
documents and there is no apparent in-transit damage.
-Apparent damages, shortages and/or overages will be annotated on carriers
documents and the document signed and dated by both carrier and NCC person
receiving the shipment. Photographs will be taken as deemed necessary.
-A detailed article check will be carried out to ensure the materials comply with
the purchase order requirements and packing list. Any deficiencies will be noted.
In accordance with Section 3.0 of Agip KCO Material Control Site (Company and
Contractor) Procedure, KE01-00-000-AK-B-PR-0649-000, Mill Test Certification Reports
(MTRs) will be provided by the COMPANY to the CONTRACTOR, by commodity groups,
from all applicable suppliers, vendors, mills and fabricators, prior to material transfers.
This will be confirmed as part of the article check during the process of receiving
COMPANY provided materials. Items missing MTRs will be noted, and required
documents will be provided by COMPANYs Site Document Control, when available.
Such items will not be put in quarantine during the interim, but will be available for fabrication,
sandblasting, painting or installation. The CONTRACTOR will use heat numbers and
commodity code identification as its tool for material traceability requirements.
-When material is received without a packing list, a Substitute Packing List will
be completed with all pertinent information regarding the shipment.
-Upon completion of the detailed article check of the material, the packing list will
be stamped with a Received Stamp and all spaces filled in or acknowledged.
-Materials meeting all receiving requirements will be released for permanent
warehouse/laydown storage. Items failing receiving check will be placed within the
outside or inside quarantine area(s) as appropriate, until the problem is resolved
or the material has been acceptably replaced. Large items will be tagged with red
labels and placed in their designated storage areas.
-The Packing List, Storage Location, OS&D and any other receiving information
or documents will be given to the Warehouse group for filing and MatMan input.
-The Warehouse group will issue MatMan generated Field Receiving Reports and
associated OS&D, if applicable, to AGIP KCO or the responsible Purchasing
Department for information and/or resolution.
-MatMan generated Field Receiving Reports will be printed daily and weekly and
distributed to the jobsite Department Heads and AGIP KCO.

9.0 OVERAGES, SHORTAGES, DAMAGES AND DEFICIENCIES


OVERAGES
The Logistics & Material Manager, with input from Construction Management, will

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 8 of 18
recommend whether to return or retain all material overages. When the material is
being provided by AGIP KCO, the overage will be retained and reflected in MatMan receiving and inventory reports.
The Field Purchasing Department will
resolve overages purchased in the field. If AGIP KCO directs a vendor to make direct shipment to the NCC
warehouse/laydown facility and there is an overage,
AGIP KOC will be notified and asked to advise disposition.
SHORTAGES
In the event there is material called for on the applicable shipping document, that can not be located at the time of
receipt, the Warehousing Group will identify the material which is short, and also, if possible, explain how the
shortage came about on the OS&D. When the shortage is a local situation that can be cleared by the field, the
receiving records may be held for a day or two while resolving the discrepancy.
This will not, however, change the responsibility of obtaining the signature of the carries agent on the shorted freight
bill at the time of delivery. When the material is
being provided or directed by AGIP KCO, they will be notified and asked to advise
recommended disposition.
DAMAGES AND DEFICIENCIES
When material is received at the warehouse/laydown facility and packages show signs of external damage, remarks
and observations will be made on the Truck Delivery Note and
claims made against the customs clearing agent and/or transporter for any damages or shortages that they may have
been responsible for. Damaged packages will be opened immediately, condition of contents checked and notification
given to prevent further loss or damage. If the damage is not apparent upon delivery and concealed damage is
discovered during unpacking and checking, notations will be made on the packing list, given full description and
extent of the damage. Whenever possible, photographs of the damage will be taken in order to support possible claim
action against the responsible party. In any case, an OS&D will be issued and recorded in the Overage, Shortage
and Damaged Log with a sequential number. Accurate records will be kept recording all backchargable expenses
incurred in correction of the damage and become a part of the OS&D.
Copies of OS&D reports and all other backup paperwork to support a claim will be forwarded to AGIP KCO,
except for those on Field Purchase Orders, for resolution
and action by the responsible Procurement Department. Repairs to damages will not be performed prior to written
approval, unless jobsite requirements necessitate this,
and in this case written approval must be given by the Field Construction Manager
or his designee. When this course of action is taken, AGIP KCO will be advised immediately and accurate records
kept recording all backchargable expenses incurred in connection with the repair. These records will be filled with the
OS&D and retained for claim processing.
Where the deficiency concerns the provision of material documentation or certifications such as MTR or PMI
reports, the materials will be quarantined to prevent inadvertent use. The use of a Deficiency Report may be delayed
for a maximum of five working days. During this period, the Logistics & Material Manager or his designee, will
expedite receipt of the documentation from the appropriate supplier. If, at the end of this period, the documentation
has not been received, a formal Deficiency Report will be completed and circulated for action.

10.0 STORAGE OF MATERIAL


Materials that have been received, inspected and accepted for use by construction will be stored in the
warehouse/laydown facility storage areas using the following guidelines and practices.
WAREHOUSES
-Whenever possible, materials will be stored inside a covered warehouse or equivalent to

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 9 of 18
minimize weather protection.
-Switchgear, Panels and other sensitive Electrical and Instrumentation items will always
be stored under covered storage. Climate environmentally controlled storage conditions
for delicate items shall be maintained as required and included in warehouse design.
-Inside storage facilities will be provided with ventilation, sufficient shelving, fire
protection and adequate lighting. A security program will be established to keep all
unauthorized personnel out of warehouse facilities.
-Materials will be segregated by account numbers.
-Materials stored on shelves will be grouped by type and size.
-Tagged items will be grouped by type.
-Storage shelves will be marked with row, shelf and bin numbers.
-Where there is insufficient space on a shelf, the balance of the material will be placed in
bulk storage.
-The Warehouse Chief will perform continuous inspection to ensure that good
housekeeping practices are being maintained.
LAYDOWN AREAS
-Material laydown areas will be grated, well drained, fenced and lighted for security. Only
authorized personnel will be allowed inside these areas.
-Material stored outside will be stored off the ground by using sleepers, dunnage, concrete
slabs or rail road ties.
-Materials will be segregated by account number within preplanned storage bays and will
be grouped by type and size.
-When required, materials will be covered by tarpaulins to protect against weathering.
-Routine preservation and maintenance programs will be established for stored materials
and will be performed by the Warehouse Chief under the supervision of the Field
Logistics & Material Manager/Quality Control Group.
-Special areas will be established and designated for storing flammable and hazardous
material in accordance with manufacturers requirements.
Attachment 1 is the Material Storage Table which provides a breakdown of planned storage
Locations between warehouses and laydown yards for all commodity groups.

11.0 MATERIAL RECORDS


PURCHASE ORDER FILES
The Materials/Warehouse Group will maintain purchase order files for receiving purposes
and historical documentation. It is imperative that all project purchasing entities include NCC on distribution for all
purchase orders where material is purchased with the end user/installer is NCC. These can be unpriced copies as
they will be used to ascertain that received material is in accordance with purchase descriptions. Purchase order files
will
be organized in the following manner.
-One copy of each purchase order will be filed in numerical sequence in an individual file
folder. The file folder tab will bear the purchase order number, name of the supplier and
brief description of the purchased material.
-The purchase order and subsequent change orders will be attached to the right inside of
the file folder.
-Material Receiving Reports (MRR), Overage, Shortage & Damage Reports (OS&D),
Material Shipping Reports (MSR), Transfer of Material Reports (TOM), expediting
reports, special handling & storage instructions and any other associated paper work will
be attached to the left inside of the file folder.
-When a purchase order is completed, the word Closed will be stamped on the outside
of the file folder.
-Under no circumstances will the warehouse master copy or supplier cross reference files

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 10 of 18
be removed by unauthorized personnel.
FIELD MATERIAL RECEIVING REPORTS
-Upon completion of the physical receipt of materials, the receiving documents will be
forwarded to the Warehouse Group for processing, MatMan data entry and filing.
-Material Receiving Reports (MRR) numbers will be assigned by MatMan to each
individual shipment received and all pertinent receiving and OS&D information will be
entered into the MatMan computer.
-MatMan generated MRRs, after being reviewed and approved, will be filed with
supporting documentation in the warehouse files.
-All MRRs and associated OS&Ds will be forwarded daily to AGIP KCO and
responsible Purchasing Departments, when applicable, for notification of material receipt
and resolution of OS&Ds as necessary.
-MatMan generated Daily and Weekly Receiving Reports will be distributed to involved
parties for notification of material received and available for issue.

12.0 ISSUE OF MATERIAL


Equipment, fabricated pipe spools and structural steel, bulk material and assembly
material will be issued by the Materials/Warehouse Group in accordance to the
Project Construction Schedule to ensure correct sequence of usage. When programmed correctly, MatMan will have
the ability in the Planning Module to translate and
interpret the Bills of Material (BOM) for AFC Engineering drawings for all
Engineering disciplines from all Engineering Contractors. Likewise, it will have the
ability to group these BOMs and their material requirements by Construction Work
Packages (CWP) and link into the Procurement, Expediting and Warehouse status.
This allows MatMan to take a Snap Shot of material status for a particular area
of work for construction planning purposes. 90, 60 and 30 day forecasts will be reported by the system by CWP, and
further defined by Engineering discipline.
Material may be requested from the Materials/Warehouse Group by individual
BOM or by CWP or a component of the CWP. The warehouse in turn will issue a
Picking Ticket for the individual BOM or a Consolidated Picking Ticket for a family of BOMs.
ISSUE OF TAGGED MATERIAL OR EQUIPMENT
-Tagged Equipment will be requested by NCC via the Field Material Request
form (FMR), submitted by authorized people on behalf of Construction
Management to the Logistics & Material Manager or his designee.
-When large pieces of equipment are delivered directly to the erection area per the
dictates of Construction Management, it is the responsibility of the Warehouse
Group to initiate the FMR and obtain the signature of receipt.
-MatMan will assign a sequential account number to the FMR and issue a Picking
Ticket and will automatically update the warehouse stock.
-Upon completion of material issue the Picking Ticket is signed by Construction
Management confirming receipt.
-The signed Picking Ticket will be returned to the Warehouse Group for filing in
the warehouse files by account number.
ISSUE OF BULK MATERIALS
-Bulk Material will be requested by NCC via the Bill of Material/Field Material
Requisition (BM/FMR), submitted by authorized people on behalf of Construction
Management to the Logistics & Material Manager or his designee.
-The marked up BM/FMR (s) is processed by MatMan which generates a Picking
Ticket or Consolidated Picking Ticket and will automatically update the
Warehouse stock. The BM/FMR will be filed in the warehouse files.
-The Picking Ticket or Consolidated Picking Ticket is issued to the warehouse

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Material Engineers, who will collect, bag and issue the material.
-Upon completion of material issue, the Picking Ticket or Consolidated Picking
Ticket is signed by Construction Management confirming receipt.
-The signed Picking Ticket or Consolidated Picking Ticket will be returned to the
Warehouse Group for filing in the warehouse files.
-The FMR will be used when requesting material not shown on BM/FMRs, such
as incorrect material take off (MTO), material required for temporary facilities,
lost or damaged in the field, etc. When the additional material is due to MTO
shortages, field revisions to isometrics or change orders, the FMR must be
approved by the Field Engineering Department so that drawing revisions can be
generated, if required. The FMR will then be processed in the same manner as
a BM/FMR and the material will be issued to the requesting party.
ISSUE OF ELECTRICAL AND INSTRUMENTATION CABLE
-The Warehouse Group will log all cable receipts into two cable books, one for the
Electrical account and one for the Instrumentation account.
-FMRs will only be used for requisitioning cable from the warehouse/laydown
facility. Cable requirements specified on the FMR will be from the cable schedule
and include the list of the drawings involved.
-FMRs for cable must be approved by the Field Electrical or Instrumentation
Department Lead Engineer prior to being submitted to the Logistics & Material
Manager or his designee.
-The FMR will be checked to ensure that the cable has been received and not
issued. MatMan will assign a sequential Electrical or Instrumentation account
number to the FMR and issue a Picking Ticket which will automatically update
the warehouse stock. This information will also be entered into the appropriate
reel data report log book.
-Upon completion of cable issue the Picking Ticket is signed by Construction
Management to confirm material receipt.
-The signed Picking Ticket will be returned to the Warehouse Group for filing
in the warehouse files by account number.
-Empty cable reels with deposits will be returned to the supplier expeditiously.
BACK ORDERED MATERIAL
-In the event that a certain requested item on a BM/FMR or FMR is not available
for issue, it will be tracked by MatMan as an issued shortage.
-MatMan will track these short issues and upon receipt a Picking Ticket will be
processed and the back ordered material items will be issued to the requisitioner.
RETURN OF MATERIAL TO THE WAREHOUSE
-All material returned to the warehouse for storage by NCC will be accomplished
using the FMR form.
-The material items and completed FMR will be given to the Logistics & Material
Manager or his designee.
-The Warehouse Group will acknowledge receipt and after checking the material
will forward the FMR for MatMan input, updating the warehouse stock.

13.0 SURPLUS MATERIAL

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 12 of 18
When the Logistics & Material Manager and/or Material System Manager establishes that a certain commodity of
material is surplus to the project requirements after review of the final material take off (AFC MTO), this
information will be recorded on a Surplus Material Inventory (SMI) report in draft format and forwarded to the
Field Engineering Department and Field Construction Manager. Their review will verify if there is, or is not, any
further foreseeable project requirement for these commodities and return the draft, with their comments to the
Logistics & Material Manager and/or Material System Manager. Material identified as no longer required on the
draft are now recorded on an official SMI, sequentially numbered by MatMan by account number, and issued to
AGIP KCO for comment. AGIP KCO will advise the Logistics & Material Manager as to the disposition of the
surplus material. They may instruct NCC to return the surplus to their control for reallocation to other AGIP KCO
work or restocking arrangements with the original supplier, or simply to take no action and leave the surplus under
the control of NCC.

Description
(1) Piping Materials
a) Steel and stainless
b)
Small
tube
for
instrumentation
c) Vinyl pipe, hose, etc.
d) Fittings
e) Flanges
f) Manually operated valves
g) Automatic valves
h) Valves (non-ferrous)

Storage Location
Open Storage
Warehouse
X*

Separated by size,
X

X*
X*
X*

X
X
X
X
X
X

i) Bolts, nuts & washers

j) Gaskets

k) Spring hangers
l) Hangers
m) Steam traps
n) Steel plate, strip steel
o) Copper plate, wire
p) Welding rods
(2)Electric & Instrument
a) Cable on drum
b) Electric wire
c) Lighting fixtures
d) Distribution
control
panels,
e) Transformer
f) Motors
g) Insulators
h) Meters
i) Instruments
j) Materials for electrical and
instrumentation work
(3) Rotation Equipment
(4) Static Equipment
a) Vessels, Drums, Heat
Exchangers, Stacks, etc.
b)
Small
items
and
accessories
(5) Oils and Gases
a) Gasoline, thinner

X
X

Remarks

X*

On Racks
Vinyl pipe on Racks.* Over
4"
* Larger than 8"
* Larger than 8"

Washers bagged,
bolts & nuts binned
loosely Separated by
type and size
* Less than the weight of
1X kg

X
X
X
X
X
X
X
X
X
X

X
X*
X*

* Indoor service
* Up to 5 HP

X
X
X
X
X*

* Or Direct Delivery
Materials
X

Stored separately out


sunlight

of

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 13 of 18
14.0 ATTACHMENTS
MATERIAL STORAGE LOCATION TABLE

Description

Storage Location
Open
Storage

b) Paint, oil
c) Gases
d) Chemicals
(6) Catalyst and Packing
a) Catalyst
b) Packing Materials
(7)
Equipment
Containing
Radioactive Material
(8)
Insulation
and
Fireproof Materials
a) Heat insulating materials
b) Fireproofing materials
(9) Precious Metals
(10) Spare Parts
(11) Special Tools

Warehouse

Remarks
Stored
separately
warehouse
Stored separately out
sunlight
Stored
separately
warehouse

X*
X*

* If requested by
Vendor's manual

X
X

X
X
X

in
of
in

Stored in a separate
fenced storage area

X
X

X*
X*

X
X
X

* After unpacking
* Powder type materials
Special Secure Store Stored
separately to all
other Materials. Area
clearly marked "Spare Parts /
Equipment No."

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 14 of 18

MRF FORMAT

MATERMATERIAL REQUEST FORM

CONTRACT NUMBER: 2004-0504

REQUEST NR:

DISCIPLINE:

CONTRACTOR: NCC

DATE:

DRAWING NR
ITEM NR

QTY
REQ.

QTY
ISS.

TAG NR

PO NR / MMT NR

DESCRIPTION

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 15 of 18
Materials issued for a given ISO/DWG must only be used for that ISO/DWG
NOTE:

Agip Kazakhstan NorthDATE:


Caspian Operating Company NV
REQUESTOR NAME: OMER TARGUTAY
Experimental Programme
APPROVED BY:

DATE:

________________________

( EP CONSTRUCTION COORDINATOR)

MRF FOR PILES

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 16 of 18

MRR (Material Receipt Report)

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 17 of 18

K.M.W.

Kashagan Main
Construction Works Project

Material Receipt Report


(MRR)
Contract No : 2004-0504

MRR No:
Page : of
MRF No:

Requisition No :

Coli
(Package,bundle) No

Date of arrival at
site

Place
storage(GATE)

of

OPENNING STAGE
The above mentioned coli was opened under the supervision of NCC/GATE and AGIP on :
. / / 200..
Description of contents :

Damage
of parts :

No O
Yes O

Completeness acc. to coli No O OS&D


(Packing) list :
Yes O report no:

00

CONFIRMATION
The Company
Name
Surname
Date
Signature

GATE QA/QC

and

Description of missing and / or damaged parts :

As per attached : 00 ( ..pages,. items)


Original to AGIP , copy to NCC and GATE

OS&D REPORT

GATE MAT MAN.

AGIP

KE01-A1-000-NC-J-PR-0001-000
Rev. C01 August 2006

Page 18 of 18
CLIENT

LOCATION

: AGIP

KAZAKHSTAN
ATYRAU
KARABATAN

PROJECT : KMW

Overage-Shortage and Damaged (OS&D) Report


MRF No
:
Request No:

Date of Unloading:
Report Date :

Arrival Date:
No.

Material Code

Report No. :
Material
Description

Quantity

Unit

Package No.

Received

Overage

Shortage

Damaged

NOTE:

PREPARED BY

CONTROLLED BY

..............................
SIGNATURE
NAME & SURNAME
TITLE
DATE

GATE (QA/QC)

NCC

SIGNATURE
NAME & SURNAME:
TARGUTAY
TITLE : Material Lead
DATE :

APPROVED BY

Omer

OWNER (AGIP)

SIGNATURE

SIGNATURE

NAME & SURNAME

NAME & SURNAME

TITLE

TITLE

DATE

DATE