A STUDY ON DOCUMENTATION, PROCEDURES AND EXPENSE

REQUIRED TO TRAVEL TO A SELECTED GULF COUNTRY

Project Report
Submitted By: REENU SUBIER

Submitted in partial fulfillment of the requirement for the award of the Degree
of

MASTER OF BUSINESS ADMINISTRATION

CHINMAYA INSTITUTE OF TECHNOLOGY

Govindagiri, Chala, Thottada, Kannur-670007
(Affiliated to Kannur University and approved by the Govt. of Kerala)
(2014-2016)

DECLARATION

I, Reenu Subier hereby declare that the project report titled A study on Documentation,
Procedures and Expenses Required to Travel Selected Gulf Country has been prepared by me
and is the original record work done by me under the supervision of prof.( Dr) Prabhakaran
Paleri, chinmaya institute of technology

I also declare that this project has not been submitted by me fully or partially for the
award of any degree, diploma ,title recognition before

Place:
Date:

ACKNOWLEDGMENT

This study will not be completed without the acknowledgment of my sincere gratitude to all
persons who have helped me to do.
My sincere thanks to principal and all the faculty members of MBA for their valuable advice
and suggestions. I also extend my sincere thanks to my project guide prof ( Dr) Prabakaran
Paleri, Chinmaya Institute of Technology for mentoring me throughout the project.
I deem privileged to extend my sincere gratitude to office head of Riya Travel Mr. Noushad
and Office in Charge of Akbar Travels Mr. Sunil Moidu for giving me the idea and
information regarding the project.

REENU SUBIER
MBA(A2) 2nd semester

CONTENTS
Sl. no

Particulars
chapter 1
Introduction

1.1
1.2
1.3
1.4
1.5

Introduction
Scope of the study
Objectives of the study
Research methodology
Limitations
Chapter 2
Documents

3.1
3.2

Chapter 3
Procedures
Step by step procedure for applying visa
Visa form
Chapter 4
Findings, suggestion and conclusions

Bibliography

Page no.

Annexure

CHAPTER 1

INTRODUCTION

1.1 INTRODUCTION
The arab states of the persian gulf are the seven arab states which border the persian gulf
namely KUWAIT, BAHARAIN, IRAQ, OMAN, QATAR, SAUDI ARABIA AND U.A.E.
ALL THESE NATIONS EXCEPT IRAQ are the members of GCC .

These are the

my study for

gulf countries. For

the topic
PROCEDURE,
DOCUMENTS AND
EXPENSE
NEEDED TO
TRAVEL A
SELECTED GULF
COUNTRY.
For this purpose I
have chosen
Saudi Arabia. Among
these gulf
countries Saudi
Arabia has
the highest area and
population
and it is the largest
reservoir of
oil.
The kingdom
of Saudi Arabia has
been perceived differently. For millions of Islam followers across the world, it is the ultimate
holy land and pilgrimage destination. For some it is the land of opportunity and for rest of the
world, Saudi Arabia means oil.

Geography
It occupies 80% of the Arabian Peninsula. It is located in the south west corner of Asia, the
kingdom is at the crossroads of Europe, Asia, and Africa. It is surrounded by the Red Sea on
the West, by Yemen and Oman on the South, the Arabian Gulf and the United Arab Emirates
and Qatar on the East, and Jordan, Iraq and Kuwait on the North. Saudi Arabias Red Sea

coastline stretches about 1,760 kilometers (1,100 miles) while its Arabian Gulf coastline
roughly 560 kilometers (350 miles).
Desert covers more than half the total area of Saudi Arabia. A narrow coastal plain runs
through the Kingdoms western coast while a range of mountains run parallel to the coastal
plain along the Red Sea. Along the Arabian Gulf in the east is a low-lying region called AlHasa. The mountains in the west of the Kingdom are very rich in minerals with large deposits
of limestone, gypsum and sand. The eastern region has the richest reservoirs of oil in the
world.

Main Cities

Makkah and Madinah are 2 holiest cities in KSA. These 2 places are focal point of
hajj and ummrah and also it is the birth and death place of Prophet Muhammad.
Every year more than 2 million Muslims visit the pilgrimage.

RIYAD is the capital city and it is the headquarter of GCC.

JEDDAH is the commercial capital of the kingdom and it is the city where most of the
trade takes place.

The twin city of JUBAIL AND YANBU is next vision of future Saudi Arabia
development. This area has the worlds largest petrochemical complex. This cities
houses the directorate general of the royal commission for jubail and yanbu

ABHA is in the asir region. Kingdom most of the resort is in abha and it is 1 of the
tourist attraction of Saudi Arabia. The main attraction of this cities areasir national
park, souda, dalghan, alqraa, alsahab, and almahala valley.

The city of HAIL is located west of al-adaira valley, known as hail valley. It is one of
the kingdom cultural attractions and it is well known for a number of ancient ruins of
old castles and palaces.

ALBAHA is a tourist site with quiet nature, high mountains, and thick forest and
always have pleasant climate.

BURAIDAH is famous for agriculture and it is also the sport city of Saudi Arabia

DAMMAM is famous for its oil fields and most of the companys headquarters are in
dammam

ARAR is a city for cross point many important road like Iraq, al jouf, algrayat.

TAIF is the famous and important tourist attraction of Saudi Arabia. Taif is only city
in Saudi Arabia where it is always have cold climate. The main attraction is cabin car
passing through the mountains

1.2 SCOPE OF THE STUDY

The scope of the study was mainly to understand the documents, procedure and expense
required to travel selected gulf country.
The study has been analyzed mainly on these factors;
Time required to processes the visa form
Total expense required for travel
Documents needed for different visa

1.3 OBJECTIVES OF THE STUDY

The main objectives are as follows;
1. To study the procedures, documents and expense required to travel Saudi Arabia.
2. To give suggestion based on findings.

1.4 RESEARCH METHODOLOGY

Research methodology may be understood as all those techniques and methods that are
adopted for collecting data and information.
1.4.1 Source of Data
The required data for this project has been collected from the primary and secondary source
of data.
o Primary source- primary data are collected mainly from travel agencies
o Secondary source- secondary source includes;
Internet (official site of Saudi ministry of affairs)
Journals and magazine

1.5 LIMITATION OF THE STUDY

1. The agencies where not ready to give full information
2. There was also time limit.

CHAPTER 2
DOCUMENTS

DOCUMENTS
The official travel documents to enter any GCC countries are;
1. Passport
2. National id card
3. Visa document
4. Entry& exit document
These above are briefly explained as ;
Passport:
The passport should be valid for a minimum period of 6 months from the date of entry to any
countries.
National id card:
National id card or citizenship card or family card is must. The card should be reasonable
one. The travelers other than touristors are required to have this card with them.
Visa document:
The visa document should be reasonable one and it is necessary to carry this by the entire
traveler. The period of this document will vary to the countries travelled.
Entry & exit document:
The entry& exit document will vary to countries travelled. The entry exit document can be
for 1year, 6 months..
These are normal documents to travel any GCC countries. To travel Saudi Arabia also require
above documents and the needed document will vary to the type of visa. The documents
needed to be carried along with the passengers are the same as above. For all the cases the
applicant needed to fill application form online from www.mofa.govt.sa and then take the
print for the reference number. it should be submitted along with the visa supporting
documents. Some documents needed to be attested for visa requirement are as follows;

1. Documents Required for Saudi Employment Visa Processing(From

Company)

online wakala in the name of ex:m/s. fast air & sea travels
visa payment slip
receipt of visa fee paid
CR copy of the company/ iqama copy of the sponsor

2. Documents Required for Visa Stampling (From Candidates)

original passport
original medical report along with Gamca slip
required police clearance certificate ie.pcc is compulsory

N.O.C is required if the candidate has come on re-entry visa

Electronic exit visa is required if the candidate comes on exit visa.
06 colour photographs with white background

3. Documents Required for Family Visit Visa

Visa payment slip with sponsor name
Passport and iqama copy of the sponsor
Original passport
Old passport
Polio cards attested by Saudi embassy for children below 15 years.
Marriage certificate
6 colour photographs

4. Documents Required for Business Visit Visa

Online wakala in the name of candidate

Letters from the company for which candidate representing
Original passport

5. Documents Required for Required for Re-Entry Extension

Expired re-entry visa renew within 1 month of the date of expiry, otherwise
the consulate may reject the passport
Original passport
Letter from sponsor in original with KSA ministry attestation
Copy of valid iqama
Some of the document attestations are;

a. Marriage and Birth Certificate

Passport copy
The certificate can be attested from royal consulate at Mumbai
2 colour photographs

b. Degree/Diploma Certificate (Procedures)

C.

Original certificate with HRD (HRD attestation should be done by the

candidate from the university)
Company offer letter attested by chamber of commerce and ministry of
foreign affairs
Passport copy
2 colour photographs

Medical Categories

1. Doctors

 MBBS & MD attested by HRD (HRD Attestation-Should be done

M.E.A (Ministry of External Affairs) & Saudi Embassy from Delhi.
Registration & Updated Experience Certificates attested
2. Nurses
Sslc, PDc. Diploma attested by HRD
M.E.A
Registration and updated experience certificate attested from m.e.a
6. Religious Visit
Usually hajj visas or for religious transit visas are granted to only approved tourist
groups.
Original passport
Visa copy which is different for different visit like ummrah and hajj
The visa is a free of charge
Present the required health certificates

CHAPTER3

PROCEDURES

To travel any country follows a step by step process and it is same for all, but document and
visa carry will be different. To travel Saudi Arabia follows series of steps. Saudi Arabia is a
country where rules are followed strictly and after various approvals only visas are issued to
the applicant.
Before visas are granted the authority check whether the candidate or company are in
nitiqat( like in red or green, yellow). If the applicant is in red then he is not granted any visa
and more over he is not allowed to stay in the country.
Visa is also not granted to the applicants like house drivers and ummrah visit if they want to
take their family along with them. These visa holders that is firstly who had come in the form
of house drivers are not required to work in company or in shops unless with prior notice of
sponsor. He is only allowed to work under the sponsor. Secondly who had come for ummrah
transit are required to leave the country prior to the expiry of the visa. Those who stay after
the expiry are sent back to the home if they are caught and these people are not allowed to
work in any shops because if they are placed in any of the work place and if they are caught
the shops has to be closed down forever and there license will be cutout.
For whatever the purpose of visit, candidates are required to go online to the site of Saudi
government and after filling the form it has to be printed for the reference number and it
should be attested to the visa supporting documents.
Thou there are series of steps, but this steps are simple and easy process. the step by step
process are as below;
1. PASSPORTFirstly is that you require a passport. If dont have passport you need to apply for it in
the passport office. This also follows a series of steps which are as;
Firstly you need to fill online form submission.
Step1- Register through the passport seva online portal (click on register link
under the apply section on the homepage)
Step2- login to the passport seva online portal with their gistered login id
Step3- click on either apply for fresh passport or re-issue of passport link
Step4- Fills the required details in the form and submits
Step5- clicks on the pay and schedule appointment link on the view
saved/submitted applications screen to schedule an appointment
Step6- click the print application receipt link to print the application for
appointment number (ARN)
Step7- visit the regional passport office along with the original documents
After submitting the form and document authorities visits the home for
verification and within a month you will be receiving the passport.

2. Online submission of form for visaThe main requirement for any type of visa is:

a. Valid original iqama

b. Copy of passport
c. Acceptable profession
Valid original iqama- the iqama or residence card should be valid enough then
only you are allowed to bring your relatives moreover if its a company the
company should have wakala.
Copy of passport- before applying you should have the copy of passport of those
you are inviting.
Acceptable profession- your profession must be listed in the listed category by
the ministry of foreign affairs. Because there are some professions which is given
to Saudis only. If youre not in the list you need to change the profession and
apply.

Step by step processes to apply for any type of visa are;

1. Filling online applicationFirst step of applying for visa is to fill online application on the website of
ministry of foreign affairs. In the there are 2 link. One is indivual which is for
family or residence visa and other link is for organization which is for
organizations.
2. Submitting the application to chamber of commerceAfter filling the form you need to sign and date on it. after this, go to your
sponsor and ask him to sign and stamp the application. Please ensure that person
who is signing the application is one who has authorized signatures in chamber of
commerce.
After this you need to go to the chamber of commerce of the city where your
employer is registered and no other chamber of commerce will not serve your
objective. Only government employees are allowed to go to MOFA and submit
the application there.
You need to submit SR 25 fee for application of visa and submit it to the chamber
of commerce. They will take copy of your application and give you the print out
of another one.

3. Submitting the application in Saudi embassyAfter the visa is approved, you need to send the application number to the
concerned person. The visa obtained from the procedure mentioned must be
stamped from the Saudi consulate or Saudi embassy of the respective country
within 3 months of its issuance as per the website of ministry of foreign.

This are the procedure for applying the visa and it is part from receipent
3. ISSUANCE OF VISAThe visa will be issued in month or in 2 weeks.
4. BOOKING THE TICKETAfter receiving the visa you can book the ticket according to your appropriateness.

5. EMIGRATIONAfter arrival at airport you need to for check in of baggage and body pass. From there
you will be receiving a form and need to be filled because it is needed for emigration. After
this you need to enter for emigration purpose.

6. ARRIVAL AT THE DESTINATIONAfter arriving at the airport you need to encounter the emigration. If the passenger is
a new entrance to the country he is asked to fill the form which was earlier given in the flight
by the cabin crews and need to give their finger prints and
If the passengers are for religious transit they have to encounter emigration last after finish of
the entire normal passengers. And they need to give their finger prints there.

(THE SNAPSHOT SHOWING THEPROCEDURE FOR APPLYING

VISA)

(SNAPSHOT SHOWING VISA)

CHAPTER4
EXPENSES

VISA EXPENSE OR COSTThe visa fee will be incorporated into the charge levied by the registered agent for processing
your visa application. For various visa the cost is different.
1. VIP BUSINESS VISA- SR 1000
2. BUSINESS VISA MULTIPLE ENTRY- SR 500
3. BUSINESS VISA SINGLE ENTRY-SR 200
4. WORK, RESIDENCY, TRANSIT, AND STUDENT SR 50.
5. ALL OTHER VISAS LIKE GOVERNMENT, HAJJ, AND EXTENSION OF EXITENTRY ARE FREE OF CHARGE.

AIRTICKETSMajor flights which do their operation in Saudi Arabia from india are AIR INDIA, SAUDI
AIRLINES, AND AIRARABIA. The fair of the flights varies according to the seasons.
Usually the price is high during ummrah season which is just before ramdan and hajj season.

The flight charges are high during the month april to june and june to September because
school closes for 2 months vacation and it will be re opened only in the month of august or
September.

CHAPTER 5
FINDINGS, SUGGESTIONS, AND CONCLUSION

5.1 FINDINGS

The major findings are;

1.Thou they say the visa processing takes only a day or takes less time, but actually to
processing from authority actually consumes a lot of time and even a week.
2. Most of the procedures on online for applying visa is in Arabic language.
3. Issue of passport takes lot of days.
4. Many documents needed to be produced before
5. Many professions are reserved for Saudis only
6. The expense for visa is cheaper
7. The expense for an air ticket is not cheaper

5.2 SUGGESTIONS

1. The online application form can also be in main 3 languages

2. Issue of passport should be fast as possible
3. Thou air tickets cannot be kept cheap instead they could give extra allowances like
baggage weight increasing from 30 to 40, on time flights and etc
4. Visa validity and entry and exit extension should be extended from 6 months to a year
5. More of information and guidelines should be given in websites.
6. permit family visa for those who come in as house drivers.