ASA Executive Board Duties

President
• Responsible for oversight of the organization
• Lead executive board and general board meetings
• E-mail the agenda to the e-board before the meetings (not necessary to print it out)

Vice-President
• Assist president in organization oversight
• Lead meetings in the absence of the president
• Assist in achieving a harmonious and productive executive board

Secretary
• Record minutes at all executive board and general body meetings.
• Keep the e-mail account up to date and clean
• Update the account with every member’s address
• Delete e-mail addresses of those who would like to unsubscribe from the e-mail list, in a timely
manner
• Think of innovative ways of managing the e-mail account

Treasurer
• Make weekly treasurer reports of balance
• Make deposits in a timely manner
• Manage the organizations' finances
• Allocate money for spending
• All payments to ASA should be handled as organized and professionally as possible. This
includes having an envelope to hold the payments and having the appropriate method for
keeping track of who paid (excel spreadsheet, presentable sign in sheet).
• Ensure that dues are paid by each active member

Public Relations Chair

• Adequately promote all events including: meetings, social fundraisers, events of the Institute of
Armenian Studies
• Create events on the facebook group and act as Administrator for all facebook events
• Will be an administrator on the group’s facebook account

Social Chairs (2)

• Working together, they will organize fundraisers at various establishments, including clubs,
banquet halls, restaurants (ethnic such as Raffi’s Place, Shamshiri, etc.) and other food
establishments (Baja Fresh, CPK, BJ’s, etc.)
• Will work with the secretary and PR chair to promote the events
• Must be at the event prior to set-up, during the event, and after the event for clean-up
• Must plan at least 2 events per semester (this is the absolute minimum) and the events must
be varied
ISA Culture Chairs (2)
• Must attend weekly International Students’ Assembly meetings
• ISA responsibilities:
o Organize ASA’s portion of Food Fair
 o World-Cup (soccer tournament)
o I-Night

All-ASA Representative
• Must attend every All-ASA general body meeting
• Must attend every All-ASA committee meeting along with other e-board members specified
• Must chair All-ASA events that are organized on USC’s campus

Historian/Webmaster
• Keep the website up to date
• Ensure that all events are accurately recorded and pictures are taken

AGA and AEO liaisons

• Each AEO and AGA representative is nominated by their respective organization.
• Voted by their respective organization ONLY
• Must attend all executive board meetings of the ASA and events.
• Must act as a liaison between their organization and the ASA in order to facilitate a friendly
partnership

General Duties
• Executive board members should attend all events, unless an absence is excused
• Only two unexcused1, and four excused2 absences will be tolerated after which time the
executive board member’s position will be brought to the judicial process in front of the
executive board

1
Unexcused: no notice was given to the president prior to the absence, or notice was
given only 24 hours before the meeting.
2
Excused: notice was given to the president more than 24 hours before the meeting.