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Exercise on purchase order : Write an e-mail for the P.O.!

PT. AMBEG PARAMARTA


JL. Abubakar Ali No 21, Semarang, Central Java, Indonesia,
Phone: (024)74722456.E-mail: ambegprmrta@gmail.com.
ambegprmrta@gmail.com.
--------------------------------------------------------------------------Our ref: 001/OFFER/III/2012
Import Manager,
Malaka BHD SDN
Datuk Malaga Road No.40
Johor, MALAYSIA
E-mail: malakabhdsdn@gmail.com.
malakabhdsdn@gmail.com.

March 12,
12, 2012
2012

Dear Sirs,
Thank you for your inquiry of February 24, asking for more information about our goods
wooden souvenirs. We have some kinds of souvenirs in stock as follows:
Name of goods

QTY in stock

unit price FOB Semarang

Teakwood flower vase

2,000
2,000 pcs

IDR 50,000.00/pc

Mahagony toy-cars

3,0
00 pcs
3,000

IDR 40,000.00/pc

Disc.

: 10% discount for order over IDR 2,000,000.00, and 5% for order before

June 30,2012.
Payment

: 40%
40% as DP and 60%
60% within 10 days after you receive the goods, to be

transferred to our Bank account No. 00212344543 in BNI Bank Semarang Branch.
Shipment period: within 4 days after receiving your DP.
We look forward to receiving your early purchase order.
Yours faithfully,
Saleh Sahid
Sales Manager

To
: ambegprmrta@gmail.com
Cc
:
BCC :
Subject
: PO /98/III/2012
Dear Mr Saleh Sahid,
Thank for your offer of wooden souvenir dated March 12, 2012. We decide to order below:
No. Name of goods
QTY in
unit price FOB
Total
stock
Semarang
1

Teakwood flower vase

2,000 pcs

IDR 50,000.00/pc

Gross price
DISCOUNT: 10% discount for order over IDR 20,000,000.00= IDR 10,000,000.00
5% for order before June 30,2012
= IDR 5,000,000.00
NET PRICE

IDR 100.000.000
IDR 100.000.000
IDR 15,000,000.00
IDR 85,000,000.00

Payment: 40 % as DP (IDR 34,000,000.00) will be transferred to your Bank account No. 00212344543
in BNI Bank Semarang Branch tomorrow and 60% within 10 days after we receive the goods.
Shipment date: by 17th march 2012 in one shipment.
Shipment port: Tanjungmas port Semarang Indonesia.
Destination port : Portklang, Malaysia.
We hope to receive your sales contract for us to sign.
Thanks.
Best regards,
Budi Anduk
Import Manager

SALES CONTRACT : draft by a seller.

PT. AMBEG PARAMARTA

JL. Abubakar Ali No 21, Semarang, Central Java, Indonesia,


Phone: (024)74722456.E-mail: ambegprmrta@gmail.com.
ambegprmrta@gmail.com.
--------------------------------------------------------------------------Import Manager,
Malaka BHD SDN
SALES CONTRACT: No.10/SC-AP/III/2012
Datuk Malaga Road No.40
dated: March 14, 2012
Johor, MALAYSIA
E-mail: malakabhdsdn@gmail.com.
malakabhdsdn@gmail.com.
We hereby accept your purchase order No. PO /98/III/2012 dated March 13, 2012 under the
following terms and conditions:
No. Name of goods

QTY in
stock

unit price FOB


Semarang

Total

2,000 pcs

IDR 50,000.00/pc

IDR 100.000.000

Teakwood flower vase

Gross price
DISCOUNT: 10% discount for order over IDR 20,000,000.00= IDR 10,000,000.00
5% for order before June 30,2012
= IDR 5,000,000.00
NET PRICE

IDR 100.000.000
IDR 15,000,000.00
IDR 85,000,000.00

Payment: 40 % as DP (IDR 34,000,000.00) will be transferred to your Bank account No. 00212344543
in BNI Bank Semarang Branch now and 60% within 10 days after the goods are received.
Remarks:
1. In case of non-shipment, the seller must return the DP ((IDR 34,000,000.00) to the buyer plus
10% interest.
2. In case of non full payment within 20 days, the buyer must pay IDR 51,000,000.00 plus 10%
interest.
3. In case of order cancellation by the buyer, the DP is not returnable.
Shipping documents will be sent via DHL to buyers address.
Shipment date: by 17th march 2012 in one shipment.
Shipment port: Tanjungmas port, Semarang, Indonesia.
Destination port: Port Klang, Malaysia.
Force majeure: non shipment is possible in case of earthquake, tsunami, hurricane, sellers company on
fire, serious flood, workers strike, and war.
Insurance : covered by a buyer.
Dispute: solved by negotiation.
For PT. AMBEG PARAMARTA ,
Seller,

SALEH SAHID

Informing transfer of 40% DP:

For Malaka BHD SDN,


SDN,
Buyer,

BUDI ANDUK

To : : ambegprmrta@gmail.com
Cc :
Bcc:
Subject: Transfered DP
Dear sirs,
Today we have transfered 40% DP ((IDR 34,000,000.00 ( thirty four millions rupiahs)) to your
bank account No. 00212344543 in BNI Bank Semarang Branch and 60% within 10 days after
the goods are received.
Please inform us as soon as the DP is received.
Thank you.
Best Regards,
Budi Anduk

To : malakabhdsdn@gmail.com.

Cc:
Bcc:
Subject: Receipt of DP
Dear sirs,
Thank you for transfer your DP. IDR 34,000,000.00 (thirty four
millions rupiahs) has been credited to our bank No. 00212344543 in
BNI Bank Semarang. We hope to be your suplier again in the near
future.
Best regards,
Saleh sahid

SHIPMENT NOTICE:
To : malakabhdsdn@gmail.com.
Cc :
Bcc :
Subject : shipment notice
Dear sirs,
Today we have sent the goods as follows :
Name of goods : Teakwood flower vase
Quantity : 2000 pcs
Name of vessel : dejabhum Voy. No. 15
Container/ seal no : YAD1M4R/46364
Etd semarang port : march 17th
Eta portklang : march 22nd
Shipping docs : sent via DHL to your address
As soon as you received the goods please inform us. We hope you sent your next order.
Best regards
Yadi saleh said