2007 GENERAL PROVISIONS (VENDOR)

TABLE OF CONTENTS

ARTICLE I COMPLIANCE AND REPORTING 1

1.01 Compliance with Statutes and Rules 1
1.02 Compliance with Requirements of Solicitation Document 1
1.03 Reporting 1
1.04 Immunization Reporting 1
1.05 Client Eligibility 1
1.06 Federal and State Laws, Rules and Ordinances 1
1.07 Applicable Contracts Law and Venue for Disputes 2
1.08 Statutes and Standards of General Applicability 2
1.09 General Provisions Applicable to Interagency & Interlocal Contracts 4

ARTICLE II SERVICES 5
2.01 Education to Persons in Residential Facilities 5
2.02 Disaster Services 5
2.03 Consent to Medical Care 5
2.04 Telemedicine Medical Services 5

ARTICLE III FUNDING 6

3.01 Debt to State and Corporate Status 6
3.02 Application of Payment Due 6

ARTICLE IV PAYMENT METHODS AND RESTRICTIONS 6

4.01 Payment Methods 6
4.02 Billing Submission 6
4.03 Third Party Payors 7

ARTICLE V TERMS AND CONDITIONS OF PAYMENT 7

5.01 Prompt Payment 7
5.02 Withholding Payments 7
5.03 Acceptance as Payment in Full 7

ARTICLE VI CONFIDENTIALITY 8
6.01 Confidential Information 8
6.02 Maintenance of Confidentiality 8
6.03 Use of PHI 8
6.04 Disclosure to Department 8
6.05 Department Access to PHI 8
6.06 Exchange of Client-Identifying Information 8
6.07 Security of Patient or Client Records 8
6.08 HIV/AIDS Model Workplace Guidelines 9

ARTICLE VII RECORDS RETENTION 9

7.01 Retention 9

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7.02 Survival of Obligations 9

ARTICLE VIII ACCESS AND INSPECTION 9

8.01 Access 9
8.02 State Auditor’s Office 10
8.03 Responding to Deficiencies 10

ARTICLE IX NOTICE REQUIREMENTS 10

9.01 Child Abuse Reporting Requirement 10
9.02 Significant Incidents 11
9.03 Litigation 11
9.04 Action Against the Contractor 11
9.05 Insolvency 11
9.06 Misuse of Funds 11
9.07 Criminal Activity and Disciplinary Action 11
9.08 Retaliation Prohibited 12
9.09 Documentation 12

ARTICLE X ASSURANCES AND CERTIFICATIONS 12

10.01 Certification 12
10.02 Contracting with Executive Head of State Agency 12
10.03 Child Support Delinquencies 13
10.04 Authorization 13
10.05 Gifts and Benefits Prohibited 13
10.06 Ineligibility to Receive the Contract 13
10.07 Antitrust 13

ARTICLE XI GEN. BUS. OPERATIONS OF CONTRACTOR 14

11.01 Duty of Compliance 14
11.02 Fidelity Bond 14
11.03 Liability Coverage 14
11.04 Program Site 14
11.05 Historically Underutilized Businesses (HUBs) 14
11.06 Buy Texas 15
11.07 Status of Subcontractors 15
11.08 Incorporation of Terms 15
11.09 Independent Contractor 15
11.10 Authority to Bind 15
11.11 Tax Liability 15
11.12 Notice of Organizational Change 15
11.13 Quality Management 16

ARTICLE XII GENERAL TERMS 16

12.01 Assignment 16
12.02 Lobbying 16

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12.03 Conflict of Interest 16
12.04 Transactions Between Related Parties 16
12.05 Intellectual Property 17
12.06 Other Intangible Property 18
12.07 Severability and Ambiguity 18
12.08 Legal Notice 18
12.09 Successors 18
12.10 Headings 19
12.11 Parties 18
12.12 Survivability of Terms 18
12.13 Customer Service Information 18
12.14 Amendment 19
12.15. Contractor’s Notification of Change to Certain Contract Provisions 19
12.16 Contractor’s Request for Revision of Certain Contract Provisions 19
12.17 Immunity Not Waived 20
12.18 Hold Harmless 20
12.19 Waiver 20

ARTICLE XIII BREACH OF CONTRACT AND REMEDIES FOR

NON-COMPLIANCE 20
13.01 Actions Constituting Breach of Contract 20
13.02 General Remedies and Sanctions 21
13.03 Notice of Sanctions 22
13.04 Emergency Action 23

ARTICLE XIV CLAIMS AGAINST THE DEPARTMENT 23

14.01 Breach of Contract Claim 23
14.02 Notice 23
14.03 Sole Remedy 23
14.04 Condition Precedent to Suit 23
14.05 Performance Not Suspended 24

ARTICLE XV TERMINATION 24
15.01 Expiration of Contract or Program Attachment(s) 24
15.02 Effect of Termination 24
15.03 Acts Not Constituting Termination 24
15.04 Termination Without Cause 24
15.05 Termination For Cause 25
15.06 Notice of Termination 26

ARTICLE XVI VOID, SUSPENDED AND TERMINATED

CONTRACTS 26
16.01 Void Contracts 26
16.02 Effect of Void, Suspended or Involuntarily Terminated Contract 26
16.03 Appeals Rights 26

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ARTICLE XVII CLOSEOUT AND CONTRACT
RECONCILIATION 27
17.01 Cessation of Services at Closeout 27
17.02 Administrative Offset 27
17.03 Deadline for Closeout 27
17.04 Payment of Refunds 27
17.05 Disallowances and Adjustment 27
17.06 Contract Reconciliation 27

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