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OUR LADY OF FATIMA UNIVERSITY

COLLEGE OF BUSINESS AND ACCOUNTANCY


Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Chapter 1
INTRODUCTION
Interest in information system has increased during the recent years not only in
education but also in all areas where resources are managed. Two main reasons account
for this- the increasing population and the need for improved problem-solving tools.
Student information system has always been a difficult task, but it is more so
today than ever before, where administrators uses the traditional way of filing records on
a cabinet. As the population of the students goes up, it is becoming more complex. Data
should be stored in safer places, and can be retrieved easily and fast when someone needs
it. Administrators task has becoming more complex, there have been efforts to improve
the effectiveness of problem solving and central to this are quantitative techniques and
electronic devices such as computers.
In the field of education, researchers and theorists have focused intensively in
recent years on examining the concepts and use of information to assist administrators,
teachers, students and parents. Others have raised and discussed fundamental issues and
uses of school information system to facilitate judgment and decision-making in schools.
Schools, like any other organization used to manage all sorts of data and
information to ensure attainment of its goals and objectives. The emerging needs in most
schools for accurate and relevant data and reliable information strengthen the Student
Information System.

Background of the Study

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Enrollment is an exciting day for every student in elementary, high school, or


colleges. It is the most expected activity after summer vacation.
But contrary to the expectations of the enrollees, enrollment has posed problems
and hassles because it has become tedious and taxing. Sometimes the students leave it to
their parents and other members of the family to enroll them. The unsystematic procedure
of school during enrollment is now dreaded by them. Instead student enrollees have to
stand and wait of finishing it in minutes or an hour, sometimes students are made to come
back the next day or even after a week so that they can be officially enrolled.
All these have posed a problem which alarm this group of researchers and
decided to pursue in resolving the enrollment problem by designing and implementing a
system of enrollment which is computerized for smooth and less problematic flow of
enrollment in the different curricular offering of Little Ark Learning Center.
The Company Profile
Little Ark Learning Center is a private school in Antipolo City, Rizal. It was
founded on November 2009. They are teaching Toddlers they called it as Crawling
Caterpillar; Nursery they called it as Squiggly Worms; Prep-Kindergarten they called it as
Busy Bees; and Kinder they called it Budding Butterfly. It utilizing the manual system in
almost all phases of their work.
System Overview (Existing System)
Most school are using the manual method for enrollment. The manual system is to
be done completely by hand. Therefore, recording for enrollees name, address, age,
birthday and other information are done manually.
The study was proposed to have an easy-process of enrollment. It is not timeconsuming and the school will easily get updated with the necessary information of the

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

students. And the information may keep for a long time. The proposed system will
replace their current enrollment process.
Little Ark Learning Center Enrollment System:

Parent submit requirements


Staff records the students information and file
Staff verify the status of student
Staff gives status of student to the parent
Parent pay for down payment
Staff collects payment
Staff gives receipt

Statement of the Problem


General Problem
How to developed Enrollment System that will be implemented at Little Ark
Learning Center, Marcos Highway Antipolo.

Specific Problem
1. Does the system will help to see the past records?
2. How will the proposed system find certain records?
3. How the proposed system updates the old records of students?

Objective of the Study


General Objectives
The general objective of this study is to develop a Computerized Enrollment
System for Little Ark Learning Center.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Specific Objectives
1. To gathered records using the proposed system to store all enrollment
information.
2. To create a system that can find the students record.
3. To make a system that can update the data of the students.
Scope and Delimitation
The enrollment system is an application systems, which requires the users to input
the gathered information about the students and the system will undergo process for
inputting the information in the computer and the parents will wait for several minutes for
the results of their schedule, subjects and payments. And they will go back to the
accounting department for the receipt.
The system is can be used only by an authorized school members like directress,
teachers and faculty staff because they are the one who knows the information and the
system. They are in charge in giving the instructions to the parents. The system is cannot
viewed online. The students are not allowed to use the system because they are aged 25years old they do not know how to use the system. Parents are not allowed also to use
because there are not part of the authorize person in the school.

Significance of the Study


The computers provide convenience to its user through the easier and faster way
of recording information. Population of students in almost all-educational institution is
rapidly increasing so the school can demand to replace their manual files. Enrollment
System is a very important aspect of the school operations.
In earlier times, the directress manually records using paper and pen. The basic
objective of the enrollment system is to support the student information by supplying the

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

parent details of their children. A computerized enrollment system for Little Ark Learning
Center will provide improvement in the way the directress record.
The study will be a great help to the following:
The Faculty Staff/Teachers. The proposed system will benefit to the faculty staff, it will
lessen the time and hassles of the teachers and faculty staff during the enrollment day. Yet
they can do their other activities because the system is easy to use, all instructions are
there, so there is no need a lot of man power because all the procedures are there.
The School. The school deserves to provide an efficient, faster, and accurate enrollment
system for the students, for their school to preserve its name and for the school to attract
more parents to enroll their children. In using this system, a lot time will be lessen and
saved. And it will make the work easier.
The Parents. The proposed system aims to have a user-friendly and accurate functional
interface. The proposed system will benefit to the parents in terms of getting the result of
the enrollment faster and it will lessen the time of the students to fill up other forms and
they do not need to wait for a long time.

The Future Researchers. This proposed system will help to the future researchers
because this study provides the necessary information in developing an enrollment
system. The future researchers can improve their systems by making this as their guide.
They can use this for the references for their study and developing the same system. They
can used the processes that had been made and they can apply it in their proposed system.
The Proponents. The proponent is the one who will benefit from this study because the
proponents will apply all their acquired knowledge and skills. And they will use it in

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

developing a system for the users. And it will help the proponents to resolve the
problems.

Chapter 2
SYSTEM ANALYSIS
This chapter contains flowchart, context diagram and data flow diagram. The
system flow chart consists of the existing and proposed system. Context Diagram is an
overview of the organizational system that shows the system boundary, external entities
that interact with the system, and the major information flows between the entities and
the system. Data flow Diagram is a graphic illustration that shows the flow of data and
logic within the system.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

System Flowchart of Existing System


1.
2.
3.
4.
5.
6.
7.
8.

Parent submit requirements


Staff records the students information and file
Staff verify the status of student
Staff gives status of student to the parent
Parent pay for down payment
Staff collects payment
Staff gives receipt
End of Transaction

Parent

Submit Requirements
File

Staff records the student


information
Staff verifies the status of the
students

Staff gives status of


student to the parent

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Parent pay for down


Staff collects payment
payment

Staff gives receipt


End of Transaction

Figure 1.0 System Flowchart of Existing System


The Figure 1.0 shown above is an existing or the current enrollment system of
Little Ark Learning Center. The parent first submits all requirements needed upon
enrollment.
Then the staffs record the student information and verify the status of the students. Parent
pays for a down payment and staffs collect it and issue the receipt.
System Flowchart of Proposed System
1.
2.
3.
4.
5.
6.
7.
8.

Parent submit requirements


Staff encode information to the database record file
Process enrollment
Calculate fees
Print registration card and official receipt
Staff collects payment
Handle official receipt and registration card
End of Transaction
Parent
Submit Requirements

Database
record file

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Staff encodes information

Process enrollment

Off
Page

Figure 2.1 System Flowchart of Proposed System


On Page

Calculate fees

Print
Registration card and official
receipt
Collect payment

Handle official receipt and


registration card

End of transaction

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 2.2 System Flowchart of Proposed System


The Figure 2.1 and 2.2 shown above is the proposed system. The parent first
submits requirements and staffs encode it using database and then process it. The staff
will calculate the fees then issue the printed registration card and official receipt. The
staff will collect the payment and then the parents handle the receipt and registration card.

Context Diagram
Enrollment System for New Student

Requirements

Parents

Registration Card
Receipt
Payment

Enrollment System
for New Student

EncodesStaff

Calculate fees
Process Enrollment

Figure 3.0 Enrollment System for New Student


The Context Diagram for the new enrollment system of Little Art Learning Center
is in the above Figure 3.0. The enrollment system for new student process is at the center
of the diagram. The two entities the parent and staff are placed around the central process
relationship among the central process and the entities involves six different data flows.
The Parent entity provides data through the requirements and payment data flow. The

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Staff entity provide data through encode and process enrollment data flow and received
data through the calculate fees. Finally, the Parents entity received data through the
registration card receipt.

Enrollment System for Old Student

Parent

Requirements

Registration card
Receipt
Enrollment System
for Old Student
Payment

Search

Staff

Calculate Fees
Process Enrollment

Figure 4.0 Enrollment System for Old Student


The Context Diagram for the old enrollment system of Little Art Learning Center
is in the above Figure4.0. Same as the new student flow but the different is the old
student need to search their name.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
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Data Flow Diagram Level 0


1.0
Parent

Send Application
Form

Receipt
s

Input
Application
Form
Process
Form
2.0

Staff
Verify
Application
Form
Student
Informatio
n

Student
Registration
Student
Record
3.0
Student

Schedule

Schedule
Student
Record
4.0
Collect
Payment

Paymen
t
Balance
Paymen

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Student
Record
5.0
Student
Enrollment
The Data Flow Diagram
for5.0
theData
Enrollment
System of
Little
Figure
Flow Diagram
Level
0 Ark Learning Center
is in the above Figure 5.0. Parent send the application form to the staff. The staff verify
and input in application form. The system process the application form to student
registration and stored it to student record file. The teacher gives schedule to the student.
The parent give down payment and the accounting department receive payment and give
the balance payment. Finally, the student will be enrolled.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Chapter 3
SYSTEM DESIGN
The system design contains context data flow diagram, data flow diagram level 0
and HIPO (Hierarchical Input Process Output). The context data flow diagram is a toplevel view of an information system that shows the systems boundaries and scope. The
context diagram provides the most general view an information system and contains a
single process symbol. The data flow diagram level 0 shows the maintain system and
what data on object are passed external entities. HIPO model consists of hierarchy chart
that graphically represents the programs control structure.
Hierarchical Input Process Output
0
Enrollment System
of Little Ark
Learning Center

6.0 1.0

2.0

3.0

4.0

5.0

Encode
Receipt

Information
Form

Date

Payment
Mode

Process
Fee

Registration
Form
Birth
Certificate

Annually
Semi-Annually
Quarterly

Registration
Fee
Miscellaneous
Fee

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Medical
Certificate
Figure 6.0
for New
Students
The HIPO diagram
is Enrollment
shown fromSystem
above figure
6.0.
It explains the input and
output of the new enrollees in the enrollment system. The first input is to encode the
information of the information of the students then, the output is the information form.
The second input is the date of enrollment and the output is payment mode. The third
input is the process fee of the student and the output is the receipts.
Visual Table of Content
1.0
Information Form

1.1

1.2

1.3

Registration
Form

Birthday
Certificate

Medical
Certificate

Figure 7.0 Information Form


The first figure of VTOC diagram is shown from above figure 7.0.It explain the
information form has three sub-form namely, registration form, birth certificate, and
medical certificate.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

2.0
Payment Mode

2.1

2.2

2.3

Annually

SemiAnnually

Quarterly
1st SemiAnnually
2nd SemiAnnually

1st Quarterly
2nd Quarterly
3rd Quarterly
4th Quarterly

Figure 8.0 Payment Mode


The figure 8.0 shown the payment mode it has three types of payments which is
annually, semi-annually, and quarterly. Semi-annually divide into two which is 1 st SemiAnnually and 2nd Semi-Annually. Quarterly is also divide into four which is 1 st, 2nd, 3rd,
and 4th quarterly.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
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3.0
Semi-Annually

3.1

3.2

1st SemiAnnually

2nd SemiAnnually
Figure 9.0 Semi-Annually

The figure 9.0 shown the semi-annually of the new enrollment system it
has 1 semester and 2nd semester sub-form.
st

4.0
Quarterly

4.1

4.2

4.3

4.4

1st
Quarterly

2nd
Quarterly

3rd
Quarterly

4th

Quarterly

Figure 10.0 Quarterly


The figure 10.0 shown the quarterly it has 1 st quarter, 2nd quarter, 3rd
quarter and 4th quarter sub-form.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
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5.0
Process Fee

5.1

5.2

Registration
Fee

Miscellaneous
Fee
T-shirt
School Supply
Figure 11.0 Process Fee

The figure 11.0 shown the process fee it has two types such as registration fee and
miscellaneous fee. Miscellaneous fee divided into two t-shirt and school supply.

6.0
Miscellaneous Fee
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1.0

2.0

T-Shirt

School Supply

Figure 12.0 Miscellaneous Fee


The figure 12.0 shown the miscellaneous fee of the enrollment system for new
students. It has two sub-forms: t-shirt and school supplies.

0
Enrollment System
of Little Ark
Learning Center
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5.0
Receipt

1.0
Search

2.0
Date

3.0
Payment
Mode
Annually
Semi-Annually

4.0
Process
Registration Fee
Miscellaneous
Fee

Quarterly
Figure 13.0 Enrollment System for Old Students
The input and output process of the old students enrollees in enrolment system. In
first input is to search the name of the old students, then the second is the date of
enrollment of students and the output is the payment mode, the third input is the process
fee of the student and the output is the receipts.

Visual Table of Content

1.0
Information Form

1.1
Registration
Form

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1.2
1.3
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Birthday
Medical
Certificate
Certificate

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COLLEGE OF BUSINESS AND ACCOUNTANCY
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Figure 14.0 Information Form


The VTOC diagram is shown from above figure 7.0. It explain the information
form has three sub-form namely, registration form, birth certificate, and medical
certificate.

2.0
Payment Mode

2.1

2.2

2.3

Annually

SemiAnnually

Quarterly

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1st SemiAnnually
2nd SemiAnnually

1st Quarterly
2nd Quarterly
3rd Quarterly
4th Quarterly

Figure 15.0 Payment Mode


The figure 15.0 shown the payment mode of the enrollment of the old system it
has three types of payments which is annually, semi-annually, and quarterly.

3.0
Semi-Annually

3.1

3.2

1st SemiAnnually

2nd SemiAnnually

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COLLEGE OF BUSINESS AND ACCOUNTANCY
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Figure 16.0 Semi-Annually


The figure 16.0 shown the semi-annually it has 1st semester and 2nd
semester sub-form.
4.0
Quarterly

4.1

4.2

4.3

4.4

1st
Quarterly

2nd
Quarterly

3rd
Quarterly

4th

Quarterly

Figure 17.0 Quarterly


The figure 17.0 shown quarterly it has 1st quarter, 2nd quarter, 3rd quarter
and 4th quarter sub-form.

5.0
Process Fee

5.1

5.2

Registration
Fee

Miscellaneous
Fee

T-shirt
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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 18.0 Process Fee


The figure 18.0 shown the process fee has two types such as registration fee and
miscellaneous fee.

6.0
Miscellaneous Fee

1.0

2.0

T-Shirt

School Supply

Figure 19.0 Miscellaneous Fee


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COLLEGE OF BUSINESS AND ACCOUNTANCY
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The figure 19.0 shown the miscellaneous fee of the enrollment system for new
students. It has two sub-forms: t-shirt and school supplies.

Data Dictionary

Field Name

Data Type

Description

Size

Decimal

Payment Mode

Text

Installment and Full Payment

20

Payment Type

Text

Cash and Check

20

Tuition Fee

Numeric

Number

10

02

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Miscellaneous

Numeric

Number

10

02

Numeric

Number

10

02

Fee

Down Payment

Table 1.0 System Payment Record


The data dictionary contains a field names: payment mode such as installment and
full payment, payment type like as cash and check, tuition fee of the students and also the
miscellaneous and the down payment of the students.
Field Name

Data Type

Description

Size

Decimal

Student Number
Student Name

Numeric
Text

Number
Last Name, First Name and

03
50

0
0

Text

Middle Name
Toddler, Nursery, Prep-

15

Text

Kindergarten and Kinder


English, Filipino, Math, Science,

20

Gender

Text

and P.E
Male and Female

10

Birthday

Date

Month, Day, and Year

08

Age

Numeric

Number

02

Student Type
Subject Name

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Address

Text

Number, Street, Subdivision, and

50

Guardian Name

Text

City
Last Name, First Name and

50

Contact Number

Numeric

Middle Name
Number

12

Table 2.0 Student Enrollment Record


The data dictionary contains field names: student number of the student, the
student name of the pupil which includes the surname, given name and middle name,
student type which is toddler, nursery, prep-kindergarten, and kinder and subject name of
the students which is English, Filipino, math, science and P.E., gender, birthday, age,
address which contain number, street, subdivision, and city, guardian name of the student
and contact number of the guardian.
Screen Design

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Figure 20.0 Screen Design


The figure 20.0 shown above is the screen design of the enrollment system in
Little Ark Learning Center which provides the information system of the student. The
staff will put the Student name, Student ID, Student type. The age of the student, gender,
birthdate and birth place. The staff also put the tuition fee of the student. And other basic
information of the student. Then, the personnel can print the registration card by clicking
the print button. And the staff can delete the record and can find the old student. And can
check for the last record he/she type. And the staff can update the record of the students.

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CHAPTER 4
COST AND BENEFIT
This chapter shows the calculation of the total cost incurred in the existing
system, proposed system and the development cost. The chapter also includes the

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Computation of Return on Investment which helps to know how the company will benefit
the proposed system. The Cost-Benefit Analysis is a process by which business decisions
are analyzed. The benefits of a given situation or business-related action are summed.
ANNUAL OPERATING COST OF THE EXISTING SYSTEM
Schedule 1 - SALARIES AND WAGES
Position

Monthly Salary

Annual Salary

6 Staffs (7,000@)

P42,000

P504,000

TOTAL ANNUAL SALARY

P504,000

Schedule 2 - DEPRECIATION OF FURNITURES, MACHINES, & EQUIPMENT


Annual Depreciation Cost = (cost of unit * no. of unit) - Salvage Value
Life Expectancy
Items

Annual Depreciation

2 Filling Cabinet

(P8,500 * 2) - 20%

P1,942.86

7
7 Calculators

(640 * 7) - 20%

716.80

5
TOTAL ANNUAL DEPRECIATION COST

P2,659.66

Schedule - 3 OFFICE SUPPLIES


Items

Cost Per Unit

Total Cost

20 Ballpens

P5.00

P100.00

6 Record books

60.00

360.00

6 Ream Long bond paper

190.00

1,140.00

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6 Long folders

12.00

72.00

6 Staplers

65.00

390.00

6 Box of Staplers

45.00

TOTAL EXPENSES

270.00
P2,332.00

SUMMARY
SALARIES & WAGES

P504,000

DEPRECIATION

2,659.66

OFFICE SUPPLIES

2,332.00

* MISCELLANEOUS COST

2,000.00

TOTAL ANNUAL OPERATING


COST OF THE EXISTING SYSTEM

P510,991.66

* Assumed only.

ANNUAL OPERATING COST OF THE PROPOSED SYSTEM


Schedule 4 - SALARIES AND WAGES
Position

Monthly Salary

Annual Salary

3 encoders (8,500@)

P25,500.00

P306,000.00

TOTAL ANNUAL SALARY

P306,000.00

Schedule 5 - HARDWARE AND SOFTWARE DEPRECIATION COST

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Annual Depreciation Cost = (cost of unit * no. of unit) - Salvage Value


Life Expectancy
Items

Annual Depreciation

3 HP 110-502d Computer Package

(24,990 * 3) - 20%

P11,995.20

5
3 HP Printer

(6,990 * 3) - 20%

3,355.20

5
TOTAL HARDWARE DEPRECIATION COST

P15,350.40

*Software Cost
Microsoft Windows 8 Pro Operating System

P8,280.00

MS Office 2013

4,995.00
P12,775.00

SOFTWARE DEPRECIATION COST

(12,775-20%)
2

TOTAL HW & SW DEPRECIATION COST

P5,110.00
P20,460.40

Schedule - 6 OFFICE SUPPLIES


Items

Cost Per Unit

Total Cost

P600.00

P1,800.00

3 Printer Ink Colored

600.00

1,800.00

6 Ream Hard Copy Bond Paper

250.00

1,500.00

3 Printer Ink Black

TOTAL EXPENSES

P5,100.00

SUMMARY:

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

SALARIES AND WAGES

P306,000.00

DEPRECIATION HARDWARE & SOFTWARE

20,460.40

OFFICE SUPPLIES

5,100.00

*MISCELLANEOUS COST

5,000.00

TOTAL ANNUAL OPERATING


COST OF THE PROPOSED SYSTEM

P336,560.40

*Assumed only

DEVELOPMENT COST
4 Systems Developers (12,000@)

Monthly

2 Months

P48,000.00

96,000.00

TOTAL LABOR COST

P96,000.00

HARDWARE COST
3 Laptops
Acer Aspire E5-411
Lenovo G4070

P18,488.00
23,995.00

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Toshiba Sattelite C55D


HP Printer

24,999.00
6,000.00
P73,482.00

(73,482-20%)/5

P11,757.12

TOTAL (2) MONTHLY HW DEPRECIATION COST

P1,959.52

OFFICE SUPPLIES EXPENSES


ITEMS

Monthly

Ballpens
1 G-Tech Pen

P72.00

5 Titus (7.50@)

37.50

1 Ream Long Bond Paper

190.00

2 Ream Hard Short Bond Paper (250@)

500.00
P1,399.50

TOTAL (2) MONTHS SUPPLIES EXPENSE

MISCELLANEOUS

P2,799.00

Cost

PLDT MYDSL

999.00

Transportation

1,200.00

Food

2,500.00

Representation Expense

500.00
P5,199.00

TOTAL MISCELLANEOUS

P10,398.00

HARWARE ACQUISITION COST


3 Laptops

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Acer Aspire E5-411

P18,488.00

Lenovo G4070

23,995.00

Toshiba Sattelite C55D

24,999.00

HP Printer

6,000.00
P73,482.00

SUMMARY OF DEVELOPMENT COST


LABOR COST

P96,000.00

DEPRECIATION COST OF HARDWARE


DEPRECIATION COST OF SOFTWARE

1,959.52
567.78

OFFICE SUPPLIES COST

2,799.00

HARDWARE ACQUISITION COST

73,482.00

MISCELLANEOUS

5,199.00

TOTAL DEVELOPMENT COST

P180,007.30

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

COST BENEFIT ANALYSIS


OPERATING COST OF THE EXISTING SYSTEM
Year 1

Year 2

Year 3

Year 4

Year 5

SALARIES & WAGES

P504,000

P554,400

P609,840

P670,824

P737,906.40

DEPRECIATION

2,659.66

2,659.66

2,659.66

2,659.66

2,659.66

OFFICE SUPPLIES

2,332.00

2,565.20

2,821.72

3,103.89

3,414.28

MISC. COST

2,000.00

2,200.00

2,420.00

2,662.00

2,928.20

TOTAL ANNUAL
OPERATING COST P510,991.66 P561,824,86 P617,741.38 P679,249.55 P746,908.54
OF THE EXISTING
OPERATING COST OF THE PROPOSED SYSTEM

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Year 1

Year 2

Year 3

Year 4

Year 5

SALARIES & WAGES

P306,000

P336,600

P370,260

P407,286

P448,014.60

DEPRECIATION

20,460.40

20,460.40

20,460.40

20,460.40

20,460.40

5,100.00

5,610.00

6,171.00

6,788.10

7,466.91

5,000

5,500

OFFICE SUPPLIES
MISC. COST

6,050

6,655

7,320.50

TOTAL ANNUAL
OPERATING COST P336,560.40 P368,170.40 P402,941.40 P441,189.50 P483,262.41
OF THE PROPOSED
*Total Annual Operating Cost is assumed to increase by 10% yearly
ANNUAL BENEFIT P174,431.26 P193,654.46 P214,799.46 P238,060.05 P263,646.13
ANNUAL BENEFIT = Total Annual Operating cost (Existing) Total Annual Operating
Cost (Proposed)

INVESTMENT COST
Year 1
Development Cost

P180,007.30

Year 2
-

Year 3
-

Year 4

Year 5

*Maintenance Cost

P10,000

P15,000

P20,000

P25,000

TOTAL
P180,007.30
INVESTMENT COST

P10,000

P15,000

P20,000

P25,000

*Maintenance cost is only assumed.


NET BENEFIT

-P5,576.04

P183,654.46 P199,799.98 P218,060.05 P238,646.13

NET BENEFIT = Annual Operating Cost of Existing (Annual Operating Cost of the Proposed +
Total Investment Cost

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

PRESENT VALUE ANALYSIS


Year

Investment Cost

P180,007.30

Factor *(10%)

PV (C)

P175,526.23

0.91

P163,643.00

P159,569.30

10,000.00

194,749.43

0.83

8,264.46

160,949.94

15,000.00

215,894.40

0.75

11,269.72

162,204.66

20,000.00

239,155.02

0.68

13,660.27

163,346.10

25,000.00

264,741.10

0.62

15,523.03

164,383.39

TOTAL P250,007.30

Annual Benefit

P1,090,066.18

P212,360.49

PV (B)

P810,453.39

Note:
*Inflation Rate can be change

PV (C) = Investment Cost *Factor

Factor= 1/(1+i)

PV (B) = Benefits * Factor

PAYBACK PERIOD
Year Cost of Investment Additional
Total
Annual
To be receive
Investment Investment Benefit

Balance

Payback
Period

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

P180,007.30

4,481.07

180,007.30 175,526.23

10,0000

4,481.07

1.0

14,481.07 194,749.43 (190,268.36)

0.07

1.07 YEARS
0.07 * 12 Months = 1 Month
PAYBACK PERIOD = 1 YEAR AND 1 MONTH

RETURN ON INVESTMENT (ROI)


ROI Year n = [ Annual Benefit (year n) / Investment Cost (year n)] *100
AVERAGE ROI = Average Annual Benefit / Total Investment Cost * 100
ROI Year 1 =

97.51%

ROI Year 2 = 1947.49%


ROI Year 3 = 1439.30%
ROI Year 4 = 1195.78%
ROI Year 5 = 1058.96%

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Chapter 5
SUMMARY
The Little Ark Learning Center uses the traditional manual enrollment system.
Data and information were kept on a filing cabinet, which finds difficulty and time
consuming in retrieving the documents when needed. The process of enrolling in the
school took long because of the manual recording and updating the students information.
Because of this, the researchers proposing the computerized student information system.
Computerized enrollment system can reduce the man power needed to facilitate an
enrollment process. By a computerized, it is more accessible to those wishing to enroll
especially if it is a new enrollee. This would also cut down on the human error aspect as
well as double entries from two people enrolling at the same time. This software has the
ability to keep students records in a single database. This system can be the solution to
some of the problems encountered by the school as defined previously. Such system will
make enrollment much easier, faster and less time consuming. A computerized system
can hold more files in an organized way rather than manual or a non-computerized

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

system. It also doesn't take too long to find any data about the student information. It
reduced human errors (mistakes) and processing time, thus it can boost productivity and
resulted into high quality of service produce.

CONCLUSION
The existing system of Little Art Learning Center was taking too much of time
because of manual record of the enrollees. The staff uses a filing cabinet to keep the
student information and because of this, the staff was having a hard time to find some old
records.

The proposed system helps the school in storing and recording new data of

enrollees. This computerized enrollment system has the ability to find records, update
records and to obtain corrections and that can produce a fast and effective data. The new
system can easily find a certain records. The computerized enrollment system will easily
update the records of the old students and to have a system that can give the students a
successful enrollment system. Student information has enhanced the quality of
information generated in terms of precision or accuracy of data.

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

RECOMMENDATI ON
Because of the problems encountered by Little Ark Learning Center, the researcher
recommend to the administration of the School to have another Enrollment system that is
useful in many ways, and that is the computerized enrollment system. An enrollment
system that has the ability to print the registration form of the students. This enrollment
system can also make corrections of entry easily and fast. Through this, the staff can be
sure that all the information will be kept in a single database so that we can minimize
some problems like lost records. It is recommended to the Little Ark Learning
Center, that the detailed specification and implementation of the system would occur as
long as the administration approved the computerized enrollment system. A computerized
enrollment system has the ability to track records, make corrections and that can generate
data fast and effective. System can secure all the information and record of the students.
A software that will lessen the workloads of the teachers and the administration. And to
have a system that can give the students a successful enrollment system.
For the future researcher, the proposed system will help because this study
provides the necessary information in developing an enrollment system. The processes
that had been made can be applied to the future proposed system. The future researcher

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

can also apply the log-in for the administration, online enrollment for the students,
shortcut key for each kinder level and to print the student information.

BIBLIOGRAPHY
http://cristinaborbe.blogspot.com/, Chapter I - Introduction
http://roxascityartillero.blogspot.com/2011/01/computerized-generated-enrollment.html,
Chapter I Background of Study
https://www.youtube.com/watch?v=yJO3_CK3crE, Enrollment System Video
https://www.facebook.com/Little-Ark-Learning-Center-170830219822/timeline/,
Ark Learning Center Website

Little

http://cristinaborbe.blogspot.com/, Recommendation
http://www.thefreedictionary.com/investment+costs, Investment Cost
http://www.essaydepot.com/documents/conclusion-for-enrollment-system/1,
Conclusion

http://www.investopedia.com/terms/r/returnoninvestment.asp, Return on Investment

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

APPENDICES
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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

GANTT CHART

Figure 21.1 Gantt Chart


The shown figure 21.0 shown the feasibility deadline start and ending.

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 21.2 Gantt Chart


The 21.2 Shown clearly the details of the task and the duration.

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 21.3 Gantt Chart


The 21.3 shown the yellow part is Chapter 1.The blue part is the Chapter 2. The
Red are the Chapter 3. The Green are the Chapter 4 and the Black Part are the duration of
the Enrollment System.

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 21.4 Gantt Chart


The Figure 21.4 shown the continuous of the chapter 4,5 and Enrollment System.
The Orange part are the Appendix.

QUESTIONNAIRE
1.
2.
3.
4.
5.
6.
7.
8.

What is the mission and vision of the school?


What is the aim of the school?
What are the requirements needed upon enrolling in school?
What are the advantages of this school?
Is your enrolment fee includes the materials in your school (for all levels)?
What are the school levels of the school? And what are the schedules and age?
How many students are enrolled this school year?
Was there need a down payment before the student be enrolled? If yes, what is the

minimum down payment?


9. Did you still accept late enrollee?
10. What particular month or date did the enrolment start or open?
11. How to detect the file of old students?
12. Is there a limitation upon enrolling students? If yes, why?
13. Do you have a system? If yes what kind of system are you using?
14. Do you have any expectation from our system proposal?

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

INTERVIEW GUIDE
1. What is the mission and vision of the school?
The vision of the Little Ark Learning Center is For young childs home

away from home where his education is set off a good start
The mission of the school is to encourage young child to learn how to
learn and acquire a lifelong desire for learning. And to guide them to
develop their physical, spiritual, emotional, creative, and intellectual
potential and to help them acquire good habits and manners that will
prepare them for their entry to the big school.

2. What is the aim of the school?


To provide an early childhood education.
3. What are the requirements needed upon enrolling in school?
Must fill out registration form, Must submit a copy of birth certificate and
medical certificate.
4. What are the advantages of this school?
We dont give negative attitude towards schooling. We are progressive.
Play based in a sense of playing with purpose, teaches the child the
concept of learning, and sincerely taking care of them.

5. Is your enrolment fee includes the materials in your school (for all levels)?
Yes. The enrolment fee includes three items: registration, miscellaneous
and basic tuition fee.
6. What are the school levels of the school? And what are the schedules and age?
The school levels of the school are toddler, nursery, pre-kinder and kinder.
The toddler is from 2-3 years old and their schedule is from 8:00am to
9:30am. The nursery is from 3-4 years old and their schedule is from

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

10:00 am to 12 nn. Their new open school level is pre-kinder which are 45 years old and the kinder which is 5 years of age.
7. How many students are enrolled this school year?
This school year we have 200 students in total.
8. Was there need a down payment before the student be enrolled? If yes, what is the
minimum down payment?
They have no down payment before the student be enrolled. They have 3
schemes in payment for the enrolment: the annually, semi-annually and
quarterly payment. The registration and miscellaneous fee is to be paid
upon enrolment and to the first quarter of the school year.
9. Did you still accept late enrollee?
Yes. Except for nursery because we follow the DEPEDs rule for nursery
level.
10. What particular month or date did the enrolment start or open?
In the month of January we are start accepting enrollee for the June and
year round.
11. How to detect the file of old students?
We keep the record of the student in 3 years. It was kept in our storage
area.
12. Is there a limitation upon enrolling students? If yes, why?
No, we dont have limitation upon enrolling student as long as the slots for
student section were not full.
13. Do you have a system? If yes what kind of system are you using?
The enrolment system that we are using is manual system. We manually
record it to the computer using word and excel.
14. Do you have any expectation from our system proposal?

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

We want to maintain the personal touch between the parent and student.
But I am open to your proposed system that will help for the improvement
of our enrolment system.

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

CURRICULUM VITAE

ABELIGNO, JUDYANN OCLINARIA


#163 Santol St. Purok Sumulong Dela Paz Antipolo City
E-mail Address: judyannabeligno@gmail.com
Contact Number: +639263290304
PERSONAL BACKGROUND
Age:

18 years old

Height:

54

Date of Birth:

September 17, 1996

Civil Status:

Single

Place of Birth:

Bagong Nayon II

Fathers Name:

Lucas R. Abeligno

Religion:

Roman Catholic

Occupation:

Construction Worker

Nationality:

Filipino

Mothers Name:

Susan O. Abeligno

Weight:

48 kg

Occupation:

Assistant Teacher

EDUCATIONAL ATTAINEMENT
TERIARY

OUR LADY OF FATIMA UNIVERSITY


Bachelor of Science in Accountancy
Sta. Cruz, Antipolo City

SECONDARY

MAIAN MOTSUR PRIVATE SCHOOL INC.


High School
Lower San Isidro, Antipolo City

PRIMARY

BAGONG NAYON II ELEMENTARY SCHOOL


Elementary
Lower San Isidro, Antipolo City

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Duties and Responsibility:


Leader, Editing Paragraph Chapter1, 2, 3, and 5, Instruction what are the members do and
Made the MS Access.

BITE, JOSAJEN VILLAMER


156 Summerville Mayamot, Antipolo city
Email Address:bitejosajen@yahoo.com
Contact Number: +639774893517
PERSONAL BACKGROUND
Date of Birth:

May 2, 1996

Weight:

43 kg

Place of Birth:

Antipolo City

Height:

54

Gender:

Female

Name of Father:

Melchor Bite

Religion:

Roman Catholic

Occupation:

Woodcraft Maker

Civil Status:

Single

Name of Mother:

Concepcion Bi

Citizenship:

Filipino

EDUCATIONAL ATTAINEMENT
TERTIARY

OUR LADY OF FATIMA UNIVERSITY


Bachelor of Science in Accountancy
Sta. Cruz, Antipolo City

SECONDARY MAYAMOT NATIONAL HIGH SCHOOL


High School
San Roque, Antipolo City
PRIMARY

MAYAMOT ELEMENTARY SCHOOL


Elementary
San Roque, Antipolo City

Duties and Responsibility:

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Treasurer, Collaborating Ideas, and Chapter 4

PISANG, HANNAH JOY INTOY


#20 Nazarene Ville 1 Brgy. San Roque Antipolo City
E-mail Address: hannahjoy_pisang@yahoo.com
Contact Number: +639261191761
PERSONAL BACKGROUND
Date of Birth: August 30, 1995

Citizenship:

Filipino

Place of Birth: Antipolo City

Weight:

50 kg

Gender:

Female

Height:

54

Religion:

Roman Catholic

Name of Father:

Arnold Pisang

Civil Status:

Single

Occupation:

Tricycle Operator

Name of Mother:

Jocelyn Pisang

EDUCATIONAL ATTAINEMENT

TERTIARY

OUR LADY OF FATIMA UNIVERSITY


Bachelor of Science in Accountancy
Sta. Cruz, Antipolo City

SECONDARY

SUMULONG MEMORIAL HIGH SCHOOL


High School
San Roque, Antipolo City

PRIMARY

JUAN SUMULONG ELEMENTARY SCHOOL


Elementary
San Roque, Antipolo City

Duties and Responsibility:

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Assistant Leader, Collaborating Ideas, and Chapter 1, 2, 3, and 5.

TABERNERO, ANGELICA MAE DEFELIPE


Blk46 lot 13 K-20 Karangalan Vill. Cainta, Rizal
Email Address:angelicamae.tabernero@yahoo.com
Contact Number: +639298924164

PERSONAL BACKGROUND
Date of Birth:

April 27, 1995

Weight:

41 kg

Place of Birth:

Pasig City

Height:

54

Gender:

Female

Name of Father:

Wilfredo Tabernero

Religion:

Roman Catholic

Occupation:

Electrician

Civil Status:

Single

Name of Mother:

Angelita Tabernero

Citizenship:

Filipino

Occupation:

Tailor

EDUCATIONAL ATTAINEMENT

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

TERTIARY

OUR LADY OF FATIMA UNIVERSITY


Bachelor of Science in Accountancy
Sta. Cruz, Antipolo City

SECONDARY

FRANCISCO P, FELIX NATIONAL HIGH SCHOOL


High School
Municipal Compound Cainta, Rizal

PRIMARY

ANDAGAO ELEMENTARY SCHOOL


Elementary
Andagaw Kalibo, Aklan

Duties and Responsibility:


Secretary, Collaborating Ideas, and Chapter 1, 2, 3, and 5.

PHOTO GALLERY

Figure 22.1
The figure 22.1 shown the researcher first day of feasibility. This picture shoot by
Josajen Bite. And the people in the picture is Angelica Tabernero, Hannah Joy Pisang and
Judy Ann Abeligno.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.2
The figure 22.2 shown above is same as the figure 22.1. It is the other view shoot
by Josajen Bite.

Figure 22.3
The figure 22.3 shown is the secretary of team gaze which is Angelica Tabernero.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.4
The figure 22.4 shown the researcher collaborating their ideas. In this picture the person
here is Angelica Tabernero and Josajen Bite. Shoot by Judy Ann Abeligno.

Figure 22.5
This figure 22.5 shown the day of the researcher interview. This picture shoot by
Hannah Pisang. In the picture the person wearing yellow shirt is the Directress of Little
Ark Learning Center, this is Ms. Belen A. Vera. Josajen Bite and Angelica Tabernero are
assign to interview the Directress. Judy Ann Abeligno and Hannah Pisang are assign to
video and to take a picture.

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COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.6
This figure 22.6 took by Judy Ann Abeligno. The person wearing yellow shirt is
the teacher of the Little Ark Learning Center, this is Teacher Ann Vera. And the pupil
name is Blake. He is at Busy Bee (Prep-Kindergarten).

Enrollment System in Little Ark Learning Center


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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.7
In this picture you can see the teacher reading while the pupil is listening. They
are waiting to pick up the student which is Blake.

Enrollment System in Little Ark Learning Center


Team Gaze

60 | P a g e

OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.8
This figure 22.8 shown the teacher and pupil waiting to pick up the student.

Figure 22.9
This image is the place of the school

Enrollment System in Little Ark Learning Center


Team Gaze

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.10
This photo take beside the Little Ark Learning Center while were waiting for the
Directress.

Enrollment System in Little Ark Learning Center


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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.11
The two member of the researcher which is Angelica Tabernero and Josajen Bite
with the Directress of the School in Little Ark Learning Center.

Enrollment System in Little Ark Learning Center


Team Gaze

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OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.12
After the interview all the Researcher take a picture with the Directress.

Enrollment System in Little Ark Learning Center


Team Gaze

64 | P a g e

OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.13
This photo taken at the house of Judy Ann Abeligno. In this picture wearing the
blue shirt is Angelica and wearing the white shirt is Josajen.

Enrollment System in Little Ark Learning Center


Team Gaze

65 | P a g e

OUR LADY OF FATIMA UNIVERSITY


COLLEGE OF BUSINESS AND ACCOUNTANCY
Km. 23 Sumulong Highway Brgy. Sta. Cruz, Antipolo City

Figure 22.14
This picture also taken at the house of Judy Ann. The Researcher last selfie for the
Feasibility which is Judy Ann, Hannah, Angelica,and Josajen.

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