ASSOCIATE CHECKLIST FOR CONTRACT TO CLOSING

PROPERTY
ADDRESS:____________________________________________________________________________________________________________
CITY:_________________________________________________________ZIP:______________________MLS#_________________________
SELLER:___________________________________________ LISTING ASSOCIATE NAME/PHONE:________________________________
SELLER PHONE:____________________________________ LISTING OFFICE NAME/PHONE:___________________________________
BUYER:___________________________________________ SELLING ASSOCIATE NAME/PHONE:________________________________
BUYER PHONE:_____________________________________ SELLING OFFICE NAME/PHONE:___________________________________

REQUIRED FORM CHECKLIST

*MLS Printout
*Deal Sheet COMPLETED
Pre-Qualification Letter or the like
*Sales Contract
o
o

Signed by Seller(s)
Signed by Buyer(s)

*All Addendums Attached to the Contract

Signed/Initialed by Seller(s)
Signed/Initialed by Buyer(s)
*HOA/Condo Disclosure if applicable
o Signed by Seller(s)
o Signed by Buyer(s)
*Affiliated BusinessDisclosure-mandatory in all files
o signed by our customer(s)
o
o

*Sellers Property Disclosure

o
o

Signed by Seller(s)
Signed by Buyer(s)

*Buyers Disclosure
o
o

Signed by Our Buyer

or, signed by the Co-Brokers Customer if we
hold their Escrow Deposit

*FHA/VA Rider if applicable

o
o
o
o

Initialed by Seller(s)
Initialed by Buyer(s)
Signed by Listing Assoc.
Signed by Selling Assoc.

For Your Protection: Get a Home Inspection

HUD Form (for FHA/VA)
o Signed by Buyer(s)

*Short Sale Addendum

Signed by Seller(s)
Signed by Buyer(s)
*Lead Paint Notice if applicable (for properties
built in 1978 or before)
o Signed by Seller(s)
o Signed by Buyer(s)
Mold Disclosure if applicable
o Signed by Seller(s)
o Signed by Buyer(s)
*AHS Home Warranty
o Signed by Our Customer
o _____Accepted, or _____Declined
o If Accepted, Assoc. registered Warranty w/AHS
*MLS Change to Pending if our listing
o
o

Deadline Schedule for Contract Contingencies

Other:____________________________
Other:____________________________

Jl:DG FORM REVISED 7/27/2011

ASSOCIATE CHECKLIST FOR CONTRACT TO CLOSING

PROPERTY
ADDRESS:____________________________________________________________________________________________________________
CITY:_________________________________________________________ZIP:______________________MLS#_________________________
SELLER:___________________________________________ LISTING ASSOCIATE NAME/PHONE:________________________________
SELLER PHONE:____________________________________ LISTING OFFICE NAME/PHONE:___________________________________
BUYER:___________________________________________ SELLING ASSOCIATE NAME/PHONE:________________________________
BUYER PHONE:_____________________________________ SELLING OFFICE NAME/PHONE:___________________________________

PRE-CLOSING CHECKLIST
Order escrow check for closing
Payday closing with Keyes Title verify with
admin and title company 1 week prior
Review HUD commission, processing fee
and Relo information
Review HUD with seller____/buyer_____
Notify buyer____ seller_________ of closing
date, time, address and directions for closing
Notify buyer of cashiers check for closing
make sure they have the amount from title/hud
statement
Remind seller to bring all keys, garage openers
Home Warranty on HUD and Paid to AHS
Walk through scheduled
Association approval cert to title
Buyers have homeowners insurance
Notify to change utilities seller ___/buyer_____
Remind seller to be out of house at closing and
house swept clean
Take escrow check to closing

POST CLOSING CHECKLIST

2 copies of HUD statement to admin

Closing check to admin
Processing fee check to admin
Copy of Assoc. Check if Same Day Pay
Sign removed from property or contact to have
taken down
Lockbox Removed from property
MLS closed
Just sold cards sent out
Thank you note and couple business cards to
sellers/buyers asking for referrals

Jl:DG FORM REVISED 7/27/2011