I.

OVERVIEW
A. Company Profile
San Ubandoo State University began as an intermediate school in
1904 by virtue of ACT 74 of the Philippine Commission in 1901 which
created the Department of Public Education whose mandated was
establish schools in every pueblo in the country and reorganize those
already existing. In 1909 the intermediate school became the San
Ubandoo Trade School with an American principal and five teachers, four
of whom were Americans, the so-called Thomasites. Filipino administrator
assumed the administration of the school in 1918. By the 1920s the
intermediate courses were completely replaced by the secondary trade
curriculum. A succession of Filipino Administrator during the 1920s and
well into the Commonwealth period ensured the future of the as a highly
viable institution for vocational education.
The period following the Second World War saw steady growth in
physical resources and the strengthening of the trade curriculum. The
ensuing decades beginning in the 1950s ushered major changes in the
mandate and the operations of the school. Through national legislation, it
was converted into San Ubandoo National Trade School in 1953, San
Ubandoo National School of Arts and Trades in 1957 and San Ubandoo
School of Arts and Trades in 1960. Two-year technical post-secondary
courses in automotive, machine shop and girls trade courses beefed up
the existing programs. In 1965, the school was converted into San
Ubandoo College of Arts and Trades paying the way for the expansion of
its offering to include the four-year Bachelor of Science in Industrial
Education. Soon other baccalaureates courses were opened, notable
among them were Engineering, Teacher Education and Graduates
programs.
The last decades of the 20th century saw highly significant gains in
the major concerns of the school operation. Curricular offerings steadily
expanded to account for the accelerated pace of change in industry and
technology. Major investments in human and physical resources were
likewise made. In 1993, Republic Act 7665 finally converted the college
into San Ubandoo State University. Today, the university is a four-campus
system with majority of its program offerings enjoying the coveted
accredited status by the Accrediting Agency of Chartered Colleges and
Universities in the Philippines (AACCUP). SUSUs highly productive Hong
Kong Office likewise enjoys international recognition. The courses offered
by the University spans the diverse disciplines of human endeavors from
health care to management and law, from industrial and information
technology of mechatronics. Major strides were achieved and are
continuously being made in the areas of licensure and bar examinations,

international partnerships, resource generation, infrastructure and facilities

development, human resource development, research and extension, and
program innovation.
B. Mission, Vision and Objectives
Mission
To equip individuals with knowledge, skills, and values that will
enable them to contribute to the development of the local community and
the country as a whole.
Vision
A premiere educational local institution of higher learning,
developing globally-competitive and value laden professionals and leaders
instrumental to community development and nation-holding.
Objectives

Orient students to the world of technology and media, developing

familiarity, competence, and awareness of the tools they will need as
they continue their learning process.

Encourage students, teachers, administration, and parents to play an

active role in promoting educational excellence at the RUSM Prep
School.

Recruit highly qualified and motivated faculty and staff members.

Provide opportunities for families and friends of RUSM Prep School to

strengthen community bonds through a range of inclusive activities and
programs.

Encourage acceptance and tolerance to the diversity of moral,

traditional, and religious values.

To promote social responsibility through active involvement in serving

the community in the school, on campus and in the community.

II. DATABASE DESIGN

A. Physical Resources/System Specification
Recommended
Database Management
System

MySQL ,Workbench

Initial Database Size

Database Growth Rate

100MB
Approx.50 records per day; Initial 50 records
50x20=1000 records a month
Growth Rate=(1000-50)/50*100
Growth Rate=1900%
Average Monthly Growth Rate =1900%/20 days
Average Monthly Growth Rate =95%
Approx.100 records

Average No.of Record

Searches
Average Time of
Searching per seconds
Performance

Network Setup
Security

Backup/Recovery
User

2 seconds
Intel Core 2 Duo or Higher
360Gb of HDD ; 1GB RAM or Higher
DBMS specific use primary keys and index
SQL code optimization
LAN
Authorization and Authentication
Encryption
SQL schemas
Anti-virus software ; firewall
Data validation and verification
Once a month;

Users
Students

Registrars

Accounting office
Cashier
Deans office

B. D
a
t
a
b
a
s
e

Functions
Enrollee, he/she is the one that do the transaction
to the registrars office, accounting office, cashier
and deans office.
The one that holds the registers of all records of
the student, it validates receipt and clearance
submission.
It is the assess the student accounts and record
financial transaction.
The one that receive the payment of tuition and
issue receipt of the student.
The one that evaluate the grades and subjects of

the student and submission of document of the

adviser
1. Primary Elementary where the student graduated

2. Guardian Students guardian information

3. Lastschool Information about the students previous school

4. Students_other_info Students personal info

5. Requirements Requirements for admission

6. Intermidiate Intemidiate schools where the student graduated

7. Secondary High School where the student graduated

8. Enlistment Associative of Student Table and Schedule Table

9. Student The students information

10. Curriculum Subjects to be taken by the student

11. College College where the students is enrolled

12. Plan_study Associative of Student Table and Curriculum Table

13. Employee Information about the teachers

14. Schedule The schedule of the student

15. Pre-requisite Pre-requisites of the subject

16. Department The Course of the student

C. Data Flow Diagram

1. Context Diagram

2. Child Diagram

D. Data Dictionary

1. Data Stores
Data Store
Name
Data Store
Number
Purpose
Input Data Flows
Output Data
Flows
Notes

Data Store
Name
Data Store
Number
Purpose
Input Data Flows
Output Data
Flows
Notes

Data Store
Name
Data Store
Number
Purpose
Input Data Flows
Output Data
Flows
Notes

2. Process

Student info
D1
Store the information about student. All fields in the
student info form are stored
Student info
Student info
Can Contain Voluminous records; expected large disk
space; stored an average of 8000 records per sem; must
use high-end DBMS.
O.R.
D2
Store the information about student. All fields in the O.R.
form are stored
Student info
Student info
Can Contain Voluminous records; expected large disk
space; stored an average of 8000 records per sem; must
use high-end DBMS.
Requirements
D3
Store the information about student. All fields in the
Requirements form are stored
Student info
Student info
Can Contain Voluminous records; expected large disk
space; stored an average of 8000 records per sem; must
use high-end DBMS.

Process Name
Data Store
Number
Input Data Flows
Output Data
Flows
Notes

Student info
1.0
Student info
Student info
Students accomplishes a student info which is then
submitted to the registrars office.

Process Name
Data Store
Number
Input Data
Flows
Output Data
Flows
Notes

Accept Payment
2.0

Process Name
Data Store
Number
Input Data
Flows
Output Data
Flows
Notes

Checking of Requirements
3.0

Process Name
Data Store
Number
Input Data
Flows
Output Data
Flows
Notes

Generating of Reg. Form

4.0

Payment
O.R.
Students accomplishes O.R. which is then submitted
to the registrars office.

Requirements
Requirements
Students accomplishes requirements which is then
submitted to the registrars office.

Reg. details
Reg. details
The registrars office accomplishes a Reg. details
which is then submitted to the students.

III.

DATABASE ADMINISTRATION
A. Database Users
1. Database Administrators
A database administrator (Short from DBA) is a person responsible
for the installation, configuration, upgrade, administration, monitoring and
maintenance of databases in an organization.
The role includes the development and design of database
strategies, system monitoring and improving database performance and
capacity, and planning for future expansion requirements. They may also
plan, coordinate and implement security measures to safeguard the
database.
A database administrator's responsibilities can include the following
tasks:

Installing and upgrading the database server and application tools

Allocating system storage and planning future storage requirements
for the database system
Modifying the database structure, as necessary, from information
given by application developers verbally
Enrolling users and maintaining system security
Ensuring compliance with database vendor license agreement
Controlling and monitoring user access to the database
Monitoring and optimizing the performance of the database
Planning for backup and recovery of database information
Maintaining archived data
Backing up and restoring databases
Contacting database vendor for technical support
Generating various reports by querying from database as per need.

2. Security officers
Members of the Security Officer fixed server role manage logins
and their properties. They can GRANT, DENY, and REVOKE server-level
permissions. They can also GRANT, DENY, and REVOKE database-level
permissions. Additionally, they can reset passwords for SQL Server logins.

3. Network Admin
A Network Administrator is an individual that is responsible for the
maintenance of computer hardware and software systems that make up
a computer network including the maintenance and monitoring of
active data network or converged infrastructure and related network
equipment.
Network Administrators are generally mid-level support staff within
an organization and do not typically get involved directly with users.
Network Administrators focus upon network components within a
company's LAN/WAN infrastructure ensuring integrity. Depending on the
company and its size, the Network Administrator may also design and
deploy networks.
The actual role of the network administrator will vary from place to
place, but will commonly include activities and tasks such as network
address assignment, management and implementation of protocol such
as ISIS, OSPF, BGP, routing table configurations and certain
implementations of authentication (e.g.: challenge response, etc.). It can
also include maintenance of certain network servers: file servers, VPN
gateways, intrusion detection systems, etc.
In smaller organizations, Network Administrators may also be
technically involved in the maintenance and administration of servers,
desktop
computers, printers, routers, switches, firewalls,
phones, IP
Phones, personal
digital
assistants, smartphones, software
deployment, security updates and patches as well as a vast array of
additional technologies inclusive of both hardware and software.
The role of the Network administrator can vary significantly
depending on an organizations size, location and socio-economic
considerations. Some organizations work on a user-to-technical support
ratio, whilst others implement many other strategies.
Generally, in terms of reactive situations (i.e.: unexpected
disruptions to service, or service improvements), IT Support Incidents are
raised through an Issue tracking system. Typically, these issues work their
way through a Help desk and then flow through to the relevant technology
area for resolution. In the case of a network related issue, an issue will be
directed towards a Network Administrator. If a Network Administrator is
unable to resolve an issue, a ticket will be escalated to a more senior
Network Engineer for restoration of service or a more appropriate skill
group.

Network Administrators are often involved in proactive work. This

type of work will often include:

Network monitoring

Testing the network for weakness

Keeping an eye out for needed updates

Installing and implementing security programs

In many cases, E-mail and Internet filters

Evaluating implementing network management software

Network Administrators are responsible for making sure that

computer
hardware
and Network infrastructure
related
to
an
organization's data network are effectively maintained. In smaller
organizations, they are typically involved in the procurement of new
hardware, the roll out of new software, maintaining disk images for new
computer installs, making sure that licenses are paid for and up to date for
software that need it, maintaining the standards for server installations and
applications, and monitoring the performance of the network, checking for
security breaches, poor data management practices. Typically, within a
larger organization, these roles are split into multiple roles or functions
across various divisions and are not actioned by the one individual. In
other organizations, some of these roles mentioned are carried out
by System administrators.
As with many technical roles, Network Administrator positions
require a breadth of technical knowledge and the ability to learn the
intricacies of new networking and server software packages quickly. Within
smaller organizations, the more senior role of Network Engineer is
sometimes attached to the responsibilities of the Network Administrator. It
is not uncommon for smaller organizations to outsource this function.
4. Application Developer
Applications developers translate software requirements into
workable programming code and maintain and develop programs for use
in business. Most will specialise in a specific development field - such as
mobile phone applications, accounting software, office suites or graphics
software and will have in-depth knowledge of at least one computer
language.

The work of an applications developer differs with a systems

developer in that systems software allows a computer to actually run.
Users interface with the applications software, which is served by the
systems software.
Applications, or apps, can be written for a particular system, such
as Windows or Android, or across numerous platforms, including
computers and mobile devices.
B. Schedules
1. Back-up
Regular scheduling weekly
2. Restore points
Occurs only when there is a problem
3. Database Tuning
When there is a change on the server or transfering one server to
another server.
IV.

Database Issues
1. Problems encounter on the system
common problems are brought by users that is not familiar on
the system and common errors like errors in user inputs.
2. Frequency problems
Normally, every encoding of grades.
3. Effects in the business
Not negligible.
4. Ways to solve
Isolating the problem.
Try to observe and then fix it.

V.

RESOURCES
Wikipedia
http://en.wikipedia.org/wiki/Database_administrator
http://en.wikipedia.org/wiki/IBM_Rational_Application_Developer
http://en.wikipedia.org/wiki/Network_administrator
vBulletin Community Forum
http://www.vbulletin.com/forum/forum/vbulletinannouncements/vbulletin-announcements_aa/3945112-databaseissues-and-hardware-failure
JiveDocumentation
http://docs.jivesoftware.com/jive_sbs/5.0/index.jsp?
topic=/com.jivesoftware.help.sbs.online_5.0/admin/DatabaseIssuesan
dBestPractices.html
Oracle Directory Server Enterprise Edition Troubleshooting Guide
http://docs.oracle.com/cd/E20295_01/html/821-1225/gegxf.html