Integrated

Point of Sales (POS)

Management System

Contents
Integrated Point of Sales (POS) Management System ...........................................................3
Introduction.....................................................................................................................................3
Point of Sale (POS) ........................................................................................................................4
Order Management.....................................................................................................................4
Inventory Features.........................................................................................................................5
Account Receivables ..................................................................................................................6
Account Payables ........................................................................................................................6
Customizable Reports ..................................................................................................................7
Proposed Setup .............................................................................................................................7
Implementation Timeline.............................................................................................................8
Conclusion ......................................................................................................................................9
Statement of Work (SoW)................................................................................................................9

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Integrated Point of Sales (POS) Management System

Introduction

Trixxia Integrated POS Management System (TIPMS) is full-fledged; GST compliant
point of sales management system software designed for retail and related industry.
Seamlessly connect people, inventory, warehouse, and processes to satisfy all of
your collaboration, compliance, and business process requirements.
Some of the modules available out of the box are as follow:

Workshop Point of Sales

Order Management

Inventory Management (Warehouse, if any)

Account Receivables

Account Payables

Customizable Reports

General features of the system includes, but not limited to:

Entirely web-based

GST Ready

Runs on any web-server that can accommodate PHP - can use an ISP instead
of having/maintaining own server

Produces reports to Portable Document Format - PDF for accurate positioning

of text

All reports and scripts easily modifiable PHP text

All processing on the server and no installation required on client machines

Numbers are displayed appropriately for the language selected and input is
allowed in this format.

Multi-theme - each user can see the interface in their preferred graphical
theme

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The underlying code of the system is written in a way so as to maximize it's

readability for those new to PHP coding. The idea being that business users will
be able to administer and adapt the system to exactly suit the customer
needs.

Point of Sale (POS)

Check real-time stock reports

Integrate with POS machine

Show unlimited products without having to show them

physically

Option to use Barcode to scan and directly enter orders/invoices

Show Product Alternatives and give customer more information on the go

Order Management

Print Product Catalogues with pictures

Track Sales and profitability

Create Repeat orders with copy functions

Attach scanned Documents to transactions

Direct Cash Sale Invoice (Save data entry time)

Analyze Customer price history by product or brand

Track Sales profitability by order, consignment

Use Barcode to scan and directly enter order/invoices

Define Promotion Pricing Schemes (For Example: buy one get one free)

Adopt different sales discounts types, based on pricing rules for customers

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Inventory Features

Unlimited numbers of warehouses (stocking locations), stock quantities are

maintained for an unlimited number of locations.

Selling prices for a stock item can be set for each sales type defined in
selected currency allowing great pricing flexibility.

Automatic back ordering. Sales orders yet to be delivered can be

automatically back ordered at the time of invoicing or the balance of the
order canceled as appropriate.

A history of stock movements is maintained by stock item allowing full

traceability including serialized and lot/batch numbered stock items.

Allows dummy (service) stock items which can be invoiced, priced, costed
but with no stock record maintained for items such as labor or services.

Invoice and credit note inquiries are linked to stock movements so the detail
of items sold on an invoice can be queried calling up the actual invoice or
credit note that caused the stock movement.

Standard cost manually maintained or automatically maintained weighted

average cost.

Inventory usage by month inquiry.

Inventory planning report showing the last 4 months and the current months
sales.

Receiving inventory against purchase orders creates journals in the general

ledger to reflect the increase in stock value and the amount owing.

Re-order quantities can be maintained.

Inventory adjustments can create general ledger entries to reflect write on or

off of stock value.

Inventory cost changes can create general ledger entries to reflect write on
or off of stock value.

A stock taking system allows business to continue recording system stock

quantities at the time of counting adjustments created based on these
quantities and the sum of all quantities entered as counted for the item.
General ledger integration creates the necessary journals to reflect the
changes to stock values.

Controlled items allow referencing of each stock movement to the

bundles/batch references.

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Serialized inventory allows controlled items to be in units of one. Thus, a

reference for each individual item.

Account Receivables

Maintain Location Customers

Analyze Historic Data of Sales & Invoicing

Complete Credit Control & Check Functions

Identify Defaulters and Tighten Credit Limits

Adjust Bank Charges in Customer Receipt Entry

Multiple Shipping Addresses with Default Setting

Customer General Ledger & Control Account

Maintain Credit Note & Customer Receipt Register

Receivables ageing analysis with DSO (day sales outstanding)

Customer Credit Control Check, Block on amount & Credit Days

Account Payables

Send Mass Request for quote (RFQ) to suppliers

Compare quotations and approve the best deals

Enter Payment Details from Invoice Module

Adjust Bank Charges in Supplier Payment Entry

Un-invoiced Goods Received Note (GRN) Report

Generate Outstanding Purchase Invoice Report

Create User Definable Multiple Invoice Terms

Manage Credit Note Entry & Credit Note Register

Invoice Terms at Line Item Level or Global Level

Purchase Order Alarm on Expected Delivery Date

Identify Preferred Suppliers for Each & Every Product

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Analyze supplier performance based on Deliveries, Quantity & Quality data

Customizable Reports

Consists of more than 10+ Pre-Defined Reports

Easily Compare Budget and Variances

Sort & Analyze with our Excel-Like-System Reports

Create Memo Voucher & Convert to Actual Voucher on Approvals

Print, Email & Export Reports to Different Formats (PDF, Excel, HTML Etc)

Proposed Setup
The following diagram depicts the typical setup of TIPMS system. The server and the
application will be hosted on a cloud-based server. This will ensure minimum initial
investment on the hardware. The application will be accessed through web browser.

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We will start with the intermediate server configuration. The specifications of the
server are as follow:

No

Specifications

Quantity

TIPMS SERVER

1 x Intel Xeon Processor

1 x 30GB HDD

Latest Ubuntu LTE Server OS

1 Year Hosting

Implementation Timeline
The whole project can be completed within eight (8) weeks (The working days will
be from Monday to Friday, eight (8) hours per day). The following table summarizes
the whole steps needed to successfully implement the project.
Task

Week1

System Study
Customization
Testing
and
Commissioning
Training
Hand Over

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&

Week2

Week3

Week4

Week5

Week6

Week7

Week8

The following screen shot depicts the user dashboard. The system is also capable of
segmenting the users according to their roles. By doing this, we can control the users
access to all documents inside the system.

Conclusion

Secure, share, track and manage the Point of Sales (POS) data and records
of your organization with ease.
Specifically designed to help small to medium-sized organizations like yours
solve their accounting and inventory challenges.
Real time status and report on the inventory and revenue of the workshop.

Statement of Work (SoW)

The followings will be the statement of work (SOW) for the project:
I.
II.
III.
IV.
V.
VI.
VII.

Cloud based server setup inclusive of Linux operating system installation,

customization, testing & commissioning.
TIPMS software customization, re-configuration & security setup, testing &
commissioning.
Database installation, customization & security setup
Overall System testing & Commissioning
System Manual
On-site training
Project Management

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