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Drivers and Responses Toward

Research Data Management Maturity:


Transatlantic Perspectives
Jan Cheetham Rory Macneil Brianna Marshall Robin Rice

Take the online version of our


RDM maturity survey at:
tinyurl.com/edu15RDM
Please include #edu15RDM
in your tweets!

About Us
Brianna Marshall

Robin Rice

Lead, Research Data Services


UW-Madison

Data Librarian
University of Edinburgh

Jan Cheetham

Rory Macneil

Research Cyberinfrastructure
Liaison
UW-Madison

CEO
Research Space

Session Overview
UW-Madison (USA)
Drivers
Organizational responses
Components
University of Edinburgh (UK)
Drivers
Organizational responses
Research Space (UK)
Components

Survey results and open discussion: How do we define RDM maturity?

Drivers: External Funder Mandates


Office of Science and Technology Policy (OSTP) memo
Released spring 2013; took effect fall 2015

Requires open sharing of published articles and data


Publication repository is provided; data repository is not
Applies to agencies with $100M + in R&D

Fair Access to Science and Technology Research (FASTR)


Identical bills introduced to House and Senate in spring
2013
Requires open sharing of published articles
Must be passed into law to take effect
Applies to agencies with $100M + in extramural
spending

Drivers: Organizational
Compliance with external requirements
Stewardship of institutional assets
Safeguarding reproducibility and intellectual
property
Enabling research that is increasingly data-
driven and collaborative

Drivers: Researcher needs and changing


work patterns
Ample technology to generate data but few skills to
manage it effectively
Movement toward openness, impacted by OSTP and
spurred by early career researcher expectations
Disciplinary culture shifts toward data reuse +
reproducibility
Need for multi-purpose online spaces to collaborate,
share, store, and archive research outputs (including
data)

Organizational responses: Delivery


Focus of delivery has been on:
Policies
Tools
RDM expertise
Education/outreach for researchers
Challenges
Who owns RDM?
How do you staff RDM?
Who pays for RDM?

Components: Policies
Data governance
Policies and standards
Information quality
Privacy, compliance, security
Architecture, integration
Data stewardship policy
Retention for 7 years or more
PI is steward

Components: Tools

Electronic Lab Notebooks

On Premises Storage

Box

Institutional Repository

Components: Expertise and staffing


Library

Research Data Services


Liaison librarians

Central IT
Engagement staff
Advanced Computing
Facilitators
Faculty (Data Carpentry)
Disciplines
Staff experts in privacy, data
analysis, documentation,
sharing

Components: Outreach and education


DMP Consultations
Workshops
Researcher challenges:
Common data curation methods
in research groups
Long-term archiving resources
Need to focus resources on data
analysis phase, keeping up with
hardware and software changes
Restrictive policies

Drivers: External
Funder mandates:

ESRC & NERC have long-standing data archiving policies

Research Councils UK publish Common Principles on Data


Policy, 2011

EPSRC turns tables, makes institutions responsible, 2012,


full compliance expected by May 2015
European Commission Horizon2020 funding includes Open
Data Pilot
Overall, data management plans expected for funded
research
Publishers policies to mandate making data available helps too

Drivers: Organizational

FOI legislation - University


of East Anglia climategate
negative publicity
Desire to showcase all
research outputs
Desire to support
researchers to comply with
funder policies
Promote research integrity /
avoid scientific fraud
Mostly - not to lose EPSRC
funding!

http://www.news24.com/SciTech/News/UK-cops-close-
Climategate-investigation-20120718

Drivers: Researcher needs and changing


work patterns

Open Access publication mandates driving culture change


Importance of UK Research Excellence Framework
Shifting (generational?) norms about sharing & social media
Impact agenda & altmetrics
Larger, broader collaborations
Data-driven science
Discipline-specific changes,
eg AllTrials.net campaign
Slowly changing perception of data as first class research
object

Organizational responses: Structural


University of Edinburgh Information Services takes up
mantle:

Library, Computing Service & Data Library


Early projects set the tone:

DISC-UK DataShare and Data Asset Framework (DAF)


Enabling (and first) UK university RDM policy, May 2011
RDM Roadmap to implement policy, 2012-present:

Fit to data lifecycle: planning, active storage, stewardship


Governance

Academic-led steering group

Organizational responses: Priorities

Support for Data Management Planning, DMPOnline tool


customization, template
Half terabyte per researcher storage with Dropbox-like
functions (DataStore, DataSync)
Open Access data repository (Edinburgh DataShare)
Long term Data Vault (private storage)
Awareness raising, training, joining up support functions

http://datalib.edina.ac.uk/mantra

Organizational responses: Delivery

RDM action group


Raising awareness has a number of challenges
CIO has been crucial champion of the cause
Interaction with schools (departments)

Next step: moving from umbrella of (confusing) services


to a unified and comprehensive research data service
under a service management framework

ELN as integrating RDM component


at Edinburgh
Electronic Lab Notebook
An online tool used by researchers in biology, chemistry,
biomedicine and related fields to collect and share
research data
Standalone ELN
A standalone tool used by individual labs
Connected ELN
An ELN designed to integrate with core RDM
components at an institution level including file
storage, repositories and archives

Connected ELN challenge:


Satisfy four sets of requirements
Researchers

Administrators

Individual researchers
Ease of use

Research data managers


Integration with RDM
infrastructure

PrincipaI Investigators
Lab management

IT managers
Ease of deployment
and administration

Standalone ELN Workflow


Files
Repository

ELN
Data

Institutional
file stores
Lab
file stores

Archive

Data
Data

Data

Results
ELN just another silo

Storage

Repository

Archive

ELN

Data does not get captured by institution

RSpace Connected ELN at Edinburgh


Researchers

Administrators
Data, file links
and metadata
Repository

DataStore
Lab
file stores

Data

Data, file links


and metadata

Data
Archive

RSpace@Edinburgh brings together


RDM tools and researcher workflow
Enabling institution to capture more high
quality research data, fulfilling funder
requirements for data preservation and
availability

RDM Maturity Survey

RDM Maturity
Comments on presentations and/or ideas in
the survey?
What does RDM maturity mean to you?
What is your institution focusing on to reach
maturity?

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