Council 2016

EPISCOPAL DIOCESE OF WEST TEXAS

November 6, 2015
Dear Prospective Exhibitor:
The 112th Annual Council of the Episcopal Diocese of West Texas will be held in McAllen, Texas at the McAllen
Convention Center. The meeting begins on Thursday, February 18 and ends at noon on Saturday, February 20, 2016. Over
900 clergy and laypersons are expected to attend. You are invited to participate as an exhibitor for this special event
themed The Joy of the Lord is Your Strength.
The exhibitor area will be located in the Ballroom of the McAllen Convention Center (MCC). As a valued exhibitor, we will
do everything possible to make this a successful endeavor for you. Attendees who visit the exhibits will be included in a
daily drawing for a door prize. In addition, the hospitality area will be nearby drawing attendees through the exhibit area.
The exhibit area will contain 63 booths, 30 of which are premium booths at $280 each. The remaining booths will be
available at $200 for commercial vendors and $140 for non-profit charitable endeavors. (See attached map for layout.)
Booths will be assigned on a first-come, first-served basis. You will have the opportunity to request your preferred location
during registration.
Each booth will be a standard 8' by 8' draped exhibit booth. The background drape measures 8 high, and the side drapery
3 high. Each booth will be equipped with one 6' draped table and two chairs. A standard single line booth identification
sign will be provided. Charges for additional tables, chairs and other equipment will be addressed in the Convention and
Expo Management Services, LLC (CEMS) exhibitor packet available on our website in January. The CEMS representative
is Mario A. Rodriguez. Mr. Rodriguez contact information: office (956) 702-4926; cell (956) 605-2220; or
mrod@conventionmandexpo.net. Electricity will be available through the MCC. See the website for details.
Online registration for exhibitors will begin on Wednesday November 18, 2015. Please visit the Council website at
http://council-dwtx.org/exhibits. The booth registration deadline is January 18, 2016. Our registration system has payment
options including Visa, Mastercard, Discover, American Express and e-checks. Upon receipt of your registration and credit
card information, your registration will be confirmed by email. When all booth spaces have been reserved, a waiting list will
be maintained. A $25 late fee will be added to registrations made after the deadline.
Vendors may set up booths from 1 - 6 pm on Wednesday, February17 and from 8 - 10 am on Thursday, February 18, 2016.
The exhibitors area will open at 10 am on Thursday. Booth teardown will be permitted after 1 pm on Saturday, February 20.
For your convenience, lunches will be available through the MCC catering services provided by Centerplate. Arrangements
will be explained on the website.
You are welcome to attend any of the programs that are available during Council. Please indicate your choices at the time of
registration.
Please monitor the Episcopal Diocese of West Texas Council 2016 website at http://council-dwtx.org for updates. If you
have any questions, contact Susan or Johnny Johnson, (956) 423-8100 or susanannjohnson@mac.com.
We look forward to your participation.
Susan and Johnny Johnson
Tom and Margaret Clark
Co-chairs, St. Alban's Harlingen

Hosted by: St. Albans Episcopal Church 1417 E Austin Ave Harlingen TX 78550