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Q1 Manufacturing

Site Assessment
Application
Getting Started
Handbook for Suppliers
29 July 2005

Benefits
Replaces the Q1 Manufacturing Site Assessment Excel document
with an intuitive web-enabled solution
Does not modify the current site assessment process, instead
updates the tools used in the process
24 hour access to the site assessment

29 July 2005

Features
The ability to securely access site assessments online from any
location through Covisint
Email notification of:
The suppliers site assessment submittal
The sites change in approval status

29 July 2005

Navigation
URL:
URL: https://web.sfq.ford.com/sfq/home/msaHome.do
https://web.sfq.ford.com/sfq/home/msaHome.do

Click
Clickon
onaatab,
tab,
button
buttonororlink
linktoto
navigate
navigate
throughout
throughoutthe
the
application
application

Links
Buttons

Tabs

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Q1 Manufacturing Site
Assessment Homepage
To
Toopen
openaa
site
site
assessment,
assessment,
enter
enterthe
the55
digit
digitsite
site
code
and
code and
click
clickthe
theGo
Go
button
button

The
TheQ1
Q1Manufacturing
ManufacturingSite
SiteAssessment
AssessmentHomepage
Homepagewelcomes
welcomesthe
the
user
and
provides
a
brief
description
of
the
application
and
how
user and provides a brief description of the application and how
ititshould
shouldbe
beused
used
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URL:
URL: https://web.sfq.ford.com/sfq/home/msaHome.do
https://web.sfq.ford.com/sfq/home/msaHome.do

Instructions

The
TheInstructions
Instructionsscreen
screenprovides
providesdetails
detailson
onhow
howtoto
complete
completethe
theQ1
Q1Manufacturing
ManufacturingSite
SiteAssessment
Assessment
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Site Information

Supplier
Information

STA
Engineer
Information

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The
TheSite
SiteInformation
Informationscreen
screendisplays
displayssupplier
supplierand
and
STA
Engineer
information
for
the
current
site
STA Engineer information for the current site

Assessment

Assessment
navigation
buttons and
links

The
TheAssessment
Assessment
entry
entryscreen
screen
represents
representsthe
the
assessment
assessment
enter
enterthe
the
responses,
responses,use
use
the
calendar
the calendar
icons
iconstotoadd
add
and
remove
and remove
dates
datesand
anduse
use
the
thebuttons
buttonsand
and
links
linkstotonavigate
navigate
within
the
within the
assessment
assessment
Calendar
icons

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Assessment Summary
Element
Metrics
Element
Rating

Sub-element Ratings

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The
The
Assessment
Assessment
Summary
Summary
displays
displays
metrics
metricsfor
for
each
element
each element
and
andprovides
provides
aasummary
summaryofof
ratings
ratingsfor
for
each
eachelement
element
and
suband subelement
elementinin
the
the
assessment
assessment

Submit Assessment
1.1. Click
Clickthe
theSubmit
Submit
button
to
submit
button to submitthe
thesite
site
assessment
to
Ford
Motor
assessment to Ford Motor
Company
Company
2.2. Confirm
Confirmoror
cancel
cancelthe
the
assessment
assessment
submittal
submittal

3.3. Upon
Uponsuccessful
successfulsubmittal,
submittal,aa
success
successmessage
messagewill
willbe
be
displayed--the
assigned
STA
displayed--the assigned STA
Engineer
Engineerisisautomatically
automaticallynotified
notified
ofofthe
submittal
the submittal
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*Note:
*Note: Upon
Uponsubmittal
submittal
failure,
an
errors
failure, an errorsscreen
screen
will
detail
all
errors
will detail all errors
correct
correctthe
theerrors,
errors,then
then
submit
submitthe
theassessment
assessment
again
again

Downloads

Links to
Excel
documents

Users
Usersare
areable
abletotodownload
downloadand
andprint
printthe
thefollowing
followingusing
usingMicrosoft
MicrosoftExcel:
Excel:
A
Alist
listofofQ1
Q1Manufacturing
ManufacturingSite
SiteAssessment
AssessmentAcronyms
Acronyms
A
Ablank
blankQ1
Q1Manufacturing
ManufacturingSite
SiteAssessment
AssessmentEvaluation
EvaluationMatrix
Matrix
A
Ablank
blankManufacturing
ManufacturingProcess
ProcessChecklists
Checklists
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Reports

Generate Q1
Manufacturing
Site
Assessment
Report

Users
Usersare
areable
abletotogenerate
generatethe
theQ1
Q1Manufacturing
Manufacturing
Site
Assessment
report
in
Microsoft
Site Assessment report in MicrosoftExcel
Excel

29 July 2005

Frequently Asked Questions (1)


Can I update the assessment using more than one Internet Browser window?
No--doing so will corrupt the assessment data and will prevent your STA Site
Engineer from being able to review the assessment. The site assessment should
only be updated and submitted using one Internet Browser window.
How do I get access to my companys assessments within the web based Q1
Manufacturing Site Assessment application?
Once the user has accessed the Ford Supplier Portal, click on the web based Q1
Manufacturing Site
Assessment application linkthe homepage should be displayed, or go to:
https://web.sfq.ford.com/sfq/home/msaHome.do
I get a list of errors when I try to submit my site assessment, what do I do?
Go to the Site Information or Assessment sections as provided by the error message and
correct the errors, then resubmit the assessmentyou will receive a message
indicating successful submission when all errors have been eliminated.
Will I get a reminder email when my site assessment is due?
No, however, the due date for the site assessment is displayed in SIM.
29 July 2005

Frequently Asked Questions (2)


I receive a "Site Code is invalid" error when I enter my site code on the web
based Q1 Manufacturing Site Assessment search screen -- I am responsible for
this site code, why am I receiving this error?
There are 3 possible causes that will trigger this error message:
a) The site code is incorrect--re-enter the site code
b) You do not have access to this site code -- contact your company's Corporate Security Administrator
(CSA) to request access.
To look up your CSA:
access the Covisint website at
http://www.covisint.com/, and then login, using your Covisint user ID and password, then click on the
"Ford Supplier Portal" link in the "Covisint Applications" section, then click on the "CSA Lookup" link in
the "New to FSP" section
c) You do not have access to the web based Q1 Manufacturing Site Assessment application--request
access to the application via Covisint. To request access to the web based Q1 Manufacturing Site
Assessment application:
1. Login to the Covisint website at http://www.covisint.com/
2. Click on the "Administrative Tools" link in the "Administrative" section
3. Click on the "Request a service package" link
4. Click on the "request sub-package (application package)" link in the Ford Supplier Portal
section
5. Click the "request" button for the web based Q1 Manufacturing Site Assessment
application in the "Quality" section
6.
Complete the request process by entering a request reason and selecting site codes
29 July 2005

Frequently Asked Questions (3)


I receive a "Site Code is invalid" error when I enter my site code on the web based Q1
Manufacturing Site Assessment search screen -- I am responsible for this site
code, why am I receiving this error?
(continued from prior page)

d.
Once you get access approval to your site code from your CSA, please wait
for 30 minutes to 1 hour before verifying your access to the Web Based Q1
manufacturing Site Assessment application.

e.
If you are not successful even after trying the above 4 options please put in a
request for help to SIMINFO@ford.com or click on the Contact us link in the
top right hand side of the Q1 Manufacturing site assessment and send an
email stating your problem and request for help.
Can Tier2 suppliers submit their Site Assessment using the Web based Manufacturing
Site Assessment Application and how do they request access to the Covisint
application?
Yes, Tier 2 Suppliers can submit their site assessment using the Web based Manufacturing
Site Assessment Application, but they need to have access to the Covisint application
and after obtaining this they must request access to the Web based Manufacturing Site
Assessment Application through Covisint.
To request access to Covisint, go to http://www.covisint.com/contact/contactEnroll.shtml
To request access to the Web Based Manufacturing Site Assessment, please refer to Pages 4
through 12 of the Supplier Reference Manual.

29 July 2005

Frequently Asked Questions (4)


How do I access the training material of the web based Q1 Manufacturing Site
Assessment?
To access the training material, first log into Covisint FSP and then click on the links below (or
copy the link into your web browser).
The link to the Supplier Handbook is
<https://web.qpr.ford.com/sta/Site_Assessment_Handbook.pdf>
The link to the Supplier Reference Guide
<https://web.qpr.ford.com/sta/Q1_Manufacturing_Site_Assessment_Reference.pdf>

Every time I click on one of the links to the training documents via Covisint or
the web based Q1 Manufacturing Site Assessment system, my computer
locks up. Can you tell me how to access the 2 Training documents?
The training documents are on a SIM server and if you do not have access to the SIM (Supplier
Improvement Metrics) application you may encounter this problem. Once you get access to SIM,
you should be able to review the documents.

29 July 2005

Frequently Asked Questions (5)


My request to the web based Q1 manufacturing site assessment is rejected what
do I do?
In general, when an individual's application at a supplier is rejected by his/her company's Corporate
Securities Administrator (CSA), he/she must contact the appropriate CSA to understand the rationale.
Covisint will also provide a link to a list of CSAs in the rejection response/e-mail.

My computer locks up after I open the Reference manual and scroll a few pages of
it.
This is a Computer System problem (your PC, most likely the Browser settings) and is not a problem
with the Q1 MSA application. Close all open applications on your system (except your Internet
Browser), then try opening the file again. If it still locks up then attempt to save a copy of the file on to
your hard disk and then open it. If this does not work, contact your local PC support group.

When I click the "next" or "save" button, I get the following error: "Application
Exception: Please contact the application administrator for assistance".
This is often caused by a session timeout 20 minutes without activity. (Please see
section 8 "Errors and Exceptions" of the Reference Manual).

29 July 2005

Frequently Asked Questions (6)


I put in a request to access the Web Based Q1 manufacturing Site
Assessment in Covisint, but this request was rejected? What is the next
step for me?
In general, when someone at a supplier is rejected by their company's Corporate Security
Administrator (CSA), they must contact their company's CSA to understand the rejection
rationale.
To look up your CSA: go to the Covisint website at http://www.covisint.com/, login using
your Covisint userid and password, click on the "Ford Supplier Portal" link in the "Covisint
Applications" section, then click on the "CSA Lookup" link in the "Ford Supplier Portal"
section.

Can I, as a Tier2 supplier with a GSDB code submit my Site Assessments


using the Web based Manufacturing Site Assessment Application? And if
so, how can I request access to the Covisint application?

Yes, Tier 2 Suppliers with GSDB codes can submit their site assessments using the Web
based Manufacturing Site Assessment Application, but they need to have access to the
Covisint application. The Tier 2 supplies must then request access to the Web based
Manufacturing Site Assessment Application through Covisint.
To request access to Covisint, go to http://www.covisint.com/contact/contactEnroll.shtml.
To request access to the Web Based Manufacturing Site Assessment, then please refer
to Pages 4 through 12 of the Supplier Reference Manual.
29 July 2005