Coaabr-Om Rev Original (1) Ato

OPERATIONS MANUAL
Reference: COAABR-OM
Revision: ORIGINAL
Revision date: 1 MAR 2014
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vi Record of Changes
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vii Abbreviations
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viii Abbreviations
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ix Glossary
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x Glossary
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PART A
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PART B
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PART C
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PART D
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PART E
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LIST OF ABBREVIATIONS
Aeroplane
ETOPS
Extended Twin Operations
ACC
Accountable Manager
FAR
Federal Aviation Regulations
ACPP
Airline Career Preparation Program
FCL
Flight Crew Licensing
A/C
Aircraft
FCOM
Flight Crew Operating Manual
AGL
Above Ground Level
FE
Flight Examiner
AMC
Acceptable Means of Compliance
FI
Flight Instructor
AMC
Aeromedical Center
FIE
Flight Instructor Examiner
AME
Authorised Medical Examiner
FNPT
Flight and Navigation Procedures Trainer
AMS
Aeromedical Section
FS
Flight Simulator
AOC
Air Operator Certification
FTD
Flight Training Device
AOM
Aircraft Operations Manual
FTO
Flight Training Organisation
ASR
Air Safety Report
FOM
Flight Operations Manual
ATC
Air Traffic Control
GI
Ground Instructor
ATL
Aircraft Technical Log
Helicopter
ATP
Airline Transport Pilot
HT
Head of Training
ATPL
Airline Transport Pilot License
ICAO
International Civil Aviation Conference
ATO
Air Training Organization
IGRUA
Indira Gandhi Rashtriya Uran Akademi
ATS
Air Traffic Services
IEM
Interpretative and Explanatory Material
CAA
Civil Aviation Authority
IFR
Instrument Flight Rules
CBT
Computer Based Training
IMC
Instrument Meteorological Conditions
CDL
Configuration Deviation List
IR
Instrument Rating
CE
Chief Engineer
IRE
Instrument Rating Examiner
CEO
Chief Executive Officer
IRI
Instrument Rating Instructor
CFI
LOFT
Line Orientated Flight Training
CIG
Ceiling
MCC
Multi-Crew Cooperation
COAA
CAE Oxford Aviation Academy
ME
Multi-engine
COAABR CAE Oxford Aviation Academy Brussels
MEL
Minimum Equipment List
COAAPH CAE Oxford Aviation Academy Phoenix
MEP
Multi-engine Piston
CPL
Commercial Pilot License
MET
Multi-engine Turbo-prop
CRE
Class Rating Examiner
MO
Manager Operations
CRI
Class Rating Instructor
MPA
Multi-pilot Aeroplane
CQB
Central Question Bank
MPL
Multi Pilot License
CTKI
NAA
National Aviation Authorities
DO
Dispatch Officer
NM
Nautical Miles
EASA
European Aviation Safety Agency
Notam
Notice to Airmen
ETA
Expected Time of Arrival
NOTOC
Notice to Captains
ETA
Education & Training Administration
OAT
Outside Air Temperature

List of abbreviations
CAE
Page vii

OM
Operations Manual
OML
Operational Multicrew Limitation
OO
Operation Officer
OSL
Operational Safety Pilot Limitation
OTD
Other Training Devices
PF
Pilot Flying
PIC
Pilot-In-Command
PICUS
Pilot-In-Command Under Supervision
PNF
Pilot Non Flying
POH
Pilot Operating Handbook
PPL
Private Pilot License
QAO
Quality Assurance officer
QRH
Quick Reference Handbook
QTG
Qualification Test Guide
ROM
Route Operations Manual
R/T
Radiotelephony
SAR
Search and Rescue
SC
Student Consultant
SE
Single Engine
SFA
Sabena Flight Academy
SFI
Synthetic Flight Instructor
SM
Statute Mile
SPIC
Student Pilot in Command
TKI
Theoretical Knowledge Instructor
TO
Takeoff
T/O
Takeoff
VFR
Visual Flight Rules

List of abbreviations
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GLOSSARY OF TERMS
GLOSSARY OF TERMS
Category (of aircraft):
Categorisation of aircraft according to
specified basic characteristics, e.g.
aeroplane, helicopter, glider, free balloon.
Conversion (of a license):
The issue of a JAR-FCL license on the
basis of a license issued by a non-JAA
State.
Dual instruction time:
Flight time or instrument ground time
during which a person is receiving flight
instruction from a properly authorised
instructor.
Flight training:
The general term, which includes both
Flying Training and Synthetic Flight
Training.
Flight and navigation procedures trainer - type-I:
A ground based training device, which
represents
the
cockpit/flight
deck
environment of a class of aeroplanes.
Flight and navigation procedures trainer - type-II:
A ground based training device which
represents the flight deck environment of
a multi-engine aeroplane type or class to
the extent that the systems appear to
function as in an aeroplane. It
incorporates a visual system providing an
out-of-the-cockpit/flight deck view.
Flight simulator:
A full size replica of specific type or
make, model and series aeroplane
cockpit, including all equipment and
computer
programs
necessary
to
represent the aeroplane in ground and
flight operations, a visual system
providing an out-of-the-cockpit view, and
a force cueing motion system. It is in
compliance with the minimum standards
for Simulator Qualification.
Flight simulator approval:
The extent to which a simulator of a
specified Qualification Level may be used
by persons, organisations or enterprises
as approved by the Authority. It takes
account of aeroplane to simulator

Glossary of Terms
differences and the operating and training

ability of the organization.
Flight simulator qualification:
The level of technical ability of a simulator
as defined in the compliance document.
Flight training device:
A device, other than a Flight Simulator for
which training and checking credit may
be granted.
Flight simulator user:

The person, organisation or enterprise
requesting training and checking credits
through the use of a Flight Simulator.
Flight time:
The total time from the moment that an
aircraft first moves under its own or
external power for the purpose of taking
off until the moment it comes to rest at
the end of the flight.
Flight time as student pilot-in-command:
Flight time during which the Flight
Instructor only observes the student
acting as pilot-in-command and not
influence or control the flight of the
aircraft.
Flying training:
The training which is only conducted on a
real aircraft (and not on the on a
Synthetic Training Device).
FNPT approval:
The extent to which an FNPT can be
used by persons, organisations or
enterprises as authorised by the
Authority. It takes account of aeroplane to
FNPT differences and the operating and
training ability of the organization.
FNPT qualification:
The level of technical ability of an FNPT
as defined in the compliance document.
FNPT user:
The person, organisation or enterprise
requesting training and testing credits
through the use of an FNPT.
CAE
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GLOSSARY OF TERMS
Instrument time:
Instrument flight
ground time.
time
or
instrument
Instrument flight time:

Time during which a pilot is controlling an
aircraft in flight solely by reference to
instruments.
Instrument ground time:
Time during which a pilot is receiving
instruction in simulated instrument flight
in synthetic training devices (STDs).
Multi-crew co-operation:
The functioning of the flight crew as a
team of co-operating members led by the
pilot-in-command.
Multi-pilot aeroplanes:
Aeroplanes certificated for operation with
a minimum crew of at least two pilots.
Rating:
An entry in a license stating special
conditions, privileges or limitations
pertaining to that license.
Renewal (of e.g. a rating or approval):
The administrative action taken after a
rating or approval has lapsed that renews
the privileges of the rating or approval for
a further specified period consequent
upon
the
fulfilment
of
specified
requirements.
Revalidation (of e.g. a rating or approval):
The administrative action taken within the
period of validity of a rating or approval
that allows the holder to continue to
exercise the privileges of a rating or
approval for a further specified period
consequent upon the fulfilment of
specified requirements.
Night:
The period between the end of evening
civil twilight and the beginning of morning
civil twilight, or such other period between
sunset and sunrise as can be prescribed
by the CAA.
Other training devices:
Training aids other than flight simulators,
flight training devices or flight and
navigation procedures trainers which
provide means for training where a
complete flight deck environment is not
necessary.
Private pilot:
A pilot who holds a license, which
prohibits the piloting of aircraft in
operations for which remuneration is
given.
Professional pilot:
A pilot who holds a license, which permits
the piloting of aircraft in operations for
which remuneration is given.
Proficiency checks:
Demonstrations of skill to revalidate or
renew ratings, and including such oral
examination as the examiner can require.

Glossary of Terms
Single-pilot aeroplanes:
Aeroplanes certificated for operation by
one pilot.
Skill tests:
Skill tests are demonstrations of skill for
license or rating issue, including such oral
examination as the examiner can require.
Solo flight time:
Flight time during which a student pilot is
the sole occupant of an aircraft.
Synthetic flight training:
The training which is only conducted on a
Synthetic Training Device (and not on a
real aircraft).
Synthetic training device:
A training device which is either a Flight
Simulator, a Flight Training Device, a
Flight & Navigation Procedures Trainer or
an Other Training Device.
Type (of aircraft):
All aircraft of the same basic design,
including all modifications except those
modifications which result in a change of
handling, flight characteristics or flight
crew complement.
CAE
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COMMON PARTS
TABLE OF CONTENTS
TABLE OF CONTENTS
RECORD OF TEMPORARY REVISIONS ................................................................................................ N/A
DISTRIBUTION LIST .......................................................................................................................................i
RECORD OF REVISIONS ............................................................................................................................. ii
LIST OF EFFECTIVE PAGES ....................................................................................................................... iii
RECORD OF CHANGES ...............................................................................................................................v
LIST OF ABBREVIATIONS .......................................................................................................................... vii
GLOSSARY ................................................................................................................................................... ix
TABLE OF CONTENTS ................................................................................................................................ xi
TABLE OF CONTENTS ............................................................................................................................... XI
0 ADMINISTRATION ................................................................................................................................ 1
0.1
AMENDMENT AND REVISION ...................................................................................................... 1
0.2
AVAILABLE COPIES ..................................................................................................................... 2
A GENERAL ........................................................................................................................................... A-1
A.1 DESCRIPTION AND CONTROL OF THE OPERATIONS MANUAL ......................................... A-1
A.1.1
PURPOSE OF THE MANUAL .......................................................................................... A-1
A.1.2
DESCRIPTION ................................................................................................................. A-2
A.2 ADMINISTRATION ...................................................................................................................... A-4
A.2.1
ORGANIZATION .............................................................................................................. A-4
A.2.1.1 CONTACT DATA ......................................................................................................... A-4
A.2.1.2 ORGANIZATIONAL CHART ........................................................................................ A-4
A.2.1.3 LIST OF POST HOLDERS .......................................................................................... A-4
A.2.1.4 LIST OF FLIGHT INSTRUCTORS ............................................................................... A-4
A.2.1.5 LIST OF THEORETICAL KNOWLEDGE INSTRUCTORS .......................................... A-5
A.2.1.6 INTRODUCING A NEW POST HOLDER OR INSTRUCTOR ..................................... A-5
A.3 RESPONSIBILITIES (ALL MANAGEMENT AND ADMINISTRATIVE STAFF) ......................... A-5
A.3.1
GENERAL INFORMATION .............................................................................................. A-5
A.3.2
RESPONSIBILITIES ......................................................................................................... A-6
A.3.2.1 ACCOUNTABLE MANAGER (ACC) / CENTER MANAGER (CM) .............................. A-6
A.3.2.2 COMPLIANCE MONITORING MANAGER .................................................................. A-6
A.3.2.3 HEAD OF TRAINING (HT) ........................................................................................... A-6
A.3.2.4 CHIEF THEORETICAL KNOWLEDGE INSTRUCTOR (CTKI) ................................... A-8
A.3.2.5 CHIEF FLIGHT INSTRUCTOR (CFI) ........................................................................... A-8
A.3.2.6 FLIGHT INSTRUCTORS (FI) ....................................................................................... A-9
A.3.2.7 THEORETICAL KNOWLEDGE INSTRUCTORS (TKI) ............................................. A-10
A.3.2.8 SIMULATOR INSTRUCTORS AND SYNTHETIC FLIGHT INSTRUCTORS ............ A-10
A.3.2.9 SAFETY MANAGER/OFFICER ................................................................................. A-11
A.3.3
STAFFING AND JOB DESCRIPTIONS ......................................................................... A-11
A.3.3.1 MANAGEMENT.......................................................................................................... A-11
A.3.3.2 ADMINISTRATIVE STAFF ......................................................................................... A-11
A.3.3.3 FLIGHT & THEORY DEPARTMENT ......................................................................... A-12
A.3.3.4 MAINTENANCE DEPARTMENT ............................................................................... A-12
A.3.3.5 JOB DESCRIPTIONS ................................................................................................ A-12

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COMMON PARTS
TABLE OF CONTENTS
A.4 RULES OF CONDUCT, DISCIPLINE AND DISCIPLINARY ACTIONS ...................................A-13

A.4.1
INTRODUCTION ............................................................................................................ A-13
A.4.2
BASIC RULES ................................................................................................................ A-13
A.4.2.1 ALCOHOL .................................................................................................................. A-15
A.4.2.2 CONTROLLED SUBSTANCES ................................................................................. A-15
A.4.2.3 BLOOD DONATION ................................................................................................... A-16
A.4.2.4 DEEP SEA DIVING .................................................................................................... A-16
A.4.2.5 MEALS ....................................................................................................................... A-16
A.4.2.6 HUMIDITY .................................................................................................................. A-16
A.4.2.7 SLEEP AND REST .................................................................................................... A-16
A.4.2.8 FITNESS .................................................................................................................... A-17
A.4.2.9 SURGICAL PROCEDURES ...................................................................................... A-17
A.4.2.10 VISION CORRECTION .............................................................................................. A-17
A.4.2.11 ABSENCES ................................................................................................................ A-17
A.4.3
FLIGHT CREW LICENSING AND RATINGS................................................................. A-17
A.4.4
UNIFORMS AND DRESS CODE ................................................................................... A-18
A.4.4.1 STUDENTS ................................................................................................................ A-18
A.4.4.2 PERSONNEL ............................................................................................................. A-18
A.4.5
AIRPLANE CONDITION................................................................................................. A-19
A.4.6
FLIGHT TRAINING ......................................................................................................... A-20
A.4.6.1 USE OF CAMERAS, MOBILE PHONES, WALKIE-TALKIE OR ANY RADIO EMITTING
DEVICE. A-21
A.4.7
GENERAL (HOUSE) RULES ......................................................................................... A-22
A.4.8
DISCIPLINARY ACTION ................................................................................................ A-22
A.5 APPROVAL/ AUTHORIZATION OF FLIGHT ...........................................................................A-24
A.5.1
GENERAL....................................................................................................................... A-24
A.5.2
MAINTENANCE FLIGHT ................................................................................................ A-25
A.5.2.1 GENERAL .................................................................................................................. A-25
A.5.2.2 CREW COMPOSITION .............................................................................................. A-26
A.5.2.3 CARRIAGE OF PASSENGERS................................................................................. A-26
A.5.2.4 WEATHER MINIMA ................................................................................................... A-26
A.5.3
TECHNICAL FERRY FLIGHT ........................................................................................ A-27
A.5.3.1 GENERAL .................................................................................................................. A-27
A.5.3.2 CREW COMPOSITION .............................................................................................. A-27
A.5.3.3 CARRIAGE OF PASSENGERS................................................................................. A-27
A.5.3.4 WEATHER MINIMA ................................................................................................... A-27
A.6 PREPARATION OF FLYING PROGRAM .................................................................................A-28
A.6.1
GENERAL....................................................................................................................... A-28
A.6.1.1 TALON/ETA ............................................................................................................... A-29
A.6.2
OPERATION OF DISPATCH ......................................................................................... A-29
A.6.2.1 OVERVIEW ................................................................................................................ A-29
A.6.2.2 FLIGHT AND SIMULATOR PLANNING .................................................................... A-31
A.6.2.3 ADHERENCE TO SCHEDULED FLIGHT TIMES ..................................................... A-32
A.6.2.4 SCHEDULING ............................................................................................................ A-32
A.6.2.5 CANCELATION OF FLIGHT ...................................................................................... A-33
A.6.2.6 EARLY DEPARTURE ................................................................................................ A-33
A.6.2.7 LATE DEPARTURE ................................................................................................... A-34
A.6.2.8 DIVERSION OF FLIGHT ROUTE .............................................................................. A-34
A.6.2.9 IN FLIGHT ASSISTANCE .......................................................................................... A-34
A.7 MAINTENANCE DEPARTMENT...............................................................................................A-35

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A.7.1
ACCESS ......................................................................................................................... A-35
A.8 COMMAND OF AEROPLANES / RESPONSIBILITIES OF PILOT IN COMMAND .................A-36
A.8.1
GENERAL....................................................................................................................... A-36
A.8.2
FLIGHTS WITH TWO STUDENTS ................................................................................ A-37
A.8.3
VFR FLIGHTS AND IFR FLIGHTS ................................................................................ A-37
A.8.3.1 VFR FLIGHTS ............................................................................................................ A-37
A.8.3.2 IFR FLIGHTS ............................................................................................................. A-38
A.9 CARRIAGE OF PASSENGERS ................................................................................................A-39
A.10 AEROPLANE DOCUMENTATION ..........................................................................................A-40
A.11 RETENTION OF DOCUMENTS...............................................................................................A-42
A.12 FLIGHT CREW QUALIFICATIONS AND REVALIDATION ....................................................A-43
A.12.1
GENERAL....................................................................................................................... A-43
A.12.2
REVALIDATION(S) ........................................................................................................ A-43
A.13 FLYING DUTY PERIOD AND FLIGHT TIME LIMITATION.....................................................A-44
A.13.1
GENERAL....................................................................................................................... A-44
A.13.2
ACADEMY OPENING TIMES ........................................................................................ A-44
A.13.3
DEFINITIONS ................................................................................................................. A-44
A.13.3.1 DUTY.......................................................................................................................... A-44
A.13.3.2 DUTY PERIOD ........................................................................................................... A-44
A.13.3.3 CANCELLATION RULE ............................................................................................. A-45
A.13.3.4 REST TIME ................................................................................................................ A-45
A.13.3.5 DAY OFF .................................................................................................................... A-45
A.13.3.6 LOCAL REGULATION ............................................................................................... A-45
A.13.4
DUTY TIME/REST TIME FLIGHT INSTRUCTORS ....................................................... A-46
A.13.4.1 DUTY TIME ................................................................................................................ A-46
A.13.4.2 REST TIME ................................................................................................................ A-46
A.13.4.3 SCHEDULING ............................................................................................................ A-46
A.13.4.4 AIRLINE PILOT FI ...................................................................................................... A-47
A.13.4.5 LOW TIME INSTRUCTION ........................................................................................ A-47
A.13.4.6 LONG ABSENCE ....................................................................................................... A-47
A.13.4.7 TIME TRACKING ....................................................................................................... A-47
A.13.4.8 ACTIVITIES OUTSIDE OF COAABR ........................................................................ A-47
A.13.4.9 UNFIT TO FLY ........................................................................................................... A-47
A.13.5
DUTY TIME/REST TIME FLIGHT STUDENTS ......................................................... A-47
A.13.5.1 DUTY TIME ................................................................................................................ A-47
A.13.5.2 REST TIME ................................................................................................................ A-48
A.13.5.3 SCHEDULING ............................................................................................................ A-48
A.13.6
LEAVE ........................................................................................................................ A-48
A.13.7
DUTY TIME AND REST PERIOD OPERATIONAL PERSONNEL ............................ A-49
A.14 PILOTS LOGBOOK ................................................................................................................A-50
A.14.1
GENERAL....................................................................................................................... A-50
A.15 FLIGHT PLANNING (GENERAL) ............................................................................................A-51
A.15.1
GENERAL....................................................................................................................... A-51
A.15.2
DUTIES OF THE CREW ................................................................................................ A-51
A.15.2.1 PIC DUTIES ............................................................................................................... A-51
A.15.2.2 STUDENT PILOT DUTIES......................................................................................... A-51
A.16 SAFETY ....................................................................................................................................A-53
A.16.1
SAFETY PILOTS ............................................................................................................ A-53
A.16.2
APRON AND TARMAC .................................................................................................. A-53

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A.16.3
HAZARDS....................................................................................................................... A-53
A.17 MISCELLANEOUS...................................................................................................................A-53
B TECHNICAL ........................................................................................................................................ B-1
B.1 AEROPLANE/SYNTHETIC TRAINING DEVICES DESCRIPTIVE ............................................. B-1
B.1.1
GENERAL......................................................................................................................... B-1
B.1.2
AEROPLANE DESCRIPTION/LIST OF AEROPLANES AND FLIGHT SIMULATION
TRAINING DEVICES .......................................................................................................................... B-1
B.1.2.1 FLIGHT SIMULATION TRAINING DEVICES (FSTD) ................................................. B-1
B.1.2.2 OTHER DEVICES (E.G. GARMIN TRAINER, DESKTOP TRAINERS) ...................... B-1
B.2 AEROPLANE DOCUMENTATION.............................................................................................. B-2
B.3 AEROPLANE HANDLING ........................................................................................................... B-2
B.3.1
GENERAL......................................................................................................................... B-2
B.3.2
BRAKES AND NOSEWHEEL STEERING ....................................................................... B-2
B.3.3
USE OF SEAT BELTS ..................................................................................................... B-3
B.3.4
LOOKOUT ........................................................................................................................ B-4
B.3.5
USE OF LIGHTS .............................................................................................................. B-4
B.3.6
USE OF RADAR (IF INSTALLED) ................................................................................... B-5
B.3.7
ICING AND DEICING ....................................................................................................... B-5
B.3.8
CHECKLISTS ................................................................................................................... B-5
B.3.9
LIMITATIONS ................................................................................................................... B-5
B.3.10
AIRCRAFT MAINTENANCE AND TECHNICAL LOGS ................................................... B-6
B.4 EMERGENCY PROCEDURES .................................................................................................... B-6
B.5 RADIO AND NAVIGATION AIDS................................................................................................ B-7
B.6 ALLOWABLE DEFICIENCIES .................................................................................................... B-8
B.7 WASTE CONTROL...................................................................................................................... B-9
C ROUTE ................................................................................................................................................ C-1
C.1 PERFORMANCE ......................................................................................................................... C-1
C.2 FLIGHT PLANNING (FUEL, OIL, MINIMUM SAFE ALTITUDE, ETC) ...................................... C-1
C.2.1
GENERAL......................................................................................................................... C-1
C.2.2
STANDARD FUEL AND OIL POLICY .............................................................................. C-2
C.2.2.1 FUEL ............................................................................................................................ C-2
C.2.2.2 OIL ................................................................................................................................ C-3
C.2.3
CHARTS ........................................................................................................................... C-3
C.2.4
MINIMUM (SAFE) ALTITUDES ........................................................................................ C-3
C.3 IN FLIGHT FUEL MANAGEMENT .............................................................................................. C-4
C.4 LOADING (MASS & BALANCE, LIMITATIONS) ....................................................................... C-6
C.5 WEATHER GENERAL ................................................................................................................ C-6
C.5.1
GENERAL......................................................................................................................... C-6
C.5.2
WEATHER MINIMA (FLYING INSTRUCTORS AND STUDENTS) ................................. C-8
C.5.2.1 ALTERNATE MINIMA .................................................................................................. C-8
C.5.2.2 TAKEOFF ALTERNATE .............................................................................................. C-9
C.5.2.3 WIND LIMITATIONS .................................................................................................... C-9
C.5.2.4 WEATHER MINIMA (VISIBILITY AND CLOUDS) .....................................................C-10
C.5.2.5 TEMPERATURE ........................................................................................................C-10
C.5.2.6 WEATHER MINIMA FOR DUAL FLIGHTS ................................................................C-11
C.5.2.7 WEATHER MINIMA FOR SOLO FLIGHTS ...............................................................C-12

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C.6 TRAINING ROUTES/ AREAS/ AERODROMES .......................................................................C-16

C.6.1
GENERAL.......................................................................................................................C-16
C.6.2
AERODROMES USED ...................................................................................................C-16
C.6.3
SYLLABUS ROUTES USED ..........................................................................................C-16
C.6.4
TRAINING AREAS USED ..............................................................................................C-17
D PART D STAFF TRAINING ............................................................................................................. D-1
D.1 APPOINTMENTS OF PERSONS RESPONSIBLE FOR STANDARDS/COMPETENCE
INSTRUCTIONAL STAFF ...................................................................................................................... D-1
D.1.1
RESPONSIBILITIES FOR APPOINTMENT OF EMPLOYEES ....................................... D-1
D.1.2
INTRODUCTION TO THE ACADEMY ............................................................................. D-1
D.2 STAFF TRAINING ....................................................................................................................... D-2
D.2.1
FLIGHT INSTRUCTORS/SYNTHETIC FLIGHT INSTRUCTORS ................................... D-3
D.2.1.1 QUALIFICATION STANDARDS (ENTRY REQUIREMENTS) .................................... D-3
D.2.1.2 INITIAL TRAINING ....................................................................................................... D-4
D.2.1.3 REFRESHER TRAINING ............................................................................................. D-5
D.2.1.4 STANDARDIZATION TRAINING ................................................................................. D-5
D.2.1.5 PROFICIENCY CHECKS ............................................................................................. D-5
D.2.1.6 UPGRADE TRAINING ................................................................................................. D-6
D.2.2
THEORETICAL KNOWLEDGE INSTRUCTORS ............................................................. D-7
D.2.2.1 QUALIFICATION STANDARDS (ENTRY REQUIREMENTS) .................................... D-7
D.2.2.2 INITIAL TRAINING ....................................................................................................... D-7
D.2.2.3 REFRESHER TRAINING ............................................................................................. D-7
D.2.2.4 STANDARDIZATION TRAINING ................................................................................. D-8
D.2.2.5 UPGRADE TRAINING ................................................................................................. D-8
D.3 ATO STAFF EVALUATION ......................................................................................................... D-9
E APPENDICES ........................................................................................................................................ 1

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ADMINISTRATION
ADMINISTRATION
0.1
AMENDMENT AND REVISION
The Operations Manual and the Training Manual are issued on the authority of the Head of
Training/Manager Operations and the Quality Manual under the authority of the Accountable Manager.
Any proposed amendment should be forwarded and be approved by the CAA before being used. All
amendments will be in the form of printed, replacement pages. Revision pages will be annotated to show
the revision date (and date of effect if different), the revision number and the portion of the text which has
been revised. Each amendment will be accompanied by a revised list of effective pages, with their dates
of issue. A record of revisions will be maintained at the front of this manual.
Changes will be indicated between square brackets [
]. However, changes in the
administrative pages (section 0) will not be indicated with square brackets. Changes that do not alter the
meaning of the text, such as corrections of spelling and typing errors, are not marked.
Sufficient additional copies will be provided to ensure that all operating staff has ready access to them
when required and to enable one copy to be lodged with the Civil Aviation Authority.
Amendments should be entered on receipt and the amendment record to be completed. Confirmation of
incorporation should be returned to the ATO as soon as possible after the amendments have been
completed.
Amendments can be proposed by the any postholder. The HT will decide whether to amend the OM.
Temporary revisions to the manual are possible. A record of temporary revisions is published in the
beginning of the manual. A temporary revision is either in effect (IN EFF), incorporated into a new
revision of the manual (INCORP) or cancelled (CANC). When a temporary revision is published, only
the record of temporary revisions will be changed and provided with the required signatures. With a next

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ADMINISTRATION
manual revision, the temporary revisions are either incorporated or cancelled. The Head of Training will
decide whether to publish changes as a temporary revision or normal revision to the OM.
Only the copy held by the CAA and the copy held by the ATO shall hold the original approval signatures. A
paper or electronic copy of the approved manuals shall be available to be able to be consulted by
students, instructors and other personnel.
0.2
AVAILABLE COPIES
The Civil Aviation Authorities and the Academy will hold an original copy of all the manuals provided with
their approved amendments. The post holders and the student libraries will receive a copy of the
amendment to be updated after approval by the Civil Aviation Authorities. The copy provided to the post
holders and student libraries can be an electronic version providing the electronic version is easily
accessible. The Head of Training (HT) will be responsible for providing an (electronic) version of the new
approved manual to the other post holders and to the student libraries.

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COMMON PARTS
PART A - GENERAL
GENERAL
A.1
DESCRIPTION AND CONTROL OF THE OPERATIONS MANUAL
A.1.1
PURPOSE OF THE MANUAL
The Approved Training Organization (ATO) Operations Manual is issued on the authority of the Head of
Training of the Academy.
This manual establishes the procedures and requirements applicable to all training within the ATO of the
Academy.
The content and set-up/ lay-out of this General CAE Oxford Aviation Academy Operation Manual shall be
adhered to by all Academy Specific Annexes to this OM, unless a specific NAA demands otherwise.
The Manual represents the views on the organization as well as on training aspects by the CAE Oxford
Aviation Academy.
All staff is required to adhere to instructions laid down in this manual and any deviations should be
reported to the Head of Training (HT). The reasons for such deviation shall be given in writing to the HT
upon request.
The rules and regulations contained in this manual shall be adhered to by the relevant personnel at all
times; in the event of willful or negligent disregard to those rules and regulations, the personnel concerned
may become subject to disciplinary, legal or penal action.
Nothing contained in this manual shall keep personnel from exercising their own best judgment during any
irregularity for which this manual gives no provisions or in case of emergency.
The holder hereof acknowledges and agrees that this ATO Operations Manual contains or may contain
secrets and copyrighted material to the interest of the Academy and the holder hereof further agrees that
this manual may not be reproduced, distributed or copied without the prior written permission of the

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Academy. The holder agrees that this Operations Manual is the sole property of the CAE Oxford Aviation
Academy and must be surrendered upon request or upon resignation from the company or termination.
A.1.2
DESCRIPTION
The manual is broadly sub-divided into the following 5 sections, which may be supplemented by such
other publications as the Aircraft flight manuals or pilots operating handbook or any legal document:
Part A: General contains information concerning the administration of the ATO, the management
organization, their responsibilities and instruction with respect to general procedures and rules
Part B: Technical includes the technical information of the operated aircraft and makes reference to other
documents, e.g. the manufacturers manuals.
Part C: Route includes information for the preparation and execution of flights like performance, flight
planning and loading, weather minima for instructors and students and charts and makes reference to
other documents when applicable.
Part D: Staff Training contains the rules for the training and recruitment of personnel, initial training,
standardization and refresher training of Flight Instructors (FIs), Synthetic Flight Instructors (SFIs) and
Theoretical Knowledge Instructors (TKIs).
Part E: This part contains all the common annexes such as all the commonly used forms.
The Operations Manual has been prepared in the English language. Most of the aviation documents are
published in English. Therefore, the English language is a pre-requisite for anybody involved in training or
operations at the CAE Oxford Aviation Academy (COAA).
At the end of this operations manual are several Academy Specific Annexes that deal with each of the
special circumstances of a particular school or region. These differences might be based on differing

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practices of the various governing bodies (EASA, FAA, DGCA, etc.) or because of local operational
necessity and are designed to deal more closely with the specific region.
When used in the text, the following terms shall have the meaning outlined below:
"Shall", Must or an action verb in the imperative sense means that the application of a rule or
procedure or provision is mandatory.
"Should" means that the application of a procedure or provision is recommended.
"May" means that the application of a procedure or provision is optional.
For conciseness, the pronoun he is used throughout the text. Where appropriate, she should be added
or substituted for he. This manual applies to both male and female although references in the text are
made to the masculine gender only as a matter of simplification.

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A.2
ADMINISTRATION
A.2.1
ORGANIZATION
A.2.1.1
CONTACT DATA
Specific contact details are listed in the Academy Specific Annexes to this OM.
A.2.1.2
ORGANIZATIONAL CHART
See Academy specific annexes.

A.2.1.3
LIST OF POST HOLDERS
The Civil Aviation Authority approves the following Post holders:
Accountable Manager
Head of Training
Chief Flight Instructor
Safety Manager
If any local deviations are applicable, the amended list of post holders is available in the Academy specific
annexes.
A.2.1.4
LIST OF FLIGHT INSTRUCTORS
Refer to the approved FI/SFI list.

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A.2.1.5
LIST OF THEORETICAL KNOWLEDGE INSTRUCTORS
Refer to the approved TKI list.

A.2.1.6
INTRODUCING A NEW POST HOLDER OR INSTRUCTOR
When a new Post holder is introduced, a request will be sent to the National Aviation Authorities (NAA)
requesting to accept the new Post holder in his function. A CV will accompany this request. The proposed
Post holder cannot exercise its function before formal approval from the NAA.
Introducing a new Flight Instructor or Theoretical Knowledge Instructor will be performed by means of the
approved FI/SFI and TKI list.
A.3
RESPONSIBILITIES (ALL MANAGEMENT AND ADMINISTRATIVE STAFF)
A.3.1
GENERAL INFORMATION
The structure of all CAE Oxford Aviation Academies determines that the Accountable Manager maintains
overall control over the organization through the Nominated Post holders Head of Training, Chief Flight
Instructor and the Chief Theoretical Knowledge Instructor. The responsibilities are defined through the
organizational chart and through the job-description. The Compliance Monitoring Manager monitors the
entire organization.
Specific Academies might have also different/other post holders appointed and additional responsibilities
assigned depending on their local structure and NAA requirements. Specific information hereto is
mentioned in the Academy Specific Annexes to this OM.

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A.3.2
RESPONSIBILITIES
A.3.2.1
ACCOUNTABLE MANAGER (ACC) / CENTER MANAGER (CM)
The Accountable Manager is responsible for making sure that the company has sufficient funds and works
in a cost-effective structure. He has overall responsibility and determines the philosophy and direction of
the company.
He is responsible for the staffing of all the necessary personnel as well as insuring that all staff members
are regulated under a training and standardization plan. He has overall responsibility for the Quality
System including the frequency, format and structure. He shall be acceptable to the Authorities.
The Accountable Manager will meet also the following requirements:
Holder of at least a higher degree or equivalent
Hold the financial and juridical power of the organization to be able to take direct action and decision
when necessary
Able to understand, read and write the English language
The accountable manager reports directly to the board of directors.

A.3.2.2
Refer to the Management System Manual (MSM).

A.3.2.3
HEAD OF TRAINING (HT)
The HT shall have overall responsibility for ensuring satisfactory integration of flying training, synthetic
flight training and theoretical knowledge instruction, and for supervising the progress of individual students
as well as day to day operational control. The HT shall have had extensive experience in training as a
flight instructor and possess a sound managerial capability. The HT shall hold or have held, in the three

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years prior to first appointment as a HT, a professional pilot license and rating(s), related to the flying
training courses conducted. He will also meet with the Student Council and conducts regular student
informational meetings. Amongst other responsibilities, his primary focuses are on:
Human and Technical resources necessary to achieve the goals of the Training Department;
Execution of training in accordance with the business plan and the quality standards;
Design and quality of all training programs;
Aircraft and Simulator maintenance and airworthiness;
Compliance to legal regulations such as EASA Part FCL;
All manuals, such as the OM and the TM;
Flight safety;
Standards;
Training and motivation as well as standardization of personnel in the Training Department;
Planning and execution of all training programs; and
Customer satisfaction.
He has direct access to the Accountable Manager. He has direct access to all parts of the organization, as
well as to any subcontractor's organization if necessary. He shall be acceptable to the Authorities.
The Head of Training will meet also the following requirements:
Holder of at least a higher degree or equivalent
At least 5 years of experience in the aviation industry
Able to understand, read and write the English language
Hold or have held, in the three years prior to first appointment as a HT, the highest professional pilot
license related to the flying training courses conducted

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Hold or have held, in the three years prior to first appointment as a HT, the rating(s) related to the
flying training courses conducted
Hold or have held, in the three years prior to first appointment as a HT, a flight instructor rating for at
least one of the types of aeroplane used on the course
Have completed at least 1,000 hours pilot-in-command flight time and, in addition, a minimum of at
least 1000 hours on flying instructional duties related to the flying courses conducted of which 200
hours may be instrument ground time.
A.3.2.4
CHIEF THEORETICAL KNOWLEDGE INSTRUCTOR (CTKI)
The CTKI shall be responsible for the supervision and training of all theoretical knowledge instructors and
for the standardization of all theoretical knowledge instruction. The CTKI shall have a practical background
in aviation and have undergone a course of training in instructional techniques or have had extensive
previous experience in giving theoretical knowledge instruction. He shall be acceptable to the Authorities.
The CTKI will also hold at least a higher degree or equivalent and be able to understand, read and write
the English language.
A.3.2.5
CHIEF FLIGHT INSTRUCTOR (CFI)
The CFI shall have had extensive experience in training as a flight instructor. He has direct access to the
Head of Training. He shall be acceptable to the Authorities. He will report unresolved training and planning
issues to the Head of Training for appropriate action. Amongst other responsibilities, his primary focuses
are on:
The standardization program for Flight Instructors and Simulator Instructors;
The supervision of the Flight Instructors with regard to the progress and the quality of flight training;
The proficiency of the Flight Instructors and Simulator Instructors in relation to the training program;

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The supervision of the Flight Instructors with respect to flight safety; in this area he has the operational
responsibility and reports directly to the Head of Training, particularly in case of intolerable violations
and deviations of rules and regulations;
Proficiency and continuation program for Flight Instructors, Simulator Instructors and Synthetic Flight
Instructors;
The flight syllabus;
Flight standards;
The correct application of the Procedure Extra Training.
The Chief Flight Instructor will meet also the following requirements:
Holder of at least a higher degree or equivalent;
Able to understand, read and write the English language;
Hold the highest professional pilot license related to the flying training courses conducted;
Hold a flight instructor rating for at least one of the types of aeroplane used on the course;
Have completed at least 1,000 hours pilot-in-command flight time and, in addition, a minimum of at
least 500 hours on flying instructional duties related to the flying courses conducted of which 200
hours may be instrument ground time.
A.3.2.6
FLIGHT INSTRUCTORS (FI)
The main responsibility of the Flight Instructor is to instruct and coach student pilots, as well as act as role
models with the aim of reaching the specific goals of the Academies flight training program. Flight Safety
will be the prime area of concern. Flight Instructors are also direct contacts on a daily basis with each of
the customers and as such are considered front line representatives of the COAA. At all times while acting
in the capacity of a FI for the COAA, the flight instructor must conduct himself in a highly professional and
courteous fashion. To that end, he must also be keenly aware of the progress of the students not only in
the technical area of flight instruction, but also in the abstract area of customer satisfaction.

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He shall hold:
A professional pilot license and rating(s) related to the flying training courses the are appointed to
conduct
An instructor rating relevant to the part of the course being conducted e.g. instrument rating instructor,
flight instructor, type/class rating instructor
An authorization from the Authority to conduct specific training in a ATO (if applicable)
A.3.2.7
THEORETICAL KNOWLEDGE INSTRUCTORS (TKI)
Theoretical knowledge instructors shall have appropriate experience in aviation and shall, before
appointment, give proof of their competency by giving a test lecture based on material they have
developed for the subjects they are to teach. A theoretical knowledge instructor will receive authorization
from the Authority to conduct specific training in the ATO.
Depending on the NAA the Theoretical Knowledge Instructor might be required to be in possession of
specific qualifications for the different subjects, which in that case shall be mentioned in the Academy
Specific Annex to this OM.
Theoretical Knowledge Instructors are also direct contacts on a daily basis with each of the customers and
as such are considered front line representatives of the COAA. At all times while acting in the capacity of a
TKI for the COAA, the TKI must conduct him/herself in a highly professional and courteous fashion. To
that end, he must also be keenly aware of the progress of the students not only in the technical area of
theoretical knowledge instruction, but also in the abstract area of customer satisfaction.
A.3.2.8
SIMULATOR INSTRUCTORS AND SYNTHETIC FLIGHT INSTRUCTORS
For flight training duties on a simulator and/or FNPT II, instructors shall hold a FI(A), TRI(A) or CRI(A)
rating or a SFI(A) or a MCCI authorization, or specified Statement issued by the NAA.

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In case NAA have other requirements as stated above, this shall be mentioned in the Academy Specific
Annex to this OM.
A.3.2.9
SAFETY MANAGER/OFFICER
Refer to the SMS manual.

A.3.3
STAFFING AND JOB DESCRIPTIONS
Specific positions and names are mentioned in the Academy Specific Annex to this OM.
Following positions are in place:

A.3.3.1
MANAGEMENT
Accountable Manager
Center Manager
Head of Training
Maintenance Manager
Safety Manager/Officer
Depending on the specific Academy organization altered or other responsibilities will be mentioned in the
Academy Specific Annex to this OM.
A.3.3.2
ADMINISTRATIVE STAFF
Administrative assistant
Student administrator
Training records administrator

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A.3.3.3
FLIGHT & THEORY DEPARTMENT
Flight Instructor
Theoretical Knowledge Instructor
A.3.3.4
MAINTENANCE DEPARTMENT
Maintenance technicians
A.3.3.5
JOB DESCRIPTIONS
The job descriptions are stored in the Human Recourse department.

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A.4
RULES OF CONDUCT, DISCIPLINE AND DISCIPLINARY ACTIONS
A.4.1
INTRODUCTION
Students must comply with the disciplinary rules and rules of conduct at all times. Students are to behave
with the dignity of a professional at all times.
Students have to respect staff members authority in their respective fields (e.g. ATO Administrational) and
follow instructions given to them by these company employees.
Rules set hereunder are General for all CAE Global Academies; however each rule/sanction/disciplinary
action etc. specific to an Academy shall be mentioned in the Academy Specific Annex to this OM.
A.4.2
BASIC RULES
Nothing in the division of duties as laid down in the following paragraphs, relieves any crewmember from
the responsibility of rendering any assistance, which may be required to ensure the safe and efficient
completion of the journey. The duties and responsibilities outlined in these paragraphs are in addition to
and not in lieu of the duties and responsibilities emanating from legal and other school regulations.
Conflicts between different sets of rules shall be brought to the attention of the Management at the
appropriate level.
Knowledge, skill, physical and mental fitness shall always be kept at the highest attainable level within the
requirements of the function concerned.
Crewmembers shall follow the crew procedures at the airports concerned.
Valid licenses and certificates pertaining to task and function shall be carried during flight duty. The holder
of a license, rating, or authorization shall not exercise privileges other than those granted by that license,
rating or authorization. Furthermore possible restrictions stated in the Medical Certificate shall be adhered

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to. An official document containing a photo (e.g. passport or drivers license) shall be carried for purposes
of identification of the holder of the license.
Holders of medical certificates shall, without undue delay seek the advice of an Aeromedical Center
(AMC) or an Authorized Medical Examiner (AME) when becoming aware of:
Hospital or clinic admission for more than 12 hours; or
Surgical operation or invasive procedure; or
The regular use of medication; or
The need for regular use of correcting lenses.
Holders of medical certificates who are aware of:
Any significant personal injury involving incapacity to function as a member of a flight crew; or
Any illness involving incapacity to function as a member of a flight crew throughout a period of 21days
or more; or
Being pregnant,
shall inform the NAA and HT/MO in writing of such injury or pregnancy, and as soon as possible but not
later than the period of 21 days has elapsed in the case of illness. The medical certificate shall be deemed
to be suspended upon the occurrence of such injury or the elapse of such period of illness or the
confirmation of the pregnancy, and:
In the case of injury or illness the suspension shall be lifted upon the holder being medically
examined under arrangements made by the Authority and being pronounced fit to function as a
member of the flight crew, or upon the Authority exempting, subject to such conditions as it thinks fit,
the holder from the requirement of a medical examination; and
In the case of pregnancy, the suspension may be lifted by the Authority for such period and subject to
such conditions as it thinks fit and shall cease upon the holder being medically examined under

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arrangements made by the Authority after the pregnancy has ended and being pronounced fit to
resume her functions as a member of the flight crew.
A.4.2.1
ALCOHOL
Within 30 hours of flying each Instructors and flying students is responsible for ensuing that sufficient time
is allowed for complete elimination of alcohol from the body-system before reporting for the duty.
Nevertheless, no alcohol shall be consumed by flight instructors and students within 12 hours prior to
reporting for a flight or a tour of duty during which a flight may take place.
A.4.2.2
CONTROLLED SUBSTANCES
In the Anglo-Saxon meaning of the word, the term narcotics (controlled substances) covers heroin,
morphine, cocaine, cannabis, but also amphetamines and other stimulants. The use of above mentioned
narcotics is strictly forbidden. Violation of aforementioned limitations is not only a threat to the safety of
airspace and the safety of the person involved, but a threat to all other students and instructors. In case of
violation of this limitation strong disciplinary action can be expected.
Flight Instructors and Maintenance Technicians may be subject to pre-employment testing for use of
Controlled Substance. Students and Flight Instructors may be subject to random testing for Controlled
Substances at any time.

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A.4.2.3
BLOOD DONATION
No pilot or trainee act as blood donors. If, for any reason, they have done so, they are to advise the Head
of Training/Manager Operations or any other staff member immediately following each donation, and shall
not undertake flying duties for at least 24 hours after they have given blood.
A.4.2.4
DEEP SEA DIVING
Any pilot whose sporting activities include deep sea diving to a depth exceeding 10 meters / 30 feet shall
not fly within 48 hours of completing such diving activity.
A.4.2.5
MEALS
Sensible precautions should be taken to avoid the risk of food poisoning to reduce the possibility of pilot
incapacitation. However, all students and flying staff are required to consume regular, nutritious meals
prior to commencement of any flight activity to preclude becoming incapacitated during the flight.
A.4.2.6
HUMIDITY
Coffee and especially black coffee, being a diuretic (kidney stimulant) exacerbates the effects of reduced
humidity. Symptoms resulting from low humidity are dryness of the nose, mouth and throat and general
tiredness.
A.4.2.7
SLEEP AND REST
Although the limitations on flight and duty periods are intended to ensure that adequate opportunities are
provided for crewmembers to obtain rest and sleep, individuals should ensure that proper advantage is
taken of such opportunities Reporting for a flight activity without adequate rest can have serious
repercussions.
A crewmember shall not perform duties on an aircraft if he knows or suspects that he is suffering from
fatigue, or feels unfit to the extent that the flight may be endangered.

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A.4.2.8
FITNESS
No individual shall act as a pilot, if for any reason his physical or mental condition is such that it could
endanger the safety of the aeroplane or its occupants.
A.4.2.9
SURGICAL PROCEDURES
Aero-medical advice should be sought prior to returning to flying duties following any surgical procedure.
A.4.2.10 VISION CORRECTION
All pilots or trainees who are required by the licensing authorities to wear corrective lenses in order to
satisfy visual requirements laid down for granting of licenses, are required to carry a spare pair of
spectacles with them on all occasions whilst operating their license.
Spectacles, either corrective or anti-glare, when worn by the pilot or trainee during flight, should be of a
type of frame that allows maximum peripheral vision. The examination for the prescription of a spectacle
correction should ideally be carried out by an examiner with some understanding of the problems of vision
in aviation.
A.4.2.11 ABSENCES
To be developed
A.4.3
FLIGHT CREW LICENSING AND RATINGS
It is the responsibility of all flight crew to carry a valid license and medical certificate on board each flight.
The Flight Department supports its flight crew members (instructors as well as students) in keeping their
license and passport valid by:
Monitoring license and passport expiring dates.
Scheduling Proficiency checks;

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Scheduling medical examinations
The duties and responsibilities of each flight crew member shall be to:
Notify the administration at least 2 month prior to expiring data to make an appointment for a medical
examination at least 30 days prior to expiring data. Local circumstance might dictate differently. It
remains the responsibility of the flight crew member however to fill out the appropriate application
form(s).
To send a license application renewal form to the NAA in due time. If due to neglectful action the
student has no license in time, he will be withdrawn from the planning with all consequences of
delayed scheduling. The student will be responsible for the cost generated by this delay (possible
extra training, extra accommodation cost, etc.)
Generally co-operate by adhering to appointments made in relation to renewal license.
A.4.4
UNIFORMS AND DRESS CODE
Drinking alcoholic beverages in public places wearing the uniform is prohibited.

A.4.4.1
STUDENTS
During school hours students shall wear the uniform provided by the Academy, no matter the phase of
training.
Permission to deviate from this rule may be obtained from the Academys management after stating
reasons.
Female students are not to fly wearing high-heeled shoes.

A.4.4.2
PERSONNEL
Operational personnel shall wear their provided uniforms at all times when on duty

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Female instructors can wear a shawl instead of a tie. They may not wear high heeled shoes.
Individual and local customs that pertain to religious symbols or personal preferences adhering to the
uniform must be strictly cleared by management and may never be a flight safety issue.
A.4.5
AIRPLANE CONDITION
For each training mission the crew (instructor + 1 or 2 students) will be assigned a specific airplane.
It is the responsibility of the crew to keep their airplane in an as-new condition.
Food, as well as drinks other than water, may not be consumed in the airplanes.
Smoking is not allowed at any time by any person in the airplane.
It is prohibited to take oil containers, oil napkins, cleaning products and other preflight material on board
the airplane.
Trash must be deposited in the on-board trash bin and may not be left in map pockets, pockets on the
seat backs or ashtrays. Trash must be removed completely from the airplane upon completion of the
mission.
After each flight all personal belongings, trash, and equipment not belonging in the airplane will be
removed.
Seat belts will be fastened and crossed over the seat.
Whenever the airplane is parked sunscreens must be installed if available.
If exterior paint, interior panels, leather seats or carpet get stained or damaged, the crew will be
responsible for cleaning and/or repairing. Missing equipment (from the above list) will need to be replaced
by the crew.

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The CFI - or a designated staff member - will perform occasional ramp checks to verify airplane
condition.
A.4.6
FLIGHT TRAINING
Students shall be present in the briefing room 1 hour before starting instruction. The student-pilot shall
avail himself of all relevant aeronautical and meteorological information as well as of relevant papers
documenting the aircrafts technical status and if appropriate load. He will then present himself for preflight briefing. The student-pilot also has to make sure that aircraft pre-flight and airworthy is carried out,
and will verify that emergency equipment is on board.
In flight, a student pilot shall follow the FI instructions to conduct an optimal training in accordance with the
directions laid out in the Training Manual. He shall participate in the execution of cockpit normal and
emergency procedures, checklist and approach procedures and drills. Notwithstanding the overriding
authority of the instructor, it is of the utmost importance that the student-pilot draws the attention of the
instructor to facts, circumstances or unfavorable variables which may impair the safety of the flight and
which may not yet have been noticed by the instructor.
After flight, the student-pilot assists the instructor in:
Closing the aircraft documentation
Putting into good order, for use of the next training flight, all manuals, maps and charts
Handing over the completed documentation to authorized personnel or forwarding such documents
Removing equipment, belongings and trash not belonging in the aircraft
Fastening seat belts
Reporting any damage to exterior paint, interior panels, seats or carpets
The crew will be responsible for cleaning the aircraft.

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A.4.6.1
USE OF CAMERAS, MOBILE PHONES, WALKIE-TALKIE OR ANY RADIO EMITTING

DEVICE.
It is forbidden to use GSM (mobile phone) in any capacity (including as picture taker) or any radio-emitting
device in any restricted area, classroom or during any flight and more especially near the flight simulators.
The use of walkie-talkie and cameras is generally forbidden in the flight academies.
During solo flight, neither cameras (photo and video) nor portable GPS are allowed on board of the
aircraft.

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A.4.7
GENERAL (HOUSE) RULES
Specific house rules with respect to, smoking, use of areas/buildings/library, energy conservation, security
and fire precaution, attendance, scheduling, parking of cars/ cycles, etc. shall be provided by the specific
Academy in the Specific Annex to this OM.
A.4.8
DISCIPLINARY ACTION
In case a student is not performing in the way expected or violating the rules set by the Academy and or
regulatory issues by the NAA, the Management will not hesitate to take disciplinary actions.
If the students performance is due to a personal problem not readily apparent to the staff or fellow
classmates, the student is encouraged to ask for a private meeting with his mentor or the appropriate
head of the department for which he is currently enrolled.
It very much depends on the nature as well of the severity of the misconduct which disciplinary actions will
be taken.
Depending of the severity of the misconduct, one of the following disciplinary actions will be taken:
Reprimand (by TKI, CTKI, CFI, Head of Training/ Manager Operations (or their deputy/assistant),
Accountable Manager or Center Manager)
CTKI convocation
Yellow slip (written reprimand) (by CTKI, CFI, Head of Training/ Manager Operations (or their
deputy/assistant, Accountable Manager or Center Manager)
Hearing Board
Regression (the student will be placed at the end of the internal ranking of his promotion) (by Hearing
Board decision)
Expulsion of the student (by Hearing Board decision)

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Each Academy as part of the COAA shall provide distinctive Academy Specific directions in the Academy
Specific Annex to this OM (if applicable).
Beyond others, generally speaking the following events are not acceptable:
Not respecting any Disciplinary Rules.
Disrespect to any staff member or fellow student.
Violating NAA Regulations.
Not showing up or arriving late for a scheduled training mission or event.
Failure to properly record flights in the pilots personal logbook according to the instructions.
During solo flights, deviating from the content of a mission or route to be flown.
Causing damage to an airplane because of carelessness or neglect, or failing to keep an airplane

clean.
Any personal conduct, at the Academy as well as outside, that is not appropriate and causes
embarrassment to the school.
The Head of Training/Operations Manager and/or Accountable Manager will take the final decision.

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A.5
APPROVAL/ AUTHORIZATION OF FLIGHT
A.5.1
GENERAL
As a general rule the flight authorizations are under the responsibility of the Chief Flying Instructor or his
designated deputy, for whom at least one of them should be present at all times.
For more specific approval like solo flights or solo navigation flights responsibilities are delegated to the
Flight Instructors.
The official BCAA forms are used in relation to the authorization of solo flights and solo navigations.
Minimum COAA requirements for authorization of solo flights are:
Post flight recording of the flight details (whether electronically or physically on the counter of
Operations with proof of approval by authorized Instructor).
All related prescribed exercises as mentioned in the Training Manual prior the first solo has to be
handled with at least with a sufficient grade.
All related documents are prepared and checked (charts, plates, local restrictions, flight envelope,
etc.)
The student pilot had a pre-flight briefing given by the instructor
Valid medical and (restricted) license(s)
Weather and NOTAMs have been checked
Weather minima are respected (see part C, chapter 5.2 for more details).
All necessary aeroplane documents and flight documents are on board
The pre-flight is carried out and the technical open items are verified (MEL)
At least full tanks for any cross country flight and at least half full tanks for local training flights (visually
checked)

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All flights shall be carried out according to the approved training manual.
Exceptions or re-routings are only permitted after prior permission of the CFI or his deputy and reason of
change shall clearly be described in the specific folder.
A.5.2
MAINTENANCE FLIGHT
A.5.2.1
GENERAL
A maintenance flight is a flight, which has the sole purpose to conduct maintenance, revision, repair and
modifications on which no payload is present. Training is not allowed on maintenance flights.
A maintenance flight has to be carried out after one of the following maintenance tasks has been
performed (In case local NAA might distinguish other or different reasons, these are mentioned in the
Academy Specific Annex to this OM.):
Removal/installation of flight control components;
Removal/installation of power plant;
Removal/installation of landing gear retraction system; and or
At manufacturers or other authorities discretion

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A.5.2.2
CREW COMPOSITION
Minimum required cockpit crew only, plus the necessary technical engineer as appointed by the
maintenance department.
A.5.2.3
CARRIAGE OF PASSENGERS
Not allowed. For exceptions on other flights, see chapter 9.

A.5.2.4
WEATHER MINIMA
Depending on the nature of the maintenance carried out the weather conditions need to be either VMC for
the entire flight or may comply to the specified VFR or IFR requirements as published in OM part C.

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A.5.3
TECHNICAL FERRY FLIGHT
A.5.3.1
GENERAL
Technical Ferry Flights are flights where technical deficiencies exist and cannot be repaired by approved
mechanics, for this reason the aeroplane has to be ferried to an approved maintenance facility.
A technical ferry may be considered when the intended flight will operate below MEL and:
It is absolutely clear that local repair is impossible; or
The aircraft is certified by a local maintenance facility for the operation or written authorization is given
by the HT/MO and Chief Engineer (CE).
At all times the minimum certified requirements/ equipment must be met, unless specifically authorized by
written approval of the NAA. The flight must be operated conform OM, exemptions only possible by
authorization of HT/MO and CE.
A.5.3.2
CREW COMPOSITION
Minimum required cockpit crew

A.5.3.3
Not allowed. For exceptions on other flights, see chapter 9.

A.5.3.4
WEATHER MINIMA
Depending on the nature of the technical deficiency, weather conditions need to be either VMC for the
entire flight or may comply to the specified VFR or IFR requirements as published in OM part C.

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A.6
PREPARATION OF FLYING PROGRAM
The flying programme (the Syllabus as determined in the Training Manual) is developed under the
supervision of the Head of Training/Manager Operations.
A.6.1
GENERAL
The day to day flying/FTD programs/rosters are made under the responsibility of the Chief Flying
Instructor or his designated deputy. They are created by the planning department or dispatch office (as
applicable). The student cannot book a flight himself.
Education Training Administration (ETA) software is used for planning and scheduling.
For every canceled flight or FTD mission a short registered explanation detailing the circumstances of the
cancellation (weather, technical/ maintenance, absence, other) shall be stored in the flight management
system used at the Academy in order to have a good insight of the causes of down-time at each year end.
A description of the procedure on how to store these data is provided in the Academy Specific Annex,
since local differences may exist, depending on the flight management system used.
On a day-to-day basis, The Chief Flying Instructor or his designated deputy will reduce the number of VFR
flights at the same time when weather conditions are marginal for VFR flights in advance of IFR training if
possible. After protracted spells of bad weather CFI can request CTKI if so required and possible, to
postpone the flight or advance theory lessons to make allowance for long overdue overland flights or
examination training. Whenever possible the CTKI shall comply with such requests.
Local regulations might dictate maximum effort a day for an individual student. In this case, reference to
those regulations will be made in the Academy Specific Annex to this OM.
The Academy Specific Annex to this OM shall also explain how the scheduling is processed for first solo
flights in different stages and or aircraft types if applicable.

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A.6.1.1
TALON/ETA
Talons ETA (Education and Training Administration) system is used to manage curricula, student training,
training records, resources, instructor management, and scheduling and dispatch operations.
In relation to scheduling, the following capabilities are realized:
Schedule inputs, changes, and requests can be accomplished through the internet
Ability to schedule all types of activities (flights, simulators, academics, admin flights, rental flights,
orals, meetings, vacations, appointments)
Student is scheduled and student schedule is managed in accordance with the requirements of the
training curriculum.
Does not allow a schedule conflict and includes tools for easy conflict resolution.
Each users current and projected schedule is posted on each individual users ETA home page and
can easily be checked from any computer that has access to the Internet.
Students and instructors can make availability inputs through their ETA page as allowed by school
policy.
A.6.2
OPERATION OF DISPATCH
A.6.2.1
OVERVIEW
The Operation Manager is responsible for:
Scheduling of all Practical Training needs (short & long term)
Making messages available to students
Maintaining aircraft documents up to date
Maintaining Student Administration
Keeping record of student and flying personnel licensing
Coordinate between all departments rationally and efficiently
Plan carefully the requisitions to practical examinations

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Keep a good relationship with Authorities
Process missions and grades of students
The Operations Officer reports directly to the CFI (local differences may exist, refer to the Academy
Specific Annex for more details).
The Flight Dispatch Officer is responsible for:
Flight / Simulator follow up
(Re)Planning of the flights (on daily base only)
Co-ordination with maintenance department for follow-up on aircraft status
Coordination with refueling station
Weather/ Notam information
Publishing of the flight schedule
ATC flight Planning issues
The Flight Dispatch Officer reports directly to the Operations Officer.

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A.6.2.2
FLIGHT AND SIMULATOR PLANNING
Before each new starting class the Operation Manager draws up a complete planning for the whole course
regarding Flight Department (flight and synthetic training devices). The result, after approval by the CFI,
will be inserted in the management system in use at the Academy as mentioned in the Academy Specific
Annex to this OM as well as other specific planning specifics of the applicable Academy
To draw up the weekly schedule the Operations Manager shall gather all necessary information from the
sources at his/her disposal:
Available working days;
Availability of (free lance, part-time) instructors;
All relevant information from the CTKI or his designated planner, theory planning and agenda;
Specific items as notified by CFI.
The CFI shall give OO a short briefing on all current affairs and special request of CTKI prior to the
establishment of each weekly schedule.
Note: The use of free lance instructors is subject to prior approval by the Head of Training/Manager
Operations.
(Refer to the related TM part for more specific planning conditions of the specific ATO)

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A.6.2.3
ADHERENCE TO SCHEDULED FLIGHT TIMES
It is extremely important that the student and instructor utilize the aircraft within scheduled times. The
planned flight must be back at the scheduled return time even if the departure was delayed for what ever
reason, as another student/ instructor can be waiting.
Non-adherence to the scheduled flight times can result in activation of the safety plan, in function of the
deviation from the schedule.
In coordination with dispatch (e.g. via VHF frequency), an authorization may be granted to extend the
mission time in order to complete the mission.
A.6.2.4
SCHEDULING
At the theory phase the students need to be in their specific classes in time.
During the flight training, students must sign in at least 1h prior to the estimated off block time, and be fully
prepared for the mission.
Since these schedules are subject to change, students must recheck them regularly. Possible schedule
conflicts should be pointed out to dispatch immediately when noticed.
Not respecting the schedule can result in severe disciplinary actions for the students and instructors.
All timings are block times and must be respected by the crews. In case of an error in the schedule the
crew must coordinate with dispatch as soon as possible prior to the flight
In case of in-flight delays when it becomes apparent that the airplane will not be back at the scheduled onblock time, dispatch must be advised by the most expeditious mean (e.g. school dispatch VHF frequency).
Specific means of publishing schedules shall be explained in the Academy Specific Annex to this OM

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A.6.2.5
CANCELATION OF FLIGHT
Only dispatch has the authority to cancel flights.
Students and instructors who need to cancel a flight must coordinate with dispatch as soon as possible
and give a valuable reason to cancel the mission.
Students can only request cancellation for the following reasons:
Illness doctor certificate required
Family/personal circumstances
Dispatch will then decide upon the best course of action (re-schedule the mission, delay the mission or
maintain the mission).
If the mission is cancelled the instructor/ student has to enter this in the applicable flight management
system.
Normal company policy is to reschedule the mission during the first available shift where both the student
and an instructor (in case of a dual mission) or the student (when the mission was solo) is not already
assigned a training mission, and where an airplane or STD is available. This could be on a day, which was
originally a day off.
A.6.2.6
EARLY DEPARTURE
A departure of 15 minutes or more ahead of scheduled time must be reported to dispatch.
The mission can only be started when all the preflight actions and briefings are completed and the crew
and airplane are ready.

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A.6.2.7
LATE DEPARTURE
A delay of 15 minutes or more must be reported to dispatch as soon as it becomes apparent that the
schedule departure time will not be met.
A.6.2.8
DIVERSION OF FLIGHT ROUTE
If a flight is compelled to divert to an alternate airport, dispatch must be advised as soon as possible by
whatever means by mentioning the reason for diversion, the diversion airport and the estimated delays the
situation will create.
A.6.2.9
IN FLIGHT ASSISTANCE
The flight crew will normally provide in-flight assistance on specific request only whenever information
necessary for the safe and efficient conduct of the flight is required.
In-flight communications can be established via a discrete VHF frequency (Company Dispatch). Crews
are requested to maintain a listening watch on this frequency as much as possible when in range.
In flight assistance may be requested for:
Maintenance issues
Operational changes (delays, diversions, etc.)
Information on any unusual situation (such as strike, airport closures, unlawful interference, etc).

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A.7
A.7.1
ACCESS
Access to the maintenance department is only allowed to:
Maintenance manager
Chief engineer
Licensed maintenance personnel
Head of Training/Manager Operations
Authority Officials
Under no circumstance will an instructor or student access the maintenance department. Reporting of a
technical deficiency will be accomplished when leaving the aircraft by completing the aircraft technical log
and contacting dispatch if required (see more in part B chapter 3.10).

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A.8
COMMAND OF AEROPLANES / RESPONSIBILITIES OF PILOT IN COMMAND
A.8.1
GENERAL
All flights executed by Academy pilots (instructors and students) shall be carried out with the proper and
valid license and a statement from an authorized instructor in case of solo flights.
During training flights the instructor is always the pilot in command (PIC). However, since the students
attending the flight training programme are trained to be the PIC themselves, on certain flights (e.g.
Student Pilot in Command, examinations) the student shall act as PIC. During Solo flights the PIC is the
student.
Before commencing take-off, the pilot in command or the authorizing instructor shall satisfy himself that,
according to the information available to him/her the weather at the aerodrome and the condition of the
runway intended to be used, as well as the general airworthiness of the airplane, should not prevent a
safe take-off and departure. The weather minima that are to be respected are provided in part C and, if
local deviations apply, in the Academy specific annexes.
The pilot in command shall not fly below specified minimum flight altitudes, except when necessary for
take-off or landing.
Before commencing an approach to land, the pilot in command shall satisfy himself that, according to the
information available to him, the weather at the aerodrome and the condition of the runway to be used
should not prevent a safe approach, landing or missed approach, having regard to performance
information in the Pilot Operating Handbook.
It is of utmost importance that one pilot is in control of the aeroplane at all times, either during manual or
automatic flight and during ground operations when the aeroplane is off-blocks.
Lookout is of utmost importance both during ground and flight operations. On ground, there is a high risk
of ground accidents or incidents, especially in congested areas.

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In order to ensure that flight crew members are fully aware of who is in control of the aeroplane during
dual flights, the following standard terminology shall be used:
The pilot taking or receiving control calls: MY CONTROLS.
The pilot relinquishing or giving control calls: YOUR CONTROLS.
The pilot in command shall, in an emergency situation that requires immediate decision and action, take
any action he considers necessary under the circumstances to insure the safe completion of the flight. In
such cases he may deviate from rules, operational procedures, and methods in the interest of safety.
The pilot in command has the authority to apply greater safety margins, e.g. including aerodrome
operating minima, or being more restrictive than the MEL, if he deems it necessary.
The pilot in command must ensure that a continuous listening watch is maintained on the appropriate
radio communication frequencies at all times whenever the aeroplane is manned for the purpose of
commencing and or conducting a flight and when taxiing.
A.8.2
FLIGHTS WITH TWO STUDENTS
Students are not allowed to fly together without instructor or examiner, even in Academies where students
obtain a license during their training or when student already has a valid license (e.g. student has a PPL
license).
A.8.3
VFR FLIGHTS AND IFR FLIGHTS
A.8.3.1
VFR FLIGHTS
VFR flights shall not commence unless the pilot in command has convinced himself that current
meteorological reports or a combination of current reports and forecasts indicate that meteorological
conditions along the route at the appropriate period of time, be such as to render compliance with the VFR
and Academy -VFR rules.

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(Refer to OM part C and the Academy Specific weather minima in the Annex to this OM).
A.8.3.2
IFR FLIGHTS
On an IFR flight the pilot in command shall not:
Commence take-off unless information is available indicating that the expected weather conditions at
the destination and/or required alternate aerodrome(s) are at or above the planning minima at the
expected time of arrival.
Continue towards the planned destination aerodrome unless the latest information available indicates
that, at the expected time of arrival, the weather conditions at the destination, or at least one
destination alternate aerodrome, are at or above the applicable aerodrome operating minima.
(Refer to OM part C and the Academy Specific weather minima in the Annex to this OM).

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A.9
Carriage of passengers on board of COAA Academies aircraft is not allowed unless the CFI or his deputy
or in their absence the HT/ MO has given prior permission at special occasions.
In all circumstances an internal ticket has to be written out by Operations with signature of at least one of
the officers mentioned above, except for students and (flight) instructors registered at the Academy. The
original sheet of the ticket must be stored at Dispatch prior to every flight.
In a crew (instructor + 2 students) a student may fly as an observer in the rear seat. There are
considerable learning benefits to be derived from observing flight training. Students may not fly as
observers with other teams besides their own, unless scheduled to do so.
Other persons which might occupy a seat in Academy Aircraft:
Holders of an examiner authorization acting as examiners;
Holders of an instructor rating acting as observer in view of giving instruction/standardization at the

ATO;
Persons performing inspections of the ATO, on behalf of the ATO;
Maintenance personnel during test flights conducted by a ATO Flight Instructor as Pilot in Command

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A.10
AEROPLANE DOCUMENTATION
Aeroplane documents, or ship papers, belongs to a respective aircraft and should not be confused with
crew and/or navigation documents.
It is advised to keep all aeroplane documents in a so called Flight bag foreseen with the registration code
of the aeroplane. This bag should be kept at Dispatch and should be taken each time with the crew prior
the flight.
Requirements of ship papers to be taken on board prior each flight might differ slightly between different
NAAs, but generally the following documentation should be on board:
Certification of Registration (CoR)
Certificate of Airworthiness (CoA)
Noise Certificate
Certificate of Aviation Liability Insurance documents
The aircraft logbook (journal) and Aircraft Technical Log/Flight Release Book
Aircraft Radio License
Pilots Operating Handbook (POH)/Aircraft Flight Manual
NAA Approved Flight Manual
MEL
Checklist
Operations will check all papers to be present and to be kept to date, it is however the CFIs and his
deputys responsibility that all papers are in order. The crew flying with the aircraft is finally responsible to
check that the required documentation is in place and valid.

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Specific information regarding responsibilities and specific requirements if different from above due to
local circumstances and regulations shall be mentioned in the Academy Specific Annex to this OM.

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A.11
RETENTION OF DOCUMENTS
In general it is COAAs philosophy to store all personal files, staff evaluations as well as certain training
files and reports and sensible documents for at least 5 years.
Application registrations will be stored for at least 2 years.
Copies of all flight crew qualifications and revalidations as well as those for students as long as they are
registered to the Academy should be kept and maintained up to date.
Further procedures for document control, storage and responsibilities are managed by the Compliance
Monitoring Manager (CMM).
As ATO and local requirements differ from location to location, Academies shall describe the retention
procedure of documents and responsibilities in detail in the Academy Specific Annex to this OM.

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A.12
A.12.1
FLIGHT CREW QUALIFICATIONS AND REVALIDATION

GENERAL
The Chief Flying instructor is responsible for the selection, training and competence and standardization of
flight instructors. In his absence the Head of Training/Manager Operations will be responsible.
A procedure for recruitment, selection and engagements of personnel is described in OM part D.

All flying staff and students shall be in possession of a Class I medical. It is COAAs philosophy that
students are in possession of a Class I medical prior being admitted to the course.
The Chief Flying Instructor or his designated deputy by means of Operations keeps track of the validity of
instructor medical certificates, licenses and ratings by use a Management Tracking system (e.g ETA,
Talon). It is however the instructors own responsibility to keep all his licenses and ratings valid and to
report on duty with always a valid (medical) license and ratings.
A.12.2
REVALIDATION(S)
Once a year each FI will have to do an internal Flight Instructor proficiency/Standardization check with the
Chief Flying instructor or his deputy. The result of this check shall be inserted in the instructor personal
folder.
All licenses and ratings should be revalidated in a timely manner.
Although Operations will safe-guard the expiry of licenses and ratings it is the individual responsibility of
each instructor/student to notify Operations and apply for renewal of medicals and proficiency checks,
licenses if they are about to lapse.
The time frame and procedures in which the applications has to be submitted for license/ medical renewal
might differ from NAA to another and therefore the specific directions are mentioned in the Academy

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A.13
FLYING DUTY PERIOD AND FLIGHT TIME LIMITATION
A.13.1
GENERAL
It is essential that both the client and instructor are not suffering from fatigue during training. A duty time
limitation policy has been adopted for both clients and Instructors.
Official Public Holidays per country shall be respected, on which days the school may be closed and no
operations shall take place. Clients and Instructors are to ensure that preceding and following such
holidays they are available to follow a standard schedule.
As each Regulatory Authority and/ or Country has a different approach to flight (duty) time limitations and
rest periods, the Academy Specific regulation shall be mentioned in detail in the Academy Specific Annex
to this OM.
A.13.2
ACADEMY OPENING TIMES
Refer to the Academy Specific Annex to this OM.

A.13.3
DEFINITIONS
A.13.3.1 DUTY
Any continuous period which a pilot is required to carry out any task associated with operating an aircraft
or simulator to include all operational tasks, e.g. flight dispatch, ground instruction and briefings.
A.13.3.2 DUTY PERIOD
Combination of following periods:
Duty time

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Period starting 45 minutes before the first scheduled flight or before the first synthetic training lesson of
the day and terminating 30 minutes after the end (engine shut down) of the last flight or synthetic training
lesson. For ground lessons or briefings, the duty time starts when the lesson starts and ends when the
lesson ends.
Standby time
Period starting at the time a student is requested to report at the Academy for a potential duty period (e.g.
replacing a sick colleague) and terminating:
30 minutes after the end (engine shut down) of the last flight or synthetic training lesson: or,
At the time the student is sent home in case no flying duty (aircraft or synthetic flight) is performed.
Note: Standby time counts as duty period
Observer time
When a student is on board a training aircraft as an observer, this time is counted as duty time.
A.13.3.3 CANCELLATION RULE
A cancellation does not constitute a duty if cancelled with more than 10 hours prior notice.
A.13.3.4 REST TIME
Rest Period, consecutive to a duty period; free from all duties.

A.13.3.5 DAY OFF
Period available for leisure and relaxation free from all duties consisting of 24 consecutive hours.
A.13.3.6 LOCAL REGULATION
The Regulation to be applied for the country in which the applicable training is taking place.

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A.13.4
DUTY TIME/REST TIME FLIGHT INSTRUCTORS
A.13.4.1 DUTY TIME
Maximum scheduled duty- 8 hours flight/sim time per day.
Maximum allowed duty time is 12 hrs per day.
Duty time includes all operational tasks, e.g. flight dispatch, theoretical knowledge instruction and
briefings.
Refer to the Academy Specific Annex to this OM for more restrictive limits according to local regulations.
A.13.4.2 REST TIME
Duty Period
Rest Time
D 10:00 Hr
Equals duty time
D>10:00 Hr
12:00Hr
Maximum duty is 12h, when exceeding this duty a minimum rest of

1.5 times the performed duty shall be applied.
A.13.4.3 SCHEDULING
Standard working schedule:
5 days per week
2 days off per week

o
o
Days off are to be scheduled consecutively whenever possible

NOTE:
Extra training sessions may be scheduled on any days off, if deemed necessary
by the Chief Flying Instructor to complete the programme in a timely manner and
with mutual agreement of the Instructor.

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A.13.4.4 AIRLINE PILOT FI
Airline pilots who also perform FI duties are responsible to comply with all applicable duty/rest time rules.
The HT/CFI or their designated deputies will perform regular spot checks to check adherence to these
rules.
A.13.4.5 LOW TIME INSTRUCTION
The HT will determine whether an assessment flight/FNPT II session is required prior instructing in case of
low time instruction of an instructor.
A.13.4.6 LONG ABSENCE
The HT will determine whether an assessment flight/FNPT II session is required prior instructing in case of
long absence of an instructor.
A.13.4.7 TIME TRACKING
The time tracking of the instructor duties are performed by means of the ETA software.
A.13.4.8 ACTIVITIES OUTSIDE OF COAABR
It is the instructors responsibility to advise COAABR of the activities performed outside of the ATO.
A.13.4.9 UNFIT TO FLY
Instructors who are unfit to fly will report this as soon as possible to the ATO planning department by
means of phone and/or email.
A.13.5
DUTY TIME/REST TIME FLIGHT STUDENTS
A.13.5.1 DUTY TIME
Maximum scheduled duty- 2 flight/Simulator training sessions per day.

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Maximum duty time is 12 hrs per day.
A.13.5.2 REST TIME
Duty Period
Rest Time
D 10:00 Hr
Equals duty time
D>10:00 Hr
12:00Hr
Maximum duty is 12h, when exceeding this duty a minimum rest of

1.5 times the performed duty shall be applied.
A.13.5.3 SCHEDULING
Standard training schedule:
5 days per week
2 days off per week

o
Days off are to be scheduled consecutively whenever possible
The maximum training schedule:
Minimum 72 hours off in any consecutive 14 day period
This means that no one is allowed to perform duties more than 11 consecutive days
Only permitted if deemed necessary by the CFI to complete the program in a timely manner
A.13.6
LEAVE
General rule
No leave is granted during the entire flight training phase.

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Exceptions
4 days off may be granted; 2 days of leave combined with 2 days off, provided:
The student has no delay in their flight program
The behavior of the student includes no written warnings, yellow slips or hearing boards.
These days off are subject to the approval of the Chief Flying Instructor & Center Manager or their deputy.
Exceptional Circumstances:
Days of leave for exceptional circumstances are subject to the approval of the Chief Flying
Instructor/Center Manager or their deputy.
A.13.7
DUTY TIME AND REST PERIOD OPERATIONAL PERSONNEL

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A.14
PILOTS LOGBOOK
A.14.1
GENERAL
Students are provided with a logbook from the Academy which is approved for use by the NAA and only
actual flight hours flown on aircraft or instructed on approved synthetic training devices within the
Academy may be recorded.
Logbooks are to be kept up to date and current for inspection by Academy officials at any time.
Students as well as instructors are obligated to keep their logbooks up to date.
Flight time is recorded from the time the aircraft first moves under its own power for the purpose of taking
off until the time the aircraft finally comes to rest after landing. All entries in the logbook shall be made in
ink or indelible pencil.
If Student Pilot In Command (SPIC) hours are registered, then each SPIC flight has to be countersigned
by the Instructor.
Logbook entries shall be in accordance with the local NAAs rules and guidelines.
Regulations might dictate that the logbook is taken with the student during solo flights.
Although logbooks are property to the student concerned, they have to be available at the Academy at all
times as long as the student is registered at the Academy.
Each Academy might have their own means to check the filling of logbooks to be correct and to cross
check against their own data. In this case, the procedure is mentioned in the Academy Specific Annex to
this OM.

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A.15
FLIGHT PLANNING (GENERAL)
A.15.1
GENERAL
It is the COAA philosophy to file an ATC flight plan or flight notification for all training flights, except local
flights, even when not required by law, in order to ensure Search and Rescue. The PIC is always
responsible for closing a flight plan and the Academy cannot be held responsible for the consequences for
not doing so.
A.15.2
DUTIES OF THE CREW
A.15.2.1 PIC DUTIES
The PIC shall:
Acquaint himself with all relevant particulars and latest instructions concerning aircraft type and flight
to be flown;
Co-ordinate the flight preparation and ascertain that all aspects have been covered;
Convince himself of the airworthiness of the aircraft and have no doubts as to the fitness and
proficiency of his crewmembers;
Make sure that passengers are briefed on all aspects like, no smoking, safety belts, emergency
equipment and what to do in case of an evacuation.
A.15.2.2 STUDENT PILOT DUTIES
The student pilot shall:
Acquaint himself with all relevant particulars and latest instructions concerning aircraft type and flight
to be flown;
Perform all flight preparation as part of his training and ascertain that all aspects have been covered;

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Convince himself of the airworthiness of the aircraft;
Advise the PIC/Flight Instructor if in his opinion any aspect of the flight preparation has been
overlooked;
Arrange endorsements from the appropriate Flight Instructor for the intended solo flight.

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A.16
SAFETY
Refer to the Safety Management System (SMS) Manual.

A.16.1
SAFETY PILOTS
A qualified pilot must act as safety pilot whenever IFR training involves use of IFR training glasses.
A.16.2
APRON AND TARMAC
Security around the airplane and on the tarmac area is the responsibility of all pilots. Pilots should
continuously be vigilant for anything out of the ordinary as they go through their daily routines. Any
anomaly or suspicious behavior must be reported to the proper authorities.
A.16.3
HAZARDS
Refer to the Safety Management System (SMS) Manual.
A.17
MISCELLANEOUS
Refer to the academy specific annex.

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TECHNICAL
B.1
AEROPLANE/SYNTHETIC TRAINING DEVICES DESCRIPTIVE
B.1.1
GENERAL
Flight training within COAA Academies is mainly conducted on fixed wing, piston single-engine and multiengine aircraft and in some cases on helicopters, in which case an Academy will file a specific Operations
manual.
Detailed description of the aircraft used for training can be found in the respective Pilot Operating Hand
Books (POH) or Aircraft Flight Manuals (AFM). The sections in these manuals are identical for each main
subject. To be more specific, refer to section 7 Description and operation of the airplane and its systems
of the relevant aircraft type.
For training on synthetic training devices representing the aeroplanes used at the Academy, the
POH/AFM of the actual aeroplane shall be used.
B.1.2
AEROPLANE DESCRIPTION/LIST OF AEROPLANES AND FLIGHT SIMULATION TRAINING

DEVICES
See approved aircraft list.

B.1.2.1
FLIGHT SIMULATION TRAINING DEVICES (FSTD)
See approved FSTD list.

B.1.2.2
OTHER DEVICES (E.G. GARMIN TRAINER, DESKTOP TRAINERS)
The relevant information of the other training devices is also specified in the Academy Specific Annex to
this OM.

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B.2
The official Pilot Operating Handbook (POH) and Aircraft Flight Manual (AFM), supplemented with COAA
Quick Reference Handbooks (QRH) or Flight Training Manual (FTM) are the references for the operation
of the aeroplanes.
B.3
AEROPLANE HANDLING
All procedures in the sub sections mentioned below are portrayed in detail per Academy and/or per
aircraft type in the Academy Specific Annex to this OM if different or if additional information is disclosed.
B.3.1
GENERAL
To prevent damage (to the paint) on the wing, only 1 person at a time may be on the walk path.
To prevent damage to doors pilots must be thoroughly familiar with the correct procedures for opening and
closing cabin entry doors, cargo doors and baggage doors, especially the correct sequence of engaging
and disengaging latches on double latched doors. Never slam a door closed. Do not put your body weight
on the upper part of the doors.
Be careful not to use the top of the instrument panel as a support when entering or exiting the airplane
through the front cabin door.
Never lean on a wingtip. Never put objects on top of a wing.

B.3.2
BRAKES AND NOSEWHEEL STEERING
Nose wheel steering and braking functions are almost always combined with the rudder pedals. Brakes
are needed to slow the taxi speed or when maneuvering in close quarters on the parking ramp. In order to
avoid unnecessary braking while taxiing the feet should be in a position as in the flight situation, almost a
horizontal position- heels on the floor, toes on the lower part of the rudder pedal sliding the feet up on

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the rudder pedals only when required to apply brakes. Prolonged use of brakes will cause premature
wearing of brake pads and may lead to hot breaks and sudden stoppage of aircraft.
B.3.3
USE OF SEAT BELTS
During taxi, take-off, in-flight and landing all persons on board must have their seatbelts and shoulder
harness securely fastened. The PIC is responsible for briefing all occupants about the use of the seatbelt.

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B.3.4
LOOKOUT
When in Visual Meteorological Conditions (VMC) it is the responsibility of the crew to See and Avoid other
traffic at all times. Therefore it is a company rule that all the crewmembers on board of an airplane
participate to lookout. If traffic is spotted and it is apparent that a collision hazard exists or may exist, the
traffic must be called out loud in the cockpit using the following method:
Oclock position
High/low/same altitude
Optional:
o
Direction of flight
Any other relevant information to spot the traffic
E.g. Traffic 1 Oclock high, from left to right, fast, two F16s
B.3.5
USE OF LIGHTS
The anti-collision light (if equipped) shall be ON before the engine(s) is (are) started to warn ground
personnel.
The navigation lights must be ON from SS to SR.
The strobe lights must be ON from TO to LDG.
The taxi light should be on (if installed) from Off Blocks until after take-off (as per checklist) and from
approach (as per Checklist) until on Blocks.
The landing lights shall be ON for TO and LDG and in the traffic pattern. It is good practice to leave
the landing lights ON in high density traffic areas
This does not prevent the PIC to switch off any light(s) to avoid blinding of ground personnel or to avoid
spatial disorientation such as during IMC or night ground operations.

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B.3.6
USE OF RADAR (IF INSTALLED)
Radar equipment should be on standby during ground operations until entering the runway for take of and
as soon as vacating the runway after landing. Radar, due to its radiation, can harm people on the ground
as well as causing harm to other aircraft equipment.
B.3.7
ICING AND DEICING
No flight may be commenced with any form of contamination (rime ice, ice, slush, etc.) on the aircraft
structure (wings, tail, control surfaces, wheel wells, etc.) .
Deicing procedure will be performed by maintenance personnel only.
As local requirements and aircraft type per academy differs, specific deicing procedures shall be
described in the Academy Specific Annex to this OM.
B.3.8
CHECKLISTS
At all times, whether in normal or abnormal conditions, the relevant checklist shall be used.
B.3.9
LIMITATIONS
It is the crews responsibility to operate the aeroplane within prescribed operating limitations. Intentional
aeroplane handling beyond the maximum structural limits is prohibited (e.g. performing prohibited flight
maneuvers or maneuvering the aeroplane near structural g-limits). As training is focused on Airline Pilot
training, pilots need to be indoctrinated towards this goal as from the start and thus operate aircraft in a
smooth and passenger friendly manner.
All maneuvers not prescribed in the applicable syllabus are to be regarded as prohibited maneuvers.
Refer to the section 2 Limitations of the POH/Aircraft Flight Manual for the relevant aircraft type used.

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B.3.10
AIRCRAFT MAINTENANCE AND TECHNICAL LOGS
Before commencing a flight, the Aircraft Technical Logbook (ATL) should be checked on the technical
data, carry forward items/hold items and remaining fuel on board.
If any doubt exists, the Minimum Equipment List (MEL) should be consulted before dispatch.
Technical problems and missing equipment will be reported by the crew in the specific Aircraft Technical
Logbook and preferably by means of verbal explanation to the Maintenance department without delay
upon completion of the flight.
The Dispatch Officer should be informed the earliest if dispatch of the aircraft is unlikely after the flight
(preferably already in flight by means of the Dispatch VHF Freq.).
Every effort shall be made by the Maintenance Department Aircraft Support Division staff to correct all
discrepancies as soon as possible.
Dispatch will be informed by the crew without delay when:
It is obvious that a malfunction will affect the scheduled training mission;
No corrective actions were taken after properly reporting a discrepancy in Aircraft Technical Logbook.
For Aircraft Documentation specifications refer to Operations Manual part A chapter 10 and the Academy
B.4
EMERGENCY PROCEDURES
For emergency procedures used by the Academy, in relation to aircraft operations, see the section 3
Emergency Procedures of the POH/ Aircraft Flight Manual and the Emergency Checklist for the relevant
aircraft type used.

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However, in case of an emergency the PIC has the authority to take any action to ensure the safety of the
flight if he deems necessary.
Specific procedures for an Academy, if any, are described in the Academy Specific Annex to this OM.
B.5
RADIO AND NAVIGATION AIDS
At all times proper Radio communication should be possible during all training flights. Proper functioning
and requirements of navigation equipment depends on the type of flight (VFR/IFR), national regulations
and as stated in the Minimum Equipment List (MEL).
The Academy will mention location specific requirements and or aerodrome requirements in respect of
Communication in the Academy Specific Annex to this OM if applicable.
A listing of the avionic specifications (communication and navigation equipment) installed in the
aeroplanes and used at the Academy is depicted in the Academy Specific Annex to this OM.

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B.6
ALLOWABLE DEFICIENCIES
All installed airplane equipment must be operational for the flight. Inoperative equipment can only be
acceptable in following circumstances:
The equipment is not required for airplane safety. This will be confirmed by the Minimum Equipment
List (MEL) of the airplane, which is intended to permit operations with inoperative items until repairs
can be made. The provisions of the MEL are applicable until the airplane commences its flight, which
by definition is when it first moves under its own power. All decisions to continue a flight following an
equipment failure which becomes apparent after the commencement of the flight must be the subject
of good pilot judgment and airmanship. The pilot should continue to make reference to the MEL
though. It is important to understand that all items related to aircraft airworthiness that are not listed in
the MEL are automatically required to be operative! Equipment obviously basic to airworthiness (such
as wings, rudder, flaps, engines, landing gear, etc.) is not listed and must be operative. On the other
hand equipment obviously not required for safe operation of the aircraft (such as passenger
convenience items) are also not listed.
The decision of an instructor to have allowable inoperative items corrected prior to the flight will take
precedence over the provisions of the MEL. The instructor may request requirements above the
minimum listed whenever in his judgment such added equipment is essential to the safety of a
particular flight under particular circumstances prevailing at the time, or is essential to complete the
assigned mission, however, he will discuss the matter with the Chief Flying Instructor and the Chief
Engineer.
Whenever an aircraft is released by the Maintenance department for dispatch with items inoperative the
following is required:
The Aircraft Technical Logbook on board the airplane must contain a detailed description of the
inoperative item and, if necessary, special advise to the flight crew shall be given.
The equipment must be placarded out of service on the designated area on the instrument panel.

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If inadvertent operation could produce a hazard such equipment must be physically rendered
inoperative.
B.7
WASTE CONTROL
External inspection:
The Academy Specific Annex to this OM describes the procedure which is applicable in dealing with fuel
remains, engine oil refill waste and hydraulic oil leaks detected during an external inspection.
Fuel draining procedure (preflight)
Oil refill procedure (preflight)
Hydraulic oil leak

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C
C.1
ROUTE
PERFORMANCE
All aircraft operated by the Academies have principally complied with the performance as stated in the
applicable POH/Aircraft Flight Manual section 5.
If procedures differ slightly because of the airline oriented training, performances procedures deviating
from the POH, may not be used on critical runways, for which the explicit POH/ Aircraft Flight Manual has
to be followed at all times.
Multi-engine airplanes: must be able to maintain obstacle clearance at the one-engine-out service ceiling
at all times.
Every solo takeoff shall be made from the beginning of the runway regardless of runway length available.
Intersection departures are only allowed on instructors initiative and than only if performance
requirements are not on stake or if operational necessity is required as to avoid wake turbulence, or if a
compelling operational reason exists.
C.2
FLIGHT PLANNING (FUEL, OIL, MINIMUM SAFE ALTITUDE, ETC)
C.2.1
GENERAL
All flights are subject to filing an ATC Flight Plan or flight notification, in order to ensure Search and
Rescue.
For all Navigation/Cross Country flights, a Flight Envelope shall be made and stored at Dispatch prior to
each flight (See annex to COAA OM).
All local requirements as dictated by the NAA shall be clearly mentioned in the Academy Specific Annex to
this OM.

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All flights will start with an external preflight inspection where special attention will be taken to fuel and oil
quantities.
See also related issues in OM part A chapter 15.

C.2.2
STANDARD FUEL AND OIL POLICY
C.2.2.1
FUEL
Instead of relying on the fuel gauges, students will always check the fuel quantity in both tanks visually
during the preflight.
Each solo navigation/cross country flight and each first solo flight shall depart with full fuel tanks. Each
local solo flight shall not depart with less than half full fuel tanks (visually checked). At the end of each
daily flying program all aircraft shall be left with full fuel tanks, to prevent possible water contamination and
delays. Dispatch or the CFI may overrule this to permit heavier cabin loading and improve performance
(e.g. for reasons of mass and balance issues in case of examination flights with more than 2 persons on
board). Aircraft weight has a significant influence on power settings and performance. On days with very
high outside air temperatures, fuel load could significantly influence the performance.
To prevent fuel leaking through vents airplanes will be fueled as follows: fuel level in each tank 1 inch
down from the top of the filler neck.
Refueling shall always be supervised by a pilot, or a qualified contracted fuel supplier.
Not withstanding the above no flight shall depart with at least fuel on board for: departure to destination +
alternate + 45 min. holding and shall not arrive at destination with less than 45 minutes fuel left on board.
If for whatever reason a pilot calculates that he will be landing with less than the required 45 minutes of
minimum fuel, he shall declare a Low Fuel Emergency.
It is recommended to use standard fuel values for taxi and holding (IFR, based on best endurance at 1500
ft AAL) which are mentioned in the Academy Specific Annex to this OM.
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Differences for whatever reason and or additional policies to this standard COAA policy are reported in the
GENERAL SAFETY PRECAUTIONS DURING FUELING OPERATIONS:
Persons not concerned with the handling of the airplane are not allowed in a 3 meters perimeter from
the airplane and fuel truck.
The fuel truck should be parked in such a way that it can drive away in a forward direction at all times.
All airplane electrical equipment must be switched off
No passengers on board of the airplane
No refueling in rain, unless filler cap is protected from rain
Fueling operations during thunderstorms are prohibited.

C.2.2.2
OIL
Engine oil minimums may never be less than according the POH/Aircraft Flight Manual, but might be more
restrictive as decided by the respective Academy. These values are mentioned per aircraft type in the
C.2.3
CHARTS
VFR Charts of the most resent edition shall be used and preferably with a scale of 1:500.000 or
1:250.000. For IFR flights in principal Jeppesen publication will be used. The appropriate VFR/IFR chart
must be carried onboard the aircraft during all flights for quick reference.
Details per Academy can be found in the Academy Specific Annex to this OM.
C.2.4
MINIMUM (SAFE) ALTITUDES
Generally the minimum altitudes as prescribed by the NAA shall be respected at all times.

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Minimum altitudes may besides National Regulations also be governed by air traffic control requirements,
or by the need to maintain a safe height margin above any significant terrain or obstacle en route.
Whichever of these requirements produces the highest altitude or flight level for a particular route will
determine the minimum flight altitude for that route.
The minimum VFR altitude outside congested areas should however never be less than 500 feet above
the highest obstacle within a radius of 5 Nm of both sides of the in tended flight track. Above congested
areas and cities the minimum altitude should not be less than 1000 ft above the highest obstacle within a
radius of 600 meters and in such that in all cases a safe emergency landing might be possible.
Some countries oblige a continues two way radio communication at all times, in which case the minimum
altitude can be restricted due this obligation.
IFR minimums are published in the Jeppesen manuals and procedures which in principal are used by
COAA.
In all cases no COAA aircraft shall fly below minimum school or NAA published minima. Infringement of
any of these minimums without any reason will have severe consequences and will lead to expulsion
without exception.
Academies shall publish their particularities regarding minimum altitudes in the Academy Specific Annex
to this OM.
C.3
IN FLIGHT FUEL MANAGEMENT
The flight crew must keep track of the fuel consumption during the flight. Any unusual fuel consumption
must be detected as soon as possible and an action plan must be established if needed. There are 3
situations to be distinguished:
Normal phase: The fuel upon arrival at the planned destination will be more than alternate + holding fuel.
No action required.

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Abnormal phase: The fuel upon arrival at the planned destination will be less than alternate + holding fuel
but more than holding fuel. This means that a diversion to the alternate and landing at that airport with the
holding fuel on board will not be possible. The flight may be continued to the planned destination provided
that a new suitable alternate is available for which the alternate fuel quantity is such that the fuel upon
arrival at planned destination becomes again as in the normal phase. If no suitable alternate can be found
the flight cannot continue to the planned destination and must be terminated as soon as practicable.
Emergency phase: The amount of fuel upon arrival at the planned destination will be less than holding
fuel. Proceed to nearest airport and declare a Low fuel emergency if the fuel upon arrival at that airport
will be less than holding fuel. A Low fuel emergency must also be declared when the landing fuel in case
of diversion is less than holding fuel (see 2.2.1 Fuel).

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C.4
LOADING (MASS & BALANCE, LIMITATIONS)
All aircraft operated by COAA Academies have to be loaded conform the instructions of the applicable
POH/Aircraft Flight Manual and within the aircraft envelope and there limits.
Actual weights in the Mass and Balance reports of aircraft prior to flights shall always be used for
passengers and baggage. Scales have to be available for this purpose at Operations.
A load sheet will be required for all solo Navigation/Cross Country flights and skill test flights. A load sheet
is not required for each dual flight as long as the pilot-in-command satisfy him/herself that the flight can be
conducted within the required limits.
For each technical test flight a load sheet shall be made.
C.5
WEATHER GENERAL
C.5.1
GENERAL
All weather information/ data will be made available at the operational section of the flight Department and
by other means depending on the location. This information is gathered from the national network or by
other means but is from official sources (Metar, TAF, Weather Charts, etc).
All flight crew members are required to develop and maintain a sound working knowledge of the system
used for reporting aerodrome actual and forecast weather conditions and of the codes associated with it.
Before each flight a thorough study of the weather circumstances is compulsory.
Generally we distinguish weather minima for the planning phase and operating phase and between Dual/
SPIC and Solo flights.
Planning phase: This phase ends when the aircraft starts the takeoff roll. Weather information reached to
the crew will be treated as such, as the aircraft is still on the ground and new considerations can still be

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made. The Planning phase is more stringent on weather minima than the execution phase for obvious
reasons (e.g. when planning an alternate, extra uplift on the alternate operating minima are applied.
During the flight execution, when an actual diversion takes place, the published aerodrome minima of that
alternate are applicable)
Operating phase: This phase starts at the moment the aircraft become airborne.
Weather conditions in respect to visibility and distance to clouds for VFR flights might also be subject to
airspace classifications.
Weather minima are specified in chapter 5.2.

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C.5.2
WEATHER MINIMA (FLYING INSTRUCTORS AND STUDENTS)
Apart from the minimum requirements to be met prior each flight, each academy may specify more
stringent rules for instructors with little or no experience on a certain type (e.g. higher minima and visibility
in the planning phase for instructors just rated on their first Multi Engine type/ class).
Further more specific minima might be taken into account for specific flights, e.g. test or technical ferry
flights.
Academy specific limitations can be found in the Academy Specific Annexes to this OM. The below
mentioned values are however the absolute minimums (for wind the values are absolute maximums) as
prescribed by the COAA. POH/Aircraft Flight Manual limitations however might never be exceeded.
The minima are divided according to the following criteria:
Flight rules: IFR or VFR
Solo or dual flight
Single engine (SE) or multi engine (ME)
C.5.2.1
ALTERNATE MINIMA
C.5.2.1.1 GENERAL
In addition to the weather conditions, the selection of an alternate airport also depends on such criteria as
the number of runways available, condition of the runways, approach facilities, fuel and handling facilities.

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C.5.2.1.2 IFR ALTERNATE MINIMA
Penalty increases on cloud base and visibility for alternate aerodromes in the planning phase of a flight
are as follows:
Flight time to destination
Increment to DA/MDA
Increment to minimum
visibility
Less than 2 hours
200 ft
400 m
More than 2 hours
300 ft
600 m
This penalty increase has to be added to the standard mentioned in this OM or the Jeppesen minima for
the alternate field whichever is higher.
C.5.2.2
TAKEOFF ALTERNATE
A takeoff alternate is an airport which serves as an alternate to the takeoff airport because weather
conditions are such that a return to the takeoff airport is not possible due to weather conditions.
Multi engine: The TO alternate must comply at least to the alternate minima requirements for a flight of
less than 2 hours as tabulated above and this for the period of ETA +/-1h at the TO alternate. The TO
alternate must be located within one hour still air flight time at the one-engine-inoperative cruising speed
(remaining engine at MCT) in ISA conditions based on the actual takeoff mass.
C.5.2.3
WIND LIMITATIONS
Wind directions reported from ATC are presented in degrees magnetic for reasons of simplification, so
that they can directly be used with the magnetic runway direction. All wind values are given as steady
wind. Academies might have specific restrictions/relaxations under variable and gusty wind conditions.

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For solo flights in gusty wind conditions, half the gust shall be added to the approach indicated airspeed.
As each student performs differently the instructor shall list the wind limits in his particular progress file at
all stages of training and on the appropriate form (refer to the Academy Specific Annexes for more
details).
C.5.2.4
WEATHER MINIMA (VISIBILITY AND CLOUDS)
All VFR minima shall at least comply with the airspace classification minima as for VFR operations during
the entire flight + 2 hours and should not be less than indicated in the overview table.
The minima in the visual circuit could differ from the minima as specified in the tables below. In that case,
these more restrictive minima are specified in the Academy Specific Annexes.
C.5.2.5
TEMPERATURE
Refer to the Academy Specific Annex to this manual. However, the OAT temperature may never exceed
the temperature as indicated in the applicable POH/Aircraft Flight Manual.

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C.5.2.6
WEATHER MINIMA FOR DUAL FLIGHTS
Applicable to dual flights, SPIC flights or any flight where an FI is PIC.

MINIMUM W X CONDITIONS
TYPE OF FLIGHT
VISIBILITY
CLOUDS
(2)(3)
MAXIMUM W IND VALUES
(1)
W IND
CROSSWIND
TAILWIND
VFR SE DAY - LOCAL
1500 m (1 SM)
FEW not
below 1200
feet
30 kts
17 kts
5 kts
VFR SE DAY CROSS

COUNTRY & NIGHT
3000 m (2 SM)
1000 ft
30 kts
17 kts
5 kts
VFR ME DAY - LOCAL
1500 m (1 SM)
FEW not
below 1200
feet
35 kts
25 kts
10 kts
VFR ME DAY CROSS

COUNTRY & NIGHT
3000 m (2 SM)
1000 ft
35 kts
25 kts
10 kts
IFR TAKEOFF SE
1500 m (1SM)
500 ft
30 kts
17 kts
5 kts
IFR APPROACH &

LANDING SE
1500 m (1SM)
500 ft
30 kts
17 kts
5 kts
IFR TAKEOFF ME
1000 m
(5/8 SM)
100 ft
35 kts
25 kts
10 kts
IFR APPROACH &

LANDING ME
Published
Minima
Published
Minima
35 kts
25 kts
10 kts
(1) The wind, crosswind and tailwind values shall be referenced from the active runway the
steady wind factor + gust factor, reported or observed
(2) Cloud height indicates no observed or reported Overcast (OVC) or Broken (BKN) cloud layers
below the designated value unless specified otherwise
(3) Cloud height references are Above Ground Level (AGL)

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C.5.2.7
WEATHER MINIMA FOR SOLO FLIGHTS
The students assigned flight instructor shall provide the student with an endorsement in the students
training record specifying the maximum headwind, crosswind and tailwind values in which that student
may conduct solo flight training, determined by his flight instructor, and based on the students
demonstrated ability and proficiency by that student to their instructor in flight. As students proficiency
varies throughout the course curriculum, new operating limitations may be placed on the endorsement in
the students training record, to supersede the precious limitations. In no case should the instructor
endorsement for solo flight exceed the limitations set forth by the policies accepted by the ATO and
prescribed herein. However, the assigned instructor may further restrict these values.

MINIMUM W X CONDITIONS
TYPE OF FLIGHT
VFR SE DAY - LOCAL
VISIBILITY
(4)
VFR SE DAY CROSS

(3)
COUNTRY & NIGHT
CLOUDS
(3)(4)
MAXIMUM W IND VALUES
(1)(2)
W IND
CROSSWIND
TAILWIND
5000 m (3 SM)
1500 ft
25 kts
15 kts
5 kts
5000 m (3 SM)
1500 ft
25 kts
15 kts
5 kts
(1) The wind, crosswind and tailwind values shall be referenced from the active runway the
steady wind factor + gust factor, reported or observed
(2) The crosswind component during which a student-pilot is allowed to operate must be based
upon the students demonstrated ability and proficiency by that student to their instructor inflight, and the operating limitations must then be specified with an endorsement in the training
record (example provided on next page). As the students proficiency varies throughout the
course curriculum, new operating limitations may be placed on the endorsement in the
students training record, to supersede the previous limitations
(3) Cloud height indicates no observed or reported Overcast (OVC) or Broken (BKN) cloud layers
below the designated value
(4) Cloud height references are Above Ground Level (AGL)

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Example of endorsement on training record:
If a change to the students instructor occurs, the students newly assigned instructor must issue a new
endorsement before that student is to resume solo flight operations.
If solo flight are conducted at an airport other than which the ATO is located, the student must receive
training applicable to the airport operations in which the solo flight will be conducted and the students
assigned instructor must approve the solo flight at the prescribed airport based on the reported conditions,
and the endorsement must reflect the applicable changes and conditions.
The Chief Flight Instructor or designee shall make visible the last reported or observed weather conditions
at the airport in which the flight training is conducted. The Chief Flight Instructor or designee shall also
ensure that the students qualifications meet or exceed the prevailing conditions at the time of the
scheduled flight. Forecast changes in environmental conditions prior to the scheduled return of solo flights
must also be considered. If a students limitations are not sufficient for the prevailing conditions, the flight
shall be weathered, and the appropriate personnel notified.

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The publicly displayed weather information should, at a minimum, consist of:
1. The current wind conditions, including steady wind + gust factor, crosswind and tailwind
components referenced to the active runway;
2. The current visibility, and;
3. The lowest observed or reported cloud layer.
The Chief Flight Instructor or designee has the ultimate responsibility and final authority as to the
approval/or denial in the dispatching of any flight.
If during flight execution the above mentioned minima of C.5.2.6 or C.5.2.7 cannot be maintained:
The pilot should divert to an area with the proper weather criteria, and a landing on a suitable
aerodrome should be made (VFR),
The flight may be continued to destination, provided that the destination aerodrome complies, without
any doubt to at least the published applicable Jeppesen (Instrument Approach) minima and the
alternate aerodrome minima are at least 500 ft cloud base and 1500 meters visibility (IFR).
Each endorsement must be legible, written in ink, and include the date of issuance (the date of issuance
on the solo endorsement must correspond with the date of the preceding dual flight), instructor name (print
and signature), (certified) flight instructor (CFI or FI) certificate/license number, and certificate/license
number expiration date, if applicable. The actual wind limitation values shall also be written as part of the
endorsement.
Example:

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Exceptions and review:
This policy is not to supersede the regulations and policies associated with the course curriculum in which
the student is currently enrolled, or regulations governing the Approved Training Organization (ATO) the
individual ATO shall select which environmental conditions by which they will operate.
If regulations governing the ATO differ, notification must be provided to the Chief Safety Officer or
President/Vice-President Pilot Provisioning.

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C.6
TRAINING ROUTES/ AREAS/ AERODROMES
C.6.1
GENERAL
This part contains a list of routes and areas used in the practical flight training and a summary of all
aerodromes used in the syllabus. The use of other aerodromes is only possible after prior permission of
the CFI or his deputy.
In case an aircraft has been diverted to an aerodrome normally not used by the Academy, the crew will
inform dispatch as soon as possible after landing. The use of this different aerodrome will be mentioned in
the students personal training file and the reason of this diversion shall be noted.
The same applies on intended routes to be flown other than planned, while not at home-base.
No solo flight mission sequence in excess of five (5) flights in a row shall be conducted. After a series of 5
solo flights, a flight mission with an Instructor on board has to take place (SPIC or Dual).
C.6.2
AERODROMES USED
The aerodromes for both VFR and IFR training are listed. Details about the available approaches are
provided.
See the Academy Specific Annex to this OM.

C.6.3
SYLLABUS ROUTES USED
A list of navigation routes shall be depicted and numbered for use in the syllabus.

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C.6.4
TRAINING AREAS USED

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PART D - STAFF TRAINING
PART D STAFF TRAINING
D.1
APPOINTMENTS OF PERSONS RESPONSIBLE FOR STANDARDS/COMPETENCE

INSTRUCTIONAL STAFF
D.1.1
RESPONSIBILITIES FOR APPOINTMENT OF EMPLOYEES
The Accountable Manager in cooperation with the Head of Training (HT) and, in his absence the Chief
Flying Instructor is responsible for the selection of new personnel.
The Chief Flight Instructor and in his absence the HT is responsible for the standards and competence of
flight instructors (FI). The CTKI and in his absence the HT is responsible for the standards and
competence of Theoretical Knowledge Instructors. Part of the selection criteria for the aspirant TKI shall
be to give a trial lesson in a relevant subject attended by the CTKI before he will be contracted.
See also Operations Manual part A chapter 3.
Any Academy specific requirement regarding responsibilities with regard to the hiring and maintaining
Instructional staff is mentioned in the Academy Specific Annex to this OM.
D.1.2
INTRODUCTION TO THE ACADEMY
The introduction is normally conducted by the Chief Flight Instructor (CFI) and/or the CTKI. The employee
will be familiarized with the various aspects of the company.
The various forms and formalities with regard to Flight and Theoretical Knowledge Instruction department
personnel have to be completed. Department forms and manuals/books will be checked per item handed
over and countersign by the new employee.
A uniform will be tailor made and issued after the first month of duty.
ID card and/or entry card(s) will be provided.
Academy specific requirements are described in the Academy Specific Annex to this OM.

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STAFF TRAINING
All training staff will receive suitable training so that trainees may benefit form high staff standards. The
Head of Training will ensure that all new requirements introduced by the regulatory authorities are
implemented and then any relevant training for instructors/examiners is provided. Advances in training
techniques and procedures will be similarly instructed.

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D.2.1
FLIGHT INSTRUCTORS/SYNTHETIC FLIGHT INSTRUCTORS
D.2.1.1
QUALIFICATION STANDARDS (ENTRY REQUIREMENTS)
The minimum requirements for flight instructors are:
Minimum age 21 years
No criminal convictions (background checks will be performed)
CPL with preferably FI and IR endorsement
Medical certificate class 1
Minimum 300 hours total flight time
Minimum 100 hours as PIC
Pre-entry screening interview by Head of Training/Manager Operations or his designated deputy
Pre-entry flight test with the CFI, his designated deputy or a Senior Flight Instructor
Additionally, for the single engine IFR program:
Endorsement for instrument instruction
Additionally, for the multi engine program:
CRI (ME SPA)
Endorsement for instrument instruction
Other minimum requirements/qualifications for flight instructors are described in the Academy Specific
Annex to this OM if different from the above.

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D.2.1.2
INITIAL TRAINING
In general, the FI is also supposed to instruct on synthetic training devices. In rare cases an instructor
might be employed as an instructor for synthetic training devices only, depending on NAA approvals and
local requirements.
All FI will receive induction training. The training syllabus shall consist of following subjects:
Introduction and overview
Communication
The learning process
The teaching process
Training philosophies
Techniques of applied instruction
Evaluation of pilot performance
COAA Training Manual training
Records and procedures
CRM
A minimum of 3 hour flight and/or simulator training relevant to the type of instruction that will be given
Other requirements for initial training are described in the Academy Specific Annex to this OM as some
Academies due to their location/NAA, might have different approaches to initial/ conversion training.
The Academy specific training will include subjects as:
Introduction to the school
Familiarization with the local environment/procedures/regulations

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D.2.1.3
REFRESHER TRAINING
The Head of Training will direct instructor refresher training where changes in materials such as technical
manuals, procedures, regulations etc. require. The training will be conducted only by a COAA certified
Flight Instructor.
Refer to the Academy Specific Annex to this OM for more information if applicable.
D.2.1.4
STANDARDIZATION TRAINING
Standardization training will be the responsibility of the Head of Training who will ensure that the approved
theoretical knowledge and flying syllabi are in accordance with the regulations. To assess the delivery of
flight instruction and to ensure that instruction meets the standards set forth by the Head of
Training/Manager Operations, assessment checks will be conducted by the CFI or his designated deputy
on an annual basis. If deficiencies are noted, appropriate remedial training will be conducted as
necessary.
D.2.1.5
PROFICIENCY CHECKS
In addition to the quality assurance checks mentioned above, all Flight Instructors will undergo annual
proficiency checks. The results will be recorded in the instructors personal file.
Proficiency checks can be conducted by the following holders of a Flight Examiner (FE) rating:
Chief Flight Instructor
Senior Flight Instructors
Head of Training/Manager Operations

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UPGRADE TRAINING

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D.2.2
THEORETICAL KNOWLEDGE INSTRUCTORS
D.2.2.1
The minimum requirements for Theoretical Knowledge Instructors are:
Minimum age 21 years
No criminal convictions (background checks will be performed)
Have appropriate experience in aviation and shall, before appointment, give proof of their competency
by giving a test lecture based on material they have developed for the subjects they are to teach
Computer skills
Pre-entry screening interview by Head of Training or his designated deputy
Lecturing test with the Chief Theoretical Knowledge Instructor and Head of Training. The test will
assess the applicants lecturing ability.
Other minimum requirements/qualifications for Theoretical Knowledge Instructors are described in the
Academy Specific Annex to this OM if different from the above.
D.2.2.2
INITIAL TRAINING
The requirements for initial training are described in the Academy Specific Annex to this OM as some
Academies due to their location/NAA, might have different approaches to initial/ conversion training.
D.2.2.3
REFRESHER TRAINING
The Head of Training will direct instructor refresher training where changes in materials such as technical
manuals, procedures, regulations etc. require. The training will be conducted only by a COAA certified
Theoretical Knowledge Instructor.

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D.2.2.4
Standardization training will be the responsibility of the Head of Training who will ensure that the approved
theoretical knowledge and flying syllabi are in accordance with the regulations. To assess the delivery of
theoretical knowledge instruction and to ensure that instruction meets the standards set forth by the Head
of Training, assessment checks will be conducted by the CTKI or his designated deputy on an annual
basis. If deficiencies are noted, appropriate remedial training will be conducted as necessary.
D.2.2.5
UPGRADE TRAINING
Whenever a Theoretical Knowledge Instructor has to instruct new subjects, on top of those he is already
instructing, he will have to pass an evaluation which consists of a lecturing test about the new subject(s)
with the CTKI.
Theoretical Knowledge Instructors are encouraged to research and enhance the learning environment for
the cadets at all the COAA schools through whatever means is deemed appropriate. The CTKI has the
final opinion as to what subjects can be taught outside the realm of the curriculum (for instance: guest
speakers). In all cases the TKIs must have the CTKIs prior permission.

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D.3
ATO STAFF EVALUATION
ATO staff is evaluated according to the process laid down in the Performance Feed-back and
Development Plan (PFDP).
This process is key in:
Assessing performance against established objectives
Providing to and receiving feedback from the employee
Recognizing and rewarding performance
Identifying strengths and areas for development
Establishing a development plan aligned with the employees career aspirations

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PART E - APPENDICES
APPENDICES
This part covers the appendices common to all CAE Oxford Aviation Academies.
The following forms and documents are provided:
Yellow slip
Student request for leave
Flight incomplete Flight cancellation form

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ACADEMY SPECIFIC ANNEX
CAE OXFORD AVIATION ACADEMY BRUSSELS


Record of Revisions
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RECORD OF CHANGES TO ACADEMY SPECIFIC ANNEX REV ORIGINAL

CHAPTER
] IN THE MANUAL)
Not applicable to this revision (Revision original)

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] IN THE MANUAL)


TABLE OF CONTENTS COAABR SPECIFIC ANNEX

Record of changes ......................................................................................................................................... 3
GENERAL .............................................................................................................................................. 9
A.1 DESCRIPTION AND CONTROL OF THE OPERATIONS MANUAL............................................... 9
A.1.1
PURPOSE OF THE MANUAL ................................................................................................. 9
A.1.2
DESCRIPTION ........................................................................................................................ 9
A.2 ADMINISTRATION ........................................................................................................................... 9
A.2.1
ORGANIZATION...................................................................................................................... 9
A.3 RESPONSIBILITIES (ALL MANAGEMENT AND ADMINISTRATIVE STAFF) ............................. 14
A.3.1
GENERAL INFORMATION ................................................................................................... 14
A.3.2
RESPONSIBILITIES .............................................................................................................. 14
A.3.3
STAFFING ............................................................................................................................. 16
A.3.4
JOB DESCRIPTIONS ............................................................................................................ 17
A.4 RULES OF CONDUCT, DISCIPLINE AND DISCIPLINARY ACTIONS......................................... 17
A.4.1
INTRODUCTION ................................................................................................................... 17
A.4.2
BASIC RULES ....................................................................................................................... 17
A.4.3
FLIGHT CREW LICENSING AND RATINGS ........................................................................ 18
A.4.4
UNIFORMS AND DRESS CODE .......................................................................................... 19
A.4.5
AIRPLANE CONDITION ........................................................................................................ 19
A.4.6
FLIGHT TRAINING ................................................................................................................ 19
A.4.7
GENERAL (HOUSE) RULES ................................................................................................ 19
A.4.8
DISCIPLINARY ACTION ....................................................................................................... 20
A.5 APPROVAL/AUTHORIZATION OF FLIGHT .................................................................................. 20
A.5.1
GENERAL .............................................................................................................................. 20
A.5.2
MAINTENANCE FLIGHT ....................................................................................................... 21
A.5.3
TECHNICAL FERRY FLIGHT ............................................................................................... 21
A.6 PREPARATION OF FLYING PROGRAM ...................................................................................... 22
A.6.1
GENERAL .............................................................................................................................. 22
A.6.2
OPERATION OF DISPATCH ................................................................................................ 22
A.7 MAINTENANCE DEPARTMENT.................................................................................................... 23
A.7.1
ACCESS ................................................................................................................................ 23
A.8 COMMAND OF AEROPLANES/RESPONSIBILITIES OF PILOT IN COMMAND ......................... 23
A.8.1
GENERAL .............................................................................................................................. 23
A.8.2
FLIGHTS WITH TWO STUDENTS ........................................................................................ 23
A.8.3
VFR FLIGHTS AND IFR FLIGHTS ........................................................................................ 23
A.9 CARRIAGE OF PASSENGERS ..................................................................................................... 24
A.10 AEROPLANE DOCUMENTATION ................................................................................................. 24
A.11 RETENTION OF DOCUMENTS..................................................................................................... 24
A.12 FLIGHT CREW QUALIFICATIONS AND RENEWAL .................................................................... 26

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A.12.1
GENERAL.......................................................................................................................... 26
A.12.2
REVALIDATION(S) ........................................................................................................... 26
A.13 FLYING DUTY PERIOD AND FLIGHT TIME LIMITATION ........................................................... 26
A.13.1
GENERAL.......................................................................................................................... 26
A.13.2
ACADEMY OPENING TIMES ........................................................................................... 26
A.13.3
DEFINITIONS .................................................................................................................... 26
A.13.4
DUTY TIME/REST TIME FLIGHT INSTRUCTORS .......................................................... 27
A.13.5
DUTY TIME/REST TIME STUDENTS .............................................................................. 28
A.13.6
LEAVE ............................................................................................................................... 28
A.14 PILOTS LOGBOOK ....................................................................................................................... 28
A.15 FLIGHT PLANNING ....................................................................................................................... 28
A.15.1
GENERAL.......................................................................................................................... 28
A.15.2
DUTIES OF THE CREW ................................................................................................... 28
A.16 SAFETY .......................................................................................................................................... 30
A.16.1
SAFETY PILOTS ............................................................................................................... 30
A.16.2
APRON AND TARMAC ..................................................................................................... 30
A.16.3
HAZARDS.......................................................................................................................... 30
A.17 MISCELLANEOUS ......................................................................................................................... 30
A.17.1
INSURANCE DURING THEORETICAL COURSES ......................................................... 30
A.17.2
ACCIDENT AND SICKNESS INSURANCE ...................................................................... 30
A.17.3
APARTMENTS .................................................................................................................. 31
A.17.4
HANDLING OF OUTSTANDING DEBTS.......................................................................... 32
A.17.5
VISA................................................................................................................................... 33
A.17.6
COMMENTS ...................................................................................................................... 33
A.17.7
COURSE PRE-REQUISITES ............................................................................................ 33
A.17.8
TRANSFER OF STUDENTS ............................................................................................. 34
B TECHNICAL ......................................................................................................................................... 35
B.1 AEROPLANE/SYNTHETIC TRAINING DEVICES DESCRIPTIVE NOTES .................................. 35
B.1.1
GENERAL .............................................................................................................................. 35
B.1.2
AEROPLANE DESCRIPTION/LIST OF AEROPLANES AND FLIGHT TRAINING DEVICES
35
B.2 AEROPLANE DOCUMENTATION ................................................................................................. 36
B.3 AEROPLANE HANDLING .............................................................................................................. 37
B.3.1
GENERAL .............................................................................................................................. 37
B.3.2
BRAKES AND NOSEWHEEL STEERING ............................................................................ 37
B.3.3
USE OF SEAT BELTS ........................................................................................................... 37
B.3.4
LOOKOUT ............................................................................................................................. 37
B.3.5
USE OF LIGHTS.................................................................................................................... 37
B.3.6
USE OF RADAR (IF INSTALLED) ......................................................................................... 37
B.3.7
ICING AND DEICING ............................................................................................................ 37
B.3.8
CHECKLISTS ........................................................................................................................ 38
B.3.9
LIMITATIONS ........................................................................................................................ 38
B.3.10
AIRCRAFT MAINTENANCE AND TECHNICAL LOGS .................................................... 38

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B.4 EMERGENCY PROCEDURES ...................................................................................................... 38

B.5 RADIO AND NAVIGATION AIDS ................................................................................................... 39
B.6 ALLOWABLE DEFICIENCIES........................................................................................................ 39
B.7 WASTE CONTROL ........................................................................................................................ 39
C ROUTE ................................................................................................................................................. 41
C.1 PERFORMANCE ............................................................................................................................ 41
C.2 FLIGHT PLANNING (FUEL, OIL, MINIMUM SAFE ALTITUDE, ETC) .......................................... 43
C.2.1
GENERAL .............................................................................................................................. 43
C.2.2
STANDARD FUEL AND OIL POLICY ................................................................................... 43
C.2.3
CHARTS ................................................................................................................................ 44
C.2.4
MINIMUM (SAFE) ALTITUDES ............................................................................................. 44
C.3 IN FLIGHT FUEL MANAGEMENT ................................................................................................. 44
C.4 LOADING (MASS & BALANCE, LIMITATIONS) ............................................................................ 44
C.5 WEATHER GENERAL ................................................................................................................... 44
C.5.1
GENERAL .............................................................................................................................. 44
C.5.2
WEATHER MINIMA (FLYING INSTRUCTORS AND STUDENTS) ...................................... 45
C.6 TRAINING ROUTES/AREAS/AERODROMES .............................................................................. 46
C.6.1
GENERAL .............................................................................................................................. 46
C.6.2
AERODROMES USED .......................................................................................................... 46
C.6.3
SYLLABUS ROUTES USED ................................................................................................. 46
C.6.4
TRAINING AREAS USED ..................................................................................................... 46
D STAFF TRAINING ............................................................................................................................... 47
D.1 APPOINTMENTS OF PERSONS RESPONSIBLE FOR STANDARDS/COMPETENCE
INSTRUCTIONAL STAFF ........................................................................................................................ 47
D.1.1
RESPONSIBILITIES FOR APPOINTMENT OF EMPLOYEES ............................................. 47
D.1.2
INTRODUCTION TO THE ACADEMY .................................................................................. 47
D.2 STAFF TRAINING .......................................................................................................................... 47
D.2.1
FLIGHT INSTRUCTORS/SYNTHETIC FLIGHT INSTRUCTORS......................................... 47
D.2.2
GROUND INSTRUCTORS .................................................................................................... 68
D.3 FTO/ATO STAFF EVALUATION .................................................................................................... 69
E APPENDICES ...................................................................................................................................... 71

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GENERAL
A.1
DESCRIPTION AND CONTROL OF THE OPERATIONS MANUAL
A.1.1
PURPOSE OF THE MANUAL
No academy specific items for this chapter.

A.1.2
DESCRIPTION
A.2
ADMINISTRATION
A.2.1
ORGANIZATION
A.2.1.1
CONTACT DATA
CAE Oxford Aviation Academy Brussels (COAABR) is located at Brussels Airport. The address is:
CAE Oxford Aviation Academy Brussels
Brussels Airport Building 201
B-1820 Steenokkerzeel
Belgium
Phone: +32 (0)2 75 25 711
Fax: +32 (0)2 75 25 741
CAE Oxford Aviation Academy Brussels is an ATO, approved by the Belgian Civil Aviation Authorities.
COAABR has approval for the following courses:
ATP(A) Integrated Course MCC included (ACPP)
Modular MCC course
FI(A) Flight Instructor Course Including extension to IRI(A)

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CRI (ME SPA) Class Rating Instructor Course
Modular ME IR(A)
MCCI(A) MCC Instructor Course
Most of the flight training part of the ATP(A) integrated course is outsourced to CAE Oxford Aviation
Academy Phoenix (COAAPH).
CAE Oxford Aviation Academy Phoenix (COAAPH) is located at Falcon Filed Airport (KFFZ), Mesa,
Arizona. The address is:
CAE Oxford Aviation Academy Phoenix

5010 E. Falcon Drive Suite 201
Mesa, Arizona 85215
United States of America
Phone: +1 (480) 948-4515
Fax: +1 (480) 443-8861
A.2.1.1.1 TRAINING FOR EQUATORIAL CONGO AIRLINES (ECAIR)
The theoretical knowledge instruction of the ATP(A) Integrated Course for Equatorial Congo Airlines
(ECAIR) will be partially performed in the Republic of Congo. For more information refer to Appendix 3 of
this OM.
Part of the theoretical instruction will be performed at the following address:
ECAIR Training Center

298 Rue Mvoula
Plateau des Quinze Ans
Brazzaville
Republic of Congo.

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A.2.1.2
ORGANIZATIONAL CHART
The organizational chart of COAABR is depicted below.

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A.2.1.3
POSTHOLDER CONTACT INFORMATION
POSTHOLDER
PHONE NR
EMAIL
+1 480 948 4515 Ext 1106
bruce.vanallen@cae.com
Dominiek De Roo (CM)
+32 (0)475 621 800
dominiek.deroo@cae.com
Nolla Mertens (CMM)
+32 (0)75 25 770
noella.mertens@cae.com
Stefaan Braem (SM)
+32 (0)495 227 300
stefaan.braem@cae.com
Dirk Creupelandt (HT)
+32 (0)477 241 493
dirk.creupelandt@cae.com
Tony De Wolf (DCM/DHT)
+32 (0)475 348 250
tony.dewolf@cae.com
Guido De Cock (CFI)
+32 (0)475 854 860
guido.decock@cae.com
+1 480 948 4515 Ext 1128
roch.renaudot@cae.com
Sam Vandenberk
(DCFI/DSM)
+32 (0)484 295 471
sam.vandenberk@cae.com
Sebastien Novalet (CTKI)
+32 (0)472 439 199
sebastien.novalet@cae.com
Bruce Van Allen (AM)
Roch Renaudot (DCFI)
A.2.1.4
LIST OF POST HOLDERS

A.2.1.5
LIST OF FLIGHT INSTRUCTORS
Refer to the Management System Manual.

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A.2.1.6
LIST OF GROUND INSTRUCTORS

A.2.1.7
INTRODUCING A NEW POST HOLDER OR INSTRUCTOR

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A.3
RESPONSIBILITIES (ALL MANAGEMENT AND ADMINISTRATIVE STAFF)
A.3.1
GENERAL INFORMATION

A.3.2
RESPONSIBILITIES

A.3.2.1
ACCOUNTABLE MANAGER

A.3.2.2

A.3.2.3
HEAD OF TRAINING (HT)
No Academy specific items for this chapter.

A.3.2.4
CHIEF THEORETICAL KNOWLEDGE INSTRUCTOR (CTKI)

A.3.2.5
CHIEF FLYING INSTRUCTOR (CFI)

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A.3.2.5.1 DEPUTY CHIEF FLYING INSTRUCTOR (DCFI)
The Deputy CFI shall have had extensive experience in training as a flight instructor. He has direct access
and reports to the CFI. He shall be acceptable to the Authorities. He will report unresolved training and
planning issues to the CFI for appropriate action. Amongst other responsibilities, his primary focuses are
on the following under direct supervision of the CFI:
The supervision of the Flight Instructors with regard to the progress and the quality of flight training;
The proficiency of the Flight Instructors and Simulator Instructors in relation to the training program;
The supervision of the Flight Instructors with respect to flight safety; in this area he has the operational
responsibility and reports directly to the CFI, particularly in case of intolerable violations and deviations
of rules and regulations;
Flight standards;
The correct application of the Procedure Extra Training.
The Deputy Chief Flying Instructor will meet also the following requirements:
Holder of at least a higher degree or equivalent;
Able to understand, read and write the English language;
Hold the highest professional pilot license related to the flying training courses conducted;
Hold a flight instructor rating for at least one of the types of aeroplane used on the course;
Have completed at least 1,000 hours pilot-in-command flight time and, in addition, a minimum of at least
500 hours on flying instructional duties related to the flying courses conducted of which 200 hours may be
instrument ground time.
A.3.2.6
FLIGHT INSTRUCTORS (FI)
No Academy specific items for this chapter

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A.3.2.7
THEORETICAL KNOWLEDGE INSTRUCTORS (TKI)
The Theoretical Knowledge Instructor for Human Performance & Limitations shall also meet the following
requirements:
Have experience in the field of medicine or physiotherapy or psychology or equivalent; or,
Have relevant aviation experience (e.g. CRM instructor).
A.3.2.8
SIMULATOR INSTRUCTORS AND SYNTHETIC FLIGHT INSTRUCTORS

A.3.2.9
SAFETY MANAGER

A.3.3
STAFFING
A.3.3.1
MANAGEMENT

A.3.3.2
ADMINISTRATIVE STAFF
Student administration:
Dorien Van Essche
Student planning:
Conny Vanden Houtte
A.3.3.3
FLIGHT AND THEORY DEPARTMENT

A.3.3.4

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A.3.4
JOB DESCRIPTIONS
A.4
RULES OF CONDUCT, DISCIPLINE AND DISCIPLINARY ACTIONS
A.4.1
INTRODUCTION

A.4.2
BASIC RULES

A.4.2.1
ALCOHOL

A.4.2.2
NARCOTICS

A.4.2.3
BLOOD DONATION

A.4.2.4
DEEP SEA DIVING

A.4.2.5
MEALS

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A.4.2.6
HUMIDITY

A.4.2.7
SLEEP AND REST

A.4.2.8
FITNESS

A.4.2.9
SURGICAL PROCEDURES

A.4.2.10 VISION CORRECTION

A.4.3
FLIGHT CREW LICENSING AND RATINGS

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A.4.4
UNIFORMS AND DRESS CODE
A.4.4.1
STUDENTS
Whenever scheduled for the theoretical courses, even after hours or for administrative tasks, the students
shall be dressed uniform-like:
COAABR dark blue pair of trousers
COAABR white shirt and dark blue tie (ev. blue scarf) with COAABR epaulettes
Black shoes; black belt, dark socks (not provided)
COAABR dark blue sweater
COAABR jacket
Same restriction as for airline cockpit crew members (during observer flights).
A.4.4.2
PERSONNEL

A.4.5
AIRPLANE CONDITION

A.4.6
FLIGHT TRAINING

A.4.6.1
USE OF CAMERAS, MOBILE PHONES, WALKIE-TALKIE OR ANY RADIO EMITTING

DEVICE.

A.4.7
GENERAL (HOUSE) RULES
Refer to part E for the rules depending on the location of the operations.

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A.4.7.1
VISITOR RULES
Refer to part E for the rules depending on the location of the operations.
A.4.8
DISCIPLINARY ACTION
A.5
APPROVAL/AUTHORIZATION OF FLIGHT
A.5.1
GENERAL
Authorization of solo flights
No student pilot may start a solo practice flight until the flight is approved by an instructor who is present at
the airport. This will be accomplished by using the appropriate BCAA Form.
Refer to part E for the more information depending on the location of the operations.

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A.5.2
MAINTENANCE FLIGHT
A.5.2.1
GENERAL

A.5.2.2
CREW COMPOSITION

A.5.2.3

A.5.2.4
WEATHER MINIMA

A.5.3
TECHNICAL FERRY FLIGHT
A.5.3.1
GENERAL

A.5.3.2
CREW COMPOSITION

A.5.3.3

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A.6
PREPARATION OF FLYING PROGRAM
A.6.1
GENERAL

A.6.2
OPERATION OF DISPATCH
A.6.2.1
OVERVIEW
Refer to part E for the more information depending on the location of the operations (COAAPH or
Antwerp/Belgium).
A.6.2.2
FLIGHT AND SIMULATOR PLANNING

A.6.2.3
ADHERENCE TO SCHEDULED FLIGHT TIMES

A.6.2.4
SCHEDULING

A.6.2.5
CANCELLATION OF FLIGHT
A.6.2.6
EARLY DEPARTURE

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A.6.2.7
LATE DEPARTURE

A.6.2.8

A.6.2.9
IN FLIGHT ASSISTANCE
A.7
A.7.1
ACCESS
A.8
COMMAND OF AEROPLANES/RESPONSIBILITIES OF PILOT IN COMMAND
A.8.1
GENERAL

A.8.2
FLIGHTS WITH TWO STUDENTS

A.8.3
VFR FLIGHTS AND IFR FLIGHTS
A.8.3.1
VFR FLIGHTS

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A.8.3.2
IFR FLIGHTS
A.9
A.10
A.11
RETENTION OF DOCUMENTS
Per student, a course file is maintained. This course file is maintained for 5 years.
The contents of this file are grouped according to the following categories (each one has a Student File
Checklist listing the content):
Student personal data sheet
Selection:
Registration form
Motivation letter + Personal CV
Copy Identity card / passport
Evidence of good behavior
Required education certificates
Copy of medical certificate
Financial plan
English language selection test results
Retake English language selection test results
Physics selection test results
Retake Physics selection test results
COMPASS test report
Decision board report
Letter as confirmation of registration for selection tests + correspondence

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Letter as confirmation of selection for new promotion
Theoretical Training
Final Internal Theoretical Results
Applications form(s) official ATPL(A) tests
Official notice of written ATPL(A) tests
Progress test reporting sheet or copy
Course certificate Theory
Flight Training
ARIZONA/USA
Student Personal Data Sheet
CPL/ME Skill Test

BELGIUM
Content file for students
ME/IR(A) Skill Test
Overview Flight Hours (USA + BELGIUM)
Course Certificate Flight Training
Training Records
Training Record all phases
Training Record Extra training
Airline Career Preparation Program (ACPP)
Training Record
Certificate of completion of MCC Training (ACPP)
Course Certificate ACPP.
The official copies of the regulatory approved manuals are stored in the Head of Trainings office.
Older copies are archived in the storage room. All postholders and auditors have access to the storage
rooms archive.

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A.12
FLIGHT CREW QUALIFICATIONS AND RENEWAL
A.12.1
GENERAL
The following hardcopy documents are kept in the instructor folder:
Personal data form
License and medical
Authorizations (if applicable)
Training related docs
A.12.2
REVALIDATION(S)
A.13
FLYING DUTY PERIOD AND FLIGHT TIME LIMITATION
A.13.1
GENERAL
The official Belgian legal holidays are applicable during the theoretical knowledge training.
A.13.2
ACADEMY OPENING TIMES
A.13.3
DEFINITIONS
A.13.3.1 DUTY

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A.13.3.2 DUTY PERIOD

A.13.3.3 CANCELLATION RULE

A.13.3.4 REST TIME

A.13.3.5 DAY OFF

A.13.3.6 LOCAL REGULATION

A.13.4
DUTY TIME/REST TIME FLIGHT INSTRUCTORS
A.13.4.1 DUTY TIME

A.13.4.2 REST TIME

A.13.4.3 SCHEDULING

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A.13.5
DUTY TIME/REST TIME STUDENTS
A.13.5.1 DUTY TIME

A.13.5.2 REST TIME

A.13.5.3 SCHEDULING

A.13.6
LEAVE
A.14
PILOTS LOGBOOK
More information about the completion of the logbook can be found in the ATP(A) integrated course
training manual.
A.15
FLIGHT PLANNING
A.15.1
GENERAL
A.15.2
DUTIES OF THE CREW
A.15.2.1 PIC DUTIES

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A.15.2.2 STUDENT PILOT DUTIES

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A.16
SAFETY
A.16.1
SAFETY PILOTS
A qualified pilot must act as safety pilot whenever IFR training involves use of IFR training glasses.
A.16.2
APRON AND TARMAC

A.16.3
HAZARDS
A.17
MISCELLANEOUS
A.17.1
INSURANCE DURING THEORETICAL COURSES
All students of COAABR are insured with FORTIS AG, policy number 99059229, administered by AON
Belgium.
A.17.2
ACCIDENT AND SICKNESS INSURANCE
All students of COAAPH are insured with The Reliance Insurance Company, policy number NGM
0150533, administered by Travel Insurance Services. The plan provides up to $ 75,000 per incident for
accident or sickness with a $ 50 deductible to be paid by the student per incident, up to $ 20,000 for
emergency medical evacuation, up to $ 7,500 for repatriation of remains and up to $ 1,000 for dental
emergency, except as the result of injury to natural teeth caused by an accident.
To obtain assistance in the event of an extreme emergency in which immediate medical care is required,
contact the insurance companys 24-hour assistance service, Worldwide Assistance Services, at 1-800368-7878 or 1-202-331-1596. They can recommend a local doctor or hospital, verify coverage, organize

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all emergency medical transportations, and provide multilingual assistance. When calling identify yourself
as a COAAPH insured and refer to policy number NGM 0150533.
Please note that no benefit shall be payable with respect to expenses incurred for the following hazards:
scuba diving, jet skiing, snow skiing, water skiing, mountain climbing, sky diving, car or motor bike racing.
COAAPH recommends students not to participate in any of these activities.
It is the policy of COAAPH that students return to Belgium within approximately 48 hours after completion
of training. Any student who wishes to stay in the USA longer is hereby notified that the accident and
sickness insurance coverage provided by COAAPH during the course of training will terminate in
accordance with the policy. COAAPH, its employees and representatives, will not be held responsible for
any medical expenses incurred by the student after that time.
A.17.3
APARTMENTS
Written apartment agreements between COAAPH and the student regarding deposit presently $ 500
and inventory will govern the use of the apartment The Springs of Alta Mesa by the student.
Only the students assigned to a specific apartment by the Chief Flying Instructor may be lodged in that
apartment. The spouse, fiancee or girl/boyfriend of a student may join the student in his apartment, but in
order to comply with Arizona state tenant laws the Chief Flying Instructor must be notified. The visitor will
need to fill in and sign a COAAPH visitors form. Visiting friends or relatives will never be allowed to stay in
a students apartment. Depending on availability, an apartment for visitors can be rented from the school.
COAAPH will adhere strictly to these rules, and students not respecting them may be expelled from the
school.
The apartments in The Springs of Alta Mesa may be inspected for cleanliness and the presence of visitors
at any time by a school representative. Students should realize that the maintenance department of the
apartment complex will enter apartments as necessary for routine and emergency repair work, and
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a student in a professional airline program. Apartment condition is a factor in determining the lease rate,
which is ultimately billed to the student.
If the electricity bill for an apartment exceeds the average for all apartments significantly, COAAPH will
have the students in that apartment reimburse the extra costs.
All local phone calls are included in the monthly fee for basic services from USWest Communications
which is split among the students residing in an apartment. COAAPH does not provide long distance
phone service. It is recommended that students purchase long distance calling cards at nearby stores.
Students are not allowed to accept offers from long distance phone companies for their apartment, or
make use of the services of these companies if billing is through the COAAPH account. Since sorting out
bills requires lengthily involvement by school staff, students are hereby notified that if phone services other
than the basic fee appear on their monthly statement, such expenses will be charged to them at twice the
rate.
After completion of their training in Mesa, Falcon Field, or in case of early termination, students will be
given approximately one to two days to pack their personal belongings and vacate the apartment. The
Student Administrator will make all the necessary airline reservations for the students return to Belgium.
Students must wash all dishes in the kitchen, remove all food from the refrigerator and kitchen cabinets,
wash and dry all bed linen and towels, remove all wall decoration and furniture not owned by COAAPH,
and empty all trash bins. Cars and motorbikes must be sold or disposed off before returning to Belgium so
that they are not left behind on the parking lot.
A.17.4
HANDLING OF OUTSTANDING DEBTS
COAAPH expects that its students close all accounts opened, and pay all debts incurred during their stay
in Mesa, Falcon Field, before returning to Belgium. In the event that this is not possible due to time
limitations, or if a student fails to do so, COAAPH will pay such outstanding debts, and the student will be
required to immediately reimburse COAAPH in the USA or COAABR in Belgium upon presentation of any
and all invoices.

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A.17.5
VISA
COAAPH, Inc. is approved by the US Immigration and Naturalization Service (INS) to issue foreign
student visas (M-1). Students are legal temporary alien residents in the USA as long as they stay full-time
enrolled in the COAAPH flight training program. The Chief Flying Instructor holds the liability for the
students M-1 visa.
After completion of their training in Mesa, Falcon Field, or in case of early termination, students must
return to Belgium within the time frame allocated by the Chief Flying Instructor. Otherwise, the INS will
need to be informed about the status of the student.
A.17.6
COMMENTS
Students are encouraged to comment on school policy, training system and all aspects of their stay in the
USA. Comments from graduates are especially welcomed. Please see the Chief Flying Instructor or the
Head of Training.
A.17.7
COURSE PRE-REQUISITES
A.17.7.1 MEDICAL CERTIFICATE

A.17.7.1.1
ATP(A) INTEGRATED COURSE
In order to start the ATP(A) Integrated Course, the student must have a valid Part MED Medical Class 1,
issued by a Belgian AMC.
During the theoretical knowledge instruction and the FNPT II training instructed during the theoretical
knowledge instruction, the medical certificate may expire, since a valid license and logbook are sufficient
to perform and log the FNPT II activities.

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A valid EASA and FAA medical certificate are required prior the departure to Mesa. Furthermore, both
medical certificates must be valid until at least 2 months after the expected return to Belgium. There is no
possibility to renew an EASA medical in the US.
As a professional pilot, the student is responsible for his own flight crew license and medical certificates.
A.17.8
TRANSFER OF STUDENTS
A.17.8.1 TRAINING MANUAL VERSION
In order to ensure that students are trained according the correct Training Manual version when
transferred to another training location, a file specifying which class should be trained according to which
version of the Training Manual, will be made available to the different training locations (e.g. COAAPH
website).
This file will be updated and made available prior transfer to the new training location by the Deputy Head
of Training.
A.17.8.2 TRANSER OF STUDENT FOLDERS
The CTKI and the Deputy CTKI are responsible for the transfer of student folders between the training
locations. When the training of a student is completed in one training location, a local copy will be made of
the training folder, which will remain in the current training location. The training folder is then shipped by
courier to the next training location.
The applicable Student Folder Transfer form (COAABR-O-F005 and COAABR-O-F006) will be checked
off when shipping the student folder to ensure that the complete file is shipped and to provide a trace of
this transfer. This same form will be used to indicate correct final receipt of the student folder.

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TECHNICAL
B.1
AEROPLANE/SYNTHETIC TRAINING DEVICES DESCRIPTIVE NOTES
B.1.1
GENERAL
B.1.2
AEROPLANE DESCRIPTION/LIST OF AEROPLANES AND FLIGHT TRAINING DEVICES
B.1.2.1
AIRCRAFT
Refer to the approved aircraft list.

B.1.2.2
SYNTHETIC TRAINERS (FTDS)
Refer to the approved FSTD list.

B.1.2.3
OTHER DEVICES (E.G. GARMIN TRAINER, DESKTOP TRAINER)

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B.2
The aircraft documents, both COAABR and manufacturers documents, are provided to instructors,
students and staff by means of access to an SATC website and an individual AvioBook account.
These distribution means are continuously maintained up to date.
AIRCRAFT TYPE
COAABR CHECKLIST/QRH
POH/AFM REFERENCE
DA20
Refer to SATC website or AvioBook

account

account
DA40

account

account
DA42

account

account

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B.3
AEROPLANE HANDLING
B.3.1
GENERAL
SOLO TOUCH-AND-GOS
To minimize the exposure to landing and takeoff incidents, all solo student touch-and-gos are prohibited.
A full stop landing and taxi back is required in all cases.
B.3.2
BRAKES AND NOSEWHEEL STEERING

B.3.3
USE OF SEAT BELTS

B.3.4
LOOKOUT

B.3.5
USE OF LIGHTS

B.3.6
USE OF RADAR (IF INSTALLED)

B.3.7
ICING AND DEICING

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B.3.8
CHECKLISTS
The flows and checklists as described in the Quick Reference Handbooks (QRH) have to be applied for all
flight operations.
B.3.9
LIMITATIONS

B.3.10
AIRCRAFT MAINTENANCE AND TECHNICAL LOGS
Refer to the appendices of part E (e.g. flight operations at COAAPH, flight operations in Belgium, etc.) for
more information, which depends on the location of the operations.
B.4
EMERGENCY PROCEDURES
No academy specific topics for this chapter.

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B.5
RADIO AND NAVIGATION AIDS
ACFT
COM
I/C
TDP
NAV
ADF
GPS
DA20
DA40
DA42
DME
X
X
Refer to the POH/AFM for more information.
B.6
ALLOWABLE DEFICIENCIES
No academy specific topics for this chapter.
B.7
WASTE CONTROL
Refer to the appendices of part E (e.g. flight operations at COAAPH, flight operations in Belgium, etc.) for
the more information, which depends on the location of the operations.

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INTENTIONALLY BLANK

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C
C.1
ROUTE
PERFORMANCE
All aircraft operated have principally complied with the performance as stated in the applicable
POH/Aircraft Flight Manual section 5.
SINGLE ENGINE
Takeoff:
TODR + 25% must be within the TODA
Climb:
Positive climb gradient to clear all the obstacles
or
The minimum IFR gradients until the MEA is reached in IMC conditions
Landing:
Come to a full stop within 70% of LDA (increased by 15% in case of wet runway)
MULTI ENGINE
Takeoff:
TODR + 25% must be within the TODA
Climb:
Positive climb gradient to clear all the obstacles
or
The minimum IFR gradients until the MEA is reached in IMC conditions
Landing:
Come to a full stop within 70% of LDA (increased by 15% in case of wet runway)
Multi engine aircraft must be able to maintain obstacle clearance at the one-engine-out service ceiling at
all times.

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Engine failure
Before each takeoff, an escape route (ER) must be determined and discussed/briefed before the flight.
This route shall be determined by reference to visual landmarks (in VMC) or by suitable radio-navigation
aids (in IMC). This route shall clear all the obstacles until a safe minimum altitude is reached.
If possible, the ER shall be straight ahead; otherwise a turning point will be specified.
For multi engine aircraft, a takeoff alternate will be determined when the One Engine Inoperative Climb
Gradient is less than 150 ft/nm.

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C.2
FLIGHT PLANNING (FUEL, OIL, MINIMUM SAFE ALTITUDE, ETC)
C.2.1
GENERAL
C.2.2
STANDARD FUEL AND OIL POLICY
C.2.2.1
FUEL
The standard taxi fuel quantity per aircraft for taxi and engine run-up can be found in POH section 5.
During the flight planning phase the required fuel amounts needed are determined as follows:
Taxi fuel
Trip fuel: takeoff, climb, cruise, descent, approach and landing
Contingency fuel: 5% of the trip fuel
Alternate fuel: Go around at destination, climb, cruise, descent, approach and landing at alternate
Holding fuel: 45 minutes (all flights)
MINIMUM REQUIRED FUEL
Extra fuel: at PIC discretion
BLOCK FUEL
For solo flights the maximum fuel load (regarding weight & balance and performance) is to be carried.
C.2.2.2
OIL

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C.2.3
CHARTS
C.2.4
MINIMUM (SAFE) ALTITUDES
VFR
Except for takeoff and landing, the minimum flight altitude is the highest of the following:
State minima
500 feet AGL
An altitude allowing a safe forced landing
IFR
IFR flights must comply with the minimum flight altitudes published by Jeppesen publications (SID,
Enroute charts, STAR).
C.3
IN FLIGHT FUEL MANAGEMENT
C.4
LOADING (MASS & BALANCE, LIMITATIONS)
Loading information must be completed as indicated on the flight release form.
The flight release forms can be found on the website of COAAPH (http://www.sabena-az.com/).
C.5
WEATHER GENERAL
C.5.1
GENERAL

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C.5.2
WEATHER MINIMA (FLYING INSTRUCTORS AND STUDENTS)
C.5.2.1
ALTERNATE MINIMA
C.5.2.1.1 GENERAL

C.5.2.1.2 IFR ALTERNATE MINIMA

C.5.2.2
TAKEOFF ALTERNATE

C.5.2.3
WIND LIMITATIONS

C.5.2.4
WEATHER MINIMA (VISIBILITY AND CLOUDS)

C.5.2.5
TEMPERATURE
C.5.2.6

C.5.2.7

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C.6
TRAINING ROUTES/AREAS/AERODROMES
C.6.1
GENERAL

C.6.2
AERODROMES USED
The airports used during flight training operations must have the following equipment:
Wind indicator (lighted for night operations)
Airport lighting (for night operations)
Suitable runway
Communication capabilities for traffic around the airport (ATC, CTAF, Radio, )
An aerodrome is useable for flight training operations if it has the required equipment and the weather
conditions are above the prescribed minima.
Refer to the appendices of part E for the more information, which depends on the location of the
operations e.g. flight operations at COAAPH, flight operations in Belgium).
C.6.3
SYLLABUS ROUTES USED
C.6.4
TRAINING AREAS USED

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D
D.1
STAFF TRAINING
APPOINTMENTS OF PERSONS RESPONSIBLE FOR STANDARDS/COMPETENCE

INSTRUCTIONAL STAFF
D.1.1
RESPONSIBILITIES FOR APPOINTMENT OF EMPLOYEES

D.1.2
INTRODUCTION TO THE ACADEMY
D.2
STAFF TRAINING

D.2.1
FLIGHT INSTRUCTORS/SYNTHETIC FLIGHT INSTRUCTORS
D.2.1.1
QUALIFICATION STANDARDS (ENTRY REQUIREMENTS) FLIGHT INSTRUCTORS
D.2.1.1.1 EASA FLIGHT INSTRUCTORS

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D.2.1.1.2 STANDARDIZATION SYLLABUS USA FOR INSTRUCTORS NOT HOLDING AN EASA PART
FCL LICENSE
Two training programs have been developed as standardization program for instructors not holding an
EASA Part-FCL license:
VFR Standardization Syllabus USA
IFR Standardization Syllabus USA
D.2.1.1.2.1
License:
MINIMUM REQUIREMENTS FOR THE VFR PROGRAM
The student instructor must be in possession of a valid FAA CPL license and qualified to
instruct on single engine (land) airplanes.
Experience:
At least 500 hours of flight time, including at least 200 hours of flight instruction and 200
hours of instrument time. 50 hours of this instrument time may be done in a synthetic
training device.
Other:
Age at least 18 years.

No aircraft accident or aviation violation convictions.
To have the right to live and work in the US.
Non-native English speaking candidates will perform an English proficiency test (can be
waived by HOT).
Medical fitness: Student instructor must hold a valid ICAO medical class 1 or 2 license.
Pre-entry test: Aircraft Manuals and OM (open book, minimum score 80%)
Pre-entry flight test

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D.2.1.1.2.2
MINIMUM REQUIREMENTS FOR THE IFR PROGRAM
SINGLE-ENGINE PROGRAM
License:
instruct on single engine (land) airplanes.
Experience:
training device. IFR means: in simulated or real IMC, or on IFR flight plan. Dual IR and
instructed IR may be included.
Medical fitness: Participants must hold a valid FAA medical class 1 or 2 license.
Pre-entry test:
Aircraft Manuals and OM (open book, minimum score 80%). Only if a type conversion is
scheduled.
MULTI-ENGINE PROGRAM
License:
instruct on multi engine (land) airplanes.
Experience:
training device. IFR means: in simulated or real IMC, or on IFR flight plan. Dual IFR
received may be included.
Completed at least 30 hours as pilot-in-command on the applicable type or class of

airplane prior to commencing the course, of which at least 10 hours shall be in the last 12
months.

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Medical fitness: Participants must hold a valid FAA medical class 1 or 2 license.
Pre-entry test:
Aircraft Manuals and OM (open book, minimum score 80%). Only if a type conversion is
scheduled.
D.2.1.1.2.3
EMPLOYMENT
Upon successful completion of their initial training flight instructors will start working at COAAPH
immediately.
An approved CV of the new instructor will then be transmitted to the BCAA.

D.2.1.1.2.4
VFR STANDARDIZATION SYLLABUS USA
For a complete description of the syllabus, refer to the VFR Standardization Syllabus USA V1.0.
AIM OF THE COURSE
The aim of the VFR standardization course is to train instructors not holding an EASA Part FCL license to
the level of proficiency necessary to enable them as flight instructors on single-engine aeroplanes in the
COAABR flight academy program in the USA.
The aim of the CPL standardization course is to train instructors to give flight instruction on a complex
single-engine aeroplane for an EASA Part-FCL CPL License.
STRUCTURE OF THE COURSE
The course comprises 30 hours of ground instruction and 15 hours of dual VFR instruction. The
instructor/student ratio is 1/2.
All instruction will be given by a flight instructor holding an EASA Part-FCL license and rating. Mission D05
(night flight) will be given by a flight instructor holding the applicable EASA Part FCL license and rating.
The skill test for a FI(A) rating will be taken by an examiner notified by the Authority for this purpose.
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GROUND COURSE
The theoretical training consists of a basic ground course (8 hours of briefing) and an advanced ground
course (22 hours of briefing).
VFR/CPL FLIGHT TRAINING
The air exercises are similar to those of a PPL(A) but with additional items designed to cover the needs of
the flight instructor.
General considerations
The student instructor should complete flight training to practice the principles of basic instruction at the
EASA CPL(A) level.
15 hours will be flown within 9 missions. For each flight 30 minutes of pre flight briefing time and 30
minutes of debriefing time must be taken into account.
During all missions the instructor is PIC. The student instructor acts as PIC.
The basic principle of the training is based on the following considerations:
1. The student instructor should be able to fly the aircraft in such a manner, that it will be a perfect
example for the student
2. The student instructor should be able to patter all the applicable exercises
3. The student instructor should be able to coach all the applicable exercises

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TEACHING METHODS AND MATERIALS
Manuals to be used:
VFR Manual
Applicable Operating Manual (OM)
Applicable Aircraft Manuals
Before and after each session the student will be briefed and debriefed.
During the whole training course the student instructor occupies the RH seat.
It is the responsibility of both the instructor and the student instructor to ensure that all items of a particular
training session have been demonstrated and practiced. It is therefore necessary to comply with the
sequence and content of the syllabus for maximum results, depending on the adaptability of the student
instructor. All exercises have to be completed before the module check can be taken.
SUPERVISION
The Head of Training will supervise the training program.
TRAINING EVALUATION
The module check is an intermediate check and must meet the EASA Part FCL PPL(A) minimums, a
maximum of 2 exercises may be graded as S- and no exercise may be graded as BS.
The completion of the training course shall be determined by a CPL check with the flight examiner (FE).
The contents and required standard of this check are equal to the EASA Part FCL CPL(A) Skill Test.
If an instructor fails the module, the Flight Examiner (FE) and the Head of Training will decide on the
continuation of the training.

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The module check consists of:
1. Oral briefing on a given subject

2. General knowledge questions
3. Demonstrate the subject as briefed under (1) in an aircraft whereby the Flight Examiner (FE) acts
as student
4. Other air exercises as discussed in preflight briefing and specified in the syllabus
5. Debriefing by the applicant
6. Debriefing of the applicants performance during the exam
COMPLETION STANDARDS
Refer to Appendix 3 of the VFR Standardization Syllabus USA V1.0.
INTRODUCTION OF AN INSTRUCTOR FILE TO THE BCAA
A copy of the personal file of the candidate instructor is send by the CFI to the authorities.
The personal file consists of:
Photograph
Copy of the licenses
Cop y of the medical certificate
Curriculum vitae including the flight hours
Instructor training file and attendance sheet
Progress sheet VFR
Application and report form for FI(A) skill test
For training performed outside Belgium, at the completion of the skill test an electronic copy of the flight
instructor examiners certificate VFR is faxed or emailed by the CFI to the Civil Aviation Authorities. The
original is kept in the instructors file.

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For training performed in Belgium, the original is send to the Civil Aviation Authorities. A copy is kept in the
instructors file.
D.2.1.1.2.5
IFR STANDARDIZATION SYLLABUS USA
For a complete description of the syllabus, refer to the IFR Standardization Syllabus USA V1.1.
AIM OF THE COURSE
The aim of the IFR Instructor conversion course is to train instructors not holding an EASA Part FCL
licence to the level of proficiency necessary to enable them to operate as flight instructor on single-engine
aeroplanes or on multiengine aeroplanes as applicable (see appendix 4) in the IFR COAABR flight
academy program in the USA.
STRUCTURE OF THE COURSE
The course comprises 8 hours of classroom instruction and 5 hours of dual IFR instruction. The ME
module consists of a minimum of 5 additional hours on a ME aeroplane.
The course is based on pairs, 1 instructor designated to 2 students. The instructor to student ratio is 1/2.
All instruction will be given by a flight instructor holding a EASA Part-FCL license and rating.
The skill test for a IRI(A) rating will be taken by an examiner notified by the Authority for this purpose.
Ground Course
The theoretical training consists of 8 hours of classroom briefing.
IFR Flight Training
Five hours of dual IFR instruction. For each mission 30 minutes of preflight briefing time and debriefing
time must be taken into account.

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TEACHING METHODS AND MATERIALS
Manuals to be used:
IFR Manual
Applicable Operating Manual (OM)
Applicable Aircraft Manuals
Before and after each session the student will be briefed and debriefed.
It is the responsibility of both the student Instructor and the instructor to ensure that all items of a particular
training session have been demonstrated and practiced. It is therefore necessary to comply with the
sequence and contents of the syllabus for maximum results.
An exception can be made at instructors discretion to mix simulator sessions with flight exercises.
SUPERVISION
The Head of Training will supervise the training program.
TRAINING EVALUATION
The module check must meet at least the required level as mentioned in appendix 3, a maximum of two
exercises may be graded as S- and no exercise may be graded BS.

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The module check contains:
1. Oral briefing of a given subject
2. General knowledge questions
3. Demonstrate the subject as briefed under (1) in an aircraft whereby the instructor acts as a
student
4. Other air exercises as discussed in pre-flight briefing and specified in the syllabus
5. Debriefing by the applicant

6. Debriefing of the applicants performance during the exam
COMPLETION STANDARDS
Refer to Appendix 5 of the IFR Standardization Syllabus USA V1.1.

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INTRODUCTION OF AN INSTRUCTOR FILE TO THE BCAA
A copy of the personal file of the candidate instructor is send by the CFI to the authorities.
The personal file consists of:
Photograph
Copy of the licenses
Copy of the medical certificate
Curriculum vitae including the flight hours
Instructor training file and attendance sheet
Progress sheet IFR
Application and report form for IRI(A) skill test
For training performed outside Belgium, at the completion of the skill test an electronic copy of the flight
instructor examiners certificate IFR is faxed or emailed by the CFI to the Civil Aviation Authorities. The
original is kept in the instructors file.
For training performed in Belgium, the original is send to the Civil Aviation Authorities. A copy is kept in the
instructors file

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D.2.1.1.3 FLIGHT INSTRUCTOR FILES

D.2.1.1.3.1
FILES IN BRUSSELS
The content of the instructor files is as per following checklist:

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D.2.1.1.3.2
FILES IN US
The content of the instructor files is as per following checklist:

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D.2.1.1.4 MCC/ACPP INSTRUCTORS

D.2.1.1.4.1
MINIMUM REQUIREMENTS
MCC Instructors shall be thoroughly familiar with human factors and CRM, according AMC-FCL
1.261(d).
This MCC Instructor course is intended to familiarize instructors with the MCC program targets and
development. Depending on the candidates experience and current qualifications, a different training
will be performed to obtain the MCC Instructor authorization.
Candidates to obtain a MCC Instructor authorization shall :

o
Hold a current SFI authorization or a current TRI rating, or
Hold a current MCCI authorization; and
Have completed the MCC Instructor training as described below; this training is not required if
the MCCI authorization has been obtained after following an COAABR MCCI course.
These requirements also apply to instructors for the Airline Career Preparation Program (ACPP),
which is an extended MCC Course.
D.2.1.1.4.2
TRAINING CONTENT
A specific training program must be performed for instructors who will instruct the COAABR MCC and/or
ACPP course.
Candidates holding a current TRI, SFI or MCCI authorization shall:
Attend a briefing about the MCC/ACPP course
Observe one MCC/ACPP training session

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D.2.1.1.4.3
TRAINING DETAILS
MCC COURSE
REQUIRED TRAINING
BRIEFING MCC TRAINING
MCC TRAINING CONCEPT
AIM OF THE COURSE
MCC FLIGHT CREW TRAINING MANUAL
COURSE STRUCTURE
MCC CRM ASPECTS
PHILOSOPHY & CONTENT OF THE MCC EVALUATION SESSION
SYNTHETIC FLIGHT TRAINING
OBSERVE 1 FFS TRAINING SESSION
TRAINING OVERVIEW
BRIEFING MCC TRAINING
DATE:
INSTRUCTOR:
SIGNATURES
TRAINEE
INSTRUCTOR
MCC TRAINING CONCEPT
AIM OF THE COURSE
MCC FLIGHT CREW TRAINING MANUAL
COURSE STRUCTURE
MCC CRM ASPECTS
PHILOSOPHY & CONTENT OF THE MCC EVALUATION SESSION
FFS SESSION NR:
DATE:
INSTRUCTOR:
SIGNATURES
TRAINEE
INSTRUCTOR

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ACPP COURSE
REQUIRED TRAINING
BRIEFING ACPP TRAINING
ACPP TRAINING CONCEPT
AIM OF THE COURSE
ACPP VS. MCC
ACPP FLIGHT CREW TRAINING MANUAL
COURSE STRUCTURE
ACPP CRM ASPECTS
PHILOSOPHY & CONTENT OF THE ACPP EVALUATION SESSION
TRAINING OVERVIEW
BRIEFING ACPP TRAINING
DATE:
INSTRUCTOR:
SIGNATURES
TRAINEE
INSTRUCTOR
ACPP TRAINING CONCEPT
AIM OF THE COURSE
ACPP VS. MCC
ACPP FLIGHT CREW TRAINING MANUAL
COURSE STRUCTURE
ACPP CRM ASPECTS
PHILOSOPHY & CONTENT OF THE ACPP EVALUATION SESSION
FFS SESSION NR:
DATE:
INSTRUCTOR:
SIGNATURES
TRAINEE
INSTRUCTOR

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D.2.1.1.4.4
MCC/ACPP INSTRUCTOR FOR TECHNICAL BRIEFING
In order to become an instructor for the MCC/ACPP Technical Briefing, the instructor must comply with the
following minimum requirements:
Have experience as ground instructor on the appropriate aircraft type
Attend an internal training see below.
An internal training record will be kept for this training.
REQUIRED TRAINING
INTRODUCTION BRIEFING ACPP TRAINING
OBSERVE 1 INTRODUCTION BRIEFING ACPP TRAINING
TECHNICAL BRIEFING
OBSERVE 1 TECHNICAL BRIEFING COURSE
GIVE 1 TECHNICAL BRIEFING COURSE AS INSTRUCTOR UNDER SUPERVISION
OBSERVE 3 FFS TRAINING SESSIONS
PERFORM 2 FFS TRAINING SESSIONS AS PF

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D.2.1.2
INITIAL TRAINING
In order to bring a new instructor to the standards of COAABR, the following training will be performed:
Standardization briefing with Head of Training or Chief Flying Instructor or their deputies,
2 observer sessions (on the highest type of instruction that will be performed by the new
instructor) HT, CFI or deputy CFI will assign these flights
1 active flying session with HT, CFI, deputy CFI or designated FII (designated by HT, CFI or
deputy CFI) (on the highest type of instruction that will be performed by the instructor)
1 instruction session performed under supervision of the HT or CFI or deputy CFI (=evaluation
session) (on highest type of instruction that will be performed).
Note: The active flying sessions is to be performed on the aircraft, FNPT II or FFS, based on HTs or CFIs
or deputy CFIs decision.
D.2.1.3
REFRESHER TRAINING
A) For revalidation of a FI(A) rating the holder must fulfill two of the following three requirements:
1. Completed at least 100 hours of flight instruction on aeroplanes as FI, CRI, IRI or as examiner
during the period of validity of the rating, including at least 30 hours of instruction within the 12
months preceding the expiry date of the FI rating, 10 hours of this 30 hours shall be instruction for
an IR if the privileges to instruct IR are to be revalidated;
2. Attended a FI refresher seminar as approved by the Authority, within the validity period of the
rating;
3. Passed, as a proficiency check, the skill test within the 12 months preceding the expiry date of the
FI rating;

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B) For at least each alternate revalidation of a FI(A) rating the holder shall pass, as a proficiency check,
the skill test as one of the two requirements to be fulfilled in respect of the three requirements under A)
above.
C) If the rating has lapsed, the applicant shall meet the requirements as set out in A) 2. and A) 3. above
within the last 12 months before renewal.
D.2.1.4

D.2.1.5
PROFICIENCY CHECKS
D.2.1.5.1 RULES FOR PROFICIENCY CHECKS
The check comprises oral theoretical examinations on the ground, pre-flight and post flight briefings and
in-flight demonstrations.
Section 1, the oral theoretical knowledge examination part of the proficiency checks, is sub-divided into
two parts:
(a) The applicant is required to give a lecture under test conditions to other student(s), one of
whom will be the examiner. The test lecture is to be selected from items 1-8 of Section1. The
amount of time for preparation of the test lecture will be agreed beforehand with the examiner.
The COAABR manuals may be used by the applicant. The test lecture should not exceed 45
minutes.
(b) The applicant is tested orally by an examiner for knowledge of items 1-9 of Section 1 and the
teaching and learning content given in the FI(A) courses.
Section 2, 3 and 7 are for a FI rating for single engine SE single pilot aeroplanes SPAs. These sections
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the examiner from the flight syllabus of the FI training. The applicant will be required to demonstrate FI
abilities, including briefing, flight instruction and de-briefing.
Section 4 is intentionally blank and may be used for the inclusion of other FI demonstration exercises, as
decided by the examiner and acknowledged by the applicant before the proficiency check.
Section 5 comprises additional instructor demonstration exercises for a FI rating for multi-engine (ME)
SPAs. This section, if required, will be done using the DA42 or the Generic MEP close to DA42. This
section will be completed in addition to Section 2, 3 and 4 (if applicable) and 7.
Section 6 is intentionally blank. This part will include additional FI rating demonstration exercises, as
decided by the examiner and agreed with the applicant before the proficiency check, for a FI rating for
instrument ratings (IR). These exercises will be related to the training requirements for the initial issue of
an IR.
During the proficiency check the applicant will occupy the seat normally occupied by the FI. The examiner
or another FI will function as the student. The applicant will be required to explain the relevant exercises
and to demonstrate their conduct to the student, where appropriate. Thereafter, the student will execute
the same maneuver including typical mistakes of inexperienced students. The applicant is expected to
correct mistakes orally and/or, if necessary, by intervening.
Section 1 and 2 through 7 (as relevant) will be completed within a period of six months but all Sections
should, wherever possible, be completed on the same day. Failure in any exercise within Sections 2, 3
and 4 (if applicable) and 5/6 (if relevant) requires a re-check covering all exercises. Section 1, if failed,
may be retaken separately.
The examiner may terminate the proficiency check at any stage if it is considered that the applicants
demonstration of flying or instructional skills require a re-check.
The examiner will normally be the pilot-in-command, except in circumstances agreed by the examiner
when another FI is designated as pilot-in-command for the flight.

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D.2.1.6
UPGRADE TRAINING
An Archer instructor may expect to be upgraded to the DA40 / DA42 IFR program after 6 months of
employment, which is, after completing the training of 2 Archer student groups.
D.2.1.7
RECURRENT TRAINING
Recurrent Training is defined as training internal to the Academy which is performed in order to maintain
the Flight Instructors currency in relation to his competence as instructor and his flying skill competencies.
This training is performed by the Head of Training or the Chief Flight Instructor or another instructor
designated by the HT or CFI. This training is performed twice a year. Each bi-yearly training consists of:
Theoretical recurrent training (teaching and learning, instructional techniques, etc.):
A training flight in order to give the instructor the opportunity to perform a flight as pilot flying
An assessment flight
During one recurrent training, the instructional skills will be assessed during the assessment flight, which
is an on duty flight with a student in the left seat and the assessor in the back seat, provided the aircraft
seating capability allows the assessor to backseat. In case the seating capability does not allow this, the
assessor will perform his assessment from the left hand seat and will act as student pilot.
During the other recurrent training, the instructors flying skills will be assessed.
The recurrent training will be performed on the aircraft on which the instructor is normally assigned.

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D.2.2
GROUND INSTRUCTORS
D.2.2.1
The ground instructor for Human Performance & Limitations shall also meet the following requirements:
Have experience in the field of medicine or physiotherapy or psychology or equivalent; or,
Have equivalent aviation experience (e.g. CRM instructor).
D.2.2.2
INITIAL TRAINING

D.2.2.2.1 EVALUATION
By means of a test lesson before hiring, the ground instructor will be evaluated on his knowledge and
teaching skills.
During the academic year, the ground instructor will be evaluated on a regular basis, at least once every
three years, to check the quality and make adjustments to the teaching process if necessary. This
evaluation check can be combined with the standardization assessment check (see D.2.2.4). .
All evaluations will be conducted by the CTKI or his deputy, using the Instructor Assessment Form (see
part E of this annex).
D.2.2.3
REFRESHER TRAINING

D.2.2.4
Assessment checks will be conducted by the CTKI or his deputy once every three years. This
standardization assessment check can be combined with the evaluation check (see D.2.2.2.1).

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D.2.2.5
UPGRADE TRAINING
D.3
FTO/ATO STAFF EVALUATION

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APPENDICES
This part covers the appendices specific to COAABR.
The following forms and documents are provided:
Procedure Extra Training Form (PET)
Instructor Assessment Form
Refer to the COAAPH website for the other forms (constantly updated when required):
http://www.sabena-az.com/
The following appendices are provided:
Appendix 1: Flight operations at COAAPH
Appendix 2: Flight operations in Belgium (Antwerp)
Appendix 3: operations in Republic of Congo/Brazzaville/Course for ECAIR

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COAA BRUSSELS APPENDIX 1 OPS AT COAAPH
The numbers between brackets refer to the chapter numbering of parts A to D of the common part of the
OM.
APPENDIX 1 - OPERATIONS AT COAAPH

A
PART A GENERAL
A.1
RULES OF CONDUCT, DISCIPLINE AND DISCIPLINARY ACTIONS (A.4)
A.1.1
ALCOHOL (A.4.2.1)
In addition to the provisions of Paragraph 4.2.1 of the COAA Operations Manual Common Part the
following limitations apply:
The minimum age for consuming alcohol in the State of Arizona is 21 years old. Underage
consumption of alcohol is a serious offense in the State of Arizona and at COAAPH. Underage
consumption of alcohol is prohibited while students are training at COAAPH. COAAPH students 21
and over are expressively prohibited from obtaining alcohol for anyone who is underage.
A.1.2
CONTROLLED SUBSTANCES (A.4.2.2)
Flight Instructors and Maintenance Technicians may be subject to pre-employment testing for use of
Controlled Substances. Students and Flight Instructors may be subject to testing for Controlled
Substances at any time.
A.1.3
FITNESS (A.4.2.8)
No individual shall act as pilot, if for any reason his/her physical or mental condition is such that it could
endanger the safety of flight or surface operation of an aircraft. Students who report, or have been
observed by COAAPH management, that they may have a physical or mental condition which renders
them unfit for flight operations shall be referred to the local FAA Aeromedical Examiner.

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A.1.4
FLIGHT CREW LICENSING AND RATINGS (A.4.3)
Students training in EASA programs who are issued U.S. Student Pilot and Medical Certificates will be
required to comply with all provisions of FAR 61.87 and FAR 61.93 when conducting solo flight operations
in the U.S. It shall be the responsibility of each student and that student's assigned instructor to ensure
that the appropriate logbook endorsements for Initial Solo, Initial Cross Country Solo, Night Solo and 90
Day Solo Endorsements are appropriately documented in the student's logbook.
A.1.5
UNIFORMS AND DRESS CODE (A.4.4.1)
The same uniform as during theoretical knowledge training applies for flight training missions except:
Beige pair of trousers
Brown pair of shoes and belt
Neck ties will not be worn on the ramp, flightline or in the cockpit any time between June 1 September
30.
A.1.6
GENERAL HOUSE RULES (A.4.7)
Smoking in designated area only by City of Mesa Ordinance.

A.1.7
VISITOR RULES (A.4.7.1)
All visitors must sign in at the front counter and receive visitor badges
No visitors on the ramp or in the aircraft parking areas unless COAAPH dispatch has been advised by
the visitors sponsor.
Only COAAPH employees or students may sponsor visitors unless otherwise approved by COAAPH
management.
Visitors must be accompanied at all times by their sponsors while on COAAPH property.
No visitors are allowed in COAAPH aircraft maintenance areas.
Toddlers (age 2-4) are not allowed anywhere in COAAPH aircraft parking areas, or on aircraft
movement areas.

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Juveniles (age 5-16) are not allowed on the ramp or in aircraft parking areas unless they are under the
supervision of and accompanied by the COAAPH sponsor.
Visitors are not allowed to climb on or in COAAPH aircraft without express permission of COAAPH
dispatch or management.
Visitors will sign to acknowledge receipt and understanding of the limitations.
A.1.8
DISCIPLINARY ACTION (A.4.8)
Discipline of employees at COAA Phoenix will be in accordance with the Laws of the State of Arizona, the
COAAPH Safety Management System Manual, and CAE Corporate Policies. Discipline of students will be
in accordance with the provisions of the customer/client Training Agreement.
A.2
APPROVAL/AUTHORIZATION OF FLIGHT (A.5)
A.2.1
GENERAL (A.5.1)
Authorization of solo flights
No student pilot may start a non-supervised solo practice flight until the flight is approved by an COAAPH
instructor who is present at the airport FAR 141.79 (b). This will be accomplished by using the appropriate
COAAPH Student Solo Check Out Form (see COAAPH website for this form) and other documentation as
may be specified in this Annex, or by documented procedures. Students conducting initial solo flights
supervised by their assigned instructor need not have the Student Solo Check Out Form completed by the
instructor.
COAAPH flight dispatch must be contacted by radio each time when leaving and returning to the ramp
("Ramp In/Ramp Out").
Students will ensure that they have completed the activity in ETA for the solo flight operations prior to
leaving the COAAPH facility.

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A.3
OPERATION OF DISPATCH (A.6.2)
A.3.1
OVERVIEW (A.6.2.1)
COAAPH has an operations department and flight dispatch.
The Operations Manager is the equivalent of the Operations Officer.
Flight dispatch radio communication operates at frequency 123.30 MHz.
Flight Dispatch normal operating hours are 0530L-2200L 7 days a week. Dispatch operating hours are
adjusted during Summer months to allow for the change in Official Sunrise resulting in earlier flight
schedules. Closing time for Dispatch may be adjusted when or as flight training operations or COAAPH
management may require. A dispatch log shall be kept to record unusual events, critical safety of flight
information and any other data as may be directed by COAAPH management.
A.3.2
ADHERENCE TO SCHEDULE (A.6.2.3)
All flight activities shall return to COAAPH within no later than 15 minutes of the scheduled return time,
regardless of start time, unless approval is first obtained from Dispatch, either prior to departure, or if
during the flight, prior to the scheduled return time.
Non-adherence to the ETA published schedule can result in flight activity cancellations by Dispatch, or if
airborne, activation of the Overdue Aircraft Procedure in the Mishap Response Plan.

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In case of flight delays due to maintenance or weather, or when it is apparent that the aircraft can not be
returned to COAAPH within 15 minutes of the scheduled "Ramp In" time, Dispatch shall be advised by the
most expeditious means available.
Students shall "Ops Check In" at COAAPH at least one hour before the scheduled Brief Time for a flight or
simulator activity.
Students will plan their transportation to COAAPH to be on time for all other scheduled activities.
Instructors will plan their transportation to arrive at COAAPH at least 15 minutes before scheduled Brief
Time for a flight or simulator activity.
A.3.3
SCHEDULING (A.6.2.4)
The schedule for all Pilot Training activities shall be posted and published in ETA. Students, instructors
and other flight crews and operational employees shall periodically check ETA each day for their schedule
of upcoming activities.
It is the responsibility of flight crews to bring any errors or conflicts in scheduling to the attention of
Dispatch, the Scheduler or the Operations Manager. Requests for special scheduling considerations must
be made to the Scheduler, or the Operations Manager at least 24 hours in advance. While reasonable
attempt to accommodate special scheduling requests will be made, COAAPH cannot and will not
guarantee that special requests can be honored based on training effectiveness, efficiency and available
resources.
A.3.4
CANCELLATION OF FLIGHT (A.6.2.5)
If a cancellation becomes necessary due to weather, maintenance status, illness or personal

circumstances, flight crew will complete a cancellation form (refer to the COAAPH website for the form).
Solo students will have their cancellation form approved by an instructor. Dual flight crew must have their
cancellation form approved by an Assistant Chief Instructor, Chief Instructor/Training Manger, or the

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Center Manager. If an approving official is not available, the flight crew will submit the cancellation form,
and may be required to justify the cancellation at a later time. Cancellations due to weather may not be
submitted prior to the scheduled departure time.
Flight crews should ensure thorough documentation of the reasons for cancellation to facilitate later
review.
If a flight is cancelled for other than health reasons, the time allotted for the flight lesson must be used by
the Flight Instructor for ground instruction of his/her students unless the Flight Instructor is assigned other
duties by COAAPH Dispatch or management.
Whenever a flight is cancelled, the student or instructor has to be relieved from further duties by the
program Chief/Assistant Chief Instructor, Training Manager or Center Manager before he/she can leave
COAAPH.
The dispatcher will search for alternative solutions to try to recover cancelled flight(s) and minimize the
impact of the cancellation on the training program. As soon as a solution is found, the instructor and/or
student will be informed.
A.3.5
EARLY DEPARTURE (A.6.2.6)
If an aircraft or simulator resource is available, flight crews are authorized to depart early. Unit planned
times should not be exceeded unless required to make up time in the course minimums.
A.3.6
LATE DEPARTURE (A.6.2.7)
Flight crews will make every effort to depart within 15 minutes of scheduled Ramp Out time. Flights
departing late may be recalled by dispatch. Flights departing late shall return at the scheduled Ramp In
time unless approval for a late return is obtained from Dispatch.

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A.3.7
When a diversion of the Flight Route becomes necessary due to weather or technical considerations, the
Flight Crew will ensure that dispatch is notified if the planned lesson time will be exceeded. In addition, if
the flight is VFR cross country, the Flight Crew will ensure that Flight Service Station is notified of the
change in route, and any changes to planned trip elapsed time, or planned ETA.
A.3.8
IN FLIGHT ASSISTANCE (A.6.2.9)
Flight crews requiring assistance from Air Traffic Control resulting from a loss of positional awareness or
who have declared an Emergency and been given priority handling by Air Traffic Control shall submit an
Air Safety Report (ASR) to the Safety Manger.
A.4
MAINTENANCE DEPARTMENT (A.7)
Maintenance services are available from 04:30 to midnight.

A.4.1
ACCESS (A.7.1)
Persons walking through the Maintenance area shall remain within the marked walkways. Flight
Instructors and Students shall not enter the maintenance bays unless approved to do so by either the
Director of Maintenance, Lead Mechanic, Shift Supervisor or member of COAAPH Management. Flight
crews shall not approach aircraft in the Maintenance Hangars that are undergoing maintenance unless
authorized by the mechanic performing the work, the Lead Mechanic, Maintenance Supervisor or Director
Maintenance. These restrictions are not intended to preclude a flight crew from discussing aircraft
"squawks" with maintenance personnel. In addition Safety Investigators, Safety Auditors and the Safety
and Quality Manager are authorized unrestricted access to the COAAPH Maintenance facilities.

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A.5
CARRIAGE OF PASSENGERS (A.9)
In addition to the requirements of Part A Section 9 of the COAA Operations Manual, COAAPH company
employees who are not students or Flight Crew may fly on COAAPH aircraft when required by official
business. Those employees flying on COAAPH company aircraft for official reasons must be approved by
eitherthe Center Manager, Chief Instructor, Operations Manager or Safety Manager. A Passenger
Manifest must be completed by the Flight Crew prior to departure.
A.6
AEROPLANE DOCUMENTATION (A.10)
Aircraft airworthiness documentation shall be kept in the aircraft in accordance with FAR 91.9 and FAR
91.203. Airworthiness documentation shall not be removed from the aircraft by Flight Crew, except the
Pilot's Operating Handbook/Airplane Flight Manual which may be removed by Flight Crew only when
required for testing/flight check purposes, or by the Chief Instructor or Safety and Quality Manager for
review and Document Control audits or Quality Checks. Flight Crews removing the POH/AFM from the
aircraft will ensure that said documents are returned to the aircraft prior to the next flight activity. Key
pouches will be issued to the Flight Crew by Dispatch when the activity has been authorized and all flight
preparations have been completed. Key pouches will contain the following:
- Aircraft Flight Hour Log
- Cabin and Ignition Keys (if required)
- Fuel Credit Card(s)
A.7
FLYING DUTY AND FLIGHT TIME LIMITATION (A.13)
A.7.1
GENERAL (A.13.1)
The following US holidays will be observed:
New Years day
Memorial day

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Independence day
Labor day
Thanksgiving day
Christmas day
On those days, the school will be closed.

A.7.2
ACADEMY OPENING TIMES (A.13.2)
COAAPH opens at 05:00 local time.
A.8
FLIGHT PLANNING GENERAL (A.15.1)
The process from "Ops Check In" to "Activity Completion" is described in the flow charts on the next
pages.

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FLIGHT ACTIVITY PREPARATION, DEPARTURE, ARRIVAL AND COMPLETION PROCESS
FLIGHT CREW
FLIGHT
CREW ARRIVES
ARRIVES
AT
AT SATC
COAAPH
OPS CHECK IN AT DISPATCH
DISPATCH ASSIGNS TAIL NUMBER
CHECK WEATHER, NOTAMS, COMPLETE NAV PLANNING
COMPLETE FLIGHT RELEASE FORM
INSTRUCTOR BRIEFING/DUTY INSTRUCTOR SIGN OFF
ACTIVITY AUTHORIZATION
DISPATCH ISSUES KEY POUCH FOR AIRCRAFT
RAMP OUT
HOBS AND TACH TIME

LEGEND
DOCUMENT
RAMP IN
HOBS AND TACH TIME

RADIO CALL
RETURN TO
DISPATCH
RETURN KEY POUCH TO DISPATCH
INSTRUCTOR DEBRIEFING/ACTIVITY COMPLETION

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UNIT
COMPLETE?
YES
COMPLETE ACTIVITY IN ETA
NO
NO
UNIT FAILED?
ENTER SCHEDULE REQUEST
YES
YES
COMPLETE ETA
TRAINING
RECORD
REPEAT?
NO
COMPLETE PET
FORM
PET FORM
DISTRIBUTION
CHECKOUTEND

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A.9
SAFETY (A.16)
A.9.1
APRON AND TARMAC (A.16.2)
Student owned and operated vehicles are not allowed on the Ramp or in aircraft parking areas at any
time.
Student "solo ceremonies" are limited to 4 participants in addition to the student solo pilot. At least one
person in the ceremony shall wear a Safety Vest issued by COAAPH and be designated as the spotter. All
other participants shall observe from the edge of the Ramp.
Students may not operate any COAAPH ground vehicle including Golf Carts without express permission
from the Director of Maintenance, Center Manager, Safety Manager, or the FAA Chief Instructor.
Operation of COAAPH vehicles shall not exceed 15 MPH at any time while on the Ramp or in aircraft
parking areas. Company vehicles operating on the Ramp shall yield and/or remain well clear of taxiing
aircraft. Company vehicles approaching taxiway or Ramp intersection shall slow or stop and clear both
directions before proceeding.
All COAAPH aircraft undergoing refueling will be either tied down, chocked or have the parking brake set
while a fuel truck is parked in front of the aircraft.
A.9.2
AIRCRAFT EQUIPMENT
The following equipment must always be present and serviceable:
One VHF radio receiver/transmitter
Fire extinguisher
First aid kit
Emergency Locator Transmitter
Parachute (only for aerobic flight)

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Bag containing sunscreens for windows (may be removed for aerobatic flight)
First gear bag containing: fuel tester, flip-up training glasses, flashlight, wheel chocks, pitot tube cover,
3 tie-down ropes, first aid kit
Elevator cushion
A.9.3
RADIO LISTENING WATCH
At all time when in flight, at least one student pilot or instructor must maintain a radio listening watch on
the following services:
The current Air Traffic Control service, if applicable;
The area Flight Information Service when outside controlled or aerodrome airspace;
The aerodrome air/ground communication service or CTAF (USA) inter-aircraft frequency, if

applicable.
The first 5 hours solo must be in the traffic pattern, and they must include minimum 25 landings.
Archer/DA20 flight instructors must supervise their students (= must remain in visual contact) from the
Tower, or from the ground with a handheld VHF radio.

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A.10
OPERATIONAL RULES
Except for takeoff and landing all operations below 500 feet AGL are prohibited. Formation flying is
prohibited. Any violation will result in immediate expulsion from COAABR.
At uncontrolled airports the standard school traffic pattern entry procedure shown in the VFR Manual will
be flown, unless all necessary landing information was obtained on the common traffic advisory frequency.
For collision avoidance reasons, no downwind departures will ever be made (controlled + uncontrolled
airfields), and no early frequency changes will be done even if offered by Air Traffic Control.
Crew changes in flight, or on the ground with engine(s) running, are prohibited. Crew changes must take
place on the ramp with engine(s) stopped.
If an emergency forced or precautionary landing is made outside an airport or at an unassigned airport,

secure and lock the airplane. Do not takeoff again! Call dispatch for instructions from the Chief Flying
Instructor or his deputy.

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PART B TECHNICAL
B.1
AEROPLANE/SYNTHETIC DEVICES DESCRIPTIVE NOTES (B.1)
B.2
AEROPLANE HANDLING (B.3)
B.2.1
BRAKES AND NOSEWHEEL STEERING (B3.2)
During normal landings, excessive braking in order to turn off at the mid field taxiway at KFFZ airport shall
be avoided unless necessary to prevent or avoid a mishap.
B.2.2
USE OF LIGHTS (B.3.5)
During operations in the traffic pattern or while in the airspace denoted by the Phoenix Terminal Area
Chart, all externally mounted landing and taxi lights will remain on while in flight.
B.3
RADIO AND NAVIGATION AIDS (B.5)
When equipped with two communications radios, aircraft operating in Class B, C, or D airspace shall have
both communications radios operating prior to departure except where otherwise specified by an
Approved Minimum Equipment List. Aircraft which experience a loss of one communications radio during
the flight may continue the scheduled flight activities and return to KFFZ.
B.3.1
AIRCRAFT MAINTENANCE AND TECHNICAL LOGS (B.3.10)
Technical problems and missing equipment will be reported to the Aircraft Support Division by means of
an Aircraft Technical Log sheet. A maximum of 2 technical reports per sheet can be completed.
B.4
WASTE CONTROL (B.7)
External inspection:

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Apply the procedure as described below in dealing with fuel remains, engine oil refill waste and hydraulic
oil leaks detected during an external inspection.
Fuel draining procedure (preflight)

o
When fuel is sampled during preflight inspection, the sampled fuel should be drained into
the red cans stationed on the ramp.
Oil refill procedure (preflight)

o
COAAPH flight crews will notify COAAPH Maintenance personnel when oil servicing is
needed for COAAPH aircraft.
Hydraulic Oil Leak

o
There is no academy specific procedure for this item.

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PART C ROUTE
C.1
FLIGHT PLANNING (FUEL, OIL, MINIMUM SAFE ALTITUDE, ETC) (B.2)
C.1.1
GENERAL (C.2.1)
Flight plan
Please note that in the USA, ATC does not close a VFR flight plan automatically upon arrival.
Flight Crews are responsible for ensuring that VFR Flight Plans are properly closed, amended or extended
prior to the ETA based on the Time Enroute filed in the Flight Plan.
For all Navigation/ Cross Country flights, the following documentation shall be given to Dispatch prior to
each flight-
- copy of Flight Release with Weight and Balance, and Routing

- copy of Navigation Log
- copy of FAA Flight Plan if filed
- for student solo cross country, copy of the Student Solo Checkout Form
C.1.2
FUEL (C.2.2.1)
The standard taxi fuel quantity per aircraft for taxi and engine run-up can be found in POH section 5.
Standard fuel load for the DA42-L360 shall be Full Fuel, including Aux Tanks.
C.1.3
OIL (C.2.2.2)
The minimum oil level for dispatch for the Archer, Arrow and Seneca is 6 US quarts.
The minimum oil level for dispatch for the DA20 is 5 quarts, for the DA40 is 6 quarts, and for the DA42 is
as indicated on the oil dipstick.

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C.1.4
CHARTS (C.2.3)
IFR charts for the South West States can be consulted for planning purposes by use of the Jeppesen
JeppView software.
For all IFR training flights, students must complete the Takeoff data card before departure and the landing
data card before starting the approach. Refer to the IFR manual for more information.
Before all cross country flights, students must prepare a navigation log. See details in the VFR and IFR
manual.

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C.2
WEATHER (C.5.2)
C.2.1
TEMPERATURE (C.5.2.5)
Crew heat fatigue factor
The crew heat fatigue factor is not as easy to calculate as aircraft performance. COAABR always leaves
the final go/no-go decision to the crew as they consider the heat effect on their performance, but
operations will stop when the Outside Air Temperatures reaches 43 C / 109 F (information from the
ATIS).
Flights may launch at 42 C, however if upon return to KFFZ, the surface temperature as reported by the
ATIS has reached or exceeded 43 C, only a full stop landing and termination of the flight is authorized.
C.3
TRAINING ROUTES/AREAS/AERODROMES (C.6)
C.3.1
AERODROMES USED (C.6.2)
The table on the next pages contains information concerning the main training airports used by COAAPH
throughout the courses. Airports not in the list need prior approval from the CFI or his designated deputy
before being used in one of the mission of the training program.
TRAINING AIRPORTS USED FOR DUAL FLIGHTS
AIRPORT
CODE
DISTANCE FROM
BASE (NM)
APPROACHES
Albuquerque
ABQ
271
ILS, VOR, GPS
Banning
BNG
257
Benson
E95
111
GPS, NDB
Bisbee Douglas
DUG
161
VOR, VORDME,
GPS
Blythe
BLH
150
GPS, VORDME
Buckeye
BXK
48
Bullhead City
IFP
173
AIRPORT

GPS, VORDME
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AIRPORT
CODE
DISTANCE FROM
BASE (NM)
APPROACHES
CGZ
30
ILS, VOR, GPS
Coolidge
P08
35
VORDME, GPS
Cottonwood
P52
78
Deer Valley
DVT
22
GPS
El Paso
ELP
288
ILS, LOCDME,
GPS, VOR, ASR
Eloy
E60
40
VORILSDME,
VORDME
Flagstaff
FLG
101
ILS, VORDME,
VOR, GPS
Fort Huachuca
FHU
132
ILS, GPS, VOR,

NDB, ASR
Gila Blend
E63
56
Glendale
GEU
29
Goodyear
GYR
33
GPS
Kearney (DUAL only)
E67
48
ILS, GPS, VOR,

NDB
Kingman
IGM
154
VORDME, GPS
HII
147
GPS, VORDME
Las Vegas
LAS
231
GPS, VOR
Marana Northwest Regional
AVQ
68
GPS, NDB
Montgomery
MYF
275
ILS, LOCDME,
GPS
Needles
EED
164
GPS, VOR
Nogales (DUAL only)
OLS
130
VOR, VORDME,
GPS, NDB
North Las Vegas
VGT
237
ILS, LOC, GPS
Palm Springs
PSP
240
VOR, GPS
Payson
PAN
52
GPS
Phoenix
PHX
14
ILS, LOC, GPS
Phoenix Regional (DUAL only)
A39
29
Pinal
MZJ
60
Prescott
PRC
79
ILSDME, GPS,
VOR
Ryan
RYN
84
ILS, LOC,
AIRPORT
Casa Grande
Chandler
Lake Havasu

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AIRPORT
AIRPORT
CODE
DISTANCE FROM
BASE (NM)
APPROACHES
NDBDME, GPS
Safford Regional
SAD
111
GPS
San Manuel
E77
73
Sante Fe
SAF
307
ILS, LOC, GPS,

VOR
Scottsdale
SDL
13
GPS, VOR
Sedona
SEZ
83
GPS
Show Low
SOW
98
GPS, NDB
Tuscon
TUS
90
ILS, LOCDME
(BACK CRS),
GPS, VOR,
VORDME
Twenty Nine Palms
TNP
214
GPS, VOR
Wickenburg
E25
62
Williams Gateway
IWA
10
Winslow
INW
106
VOR, GPS
Yuma
YUM
153
ILS, LOC, GPS,

VORDME, VOR,
ASR
Ontario, CA
ONT
280
ILS, LOC, GPS,

VORDME
Santa Ana, CA
SNA
292
ILS, LOC (BACK

CRS), GPS, NDB
Hollywood-Burbank, CA
BUR
318
ILS, LOC, GPS,

VOR
Long Beach, CA
LGB
306
ILS, LOC, GPS,

VOR
Van Nuys, CA
VNY
325
ILS, VOR,
VORDME, GPS
El Paso, TX
ELP
301
ILS, LOC, GPS,

VOR, ASR
Fort Stockton, TX
FST
487
GPS, VOR,
VORDME
San Antonio, TX
SAT
731
ILS, LOC, GPS
San Angelo, TX
SJT
597
ILS, LOC, GPS,

VORDME, VOR,
NDB, ASR

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TRAINING AIRPORTS USED FOR SOLO FLIGHTS
The table below contains information concerning the solo training airports that can be used by students of
COAAPH throughout the courses. Airports not on the list need prior approval from the CFI or his
designated deputy before being used for solo missions.
AIRPORT CODE
DISTANCE FROM
BASE (NM)
APPROACHES
Blythe
BLH
150
GPS, VORDME
Buckeye
BXK
48
Casa Grande
CGZ
30
ILS DME, VOR, GPS
Coolidge
P08
35
VORDME, GPS
Gila Blend
E63
56
Lake Havasu
HII
147
Marana Northwest Regional
AVQ
68
Ryan
RYN
84
Wickenburg
E25
62
AIRPORT
C.3.2
GPS, VORDME
NOISE ABATEMENT (C6.2.1)
All COAAPH Flight Crews shall familiarize themselves with the Noise Abatement procedures for departure
and arrival airports. At airports where there are not published Noise Abatement procedures, COAAPH
aircraft shall avoid low altitude high power flight over residential areas, except where necessary to land or
go around.
The following "FLY FRIENDLY" Noise Abatement Procedures apply at KFFZ airport
No Touch and Go operations between the hours of 2200L - 0500L. Student training for night solos
which require touch and go landings should be conducted at outlying airports. Student solo flights at
KFFZ during the hours of darkness will be full stop/taxi back only.

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COAAPH aircraft arriving at KFFZ between 2200L and 0500L will perform one full stop landing only.
COAAPH aircraft will not conduct practice instrument approaches at KFFZ between the hours of
2200L - 0500L.
All patterns for RWY 4/22 will be on the north side of the airport between 2100L - 0500L. (RH
traffic/RWY22; LH traffic/RWY 4).
When departing RWY 22L or 22R, COAAPH single engine aircraft should maintain Vx until 300 AGL,
then establish climb at Vy.
No turns below 2100 ft when departing RWYs 22L/R.

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C.4
SYLLABUS ROUTES USED (C.6.3)
Refer to the training manual for the navigation routes.
C.5
TRAINING AREAS USED (C.6.4)
C.5.1.1
PHOENIX TERMINAL CHART
This chart (next page) is not to be used for navigation.

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Falcon
Field
(FFZ)
Home
Base
sy

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C.5.1.2
PHOENIX LOCAL PRACTICE AREA
The chart below indicates the local Practice Areas for the Phoenix Terminal Area. Many other flight
schools and General Aviation aircraft use these practice areas. COAAPH aircraft should make position
reports whenever entering, departing or transiting a Practice Area, or at any other time as may be
necessary to alert other aircraft. Two COAAPH student solo flights shall not occupy the same practice
area at the same time. One COAAPH student solo and one dual flight may occupy the same practice
area. All practice areas are public use airspace- there may be aircraft from other flight schools or
individually owned aircraft which may be operating in the same practice area. SEE AND AVOID.
This chart is not to be used for navigation.

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C.5.1.3
AEROBATIC BOXES
This chart is not to be used for navigation.

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C.5.2
ARRIVAL, DEPARTURE, NOISE ABATEMENT PROCEDURES
This chart and the charts on the following pages are not to be used for navigation.

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North arrivals runway 04/22

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Wagon wheel arrival fix: SW and SE arrivals

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Southeast arrival route and transition runway 4/22

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Southwest arrival route & transition runway 04/22

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Southeast arrival transition

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Southeast arrival route & transition runway 04/22

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C.5.2.1.1 DEPARTURES
When RWY 4 is in use, aircraft desiring to depart to the Northeast Practice Areas will advise "North
Departure" on initial contact with KFFZ Ground Control. AIRCRAFT DEPARTING RWY 4R WILL NOT
TURN LEFT ACROSS THE DEPARTURE PATH OF RWY 4L UNLESS CLEARED TO DO SO BY KFFZ
TOWER, OR WHEN CLEAR OF KFFZ CLASS D AIRSPACE. AIRCRAFT DEPARTING RWY 4L FOR A
SOUTHEAST DEPARTURE WILL NOT TURN RIGHT ACROSS THE DEPARTURE PATH OF RWY 4R
UNLESS CLEARED TO DO SO BY KFFZ TOWER, OR WHEN CLEAR OF KFFZ CLASS D AIRSPACE.

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COAA BRUSSELS APPENDIX 2 OPS IN BELGIUM
The numbers between brackets refer to the chapter numbering of parts A to D of the common part of the
OM.
APPENDIX 2 - OPERATIONS IN BELGIUM (ANTWERP)

A
PART A GENERAL
A.1
UNIFORMS AND DRESS CODE (A.4.4.1)
The same uniform as during theoretical knowledge training applies for flight training missions except:
Beige pair of trousers
Brown pair of shoes and belt
A.2
APPROVAL/AUTHORIZATION OF FLIGHT (A.5)
Before every training flight it is mandatory to:
Call the airport tower(s) of intended destination(s) and advise them of:
Call sign
Name of PIC (instructor)
ETA
Intentions (e.g. touch & gos, multiple approaches, holdings, )
Duration
Intention to make a full stop or not.
Call the airport navigation office and advise them of:
Call sign
Name of PIC (instructor)
ETA
Intentions (e.g. touch & gos, multiple approaches, holdings, )

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A flight release form must be filled out for every flight together with the correct weight & balance data and
performance calculations.
A.3
CANCELLATION OF FLIGHT (A.6.2.5)
The planning department is the only authority allowed to cancel a flight or FNPT II session. Students or
instructors should not cancel a mission without the approval of the planning department.

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A.4
MAINTENANCE DEPARTMENT (A.7)
The aircraft are maintained by Styl Aviation.

In case of mechanical problems, apply the following procedure:
1. Advise planning ASAP
Connie Vanden Houtte +32 (0)2/752 57 50
2. Advise OPS
Dominiek De Roo
+32 (0)2/752 57 64
3. Advise Head of Training
Dirk Creupelandt
+32 (0)477/24 14 93
Important note: Do not contact Styl Aviation before having contacted number 1 to 3 before.
4. Maintenance
Styl Aviation
+32 (0)3/322 75 22
Instructor completes a squawk strip (1 strip per squawk)
Leave both strips (white and yellow) in front of the squawk book
If maintenance is available:
o
If maintenance is not available:

o
Hand over Aircraft Technical Logbook to maintenance personnel
Leave Aircraft Technical Logbook in aircraft (on pilots seat)
Instructor must send an email with the following details

o
Aircraft
Short description of the problem
Go or No Go item (refer to AFM KOEL)
To: connie.vandenhoutte@cae.com
CC: info@stylaviation.com

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A.5
FLIGHT PLANNING GENERAL (A.15.1)
A.5.1
ANTWERP AIRPORT
A briefing room for COAABR staff is reserved at Style Aviation. A computer with internet connection,
printer and Jeppview is available. The headsets are to be obtained and returned here.
Keys of the aircraft, a supply of oil and documents are kept at Style Aviation.
The fuel card (only 1 copy is available!) is kept in each aircraft documents folder.
A folder is available in which the fuel receipts must be submitted.
Useful phone numbers:
Styl Aviation
+32 (0)3/322 75 22
In case of cancellation contact Styl Aviation immediately. The responsible is Mr. Rudi Styl
Rudi Styl
info@stylaviation.com
+32 (0)3/322 75 22
Aerodrome Reporting Office (ARO) (Navigation office):

Floor level: in the main hall to the left, beyond the security
Weather briefing:
Upstairs (1st floor) of main hall
Jeppesen charts
Will be provided together with other airports in hard copy

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JeppView is up-to-date and available at COAABR and briefing room at EBAW.
Badges
Badges have to be requested in advance (student administration) and can only be picked up on
Thursdays and Saturdays at specific hours (TBC).
Always wear your badge visibly and do not lend your badge to anybody.
Security procedures
Wear a high visibility jacket every time you are on the Airside of the airport. Those jackets are available
in the aircraft.
A.5.2
FLIGHT PREPARATION
A.5.2.1
WEATHER AND NOTAMS
All the required information can be downloaded from the www.belgocontrol.be website. A personal login
must be requested via the website in order to have access to this site. Mention you are an COAABR
student. The approval process can take up to 1 week.
Flight plans can also be filed via the website, but always call Brussels Briefing to confirm your flight plan
has been received and accepted. Call Flow control to confirm if you have a slot time.
A.5.2.2
AERONAUTICAL INFORMATION PUBLICATION
The complete Belgium & Luxemburg AIP can be consulted via the same Belgocontrol website.
It is your responsibility to study the AIP before every flight. You must know all the local procedures at the
aerodromes of intended use before the flight. If not your instructor will cancel the mission.

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A.5.2.3
FUEL
The fuelling company at EBAW is Air BP.
Fuelling is done at the fuel station on Apron 1.
Fuelling is only possible after an Air BP representative unlocks the JET-A1 pump. If nobody is present
upon arrival at the pump call: +32 475 44 97 79 (the fueller is probably fuelling VLM or other jets aircraft
with the mobile truck).
Fuel uplift will be charged to the aircraft Air BP fuel card (in aircraft folder).
After fuelling is complete check the fuel uplift is correct and sign the fuel receipt. Enter in the aircraft
logbook: Fuel uplift ____L after/before flight.
The fuel receipt must be placed in the fuel receipt folder (per month) located in the ASL briefing room.
As a courtesy to the next crew, always refuel after your last flight (if everybody does it your aircraft will
always be fuelled when you arrive!).
Fuelling with the Air BP card can be performed at the following airports:
Oostende (Belgium)
Liege (Belgium)
Other: see complete list in booklet in fuel folder.

A.5.2.4
BELGIUM ATC BRIEFING (EBAW)
The briefing supplements the information of this appendix and provides information about the specific ATC
procedures to which you have comply with during operations in Belgium. Mr Herman Smet will perform the

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briefing; he is an active ATC tower controller in EBAW. His comments are of prime importance for you in
order to have an efficient and flexible training.
A.6
OPERATIONAL RULES
Except for takeoff and landing all operations below 500 feet AGL are prohibited. Formation flying is
prohibited. Any violation will result in immediate expulsion from COAABR.
At uncontrolled airports the standard school traffic pattern entry procedure shown in the VFR Manual will
be flown, unless all necessary landing information was obtained on the common traffic advisory frequency.
For collision avoidance reasons, no downwind departures will ever be made (controlled + uncontrolled
airfields), and no early frequency changes will be done even if offered by Air Traffic Control.
Crew changes in flight, or on the ground with engine(s) running, are prohibited. Crew changes must take
place on the ramp with engine(s) stopped.
If an emergency forced or precautionary landing is made outside an airport or at an unassigned airport,

secure and lock the airplane. Do not takeoff again! Call dispatch or scheduling for instructions from the
Chief Flying Instructor or his deputy.

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PART B TECHNICAL
B.1
AEROPLANE/SYNTHETIC DEVICES DESCRIPTIVE NOTES (B.1)
B.2
AIRCRAFT MAINTENANCE AND TECHNICAL LOGS (B.3.10)
Technical problems and missing equipment will be reported to Winters Aviation by means of the squawk
strip of the aircraft technical log.

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PART C ROUTE
C.1
FLIGHT PLANNING (FUEL, OIL, MINIMUM SAFE ALTITUDE, ETC) (C.2)
C.1.1
OIL (C.2.2.2)
The minimum oil level for dispatch for the DA42 is as indicated on the oil dipstick.
C.1.2
CHARTS (C.2.3)
Jeppesen charts are provided in hard copy. JeppView is up-to-date and available at COAABR and the
briefing room in Antwerp.
C.2
TRAINING ROUTES/AREAS/AERODROMES (C.6)
C.2.1
AERODROMES USED (C.6.2)
Refer to the Training Manual annexes for information on the Aerodromes used.

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INTENTIONALLY BLANK

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COAA BRUSSELS APPENDIX 4 OPS IN REPUBLIC OF CONGO
The numbers between brackets refer to the chapter numbering of parts A to D of the Common part of the
OM.
APPENDIX 3 - OPERATIONS IN REPUBLIC OF CONGO/ BRAZZAVILLE

COURSE FOR ECAIR
A
PART A GENERAL
A.1
ADMINISTRATION (A.2)
The ATP(A) Integrated Course for ECAIR will be performed as follows:
Brazzaville/Republic of Congo: Theoretical Knowledge Instruction Part 1, which includes following

subjects:
Air Law
Aircraft General Knowledge
Flight performance & Planning
Meteorology
Navigation
Operational Procedures
Principles of Flight
Brussels/Belgium: Theoretical Knowledge Instruction Part 2, which includes the remaining subjects:
Human Performance & Limitations
Communications
CGA Operations Manual

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COAA BRUSSELS APPENDIX 4 OPS IN REPUBLIC OF CONGO
The length of the subject courses corresponds to the hours specified in the ATP(A) Integrated Course
Training Manual.
The Basic Flying Course (BFC) is also instructed in Brussels.
A.2
ORGANIZATIONAL CHART (A.2.1.2)
Refer to the organizational of COAABR to see where the positions related to ECAIR training fit in the
organization of the COAABR structure.
A.3
FLIGHT AND THEORY DEPARTMENT (A.3.3.3)
Theoretical Knowledge Instructors: same as for COAABR.
Flight instructors: same as for COAABR.
PART B TECHNICAL
No specific items for the operations in the Republic Congo for this part.
PART C ROUTE
PART D STAFF TRAINING
CGA Operations Manual

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