HANUJA D/O SEGAMANI

No 11-G Jalan Lagenda Suria 3/3, Taman Lagenda Suria, 43100 Hulu Langat
Selangor Darul Ehsan 011-31724207 anu_neha_28@yahoo.com.my

SUMMARY
Highly-motivated, and energetic Administrative Assistant who strives to ensure that all tasks
are successfully accomplished within time. Proficient in executive support; taking minutes,
handling appointments and messages and writing correspondence. Strong background in MS
Word, Excel, PowerPoint and Outlook. Documented success in using MS Word, Excel,
PowerPoint and QuickBooks

HIGHLIGHTS

Documentation

Filing

Understands grammar

Travel Arrangements

Meeting Support

Organization

Time Management

Team Work

Mailing Processing

Answering Telephones

Diary Management

Data Management

Calendaring

Office Equipment Operation

PROFESSIONAL EXPERIENCE
TUCK SIN ENGINEERING & CONSTRUCTION SDN BHD
SECRETARY
AUG 2015-PRESENT

Provide secretarial support to COO and Department Head by encoding

coresspondences,reports and documents, handling or screening of incoming calls and
random visitors

Air ticket bookings, hotel booking, and travel arrangements for COO and persons
indicated by COO

Obtaining signatures for important documents from COO

Prepare office documents, correspondences documents, reports and minutes and other
documents instructed by COO using spreadsheet and word processing software

To keep and maintain COO diary/schedule

Receive and record all incoming mails, faxes, courier services and postage before
hand over to Office of the COO

Other personal assignments for COO/Department Head

Attend meeting, provide general assistance during presentation, take and prepare
minutes of meetings.

Key in, updating company profile including scanning of site photographs & comb
binding

Answering phone calls and forwarding callers to appropriate staff members

Maintain systematic filling system and file all correspondence

To maintain confidentially of information and filing of all mails

To sort and distribute incoming and outgoing mails and faxes

Coordinating of travel, medical and other expenses claim.

Update customers visit schedule, coordinating/receiving of visitors/customers

meeting

Update company phone line list

To scan all payment document into office system

Attend to all guests and visitor enquiries at the reception counter

Handling incoming parcels, newspaper and documents

Managing filing and documentation system in accordance to ISO standards

Arrange and record courier service pick up and proper filing consignment

Conduct searches for information on the internet, books or other media as when
required

Purchase of refreshments for meetings rooms/customer visits

KENNESSION NORTHERN QUARRY SDN BHD (YTL PREMIX)
ASSISTANT ADMINISTARTIVE EXECUTIVE
JULY 2014-MEI 2015

Performed administrative task such as taking memos, maintain

files/managing/distribution information within an office

Prepare submission of expense claims for reimbursement

Compile and prepare minutes of meeting

To manage the meeting rooms bookings and equipment (projector, pointer) and
prepare material as required

Monitor employees attendance and leave applications of the department for

submission to HR

Manage employee attendance checking on overtime payment

Update staff annual leave application form and filing

Updating & maintain the holiday, absence and training records of staff.

Prepare documentation for submission to HDRF in order to obtain funding for

training programmes

To assist in purchase of stationery and office equipment

Assist in company events such as birthday gatherings and company trip

Coordinate travel arrangements for department staff such as ticketing and hotel
reservation

To prepare confidential and official correspondence, memorandum, agenda

Obtaining signatures for important documents from senior managers

Responsible for printing of company envelopes, letter head and name card.

Manage incoming and outgoing correspondences for the office (letter, faxes and
email), maintain proper record and files and ensure information is kept confidentially

Screen, check and sort document/folders before forwarding to head of department for
signature/approval/information

Order and maintain sufficient stationery for the division especially paper, binders,
copier toner, etc.

Arrange for workstation, email address, telephone extension, and access card, etc. for
new staff or staff movement

Look after and coordinate department properties such as PC/Laptop, printer,

photocopiers, file papers, binding machines, fax and shredder

Organize breakfast/lunch for meetings/staff events, etc.

Assist to provide office supplies (office and kitchen supplies) for staff and maintain
adequate stock

Receive incoming mails, calls or faxes and provide appropriate attention

To manage daily postal and courier service delivery, mail sorting and distribution

Establish and maintain filings and documentation system in accordance to ISO

standards
PROGUARD TECHONOLIGIES (M) SDN BHD
ADMINISTARTIVE EXECUTIVE
FEBRUARY 2013-JULY 2014

Performed office and administration task in support of the company including

answering calls, document processing, record keeping, typing, filing and
documentation photocopying, scanning and faxing of documents

Assists on letter head, name card, festive card order, printing and distribution

Assist in printing correspondence address for all festive greetings cards and hampers

Assist on recording staff attendance especially on late comers and early out personnel

Update handphone,extension and speed dial lists when they are new staff or resign
staff

New staff administration work-uniform, name card, door access card, thumbprint
system and email address, application etc.

Maintain electronic and hard copy filing system

Monitoring stationery levels and ordering office supplies

Issuance of invoice and delivery order using UBS software

Filling of all administration correspondence documents

Maintain all companies properties and machines such as photocopiers, file papers,
computers binding machines, fax and shredder and documents.

Ensure filing system for admin are maintenance and up to date according to the ISO
standard

Prepare memo for cleaner, exhibition and other payment

To manage the meeting rooms bookings and ensure they are clean after meeting

Arranging catering and refreshments for meetings/function as appropriate

Handle of hotel and travel booking, monitor the status and provided assistant when
needed

Conduct monthly stock counts for all stationery stocks for proper control and
monitoring

Keep log book record of visitors and clients signing in and out of the office

Sort incoming mails, faxes and courier deliveries for distribution

Verify check employees claim expenses

Prepare and send outgoing faxes, mail and courier parcels

Receive and greet all visitors in a professional and warm manner. Ushering them to
meeting room and serve beverages to them when tea lady is not available

Forwarding incoming general emails to the appropriate staff member

NEW STAIRTS TIMES PRESS (MALAYSIA) BERHAD

INTERNSHIP/PRATICAL TRAINING
NOVEMBER 2012-FEBRUARY 2013

Prepare Purchase Order (PO) and send copies to suppliers and to departments
originating requests

Respond to customer and supplier enquiries about order status, changes or

cancellations

COMPUTER SKILLS

Advanced skills in MS Office including MS Word, Excel, PowerPoint and Outlook

Accurate keyboarding skills of 75 WPM

Experience with UBS Inventory & Billing and Macola Software

PROFESSIONAL EDUCATION

Foundation in Business Administration, University Tun Abdul Razak

Bachelor Degree in Business Administration (BBA HONS), University Tun Abdul Razak,
Major in Human Resource Management

WORK PREFERENCES

Expected Monthly Salary: RM 2,500-RM2800

Willing to Travel

: Yes

Possess Own Transport

: Yes

REFERENCES

Sir Abdul Aziz Bin Mohamed

Lecturer, University Tun Abdul Razak.
Faculty Business Administration.
0192539200
aziz@umtech.edu.my

Nur Azhani Mohd Salleh

Executive Purchasing
New Straits Times Press (NSTP)
03-20569609 Ext (6609)
013-3475664
azhani@mediaprima.com.my

Nikilah a/p Subramaniam

Manager of Accounting and Administrative
Proguard Technologies Sdn Bhd
0162026915

Rodziah binti Abdul Aziz

Head of Sales Coordinator and Administartion
Kennession Northern Quarry Sdn Bhd
0193615758

Mr Teow Yiu Hee

Chief Operating Officer
Tuck Sin Engineering & Construction Sdn Bhd
yhteow@tsg.com.my
019-6656994