Beruflich Dokumente
Kultur Dokumente
Module Overview
Issuing payment to a worker requires much preparation before you can print a
check. This module examines the general setup that you must perform before you
can start maintaining calendars, positions, and workers for Payroll in Microsoft
Dynamics AX 2012.
The information that you set up in this module determines how frequently and at
what rate workers are paid. Additionally, you will identify the taxes that both the
company and the worker are liable for and how to withhold or pay for them.
This module also briefly reviews the prerequisite features that must be set up in
other modules before you can process payroll. Ledger accounts for payroll,
accounting distributions, journals, methods of payment for check and direct
deposit, and a vendor account must all be set up in the General ledger and
Accounts payable modules. Although these features are typically not configured
by a Payroll staff member, it is important to recognize that other modules in
Microsoft Dynamics AX play key roles in the end-to-end payroll process.
Objectives
The objectives are:
Review Payroll parameters and the parameters that are shared with
the Human Resource Management (HRM) module.
Create and maintain earning codes for all types of earnings that an
employer offers to workers.
2-1
Calculation Settings
The calculation settings determine how certain features in a payroll run are
processed before a pay statement is submitted for payment.
Field
Description
2-2
Description
Arrear threshold
Payment Issuance
Payment issuance determines how worker payments are processed through the
Accounts payable module. The features that you select in this area of the Payroll
parameters form are set up before you set up Payroll for the first time. The
Accounts payable setup that supports Payroll is discussed in the "Accounts
Payable Setup" lesson later in this module. The following table describes how each
field affects processing.
Field
Check method of payment
Description
The method of payment that is used
when pay statements are disbursed to
workers as checks.
2-3
Description
Electronic method of
payment
Procurement category
Number Sequences
Enter a code in the Number sequence code fields to identify the document
number for Payroll documents such as the earnings statement, pay statement, and
the vendor invoices that worker payments are issued through. You must also
define the sequence code for payroll batchesan identifier for groups of earnings
that are generated at the same time. Unique identification numbers are generated
with the code as a prefix for the documents that are listed in the Reference field.
2-4
Payroll: Displays the most recent Payroll tax version information that
is installed for Microsoft Dynamics AX. Click the Update tax data link
to load the currently installed tax data so that it is used for tax
calculations.
Daily
Weekly
Biweekly
Semimonthly
Monthly
Quarterly
Semiannually
Annually
Pay cycles are assigned to positions to determine when workers in those positions
are paid. Your company can use different pay cycles for different groups of
positions. Because there are many options, you can set up pay cycles almost any
way that you want. For example, you can select to pay all salary workers two times
a month on the last day of each pay period, and pay hourly workers weekly on the
Wednesday following the end of the pay period. Another option is that all workers
are assigned to bimonthly pay cycles. However, workers in one department are
paid on the last day of the pay period whereas another department is paid on the
following Monday.
Pay cycles are also assigned to payroll calculation frequencies to determine when
benefits and recurring earnings are processed.
2-5
When you generate pay periods for new pay cycles, you specify the
number of periods to generate, the first date of the first pay period,
and the first default payment date. The pay period process uses this
information to generate the pay periods.
If you update an existing pay cycle, you can add more pay periods to
the cycle and set the default payment date for the periods that you
add. The start date for the first additional pay period is the first
calendar day after the last existing pay period. Pay periods are not
automatically generated for future years. Therefore, you must
periodically maintain the pay cycles.
You can also use the grid area on the Pay cycles and pay periods form to
change the payment dates for each pay period and to review open and closed pay
periods. Use the Status filter field to view open pay periods, all pay periods, or
closed pay periods. When you open the form, only open pay periods are shown.
Pay statements cannot be generated or submitted for payment when the
statement is for a closed pay period.
2-6
Demonstration Steps
1.
Click Payroll > Setup > Pay cycles and pay periods.
b. Click New.
c.
In the Pay cycle field, enter a name for the pay cycle. For
example, enter "Weekly" for a cycle that includes week-long pay
periods.
2.
Generate pay periods and define payment dates for the cycle.
a.
Click Generate.
In the pay period grid area, select a pay period that must have its
payment date changed.
2-7
Lab Setup
When you first open Microsoft Dynamics AX, an error message may display stating
that the server is unavailable. This occurs when the Microsoft Dynamics AX service
could not be started by the virtual machine. To start the service, follow these
steps.
1.
Click Start > All programs > Accessories > Command Prompt.
2.
Enter "net start AOS60$01" and press Enter. It can take more than a
minute for the service to start.
3.
2.
3.
Detailed Steps
1.
Click Payroll > Setup > Pay cycles and pay periods.
b. Click New.
c.
In the Pay cycle frequency field, select Monthly from the list.
Click Generate.
2-8
Click Create.
In the grid area, find the row with the 6/1/2013 default payment
date.
d. In the grid area, find the row with the 9/1/2013 default payment
date.
e.
f.
g. Click Close.
Calculation Frequencies
Payroll calculation frequencies differ from pay cycles because they determine
when benefit contributions, deductions, and other recurring earnings for a worker
are processed. Frequently these payroll elements are not processed every pay
period like a worker payment. Calculation frequencies schedule when these
amounts are calculated.
For example, you can pay a car allowance on the first pay period of every month,
or process a term life insurance benefit on the last pay period of every quarter.
Other common calculation frequencies include the first pay period of the year,
yearly on a specific date, and alternating pay periods.
You create the calculation frequency and assign the pay periods to it. After you
have created the frequency you assign the frequency to benefits and earning
codes for workers' position assignments.
If you do not assign calculation frequencies to earning codes, deductions, and
contributions, they are processed in every pay period for a pay cycle.
2-9
Demonstration Steps
1.
b. Click New.
c.
2 - 10
In the Pay cycle field, select the pay cycle to associate the
frequency with.
Click Add.
b. On the Select pay period dialog box, select the pay periods from
the selected pay cycle to add to the calculation frequency. For
example, if you are creating a calculation frequency for the first
pay period of each month, select the check box to the left of the
first pay period that ends in each month.
c.
After you have selected all the pay periods for the calculation
frequency, click Add to insert the pay periods into the calculation
frequency.
Earning Codes
Earnings are the base employer expense that is paid to the worker. Earning codes
define the rules and calculation methods for a workers earnings, and they also
determine the taxation and reporting rules that apply to worker earnings.
You must create a unique earning code for each type of earning that your
company offers. In addition to base salary and hourly earning codes, you will
create earning codes for overtime, vacation, sick leave, bonuses, and worker
allowances. You can also create gross up earning codes to gross up taxes and to
make sure that workers are paid a specific, additional amount, frequently for
bonuses or reimbursements.
Together with fixed compensation plans and schedules, earning codes are one
element of the process that calculates a worker's wages when you generate
earnings.
2 - 11
Description
Select the payment run that will include
this earning code.
Select Primary to indicate that the code
is used in regular payroll processing.
Additional payment run types are for
special payrolls, such as bonuses and
awards. Gross up and Automatic
payment run types work together to
process a specific earning amount and an
additional gross up amount.
Rate basis
Unit of measure
Productive
Tax method
2 - 12
Description
Amount of multiplier
Base definition
Best Practice: Select the Primary and additional option in the Payment
run type field when you create the earning codes that are usually used only in
primary payment runs. If you select Primary and additional, you can use the
earning code multiple times in one pay period.
2 - 13
2 - 14
Demonstration Steps
1.
b. Click New.
c.
In the Earning code field, enter a name for the code. For
example, enter "base".
b. In the Tax method field, select Regular to tax the earnings at the
standard rate.
c.
f.
2 - 15
Demonstration Steps
1.
b. Click New.
c.
f.
2.
f.
2 - 16
h.
i.
Click Close.
2.
Detailed Steps
1.
b. Select the Car allowance earning code from the list on the left
side of the form.
2.
Click Close.
f.
Click Yes.
2 - 17
Workers that are assigned this code earn an additional 1.10 USD for
each hour that they work.
All expenses for late shift earnings must post to main account 602100.
2.
3.
Detailed Steps
1.
b. Click New.
c.
d. Click Close.
2 - 18
Tax Setup
In Microsoft Dynamics AX, in the Payroll taxes area, you must first identify the
states where you have operating units and the rates for unemployment taxes.
Later you must set up tax-related information for workers to calculate the taxes
for which each worker is responsible. This module discusses the tax setup that is
used throughout the organization. For more information about how to define
worker-specific tax criteria, refer to the "Worker Setup" module later in this course.
2 - 19
Demonstration Steps
1.
b. Click New.
c.
d. In the ZIP/postal code field, enter the ZIP Code/Postal Code for
the tax region. For example, enter "84101".
e.
2 - 20
Demonstration Steps
1.
b. Select the tax code to update from the list of tax codes on the left
side of the Tax codes form.
c.
In the Legal entity field, select the legal entity that you
are entering information for.
ii.
iii. In the Wage base field, enter the earnings value to use
as the basis for calculating taxes. Some tax authorities do
not require a wage base.
iv. In the Rate field, enter the rate the legal entity pays. For
example, if the taxing rate is 1.8 percent, enter "0.018".
2.
ii.
2 - 21
Repeat steps 1c and 2a for each legal entity that the tax code applies
to.
2 - 22
2 - 23
2 - 24
Module Review
When you first prepare to process payroll, you must set up the earning code, pay
cycles, taxes, and the calculation frequencies for your organization. Setting up this
information helps make sure that workers are paid the appropriate rate and that
the appropriate tax amounts are recognized before payments are issued.
Additionally, you used the Maintain versions form to enter date-effective
changes for a record.
You must create earning codes for which of the following earning types?
( ) Salary and hourly wages
( ) Vacation
( ) Bonuses
( ) Allowances
( ) All the options that are listed.
2.
You cannot change a pay period's payment date after it is set on the Pay
cycles and pay periods form.
( ) True
( ) False
3.
4.
You must create a tax code for each possible payroll tax.
( ) True
( ) False
2 - 25
Which of the following is the best way to change the earning code, if the rate
on the earning code will change in the future?
( ) Delete the current earning code and create a new one when the rate
change takes effect.
( ) Create a new earning code to make up the difference between the
current rate and the future rate.
( ) Use the Maintain versions feature to set the current rate to expire and
the new rate to take effect on a specific date.
( ) None of the options that are listed.
2 - 26
You must create earning codes for which of the following earning types?
( ) Salary and hourly wages
( ) Vacation
( ) Bonuses
( ) Allowances
() All the options that are listed.
2.
You cannot change a pay period's payment date after it is set on the Pay
cycles and pay periods form.
( ) True
() False
3.
4.
You must create a tax code for each possible payroll tax.
( ) True
() False
5.
Which of the following is the best way to change the earning code, if the rate
on the earning code will change in the future?
( ) Delete the current earning code and create a new one when the rate
change takes effect.
( ) Create a new earning code to make up the difference between the
current rate and the future rate.
() Use the Maintain versions feature to set the current rate to expire and
the new rate to take effect on a specific date.
( ) None of the options that are listed.
2 - 27
2 - 28