f.

Planning for project financing

-

Balance expenditure and income, make

sure positive cash flow
Expected costs of project in tandem with
the cash flow projections
Able to let PM know where money is
spent
Expenses and income can be planned in
project budgeting (follow S-curve)

h. Developing the quality management plan

-

Ensure that desired quality standards have

been delivered at all stages of the project
Shows how quality issues for project
linked to organizational quality policies
Cheaper to deliver right quality first time,
else need extra costs and tarnish reputation
Top management commitment and
employee involvement are important to
create comprehensive project quality
management plan
Quality also linked to environmental and
safety issues

i. Planning for human resources

-

Some parts of project may be outsourced,

need to coordinate with them
Factor in time for external parties, make
sure they are available
Mediate conflicts in timely manner
Need to know productivity rates
Not to have too many people at worksite
Closely related to communications plan

l. Planning for project procurement

-

Provide instructions to how project is

carried out and progress report
Poor communication, project failure
Who needs the info
What info should be given
When info needed
How info is delivered
Include contact details of stakeholders
Information should be provided to people
surrounding the project too

k. Planning for risk management

-

Political, technical, organizational,

environmental risks
Takes into account probability of
occurrence and impact

Ensure all resources are accounted and

available
Consider to purchase in bulk for discounts
Procedures must comply with
organizational policies and practices
Decide when to deliver goods to prevent
congestions
Linked closely to communications plan

m. Planning for project launch

-

Signifies all approvals for work to carry

out have been obtained
All plans should be ready
Site hoarded up for public safety and have
temporary amenities
Site layout plan

3. Executing
-

j. Developing communications plan

-

Need to have measures to mitigate reduce

or eliminate risk
Plan early to prevent risk from turning into
crisis
Some low risks can be accepted but must
be monitored

PM leads, directs, manage project

execution
Need to have inspections frequently to
ensure quality
Need to look at 9 PMBOK areas, all
interconnected
More detailed plan, more likely execution
more success

4. Monitoring and controlling

-

Things may still go wrong after planning

Must take place continuously to make sure
things go as planned
Need to make corrective actions
Need to understand how one area affect
another project area

Areas to monitor:
-

Project scope must be verified to ensure

only the parts necessary for project are
included in execution
Make sure relevant stakeholders
expectations met
If scope change, monitoring and
controlling make sure there is effective

scope change control, all stakeholders

informed
Schedule control to make sure all parts are
completed as planned
Both external and internal stakeholders
should be managed
Timely stakeholder performance reports
are evaluated by PM team

5. Closing process

Ensure what was agreed and contracted

have been fulfilled wrt quality and
quantity
Check with reference to relevant industry
standards of practice
Payments made to vendors, records kept
for specific period of time
Feedback forms for improvements