Exit Processing

Guide
Corporate Shared Services
For Internal CSC Use Only
This document is the property of Computer Sciences Corporation and is intended for CSC internal
use only. Distribution should be strictly limited to those with a need to know. This document
should be stored in a manner that will preclude access by unauthorized persons and, when no
longer needed, it should be placed in a specially marked proprietary container for destruction. This
material may not be disseminated in any form or by any means to any person or entity external to
Computer Sciences Corporation.

This know-how guide has been

designed to help you understand the
various steps involved in the exit
process, policies guiding the process,
stakeholders responsible for different
activities, timeline for an activity and
action required by you.

Notice Period

Notice period is the duration you are required to serve

CSC from the date of your resignation.
You are advised to serve the requisite notice period
applicable for your grade.
Grade

Notice period

10 60

60 days

Above 70

90 days

Any decision to waive shortfall in notice period will

solely be at the discretion of the organization. Shortfall in notice period, if a prior exit date is approved by
your manager, would be calculated as below and will
be recovered from your full and final settlement.
Notice Period Shortfall = 1.25 X (Monthly Basic/30) X
Number of days of shortfall

INSIDE THIS GUIDE

Notice Period and Exit Interview

Click here to understand more about the details enumerated in CSC policies on notice period.

Your Flexi-salary Reimbursement Claims

Dues

Exit Interview
You are required to contact your CSC India HR SPOC
for scheduling your exit interview session. During the
session, you can provide feedback about your experience at CSC. Your inputs are valuable to us and would
help us improve our processes & implement suitable
employee programs at CSC.

Service Agreement
Benefits

Keep us Updated

Assets to be Surrendered

Your Full and Final Settlement

Statement

If you have signed any service agreement during

your tenure with CSC, you are advised to completely
serve the same. However, if you have decided to
separate from CSC before the committed period, you
are required to pay the amount as per the terms and
conditions mentioned in the agreement. You can pay
the service agreement amount by sending a demand
draft/cheque drawn in favor of Computer Sciences
Corporation India Pvt. Ltd. payable at Chennai.
This can be sent via the Corporate Shared Services
(CSS) drop boxes placed at various CSC locations or
can be mailed to the address mentioned in the contact details section of this guide.
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If you are an organization unit chief, please ensure

that you complete all self service approvals (ESS and
MSS) pending in your queue atleast two days prior to
your last working day. Also, please contact the HR systems team hris@csc.com to assign a new chief for your
group.

Flexi-salary Reimbursements and Claims

If you intend to claim the balance amount available in
your flexi-salary components, please ensure that you
submit your requests via the Ma Foi portal and the
necessary supporting documents are placed in the
CSS drop box prior to your last working day.
The following table details action required from you
prior to your exit date for submission of various claims:

S. No

Category

Action Required from You

House Rent Allowance

Copy of the rent receipt and lease agreement (if applicable) should be submitted to CSS.

Medical, Telephone, OYT and

LTA Reimbursement

Bills/invoices, as appropriate, should be submitted to

CSS.

Investment Proof

All necessary documentary proof of investments to support your investment declaration should be submitted to
CSS. You can view your investment declaration in the
'Investment Declaration' section on the Ma Foi portal.

Night shift and

Standby allowance, Domain certification reward

Raise a request via ESS and ensure that your manager

approves the request at least two days prior to your last
working day.

Trainer reward

Ensure that the Training department has provided the

necessary information to the concerned department for
processing your claim.

Domain certification reward

For any pending domain certification reward claim, submit a request via ESS.

Performance Bonus/Project Incentive/Accolades

If you are due for a bonus/incentive, ensure that your BU

HR SPOC has informed the appropriate stakeholders for
processing the same along with your full and final settlement.

Leave

Ensure that leave request(s) for all leave availed by you

prior to your date of exit has been submitted in ESS and
approved by your manager at least two days prior to
your last working day.

Please note that

all documents
must be
submitted via
the CSS drop
box available at
your work
location.
On the CSS
envelope, check
the Others
option as the
document
category and
mention For
F&F on the
envelope.

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Dues

Benefits

Loans

Provident Fund (PF)

If you have availed OYT or any loan (OYC/OYTA)

from CSC and if there is an outstanding amount
payable by you, make the payment to BU Finance
SPOC at your location well before your last working
day. BU Finance will clear your dues only upon
realization of your cheque/demand draft.

Your monthly contribution towards PF that has

been deducted from your pay and CSC's contribution are deposited with the National Provident
Fund. Upon departure from CSC, you may exercise
one of the following options:

Please note that in case of any outstanding amount

in OYTA, interest will be levied on the same and this
will reflect in your full and final settlement statement.

Expenses/Advances
If you have availed any advance for relocation,
travel, any other expenses which has not been
settled or a salary advance, please pay back the
same prior to your last working day in the form of
cheque/demand draft to your BU Finance SPOC.

Bonus/Other Pay-outs and

Allowances
If you have received a retention bonus, joining
bonus, notice period buy-out or relocation allowance
(on joining/transfer) during your tenure at CSC, it is
advisable to serve the duration as per the terms and
conditions. Failure to do so would result in this
amount being recovered as a part of the Full and
Final Settlement process.
You are advised to pay back all the above mentioned
dues with the organization, without requesting for it
to be offset in your full and final settlement. Please
note that your relieving letter, experience certificate
along with the full and final settlement statement will
be issued to you only after you have paid back the
amount due to CSC.

(i) Transfer the accumulated amount from the CSC

PF account into your new PF account (with the new
employer). You can do this by submitting Form 13
to your new employer.
(ii) Withdraw the accumulated PF amount by submitting Form 19 and Form 10C, in circumstances
when you would not be contributing further to PF
like pursuing higher studies, starting a new business, planning to travel/settle abroad etc.
Please ensure that you submit an original blank
cheque with your name printed on it from the bank
where you hold an active account to which your PF
amount is to be deposited in addition to the forms.
Also note that this account should not be a joint
account. Ensure that you mention CANCELLED
diagonally across the cheque as only such
cheques will be accepted for processing. If you do
not have your name printed on the cheque, you
can either submit a photocopy of the first page of
your bank passbook or your account summary
statement along with the cancelled cheque.
These documents can be sent via courier/post to
CSS at the address mentioned in the contact details section in this guide.

Payments can be done by sending a demand draft/

cheque to CSS, drawn in favor of Computer
Sciences Corporation India Pvt. Ltd. payable at
Chennai. This can be sent via the CSS drop box or
can be mailed to the address mentioned in the
contact details section in this guide.

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Superannuation
If you had opted for superannuation as part of your
flexi option, you have a choice of either transferring
or withdrawing the amount ONLY upon departure
from CSC, subject to the terms and conditions established by Life Insurance Corporation of India (LIC).
(i) Transfer of funds: You can transfer the amount
under your superannuation fund provided your new
employer has a similar superannuation scheme with
LIC of India.
(ii) Withdrawal options: You can withdraw the amount
accumulated in your account by completing the superannuation withdrawal form available on the CSSI
website and send it to CSSI via courier/post with a
request for refund of the contributed amount.
If you are eligible for gratuity, then 1/3rd of your superannuation corpus (i.e. commuted value) can be
withdrawn. If you are not eligible for gratuity then 1/2
of your superannuation corpus (i.e. commuted value)
can be withdrawn. This amount will not be subject to
tax.

The remaining amount will be set aside for your

pension and the same will be paid out based on
the option you have selected in the superannuation withdrawal form. The pension amount is subject to tax.
The superannuation amount accumulated in your
account will not be part of your full and final settlement. If you wish to withdraw/transfer the amount
from your superannuation fund, you are required
to download the withdrawal form/transfer form,
enter all the relevant details and place the completed form in the CSS drop box prior to your last
working day. You can also courier/post the completed form to CSS at the address mentioned in
the contact details section in this guide.

Gratuity
All regular, full-time employees of CSC India who
have completed five years of continuous service
with CSC are eligible for gratuity under the gratuity
plan implemented by LIC.
Gratuity calculation will be done as follows:
Gratuity Payable = (15/26) X last drawn basic
pay X number of completed years of service*
* Period of more than six months will be treated as
a completed year
Gratuity amount if eligible will not be part of your
full and final settlement. A cheque for the eligible
amount will be sent to your permanent address.
Amount paid as gratuity will be subject to applicable taxes.

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Keep us Updated
Please ensure that your permanent & current address and other contact details (contact number(s)
and email ID) are updated via ESS in the HR System
as well as in the Exit Management System (EMS) for
any future communication from CSC.

Assets to be Surrendered
Kindly surrender the following on or before your last
working day to the respective department SPOC at
your location:
ID/access cards, desk/cabin keys and company
mobile phone, data/SIM card - to the administration department SPOC
Laptop, secure ID, disks, tapes and other storage
media - to the IT department SPOC
Credit Cards - to the Finance SPOC
Library books to the library

Please note that your

Form 16 will be sent
to your permanent
address after the
close of the Financial
Year.

Your Full and Final Settlement Statement

Your full and final settlement statement would be calculated including your unpaid salary, earned leave
balance as on your date of exit and flexi-salary elections, if any, due to you. Deductions will be made
towards provident fund, loans, pending service
agreements, applicable taxes etc.
The full and final settlement statement sent to you will
be accompanied by the tax computation sheet for the
current financial year. This will be based on the investment declaration and the necessary supporting
documentation provided by you.

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Contact us for Assistance

Dialing

Telephone
CSC Location

Shortcut

Network

9*8

VoIP

#1110

PSTN

Bangalore, Chennai (DLF,MEPZ & PKT), Hyderabad (Building

4 & Building 7), Indore, Mumbai, Noida (All Buildings)

Telephone: When calling from a CSC India office, use the following dialing shortcuts:
1.800.42.55155 (toll free for India)*
+91.44.22617004 (from within and outside India)

* Not all service providers may allow calls to this

toll-free number. The toll-free number is for use in
India only.
Business hours: 9:00 a.m. to 6:30 p.m. (IST), Monday - Friday
Fax: 1.800.42.53868
E-mail*:
answersindia@csc.com
Website: https://sharedservicesindia.csc.com
* If you choose to send in your queries via e-mail
to CSCAnswers Help Desk, please ensure that
you download the e-mail enquiry template available on the Corporate Shared Services website to
fill in the details of your query.
Business hours: 9:00 a.m. to 6:30 p.m. (IST),
Monday - Friday
Contact Address:
Corporate Shared Services
Computer Sciences Corporation India Pvt. Ltd.,
Unit 100, MEPZ SEZ
Tambaram
Chennai - 600 045

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