Accounts Receivable 9.

1 Volume 1
Contents
Introduction .......................................................................................................... 5
EnterpriseOne Accounts Receivable ................................................................. 7
Accounts Receivable Setup.............................................................................. 15
Constants ...................................................................................................... 15
A/R Controls............................................................................................ 16
Cash Management ................................................................................. 19
Aging Information .................................................................................... 19
Next Numbers ............................................................................................... 21
Standard Method .................................................................................... 23
Company/Fiscal Year Method ................................................................ 24
User Defined Codes ...................................................................................... 31
Document Types ..................................................................................... 31
Payment Instrument ................................................................................ 35
Credit Messages ..................................................................................... 36
Reason Codes ........................................................................................ 37
Automatic Accounting Instructions ................................................................ 42
Multi-Currency Setup..................................................................................... 53
Monetary Accounts ................................................................................. 53
Currency Codes ...................................................................................... 62
Exchange Rates & Maintenance ............................................................ 64
Unrealized & Realized Gain/Loss ........................................................... 69
Ledger Types .......................................................................................... 71
Demo Setup .................................................................................................. 72
Fiscal Date Patterns ............................................................................... 72
Company Period and Fiscal Year ........................................................... 74
Bank Account Setup ............................................................................... 77
Tax Setup ...................................................................................................... 80
Setting Up Tax Authorities ...................................................................... 81
Set Up Tax Rates and Areas .................................................................. 85
Tax Explanation Codes........................................................................... 91
Set Up Tax Rules by Company .............................................................. 94
Tax Table F0018 ..................................................................................... 96
Accounts Receivable 9.1
Accounts Receivable 9.1 Master Doc.docm

Introduction

Klee Associates, Inc.

Payment Terms.............................................................................................. 99
Standard Payment Terms ....................................................................... 99
Advanced Payment Terms .................................................................... 103
Address Book Setup ........................................................................................ 119
Address Book............................................................................................... 119
Supplier Master ............................................................................................ 126
Customer Master ......................................................................................... 127
Class Exercises ........................................................................................... 133
Overview of Manual Invoicing and Manual Cash Application ..................... 135
Manual Invoicing .............................................................................................. 137
Create Miscellaneous (Manual) Invoices .............................................. 137
Adding Attachments to Invoices ............................................................ 141
Revising Unposted Invoices .................................................................. 144
Speed Status Change ........................................................................... 147
Entering Invoices with Special Discounts.............................................. 148
Entering Split Payment Invoices ........................................................... 151
Entering Installment Invoice Payments ................................................. 155
Entering Credit Memos ......................................................................... 164
Entering Invoices with Non-Taxable Pay Items .................................... 166
Entering Multi-Currency Invoices .......................................................... 169
Recurring Invoices................................................................................. 173
Entering Speed Invoices ....................................................................... 180
Reviewing and Approving Invoice Journals .......................................... 182
Posting Invoices to the General Ledger ................................................ 185
Troubleshooting Posting Issues ............................................................ 190
Batch Detail Is Posted but Batch Header Is Not ................................... 191
Revising Posted Invoices ...................................................................... 193
Voiding Posted Invoices ........................................................................ 197
Printing the Invoice Journal ................................................................... 201
Reviewing the Customer Ledger ........................................................... 203
Printing Invoices........................................................................................... 206
Class Exercises ........................................................................................... 209
Manual Receipts Processing .......................................................................... 213
Overview of Receipt Entry Methods ............................................................ 213
Manual Receipt Entry .................................................................................. 214
Basic Receipts TI Code 10 ................................................................. 214
Handling Unearned Discounts Type Input 11 .................................... 220

Accounts Receivable 9.1

Klee Associates, Inc.

Introduction

Match with Write-Off Type Input 15 ................................................... 226

Match with Chargeback Type Input 16 .............................................. 227
Match with Deduction Type Input 17 ................................................. 229
Stand-Alone Receipts ........................................................................... 232
Stand-Alone Write-Off Type Input 25 ................................................ 232
Stand-Alone Chargeback Type Input 26 ........................................... 235
Stand-Alone Deductions Type Input 27 ............................................. 238
Speed Receipts..................................................................................... 248
Posting Receipts ................................................................................... 257
Applying Unapplied Receipts to Invoices ............................................. 258
Receipts with Automatic Write-Offs ...................................................... 263
Revising Unposted Receipts................................................................. 265
Deleting an Unposted Receipt .............................................................. 267
Voiding a Posted Receipt ..................................................................... 269
Handling Non-Sufficient Funds Receipts .............................................. 271
Applying Credit Memos to Invoices ...................................................... 273
Printing Receipt Information ................................................................. 276
Class Exercises ........................................................................................... 281
Automatic Receipts Processing ..................................................................... 283
Automatic Receipts Setup ........................................................................... 283
Standard Setup Requirements ............................................................. 283
The Auto Receipts Process ......................................................................... 288
Defining Algorithms ............................................................................... 288
Defining Execution Lists ....................................................................... 305
Mapping Information to the Electronic Receipts Input Table ................ 315
The Automatic Receipt Process ........................................................... 316
Uploading Customer Payment Information........................................... 317
Reworking Items That Failed to Apply .................................................. 332
Unprocessed Items That Were Applied ................................................ 332
Locating Unprocessed Items ................................................................ 332
Class Exercises ........................................................................................... 334
Automatic Debits ............................................................................................. 339
Automatic Debits Setup ............................................................................... 339
Initial Setup Issues ................................................................................ 339
Assigning Automatic Debit as the Payment Instrument ....................... 340
Verify Next Auto Debit Number is Defined ........................................... 343
Entering Customer Invoices.................................................................. 344

Accounts Receivable 9.1

Introduction

Klee Associates, Inc.

Creating a Batch of Automatic Debits ................................................... 346

Class Exercises ........................................................................................... 356
Multi-Currency Processing ............................................................................. 357
Calculating Unrealized Gains/Losses .......................................................... 357
Entering Multi-Currency Receipts ................................................................ 361
Realized Gains and Losses ......................................................................... 363
Class Exercises ........................................................................................... 364
Deduction Processing ..................................................................................... 365
Automatic Accounting Instructions Review.................................................. 366
Deduction Reason Codes & Activity Codes ................................................ 367
Deduction Reason Codes ..................................................................... 367
Deduction Activity Codes ...................................................................... 368
Processing Deductions ................................................................................ 370
Voiding Activities and Deductions................................................................ 384
Types of Deductions .................................................................................... 389
Deduction Manager ..................................................................................... 391
Class Exercises ........................................................................................... 392

Accounts Receivable 9.1

Accounts Receivable 9.1 Volume 2

Contents
Introduction .......................................................................................................... 5
An Overview of Credit and Collections ............................................................. 7
Credit and Collections ......................................................................................... 9
Credit and Collections Setup ........................................................................... 9
Activate Delinquency Notices in A/R Constants ....................................... 9
Credit and Collections Date Patterns ..................................................... 10
Credit & Collections Activity Codes ........................................................ 13
Setting Up Letter Text for Delinquency Notices and Statements ........... 14
Setting Up Credit and Collections Managers.......................................... 16
Setting Up Collection Policies ................................................................. 18
Setting Up Notification Instructions ......................................................... 22
Setting Up Fee Instructions .................................................................... 25
Setting Up Credit Insurance Policies ...................................................... 27
Workflow Basics ............................................................................................ 32
Summary ....................................................................................................... 38
The Credit and Collection Process................................................................ 38
Credit Analysis Refresh .......................................................................... 38
Credit and Collections Activities .................................................................... 46
Working Accounts Using Account Balance Inquiry................................. 47
How Accounts Are Worked and Documented ........................................ 51
Promises Promises ................................................................................. 52
Real Time Aging ..................................................................................... 55
Reviewing Parent/Child Account Balances ............................................ 57
Managing Account Activities ................................................................... 58
Printing the Activity Log .......................................................................... 61
Revising Credit Information .................................................................... 63
Print Collection Report ............................................................................ 65
Creating Delinquency Notices ................................................................ 68
Processing Delinquency Fees ................................................................ 78
Statistical Information .................................................................................... 85
Updating Invoice Amounts Using Statistics Annual Close (R03B161) ... 85
Updating Statistical Information (R03B16A) ........................................... 85
Accounts Receivable 9.1
Accounts Receivable 9.1 Vol 2 Master Doc 110313.docm

Introduction

Klee Associates, Inc.

Class Exercises ............................................................................................. 94

Period End Processing ...................................................................................... 95
Updating A/R from the Address Book ............................................................ 95
Customer Statements .................................................................................. 100
Generating Statements ......................................................................... 100
Review Statements ............................................................................... 106
Netting A/R to A/P ........................................................................................ 112
Setup ..................................................................................................... 112
Netting Eligibility .................................................................................... 115
Creating an A/P Voucher ...................................................................... 117
The Netting Process .............................................................................. 119
Supplier & Customer Ledger Results .................................................... 129
Reviewing Transfer, Source/Resulting Documents .............................. 131
Deleting/Voiding Netting Transactions .................................................. 133
Generating Reimbursements ....................................................................... 137
Unapplied Cash Workaround ................................................................ 137
Integrity Reports .......................................................................................... 150
A/R Invoices to G/L by Batch Integrity .................................................. 151
A/R to G/L Receipts by Batch/ F03B14 to F0911 Conversion Integrity
(Replaces R03B702) ............................................................................. 157
A/R to Account Balance by Account ID ................................................. 159
Class Exercises ........................................................................................... 164
Draft Processing............................................................................................... 165
Process Flow for Drafts ............................................................................... 166
Draft Setup ................................................................................................... 167
AAIs for A/R Drafts ................................................................................ 167
User Defined Codes for A/R Drafts ....................................................... 170
Customer Master Setup for Drafts ........................................................ 172
Setting Up Invoices or Statements for A/R Drafts ................................. 172
Setting Up Bank Account Information for A/R Drafts ............................ 173
The Draft Process ........................................................................................ 176
Creating an Invoice with a Draft Payment Instrument........................... 176
Print Invoice with Draft Attachment ....................................................... 177
Draft Acceptance ................................................................................... 182
Creating Bank Registers for A/R Drafts ................................................ 185
Draft Remittance ................................................................................... 186
Draft Collection ...................................................................................... 196

Accounts Receivable 9.1

Klee Associates, Inc.

Introduction

Overview of the Automatic Order to Cash Process ..................................... 203

A Closer Look at the Automated Order to Cash Process ........................... 206
Accounts Receivable Reports ........................................................................ 239
Other A/R Processes ....................................................................................... 261
Multi-Tiered Discounts Refresh ................................................................... 261
Line of Business .......................................................................................... 268
A/R Constants Setup ............................................................................ 269
Customer Master Setup ........................................................................ 271
Period End & Year End Activities ................................................................ 273
Period End Tasks ................................................................................. 273
Year End Tasks .................................................................................... 277
Batch Invoice Processing ............................................................................ 277
Customization .............................................................................................. 292
Appendix I A/R Setup Guide ........................................................................ 295
Appendix II, EnterpriseOne 9.1 User Interface ............................................. 301
Introduction .................................................................................................. 301
Logon Screen .............................................................................................. 302
Home Page ................................................................................................. 303
Pages .......................................................................................................... 304
The Carousel ............................................................................................... 305
The Carousel Open Applications ....................................................... 306
The Carousel Favorites ..................................................................... 306
The Carousel Recent Reports ........................................................... 307
Menu Breadcrumbs ..................................................................................... 308
Applications ................................................................................................. 309
Visual Assist ................................................................................................ 309
Hover Forms ................................................................................................ 310
Auto Populate .............................................................................................. 310
Auto Suggest ............................................................................................... 311
Dynamic Grids ............................................................................................. 311
Row/Form Exits ........................................................................................... 314
Queries ........................................................................................................ 315
Summary ..................................................................................................... 315

Accounts Receivable 9.1