IMBEX 2015 - Exhibitor Manual & Order Form

INDONESIA MATERNITY BABY & KIDS EXPO 2015
27 29 NOVEMBER 2015
BALAI SIDANG JAKARTA CONVENTION CENTER
Welcome to IMBEX 2015!

In order to assist you in preparing for this Exhibition, we have designed this Exhibitor Manual to simplify your arrangements, and we strongly
recommend a careful study of its contents. Please return the Forms for services you require by the due date so that we can ensure your needs
are supplied before the exhibition commences.
If a particular service is not required, please endorse "Not Applicable" on the services which you do not require.
Please submit all the Forms so we can be certain that all your requirements have been provided for.
For exhibitors who sign up after our deadlines, we will liaise directly with you on your requirements.
We will try our best to cater to your last minute requests; however we cannot guarantee that these requests can be met.
EXHIBITORS SHOULD BE AWARE OF THE FOLLOWING IMPORTANT MATTERS:
1.
The Exhibition Hall is open from 1000 hours to 2200 hrs during the build-up from Wednesday, 25 November 2015 to Thursday, 26
November 2015 and Tear-down from 2100 hrs to 2359hrs on Sunday, 29 November 2015. Thereafter, all persons must leave the hall for
security reasons.
2.
Exhibitors and their stand contractors building stands in this Exhibition must comply with all the rules and regulations stated in this Exhibitor
Manual.
3.
Space Only and Upgraded Shell Scheme, stands, scaled plan (plan & elevation) must reach the Organizer by Friday, 23 October 2015.
4.
Exhibitors are advised that electrical supply to stands will only be available from 1900 hrs on Thursday, 26 November 2015 (Subject to
satisfactory testing being completed by the Halls Electrical Engineer). You are reminded to bring your own portable generator if you require
electrical power before this date.
5.
Only general cleaning is provided in-hall. This includes cleaning of carpet and emptying of wastepaper baskets. Please note that cleaning of
exhibits is the responsibility of the Exhibitor. The removal/disposal of all construction debris and waste materials during the Exhibition are also
the responsibility of the Exhibitor and their appointed contractors.
6.
Persons below 18 years of age are not permitted on-site through the build-up and tear-down days. Please note that this includes the children
of Exhibitors, contractors and visitors.
7.
Packing of exhibits and removal of portable items/personal effects and dismantling of stands may only commence after the Exhibition closes
on Sunday, 29 November 2015 at 2000 hrs. All exhibits must be removed by 2100 hours on Sunday, 29 November 2015. All stand
materials must be removed by 2359 hours on Sunday, 29 November 2015.
8.
All Exhibitors including their staff, representatives, agents, and contractors must be made aware of the Exhibitions Time Table of In-Hall
Operations; and ensure that all activities are planned and carried out within these timings. Any extension of timings may not be possible or
would be very costly.
9.
Exhibitors must have adequate insurance coverage in addition to that provided under the Exhibitor Registration Fee against any and all
eventuality throughout the whole duration of the Exhibition for their personnel, equipment, third party liability claims, and movements of
equipment in and out of the Exhibition premises.
Exhibitors and their contractors building stands in this Exhibition must comply with all the rules and regulations stated in this Exhibitor Manual.
If you have any queries, please contact your nearest Reed Office/Agent or the Project Office in Reed Indonesia:
PT. REED PANORAMA EXHIBITIONS
Panorama Building 5th floor
Jl. Tomang Raya No. 63, Jakarta 11440 - Indonesia
Phone
: (+62) 21 2556 5000
Fax
: (+62) 21 2556 5040
Attn
: Mr. Hendra Lie
Email
: hendra.lie@reedpanorama.com
All information contained in this manual is correct at the time of printing as the Organiser/Show Manager have done their utmost to
ensure their accuracy. The Organiser/Show Manager apologizes for any misprint, omission or error, and express regret; however
cannot be held liable on any account whatsoever for them.
Location Map

Jl. Jend. Gatot Subroto, Jakarta 10270
P.O. Box 4916, Jakarta 10049, Indonesia
Phone : (+62) 21 572 6000
Fax
: (+62) 21 572 6523
Website : www.jcc.co.id
TIME TABLE OF INHALL OPERATIONS

EVENT
DAY / DATE / TIME
BUILD-UP PERIOD
Exhibitor Nominated Contractors move-in
Registration of Exhibitors from
Wednesday, 25 November, 1000 hrs

Thursday, 26 November, 1400 hrs
Delivery of Freight to Stands from

Shell Scheme Stands ready for occupancy on
Electrical Supply to Stands (subject to testing by Electrical Engineer) from
Thursday,
Thursday,
Thursday,
26 November, 1400 hrs

Completion of all Stand Structures by

Completion of Stand Dressing and Product Display by
Thursday,
Thursday,

Friday,
Saturday,
Sunday,
27 November 2015, 0830 2130 hrs

28 November 2015, 0900 2130 hrs
29 November 2015, 0900 2200 hrs
Friday,
Saturday,
Sunday,
27 November 2015, 1000 2100 hrs

28 November 2015, 1000 2100 hrs
29 November 2015, 1000 2000 hrs
Packing of items, emptying rented furniture and equipment shut-down from

Disconnection of all utilities at
Sunday,
29 November 2015, 2000 hrs
Sunday,
Distribution of packing materials from

Collection of rented items from
Sunday,
Sunday,

Dismantling of Stands from

All exhibits must be packed and removed from the Hall by
All Exhibitors must leave the Hall by
Sunday,
Sunday,
Sunday,

All stand materials must be packed and removed from the Hall by (For
Nominated Stand Contractors Only)
Sunday,
All Nominated Stand Contractors must leave the Hall by
Sunday,
Final cleaning & hand-over of the Hall to Owner (JCC) on
Sunday,
EXHIBITION PERIOD
Exhibitors Access
Visitors Access
TEAR-DOWN PERIOD
* To prevent congestion, timing for exhibitors to use the loading and unloading bay may be staggered. A detailed timetable will be
provided nearer to date.
1.
The Exhibition Hall will be opened for stand installation and dismantling from 1000 to 2200 hours from Wednesday to Thursday, 25
26 November 2015 and 2100 to 2359 hours on Sunday, 29 November 2015 during the Build-up and Tear-down days unless
otherwise stated.
2.
On the Exhibition Days, Exhibitors are permitted into the Exhibition Hall one hour before opening (i.e. 0900 hours; except on the 1st show
day at 0830 hours) and remain for an hour after closing (i.e.2100hrs) to service their stands. For security reasons, all Exhibitors and their
contractors/vendors requiring to be at the stands earlier or later must submit in writing the reason for and to obtain prior written permission
from the Organiser.
3.
Exhibits may be delivered to the stand earlier than the time specified if construction (in the case of "Space Only" stands) has progressed
sufficiently to receive the exhibit/s. Please liaise with the Official Freight Forwarders for such arrangements. Exhibitors must be present to
receive such exhibits.
4.
Exhibitors are reminded that small, portable and attractive items are most at risk when the Exhibition closes each day. Therefore,
Exhibitors are advised to have them safely stored away each day before leaving the Exhibition Hall. Exhibitors should pay particular
attention to these items during the Tear-down period.
5.
Dismantling of Shell Scheme Package stands will commence immediately upon Exhibition closure. Exhibitors are advised to remove any
displays from the walls, partitions or furniture which they wish to retain.
Please note that ALL EXHIBITS MUST BE DISMANTLED AND MATERIALS REMOVED BY THE RESPECTIVE TIMINGS STATED
ABOVE.
This schedule is correct at the time of printing. Should there be any amendments; an updated copy will be available at the exhibitor service centre (ESC) on-site.
1. GENERAL INFORMATION
1.1
THE EXHIBITION
INDONESIA MATERNITY, BABY and KIDS EXPO (IMBEX) is Indonesias largest exhibition for maternity, baby and kids
products. This is the perfect place for you to meet buyers, manufacturers, distributors and retailers in the industry. Held
annually, the 7th edition of IMBEX will be held on 27 29 November 2015 at Jakarta Convention Center. By showcasing
hundreds of local and international brand. IMBEX is staged not only as a business platform but also an exciting 3 days event
that offers lot of programs and activities as well as creating and unforgettable experience for the kids, babies, parents and
others who visit.
1.2
VENUE
Assembly Hall, Jakarta Convention Centre.
Jl. Jend. Gatot Subroto, Jakarta 10270
1.3
DATES AND EXHIBITION HOURS

Exhibition Hours:
1.4
Friday,
Saturday,
Sunday,
27 November 2015, 1000 2100 hrs

28 November 2015, 1000 2100 hrs
29 November 2015, 1000 2000 hrs
ORGANISERS
PT. REED PANORAMA EXHIBITIONS
Panorama Building 5th floor
Jl. Tomang Raya No. 63 Jakarta 11440, Indonesia
The Organiser / Show Manager will maintain an Exhibitor Service Centre (ESC) on-site throughout the build-up, breakdown, and Exhibition days. Staff members will always be on hand to answer questions, handle problems, and be of
assistance to all Exhibitors. Any problem which may arise on-site affecting Exhibitors or contractors should be
referred to the Organiser / Show Manager immediately, so that prompt action can be taken to prevent its
escalation to unnecessary proportions.
1.5
MEDIA CENTRE
The Media Centre will operate on-site during show hours from Friday, 27 November to Sunday, 29 November 2015.
1.6
ADMISSION
(a)
Exhibitors
Exhibitors have access to the Exhibition Hall one (1) hour before Exhibition opening and half an hour after
Exhibition closure each day in order to service their stands. In case of an emergency, application should be
made to the Organiser / Show Manager for an extension of these hours.
For this purpose, only contracted companies may apply for Exhibitor badges, and these badges are only meant
for their staff who will be manning the stands. Exhibitors' staffs who are not manning the stand but wish to
visit the Exhibition will be treated as visitors. They may register on-site during the event days (27 29
November 2015).
Persons below 18 years of age are not allowed to use Exhibitor badges, nor will they be admitted. This
ruling will also be enforced during the build-up and tear-down days.
(b)
Visitors
Visitors must pay an admission fee IDR 20.000. Only those related to the industry will be allowed entry to the
exhibition.
Please note that the Trade Invitation (Visitor Flyer) may only be used by genuine Trade Visitors. Persons
under 18 years of age will not be granted entry during the build-up and tear-down days.
1. GENERAL INFORMATION
(c)
Contractors
All contractors (stand-fitting, interior decorating, etc), other than the Official Contractors, are required to sign an
undertaking guaranteeing their observance of the regulations laid down by the Organiser / Show Manager,
before admission passes are issued for the build-up and tear-down days, to carry out construction and
dismantling works only.
Where a contractor has a valid reason to be present during the Exhibition period (e.g. maintenance or remedial
purposes), please register at the Exhibitor Service Centre (ESC) on-site. The Organiser / Show Manager reserve
the right to disallow any contractor using Exhibitor or Visitor badges into the Exhibition.
Please note that the accepted dress code for admission during the Exhibition days for all parties is business
attire.
1.7
SECURITY
The Organiser / Show Manager have engaged security service to ensure the safety of all exhibits. Nevertheless, Exhibitors
must arrange their own insurance to cover all stages of the Exhibition, and be particularly careful to pack all items/exhibits
immediately after the Exhibition closes on Sunday, 29 November 2015. It is at this time that there is the greatest risk of
exhibits and valuables going astray. The Organiser / Show Manager will not accept responsibility for theft, loss or damage
of exhibits, stores or any other equipment belonging to Exhibitors, contractors or visitors.
For security reasons, small, portable and valuable exhibits/products/display items should be brought into the Exhibition
Halls and be displayed closer to the Exhibition opening days and to be stored away securely at night.
It is strongly recommended that at least one representative is at your stand to supervise all deliveries; packing and
unpacking; installing and dismantling until hand-over to your nominated agent.
Exhibitors are advised that rented furniture will be collected when the Exhibition closes; therefore drawers, cupboards,
store rooms etc should be emptied and contents packed away.
Exhibitors who require special individual security at their stand may contact the Official Security Agency for quotation.
Please note that only the Official Security Agency can provide this service.
1.8
FOOD AND BEVERAGES

There will be a BSJCC Cafe Shop in the venue area serving food and beverages during the show days. In addition, there
are various other food and beverage outlets located near the Exhibition Centre.
Stand catering is also available and orders must be made at least Twenty One (21) days in advance only with the official
caterer, Balai Sidang Jakarta Convention Center. Orders may be placed at the concession stands on-site.
Exhibitors are reminded that standard regulations and practise forbid the consumption of any food and beverages not
purchased from an outlet within the venue premise.
1.9
BUSINESS CENTER
The MICE Business Centre, managed by BSJCC, is located at Ground Floor of Balai Sidang Jakarta Convention Center. It
operates from 10am to 8pm daily and provides secretarial services, use of PC workstations with Internet access, prepaid
cards and many other business related services.
1.10
PUBLIC ADDRESS (PA) SYSTEM

The PA system is for use by the Organisers / Show Managers and Hall Owner for official announcements only. Paging
services cannot be provided, nor can any Exhibitors' announcements be made.
2. OFFICIAL CONTRACTORS / AGENCIES

2.
OFFICIAL CONTRACTORS / AGENCIES

The following companies have been appointed as Official Contractors/Agencies for the Exhibition:
(2.1)
Shell Scheme, Design Plus, Electrical & Furniture Rental

PT WANINDO PRIMA
Jalan Haji Aseni 88, Komplek Kopti Semanan
Jakarta Barat 11850, Indonesia
Tel
: (+62) 21 641 4630
Fax
: (+62) 21 641 4634
Ctc
: Ms. Fenica Efendi
Email
: fenica@wanindo.com
Webpage : www.wanindo.com
Wanindo Primas official responsibilities cover the Shell Scheme installation, the rental of furniture and electrical
fittings.
(2.2)
Freight Forwarding, Lifting & Handling

PT. AGILITY (FAIRS & EVENTS)
Gambir Expo, Blok D No. 1-3, Lt. 2
Arena Pekan Raya Jakarta Kemayoran
Jl. Benyamin Sueb, Jakarta 10620,
Indonesia
Tel
: (+62) 21 2664 5170
Fax
: (+62) 21 2664 5171
Ctc
: Ms Rini Budi Astuti
Email
: rastuti@agilitylogistics.com
Website : www.agilitylogistics.com
PT. Agility International as the sole on-site handler provides competitive rates for the transfers of freight and
exhibits into and out of the Exhibtion Hall that require any form or mean of mechanical lifting and handling
equipment. They can also provide customs documentation, film censorship clearance and the hiring of labour onsite.
(2.3)
Computers & Audio-Visual Equipment

PT XCELL COMMUNICATIONS
Jl. Anggrek Nelli Murni Raya Blok A 14
Slipi-Kemanggisan, Jakarta Barat
Tel
: (62) 21 5369 0433
Fax
: (62) 21 5493 884
Ctc
: Mr Milan Iskandar
Email
: milan.iskandar@gmail.com
(2.4)
Temporary Staff Agency

SATU AGENCY
Jalan Pahlawan Revolusi no 11 A
Pondok Bambu, Jakarta Timur
Tel
: (62) 21 6800 0010
Fax
: (62) 21 861 3614
Email
: satuspg@gmail.com
Ctc
: Mr Daniel Jie
(2.5)
Security Agency
Wawan Security
Mobile
Ctc
: (62) 812 8228 9954

: Mr Wawan
2. OFFICIAL CONTRACTORS / AGENCIES

(2.7)
Cleaning, Compressed Air, Water & Plumbing Services, Food and Beverage, Internet,
Telecommunications, Floral Services and Rigging / Hanging Services
1st floor Pusat Niaga Building
Arena PRJ Kemayoran Jakarta 10620
Phone : (+62) 21 2664 5000 / 2664 5131
Fax
: (+62) 21 2664 5555
Email
: csmice@jcc.co.id
Ctc
: Ms Wuri
Webpage : www.jcc.co.id
(2.8)
For easy reference, the bank account details of the Organiser / Show Manager and Official Contractors /
Agencies are listed below. Please note that if payment is drawn in a foreign currency, please include the bank
commission:
PT REED PANORAMA EXHIBITIONS
Citibank N.A. Citibank Tower, Plaza Bapindo Jalan Jend Sudirman Kav 54-55 Jakarta 12190
IDR 0107082018
USD 0107082506
Swift Code: CITIIDJX
SATU AGENCY
BCA 632.025.2570
WAWAN SECURITY AGENCY
Preferably cash on hand on the last show day to Mr Wawan Darmawan
PT. Graha Sidang Pratama
BRI Cabang Gatot Subroto 0.359.01.000130.30.1
3. RULES AND REGULATIONS

The Rules and Regulations listed below are designed for safety, security and to provide equal exposure for all Exhibitors.
Exhibitors and their personnel/appointed agents must observe the Rules and Regulations stated in this Exhibitor Manual and those
attached to the Exhibition Participation Agreement.
3.1
PRESENTATIONS AND/ OR DEMONSTRATIONS OF EXHIBITS / PRODUCTS

An Exhibitor intending to present and/or demonstrate equipment, exhibit or product at his stand must:
(a) Give proper consideration to the safety conditions under which the exhibit will be demonstrated.
(b) Securely install all working machinery to prevent base slippage and position such machinery so that the operation
hereof will not cause intrusion into the aisle or otherwise prove hazardous to all persons.
(c) Adequately guard all moving parts of machinery to prevent injury to any person.
(d) Isolate starting devices to prevent operation by any visitor or other unauthorized person.
(e) Ensure that toxic fumes, exhaust or other irritants caused by the exhibits/products are not released into the Exhibition
Hall. Prior approval from the relevant controlling authority, in addition to that of the Organiser / Show Manager, must
be obtained for such purpose.
(f)
Ensure that gas cylinders, naked flames and welding demonstrations are not exposed in the Exhibition Hall and
stands. Prior DINAS PEMADAM KEBAKARAN approval must be obtained and their conditions for such purpose fully
met and satisfied before any demonstration is carried out.
(g) Ensure that adequate protection is catered to prevent damage to the Hall flooring, carpet and facilities. Any damages
caused will be at the responsibility of the Exhibitor concerned.
(h) Ensure that any product or display like roofing, awning, ceiling or lighting pelmet must be highlighted in the respective
stand plan and submitted to the Organisers / Show Managers for the DINAS PEMADAM KEBAKARAN approval.
Without this approval, no such product or display will be permitted in this Exhibition by the DINAS PEMADAM
KEBAKARAN.
3.2
(i)
Ensure that all the relevant local government authority license(s) and/or permit(s) are obtained and its stipulated
regulations and conditions observed and abided with for the demonstration and/or use of electronics, radio and/or
satellite receiving and/or transmitting equipment.
(j)
Ensure that only products for which they are agent, distributor or dealer, are displayed. In the event of a dispute
between/among Exhibitors, the Organiser / Show Manager reserve the right to rule on the right to exhibit.
USE OF SPREADER PLATES / FLOOR LOADING

Spreader plates are necessary if the static display exhibit exceeds the stipulated floor loading of above 1500kg/sqm,
and/or for any demonstrating exhibit/product that causes severe vibrations or reverberations, in which case the floor
loading is subsequently reduced by at least 30% or around 1050kg/sqm. The Exhibition Hall Safety Officer has the final
authority on this matter. These spreader plates must be arranged in advance with the Official Freight Forwarder.

3.3
FILM AND AUDIO / VISUAL DEMONSTRATIONS / CENSORSHIP / COPYRIGHTS

(a)
Censorship
Video tapes/discs sent to Singapore for Exhibition purposes may be exempted from censorship by the
Lembaga Sensor Film (subject to approval, at the Boards discretion).
To apply for exemption, Exhibitors will need to complete The Audio Tape/Disc Censorship Exemption Form, and
this Form is to be attached together with your shipment to Indonesia. Exhibitors should also fax to our Official
Freight Forwarder a copy of your shipping documents together with the completed Form, so that they are able to
monitor on your behalf. If you need further information, kindly contact the Official Freight Forwarder.
Further clarification can be obtained from:
LEMBAGA SENSOR FILM
Jalan M.T. Haryono Kavling 47-48
Jakarta Selatan 12770
Tel: (+62) 21 7902971 79191129
Fax: (+62) 21 7902971 ext. 222
Website: lsf.go.id
Email: sekretariat@lsf.go.id
(b)
Copyright
Exhibitors who wish to utilise audio and/or visual aids in the Exhibition in relation to the sound tracks of videos
and music being played must ensure that their use will not infringe the copyrights of others. Exhibitors are
advised to contact the following organisation regarding the procedures for application of a "Copyright Music
Licence":
DIREKTORAT JENDERAL HAK KEKAYAAN INTELEKTUAL DIVISI SERTIFIKASI
Jalan Daan Mogot Km 24, Tangerang Banten Gedung C Lantai 1
Telepon: (+62) 21 552 4992 ext 611, 552 4993
Fax: (+62) 21 552 4993
Email: docopyright@dgip.go.id
Website: http://www.dgip.go.id
(c)
3.4
Sound Level
Sound levels must be set at 85 decibel level which cause no interference with or annoyance to other Exhibitors.
The Organiser / Show Manager reserves the right to reduce the sound level or restrict or switch off any
audio/visual displays which cause complaints and the Organiser / Show Manager's decision is final if such a
dispute arises.
INDUSTRIAL GAS AND NAKED FLAME DEMONSTRATION

A detailed application to the DINAS PEMADAM KEBAKARAN submitted through the Organiser and Hall Owner is
mandatory for the use of any industrial gases of an inflammable or toxic nature for demonstration purposes in the
Exhibition; and if approved, the DINAS PEMADAM KEBAKARAN stipulated conditions must be met in full. Failing which
might result in the imposition of severe penalty on the concerned party that conduct or carry out the naked flame
demonstrations or who store gas cylinders in the Exhibition. Please note that the Organiser and Hall Owner can only assist
in this matter and the final say lie with the governing authority
3.5
FIRE PRECAUTIONS
Any persons, on seeing an outbreak of fire, however slight, must make immediate use of the fire alarm system and
subsequently endeavor to extinguish the outbreak or confine it by the use of extinguishers and/or remove all items in that
vicinity.
Exhibitors, who, because of the nature of their exhibits, require a special type of fire extinguisher, must make
arrangements, at their own expense, for the provision of such equipment. The Organiser / Show Manager will assist and
advise, if required.
No packing materials or brochures may be stored behind the walls of perimeter stands or any other designated service
areas, unless prior written approval has been given by the Organiser / Show Manager and Hall-owner.
9

3.6
PHOTOGRAPHY OF EXHIBITS
Commercial photographers representing the appropriate media or individual visitors to the Exhibition may wish to
photograph Exhibition stands or an individual exhibit. General photography of the Exhibition and exhibits is permitted;
however, "head-on" photography or "close-ups" of any exhibits lies within Exhibitor's jurisdiction. Please note that
Exhibitors have the right to request any such person not to carry out photography without specific permission.
Exhibitors wishing to restrict photographs for any reason should place notice to that effect, adjacent to the exhibit, and are
advised to hire their own security guards to enforce this restriction.
3.7
NO SMOKING IS PERMITTED IN THE EXHIBITION HALLS

According to PERATURAN GUBERNUR PROVINSI DAERAH KHUSUS IBUKOTA JAKARTA No 75 Tahun 2005
TENTANG KAWASAN DILARANG MEROKOK
3.8
STAND CLEANING
The Organisers / Show Managers will only arrange for the general cleaning of the Exhibition Hall and stands. This only
includes cleaning of carpet/flooring and rubbish disposal before the Exhibition opens in the morning and after the Exhibition
closes in the evening. It excludes cleaning of exhibits and displays. Exhibitors are responsible for maintaining their own
stand in a tidy condition at all times. Exhibitors with lockable offices are requested to place refuse outside the office before
departure each evening, for disposal. Exhibitors may contact the Jakarta International Expo for quotation, should additional
cleaning services be required.
3.9
REMOVAL OF WASTE
During the build-up and break-down days of the Exhibition, the aisles of the Hall must not be obstructed with packing and
construction materials or debris. Contractors building Space Only stands or stand interiors are responsible for removing
their own building waste and off-cuts from the site at the end of each day. Painting and sawing can only be carried out at
certain designated areas outside the Exhibition Hall.
At the end of the Exhibition, contractors must remove from the site all the materials especially the double-sided carpet tape
used from their clients' stands by the respective timings stated in the Time-Table of In-Hall Operations. Should they fail
to do so, the monies of their Performance Bond will be used to pay for such removal by the Official Cleaning Contractor.
The Organiser / Show Manager reserves the right to charge the Exhibitor concerned for the removal of excessive waste
(stand construction debris, crates/pallets, cartons, packing materials or literature), minimum IDR350.000,- and maximum
IDR36.000.000,-
3.10
OPERATION OF STANDS / CONDUCT AND BEHAVIOUR

All Exhibition stands must be fully staffed and operational throughout the opening hours of the Exhibition. Exhibitors must
not participate in any activity which causes, or is likely to cause, annoyance to visitors or other Exhibitors.
All activities of the Exhibitor and his staff must be confined to the stand or site allocated. No advertising or canvassing for
business may take place elsewhere in the Exhibition Hall. This includes the distribution of leaflets, brochures, journals, etc.
Exhibitors may not use the Exhibition for recruiting staff, other than to seek local agents for their products.
10

3.11
DILAPIDATION
Exhibitors shall be responsible for the cost of making good or replacing any damage or dilapidation to the Exhibition
premises, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on
their behalf by such agents or contractors.
Exhibitors occupying Shell Scheme Package stands are also responsible for the cost of making good, any damage to the
contractor's stand structures, floor coverings, light fittings and any other hired items, whether caused by themselves, their
agents, contractors or by any person or persons employed or engaged on their behalf by their agents or contractors. The
cost of damages and losses will be stated by the relevant contractor and charged to the Exhibitor concerned.
3.12
FORCE MAJEURE
The Exhibition may be postponed, shortened or extended due to any cause whatsoever outside the control of the
Organiser. In such an event, the Organisers / Show Managers shall not be responsible for any loss sustained by the
Exhibitor, directly or indirectly attributable to the elements of nature, force majeure or orders and directives imposed by any
governmental authority, and fees paid by the Exhibitor, in full or any part thereof, are refundable at the sole discretion of
the Organisers / Show Managers.
3.13
LIABILITIES AND INSURANCE

(a)
Liabilities
All Exhibitors participating in this Exhibition must arrange at their own cost all-risk insurance coverage from
Origin Country up to their exhibition stand including duration of the Exhibition period and return to domicile.
Exhibitors are strongly advised to pack and remove from the exhibition hall all portable, attractive and valuable
items at the end of each day when the Exhibition closes as this is the time that there is the greatest risk of loss
and theft. All these items must not be left unattended or out of sight at any time. The Organisers / Show
Managers will not be responsible for the safety of articles of any kind brought into the Exhibition by the
Exhibitors, their agents, contractors, visitors or any other person whosoever.
Exhibitors shall ensure that they are fully covered by insurance and take out public liability and comprehensive
protection. The period of liability of the Exhibitor shall be deemed to run from the time the Exhibitor or any of his
agents or contractors first enter the Exhibition site, and to continue until all his exhibits and property have been
removed.
The Exhibitor shall insure, indemnify and hold the Organisers / Show Managers harmless in respect of all costs,
claims, demand and expenses to which the Organisers / Show Managers may in any way be subjected as a
result of any loss or injury arising to any person howsoever caused as a result of any act or default of the
Exhibitor, his agents, contractors or invitees.
Exhibitors shall also be responsible for making good any loss or damage to any items which they have rented or
hired from the official contractors. And Exhibitors shall take all necessary precautions to prevent any damage to
their equipment, exhibits and displays before making any connection to the electrical supply of the official
contractors.
Exhibitors are required to provide evidence and proof of the above insurance to the Organisers / Show
Managers if request to do so.
11

(b)
Insurance
For the convenience of all contracted Exhibitors, the Organisers / Show Managers will provide the following
"Exhibitor's Insurance Cover" listed herewith:
(i)
Personal Property
Cover for accidental loss or damage to all personal property belonging to the Exhibitor or in its care,
custody or control, except those in the Exclusions list (refer to Section (iii) below), up to a limit of
US$50,000 for the Exhibition. The Exhibitor shall be responsible for the first US$750 of each claim.
(ii)
Public Liability Insurance

Up to a maximum of US$350,000 for the Exhibition, covering third party liabilities pertaining to bodily
injury and property damage, except those in the Exclusions list (refer to Section (iii) below).
(iii)
Exclusions
-
Claims arising from the dishonesty of the Exhibitor's employees

Claims arising from transit, loading or unloading
Machinery and electrical breakdowns
Mere disappearance or unexplained shortages
Theft without signs of break-ins
Aerospace and/or aircraft liability
Product liability and/or product recall
Employer liability
War and Terrorism Exclusion
Radioactivity and nuclear contamination
Business interruption
Asbestos Exclusion
Wear and tear and atmospheric changes
Seepage Pollution Contamination Clause (NMA 1685) Sudden & Accidental
Fines and Penalties
Contracts (Right of Third Parties) Act 2001
Legal Liabilities of Reed Exhibitions as Exhibition Organiser
All other items and conditions in accordance with the master insurance policy lodged with
Reed Panorama Exhibitions
However, should the Exhibitor feel that the above coverage is inadequate in relation to their participation,
the Exhibitor should arrange for additional insurance coverage through their own insurance agency.
(c)
Claims
In the event whereby a claim becomes necessary, such an intention to claim by the Exhibitor concerned must be
made in writing within 24 hours in order to allow for the relevant partys assessor to verify and record the
damage involved. WITHOUT SUCH RECORD, ANY CLAIM MAY NOT BE ENTERTAINED.
Please note that the Organiser / Show Manager and its appointed contractors, agencies and associates wish to
express that it is not their intention to create any unnecessary complication or difficulty or annoyance to the
concerned Exhibitor but to offer assistance in such unfortunate case.
3.14
PAYMENT FOR EXHIBITION SPACE / PERFORMANCE BOND / ADMIN FEE

No Exhibitor, their staff and agents and/or their contractors/vendors/suppliers may begin stand construction/decoration
or move their exhibits into the Hall or surrounding area until full payment of bond and /or fee, including deposits, has
been received by the Organiser / Show Manager.
3.15
AUTHORITY OF PREMISES
In the event of any problems or disputes on-site, the decision of the Organisers / Show Managers, being lessee of the
premises, will be final. The Organisers / Show Managers also reserves the right to amend any decision made earlier in
order to meet and satisfy any unforeseen or prevailing circumstance for the benefit of the Exhibition and concerned parties.
12
4. ACCOMODATION, TRANSPORT AND REGISTRATION

4.1
ACCOMODATION
IMBEX 2015 has negotiated special hotel packages for all registered buyers, sellers, delegates with our Official Hotel.
(Please refer to Form E11 Hotel Accommodation).
All Exhibitors / Visitors are strongly recommended to host their guests / employees at the official hotels to enjoy preferential
rates.
4.2
TRANSPORTATION / CAR PARKING

(a)
Taxi Service
Taxi Stands are located on the ground floor of the main building. All taxis carry meters. Most taxi driver speaks
English.
(b)
On-Site Car Parking

Car parking in the ground floor of Jakarta Convention Center Parkir Timur Senayan is available on a first-come
first-served basis. The property has ample parking for all.
(c)
Toll Charges
i)
JAKARTA INNER RING ROAD (JIRR)

Jakarta Inner Ring Road (JIRR) is a toll road circling the city of Jakarta whereby all vehicles entering
it need to pay a per entry toll charges on every day all hours.
ii)
PROF DR. IR. SEDYATMO TOLL ROAD

Prof Dr. Ir. Sedyatmo Toll Road is a part of Trans Java Toll Road and a connecting toll road between
the city of Jakarta and Soekarno Hatta International Airport whereby all vehicles entering it need to
pay a per entry charges on every day all hours.
All of the above vehicle toll charges are paid upon entry/passage by cash or a cash card. Please ask for more
details from the Exhibitor Service Center on-site or your local colleagues.
4.3
REGISTRATION OF EXHIBITOR STAND PERSONNEL

Exhibitors are requested to submit a list of their personnel manning the stand only, by completing Registration of
Exhibitor Stand Personnel Form. Please TYPE OR PRINT ALL NAME, so that mistakes can be minimized. Badges will be
ready for collection from 1400 hours, Thursday, 26 November 2015 at the Exhibitor Service Center on-site.
13
5. HALL & SHELL SCHEME SPECIFICATIONS

5.1
EXHIBITION HALL SPECIFICATIONS

Covering 3,921 sqm of flexible space, Assembly Hall is one of the largest banquet rooms in Indonesia. The Assembly
Hall can seat 2,500 guests for sit-down dinners or 4,500 guests for buffets and receptions. Movable floor-to-ceiling
partitions can divide the Hall into three separate rooms.
The Assembly Hall is fitted with:
5.2
Ceiling-mounted hanging points capable of bearing 250kg per point
One 400-ampere/3-phase, one 250-ampere/3-phase and nine 50-ampere/3-phase electricity power sources
SHELL SCHEME SPECIFICATIONS

Shell scheme stands will be built of a modular system. The following items will be provided in the package:
Entitlements/Sqm
9 17.9
18 - 23.9
24 - 35.9
36
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
9 17.9
18 - 23.9
24 - 35.9
36
Reception Desk
(L50cmW90cmH75)
Folding Chairs
Waste Paper Basket
Fluorescent lights (40W, 1.2m)
Electricity (not for lighting use)
2Amp
4Amp
6Amp
8Amp
Aluminium system of 2.50m height

white partition panels
Fascia 35cm deep with name of
exhibitor & stand no. on all aisles
faces, 10cmH, max. 24 letters
New needle-punch carpet
14
6. STAND-FITTING REGULATIONS AND SPECIFICATIONS

6.1
ELECTRICAL SUPPLIES AND INSTALLATION

The standard electrical current supplies available for use on stands at the Exhibition are:
(a)
(b)
Single-Phase alternating current at 220W

Three-Phase with neutral alternating current at 380W
Owing to limitations in the Halls electrical loading, Exhibitors requiring three-phase electrical supplies for exhibits must
provide, as soon as possible, the following information for each machine:
Starting load (in kilowatts) for each motor
Running load (in kilowatts) for each motor
Kilowatt loading of heaters, etc
Number of other machines running concurrently at any one time
And in accordance with local regulations, these methods of starting must be adopted for all motors use in this Exhibition:
Up to 5 Hp: Direct on line;
5 Hp to 25 Hp: Star Delta;
Above 25 Hp:
Auto-transformer
For safety reasons and for the protection of electrical installation at the Exhibition premises, all power main
installations from source to outlet (Exhibition stands) must only be carried out by the Official Electrical
Contractor. And all DBs where required and/or deemed necessary by the Official Electrical Contractor must be hung or
mounted on the walls or structures of the stand. Please inform your stand contractor and engineers/technicians of this
regulation and ensure that they submit to the Official Electrical Contractor the positions where such DBs can be mounted.
Any installation deviating from this regulation will result in the supplies not being switched on unless and until the Exhibitor
submit in writing discharging the Organiser / Show Managers or the Official Electrical Contractor from any consequence or
liability whatsoever. The Exhibitors co-operation and understanding on this matter is appreciated as it is only beneficial
to all parties concerned.
Connection of exhibits within the stands may be carried out by the Exhibitor's technician, but such connections should be
inspected by the Official Electrical Contractor before supply can be switched on.
Each electrical outlet/point provided is intended for the direct hook-up to one light fitting or machine/equipment on display.
Connections made with multi-point sockets are not permitted as an overload may occur resulting in a trip or short-circuit in
the incoming power supply. Severe trips/short-circuits may take hours to rectify, thereby causing inconvenience to all
Exhibitors.
No electrical installation or fittings may be suspended from the ceiling of the Exhibition Hall or fixed to any part of the
building structure without the prior permission of the Organiser / Show Manager and the Hall Owner and, if permitted, a fee
may be levied.
The Organisers / Show Managers reserves the right to disconnect the electrical supply to any installation, which in the
opinion of the Official Electrical Contractor / Safety Officer is dangerous or will cause annoyance to visitors or to other
Exhibitors.
Please place orders early to facilitate submission of electrical plans to the governing authority for approval. Late
or wrong orders will cause delays in the supply to your stand. Please note that the physical environment /
conditions of the Exhibition may be different from those in the Exhibitors premises which may affect the stability
of electrical supplies and installations; and thus allowances must be factored into the orders made and as a ruleof- thumb practice 80% is deemed as full load.
Electrical arrangements for Exhibition can be ordered by using Electrical Service Form which has three (3) parts, for clarity:
PART A: Covers the provision, on hire, of electrical items and fittings such as lights, socket outlets and other fittings. The
price includes installation, electricity consumption and full maintenance throughout the Exhibition period.
PART B: Is for Exhibitors who wish to use their own light fittings. Supply which includes electricity consumption is
provided ending in a fused switch or connector of a capacity you have ordered. The Exhibitor and his contractor
must submit the appropriate single-line drawing to the official contractor for approval and submission to the
Authority. In such case please be informed that there might be an additional inspection fee imposed for carrying
out the inspection of wirings and fittings, and the preparation of an overall electrical drawing for certification by
the Official Electrical Consultant / Engineer. The Exhibitor is also deemed to know that all form of maintenance
required forward of the fused switch or connector provided is their and their contractors responsibilities, and who
must arrange for their own electricians to be on stand-by for such purposes throughout the Exhibition.
15

PART C: Is for the individual direct supply to a high electrical demand machine or equipment. The price includes the cable
terminating in a fused switch/isolator, electricity consumption but exclude connection to the exhibits. Please
order according to the start-up current requirement of the machine or equipment. The supply ordered in this
Part is strictly not permitted for any other form of hook-up or connection, i.e. DB or light fitting or
sockets.
Exhibitors requiring 24-hour supply must submit in writing their requirement, at least two (2) weeks prior to the build-up
date, to the Official Electrical Contractor, and any additional cost due to wiring, consumption, inspection fees, levies, etc.
must be borne by the Exhibitor concerned.
Requests for any item not listed in Electrical Service Form can be directed to the Official Electrical Contractor.
Supplies to stands will be from one (1) hour before to 30 minutes after Exhibition hours each day. And supplies to stands
during the Build-up and Break-down period are stated in the Time-Table of In-Hall Operations.
Please remember to indicate the locations of any additional electrical fittings you require on Service Location Plan Form,
so that the electrical and service engineers and staff can prepare your requirements before you arrive at the Exhibition site.
6.2
COMPRESSED AIR SUPPLY

Exhibitors requiring compressed air for demonstration purposes must provide full technical details to the Official Venue
using Compressed Air Supply Form.
All compressors and compressed air supply should be provided by our official contractor, unless for special reasons, for
which prior written approval must be given by the Organiser / Show Manager and Hall Owner. Only electrically powered
silent-type air compressors are permitted in-hall for safety reasons.
Please note that the physical environment/conditions of the Exhibition, being different from those of the Exhibitors
premises, may affect the supplies and installation, and thus allowances must be factored into the orders.
6.3
WATER AND DRAINAGE SUPPLY

Water and Drainage is available in the Exhibition Hall and provided exclusively by our official contractor, thus order must
be submitted to the venue by completing Water & Drainage Form. The supply comes at ambient temperature and normal
household pressure, and at flow rates which may vary at different locations. Special arrangements must be made with the
Official Contractor well in advance, should an Exhibitor require very specific water supply. The drainage is via gravity flow.
6.4
STAND-FITTING REGULATIONS
These regulations aim to benefit all participants, albeit that larger stands would inevitably have much more elaborate
designs. All Exhibitors and their contractors building and decorating the stands should view such regulations as guidelines
to develop an effective presentation as part of the overall Exhibition environment; although they are subject to these
regulations as well as the other rules and regulations stated in this Exhibitor Manual. Thus Exhibitors are advised to inform
their nominated stand contractors of these regulations and to ensure their strict compliance:
-
All parts of this Section are inter-related and are to be complied with collectively, where applicable.
All dimensions and positions of stands and utilities are estimates and must be verified and confirmed on-site.
Adjustments to the stand construction must be made to accommodate any such variation.
Exhibitors and their contractors must take note and adhere to the timings for the build-up and break-down
periods stated in the Time-table of In-hall Operations when preparing and constructing their stands and exhibit
displays, as extension of these timings may not be possible since the Exhibition Hall may be booked already for
other events; and even if an extension is possible, the charges involved are very costly, and must be borne by
the Exhibitor or their contractor concerned.
16

(a)
Shell Scheme Package

The Organiser / Show Manager have appointed PT WANINDO PRIMA as the Official Contractors for all
standard booths. However, an Exhibitor may employ a contractor of his choice to construct stand interiors and
any free-standing displays or fitments that may be required, subject to the rules and regulations:
(b)
(i)
No additional fittings or displays, including additional name boards, covers, logos, balloons, etc, are to
be attached, nailed, screwed or drilled to the standard booths. If this instruction is ignored, the Official
Contractor reserves the right to charge the Exhibitor or Contractor concerned for any damages to his
material. The Official Contractor may provide assistance in hanging or displaying exhibits on the stand
structure whenever possible. Please consult them if you require their assistance.
(ii)
No painting, wallpapering or pasting of panels is allowed. Exhibitors who wish to have such works done
on the panels must inform the Official Contractor, who will provide a quotation and carry out the work.
Any double-sided or adhesive tape belonging to the Exhibitor or contractor must be removed from the
panels after the Exhibition.
(iii)
The fascia is approximately 350mm broad, including the aluminium frame. Exhibitors may add their
company logo not wider than 210 mm (size of the in-fill panel), and not more than 10 mm thick, by
arrangement with the Official Contractor, to double check and design.
(iv)
Any changes in the type or colour of the floor covering provided must be negotiated with the Official
Contractor. All costs incurred must be borne by the Exhibitor.
(v)
An Exhibitor occupying a corner stand has the choice of a wall or an additional open side to the aisle.
And any such wall may be required to be set into the stand by half metre as deemed necessary by the
Organiser for safety reason or exposure of other Exhibitors.
(vi)
No financial credit or item-exchange will be given by the Organiser / Show Manager for any Shell
Scheme package items not utilised.
"Space Only" / Shell Schemes Interior Decoration

Exhibitors who have booked "Space Only" stands may use either the Official Contractor or appoint another
contractor of their choice, subject to the approval of the Organisers / Show Managers & Hall Owner. The
Contractor will have to comply with the following rules and regulations.
(i)
All materials used for stand construction and/or interior decoration works shall have a minimum flame
spread rating at Class 2 (Surface at Low Flame Spread) when these are tested in accordance with
B.S. 476 part 7:1921. Evidence and proof may be required for on-site inspection by the DINAS
PEMADAM KEBAKARAN.
(ii)
All works in the Exhibition Hall should be confined to installation and minor alteration works only.
Fabrication works like welding, cutting, sawing, laminating, painting, spraying etc. should not be
carried out inside the Exhibition Hall. Severe restrictions and penalties will be imposed on anyone
who infringes this regulation. This is a safety and health measure.
(iii)
The Company Name and Stand Number of the Exhibitor must be prominently displayed. If this
requirement is not observed, the Organiser reserves the right to affix stand numbers and charge the
cost incurred to the Exhibitor concerned.
(iv)
Where the stand abuts onto another stand, the walls of the adjacent stand may not be used by the
Exhibitor, i.e. every exhibitor is responsible to build their own walls to separate their stand. Minimum
walls height of 2.5m must be constructed and properly finished with white paint.
(v)
Depending on the location of the stand, stand structure or any form of fitting & display elements may
be erected to a height of 4 metres. Any design or structure higher than 4 metres is subject to the
approval of the Organisers / Show Managers and the Hall Owner on a case-by-case basis.
17

(vi)
Stands with perimeter or side walls or partitions facing the aisles should be set in from the aisle. This
is a safety precaution and also to ensure that sufficient exposure is given to the neighbouring
Exhibitors. Any exception must be permitted by the Organisers in writing. The following guidelines
should be observed:
to be set into the stand by at least half a metre from the aisle or edge;
for every 3 metre-run wall, there must be at least a 2 metres break;
not higher than 2.5 metres.
(vii)
A backwall must be provided, except in the case of an island stand. The Organisers / Show Managers
reserves the right to request an Exhibitor to change, modify, lower or shorten any backwall, if such, in
the opinion of the Organisers, may obstruct the reasonable view or exposure of other Exhibitors'
stands.
(viii)
Where a stand wall on the common boundary line is higher than the adjacent stand wall, the visible
rear surface must be finished in plain white only by the Exhibitor building the higher wall, and with the
adjacent Exhibitor having the right to use that portion if required.
(ix)
The Exhibitor cannot display his name boards or signs over on the sides another adjacent exhibitor's
backwall or sidewall other than on his own sides. Any structures to be used for logos and graphics
like towers and signboards should be set in by at least half a metre from the common walls.
(x)
No part of any structure or exhibit or promotional displays to that effect (other than those permitted by
the Organiser) may extend beyond the boundaries of the site allocated. This includes symbols, logos,
lighting, floral decorations, furnishings and etc.
(xi)
A suitable floor covering, such as carpet or matting must be provided for all stands. In some locations,
the Exhibitor may be required to construct a platform at his own cost
(xii)
Ceilings or lighting pelmets may be approved, provided that the materials used will allow water to
flow freely (e.g. Egg box or mesh netting). Approval of the Organisers / Show Managers and DINAS
PEMADAM KEBAKARAN must be obtained in writing, even if a portion of the stand is to be covered
for a video presentation or any other purpose. Portable sprinkler balls at a stipulated rate of one per
every 12sqm of covered area are required. Please note that Hall-owners and DINAS PEMADAM
KEBAKARAN approvals may not come in until one (1) week before the exhibition.
(xiii)
No fitting or display may be attached, nailed, screwed or drilled on to the flooring. If this instruction is
ignored, the Exhibitor / Contractor concerned will be responsible for any damage caused.
(xiv)
No suspensions are to be made from the trusses of the Exhibition Hall nor may any fixings be made to
the floor, columns, walls or any other part of the Hall without the prior permission of the Organisers /
Show Managers and the Hall Owner; and if permitted owing to safety reasons, a penalty fee will be
levied. Other than the Organisers banners and fittings, all Exhibitors banners under the Creative
Marketing Opportunity (CMO) Package will be considered on a case-by-case basis.
(xv)
Neon lights or signs may be permitted; but continuously flashing ones will not be permitted unless it
forms an integral part of an Exhibitor's product. Sequentially lighted displays may be used subject to
the Organiser's approval on the rate of light change. All neon lights or signs must be fitted with a
safety fireman switch.
(xvi)
No air-conditioning unit or system is permitted in the stands without the prior written permission of the
Organisers and Hall Owner. Restriction on the type, quantity and operation will be imposed as part of
the permission granted.
(xvii)
Exhibitors and their contractor must inform or consult the Official Electrical Contractor whenever works
are carried out near any electrical installations such as DBs, fuse switches, isolators and/or power
points. The Official Electrical Contractor has the right to switch off the supplies for safety reasons as
well as to prevent any damage to the Exhibitors equipment. And it is the responsibility of the Exhibitor
and their contractor to ensure that a thorough integrity check is carried out on all circuits, DBs,
switches, outlets and/or connections before supply is switched on again. Failing which, the Organisers
/ Show Managers and the Official Electrical Contractor shall assume no responsibility for whatsoever
damage caused.
18
6. STAND FITTING REGULATIONS AND SPECIFICATIONS
(c)
(d)
(xviii)
Contractors must bring their own generators, which must be placed outside the Exhibition Hall, if they
need electrical power during the build-up or tear-down days of the Exhibition. No generator and/or oil
drums are to be placed on any surface without a metal drip tray with raised lip to prevent oil leaks and
spillage. Only small electrical compressors for carpentry works may be permitted in-hall when
electrical supplies are available.
(xix)
Exhibitors are reminded that it is the responsibility of their appointed stand contractor to clean and
vacuum the stand upon completion of construction, before handing over to the Exhibitor. Thereafter,
the Official Cleaning Contractor will clean the carpet, unless excessive material still remains.
(xx)
Exhibitors and their nominated stand contractor must adhere to the timings stated in the Time-table of
In-hall Operations and are responsible for removing their excess materials including waste, paints,
debris and off-cuts daily during the build-up, and all their materials including all adhesive tapes and
padding used in the laying of floor coverings, at the end of the Exhibition.
Exhibits of Vehicle
(i)
Fuel tanks of motor vehicles on display are to be emptied during the event.
(ii)
Wheels of vehicles are to be cleaned before bringing into the exhibition hall.
(iii)
Batteries of vehicles must be disconnected upon entry to the exhibition hall.
Double-Storey Stands (if applicable)

Some exhibitors may wish to erect double-storey stands for their presentation in this Exhibition; we seek the full
understanding and co-operation of these exhibitors and their appointed contractors to ensure that all the
construction rulings pertaining to such stand stipulated and being in-force at the time of this Exhibition by the
local authorities (DINAS PEMADAM KEBAKARAN, etc) are strictly adhered to and in addition to the in-house
rules and regulations set by the organisers team for this Exhibition. In addition, these exhibitors and their
contractors must ensure that they work to the timings schedule stated in the Time-Table Of In-Hall Operations
and there are additional air space cost of 50% of the space rate not exceeding 50% of the space contracted
(minimum 72sqm)
(i)
Booths with covers shall not exceed 225m2 in area and shall be separated from one another by a
minimum distance of 15m.
(ii)
Multi storey booths shall be limited to at most 2 storeys or 4m high.
(iii)
A minimum of 2 exit points are required for enclosed booths which have a floor area of 75m2 or more.
The maximum escape travel distance to the nearest exit point shall not exceed 15m. Each exit shall
be of minimum 1m width. The exit capacity is based on a maximum of 60 persons per metre width of
exit.
(iv)
Any upper storey of a multi-storey booth with a floor area of 75m2 or more (ie. Able to accommodate
50 persons or more) shall be provided with a minimum of 2 staircases.
(v)
Staircases for multi-storey booth must be of a minimum 1.2m width.
Please consult with the IMBEX 2015 Operations Team immediately for a feasibility study and more
details should you decide to erect such a stand.
19

6.1
EXHIBITOR NOMINATED STAND CONTRACTOR

(a)
Exhibitors (or their nominated stand contractors) are required to submit for approval, stand layout plans,
elevation and artists impressions, in duplicate, to the Organiser / Show Managers office by Friday, 23 October
2015 together with their nominated contractors details (company name, address and contact persons name)
using Exhibitor Nominated Stand Contractor Form. This is to prevent costly alterations being required on-site by
the DINAS PEMADAM KEBAKARAN, Hall Owner and/or Organiser. All drawings must have clear dimensions,
and scale drawings should not be smaller than 1:200. Faxed copies are acceptable, but original drawings must
be submitted for final approval. Late submission may mean that approval may not be granted in time for
construction to commence on-site. And although such an approval may have been given already, the Organiser /
Show Manager reserves the right to request the Exhibitor concerned to modify certain portions of their stand to
meet Hall or government or the Exhibitions prevailing conditions and circumstances.
(e)
Before the nominated stand contractor is permitted to start work in-hall, either he or his employing
Exhibitor/Group is required to pay a refundable performance bond of Rp. 250.000 per square meter
(minimum levy of Rp 3.000.000 and maximum of Rp 30.000.000) to the Organiser / Show Manager and
sigh an undertaking to guarantee conduct and behavior, proper schedule of works, and observance of the
Exhibition and Hall regulations. The Organiser reserves the right to increase this maximum limit on any
Exhibitor and their contractor who had previously performed or behaved unsatisfactorily, without having to
assign any reason.
Only when both the administration fee and performance bond are received and the Undertaking signed, will
the contractor be allowed to bring stores into the Hall and commence work.
All monies must be lodged in cheques or cashiers orders. Please note that any bank charges, levies or
exchange rate differences will be deducted accordingly from the performance bond money. No bankers
guarantees (BG) or other forms than those stated are acceptable for this purpose.
Contractors will also have to bear any charges levied by the Hall Owner for damages caused to their property
and/or flooring.
Contractors, especially foreign-based ones who do not engage a local sub-contractor for the installation and
dismantling works should make prior arrangements with the Official Cleaning Contractor for the cleaning and
disposal of waste materials daily during Build-up and Break-down periods. The standard working areas used
and occupied by the contractors should be kept tidy at all times.
Six (6) Contractor Badges will be issued for every 9 square metres of construction, up to a maximum of
fifty (50) badges per contractor. Please note that a complete name list, with details of identification
card/passport/work permit numbers must be provided.
Where a contractor has a valid reason to be present during the Exhibition period (e.g. maintenance or
remedial purposes), please register at the Exhibitor Service Centre (ESC) on-site. The Organiser / Show
Manager reserves the right to disallow any contractor using Exhibitor or Visitor badges into the Exhibition.
All foreign employees and staff must be in possession of valid work permits issued by the Ministry of
Manpower and the Immigration Department of the Government of Indonesia.
Relevant Government officials do visit during Build-up/Tear-down to check on work permits. Please note that
the issuance of Exhibitor and Contractor badges by the Organiser / Show Manager does not imply in any way
that permission is granted for any person to work on-site without the necessary work permits.
20
7. FREIGHT AND SHIPPING INSTRUCTIONS

7.1.
CONSIGNMENT OF EXHIBITS / MATERIALS INTO JAKARTA
To ensure that your exhibit materials imported into Jakarta are customs-cleared and delivered to your stand on time, the
following must be adhered to:
a)
All shipments must be consigned as follows if they are being handled by the Official Freight Forwarder:
i. SEAFREIGHT CONSIGNMENT INSTRUCTIONS
All exhibition goods by SEAFREIGHT must be sent Freight Prepaid to:
Consignee:
PT. GRAHA SIDANG PRATAMA
Balai Sidang Jakarta Convention Center
Jln. Jenderal Gatot Subroto, Jakarta Pusat
INDONESIA MATERNITY BABY & KIDS 2015
27 29 November 2015
Name of Exhibitor: _______________
Stand No. : ________________
Notify:
PT. Agility Fair & Events
Secure Building, Building C
Jl. Raya Protokol Halim Perdanakusuma
Jakarta 13610, Indonesia
Tel
: (62) (21) 2664 5170 (Hunting)
Fax
: (62) (21) 26641 5171
Email : rastuti@agilitylogistics.com
Attn : Rini Astuti
Description of Good column on the B/L must be mentioned the item, If its more then 5 (five) exhibits please mentioned
at least 5 items
All documents such as Bill of Lading and Airway Bill must show PT. Agility (Fairs & Events) as the notify party. (A 5%
outlay commission will be imposed on all Freight Collect consignments).
ii. AIRFREIGHT CONSIGNMENT INSTRUCTIONS
For Airfreight Shipment, please arrange to issued MAWB + HAWB on Freight Prepaid as follows:
ON MAWB (MASTER AWB)

Shipper
: Complete Company Name & Address
Consignee
: PT Agility International
Notify
: Same as Consignee
Description of goods on MAWB: CONSOLIDATION SHIPMENT AS PER ATTACHED MANIFEST
ON HAWB (HOUSE AWB)
Shipper
: Exhibitor Name, Complete Address
Consignee
: PT. GRAHA SIDANG PRATAMA
Balai Sidang Jakarta Convention Center
Jln. Jenderal Gatot, Subroto, Jakarta Pusat
27 29 November 2015
Name of Exhibitor: _______________
Stand No. : ________________
Notify
: PT. Agility Fair & Events

Tel
: (62) (21) 2664 5170 (Hunting)
Fax
: (62) (21) 26641 5171
Email : rastuti@agilitylogistics.com
Contact : Rini Astuti
Description of goods on HAWB: PLS MENTION COMMODITY AT LEAST 5 ITEMS ON DESCRIPTION OF GOODS
ON HAWB
21

b)
CASE MARKINGS
For easy identification, all packages shall be marked as follows:
c/o
PT Agility Fairs & Events
Name of Exhibitor
: ______________________
Stand Number
: ______________________
Case Numbers
: ______________________
Gross Weight/Net Weight
: ______________________
Dimensions
: ______________________
DO NOT CONSIGN ANY SHIPMENT FOR DIRECT DELIVERY TO THE EXHIBITION IN YOUR COMPANY'S NAME,
THE EXHIBITION, THE VENUE OR THE ORGANISER / SHOW MANAGER
7.2
FREIGHT HANDLING / DELIVERY AND REMOVAL OF EXHIBITS

The Official Freight Forwarder will send to all exhibitors a copy of their "Shipping Instructions" containing instructions,
customs and documentation procedures, shipping tariffs and deadlines.
Please note that for safety and insurance purposes only the Official Freight Forwarder acting as the Sole On-site Handler
may provide all lifting and handling equipment in-hall as well as labor.
Please ensure that all exhibits and displays are sufficiently insured for all the stages of the Exhibition, and that all exhibits
and displays are properly packed and crated with shock absorbing materials to prevent damage caused in transit and
during delivery to stands and vice-versa on-site.
(a)
Shipping Deadlines
The following is a schedule of deadlines for action by Exhibitors' nominated forwarder/s and information of/action
by the Official Freight Forwarder.
Arrival of Brochures by courier
20 November 2015
Copies of Bill of Lading and the Commercial Invoice

and Packing List for sea freight consignments
03 November 2015 LCL

10 November 2015 FCL
Arrival of exhibits shipped by sea freight
Copies of Commercial Invoice and Packing List for

Air freight consignments
06 November 2015 LCL

13 November 2015 FCL
10 November 2015
Arrival of exhibits shipped by air freight
13 November 2015
(b)
Lifting and Handling On-site

Only Agility is permitted to work inside the Exhibition Hall as the Sole On-site handler to operate all mechanical
and lifting equipments. Any forwarder/ contractor/ exhibitor may deliver goods/exhibits that required the aid of
mechanical lifting or handling equipment up to the freight yard or unloading bays of the Hall and then handed
over to them to deliver such goods/ exhibits to Exhibition stand unless such item/s can be hand-carried easily
and safely by one (1) man. This regulation will be strictly enforced and is necessary for reasons of safety,
insurance and control/co-ordination of in-hall movements.
(c)
Local Deliveries and Hand-carried Items

Exhibits should not be sent to the Exhibition Hall until the stand construction has progressed sufficiently to
receive them (refer to the Time-Table of In-Hall Operations). The Exhibitor and/or his representative must be
present at his own stand to accept delivery of freight. The Organiser / Show Manager will not accept any delivery
on behalf of the Exhibitor, nor can we be responsible for any failures in delivery. The Organiser will not be
responsible for the safe-keeping of items which arrive in advance of the Exhibitor's staff.
It is recommended that a representative of the Exhibitor, who is authorized to make decisions, should be
available on Thursday 26 November 2015 to facilitate any last minute requirements. This representative should
also be present earlier if required to hand over or receive goods from the Official Freight Forwarder to avoid any
loss or damage.
22

Access to the Exhibition site is restricted. Exhibitors must ensure that the delivery, loading and unloading of
goods is via the bay designated by the Official Freight Forwarder. Vehicles at these loading/unloading bays will
be under the supervision and direction of the Official Freight Forwarder and the Hall Owner/Exhibition Security
Officers, who will see that the operation is carried out smoothly.
(d)
Delivery of Exhibits during Build-up (25 26 November 2015)

Exhibits requiring mechanical handling or lifting aids must be handed over to the Official Freight Forwarder at the
freight yard and/or loading/unloading bays; thus Exhibitors and their forwarder/transporters are requested to
submit their details of Freight Instructions Form to the Official Freight Forwarder which they have engaged in
order to facilitate the co-ordination.
To avoid congestion in-hall, only small items and/or goods that can be taken out of their cases without risk of
damage to the floor and Hall should be unpacked inside the Exhibition premises. For major items, Exhibitors
should arrange with the Official Freight Forwarder to unpack away from the Exhibition premises and bring these
items to the stand for positioning.
Exhibits should only be sent into the Exhibition Hall when the stand construction has progressed sufficiently to
receive them. The Exhibitor and/or his representative must be present at his own stand to accept delivery of
freight/exhibits. The Organiser/Show Manager will not accept any delivery on behalf of the Exhibitor, nor can we
be responsible for failure in delivery, nor safe-keeping of items which arrive in advance of the Exhibitor's staff.
(e)
Delivery of Exhibits during Exhibition Days (27 29 November 2015)

Removal or delivery of exhibits and other Exhibition stores WILL NOT BE PERMITTED DURING EXHIBITION
OPENING HOURS. Such removal, delivery or replenishment of stock may only be carried out before opening
hours in the morning or after closing time in the evening. On Friday, 27 November 2015 no delivery will be
permitted after 0900 hours when guests will start to arrive for the Opening Ceremony.
(f)
Removal of Exhibits (27 29 November 2015)

GOODS REMOVAL PASS" must be obtained from the Exhibitor Service Centre on-site. This applies to the
build-up, tear-down, and Exhibition days. For removal of VCR, TV, projector, refrigerator, etc, the registration
serial number/s of the unit must be provided for the "GOODS REMOVAL PASS" application.
In order to reduce the possibility of theft, all valuable and portable items/exhibits must not be left unattended at
any time and be removed immediately from the Hall on the evening when the Exhibition ends. Exhibitors are
strongly advised to ensure that at least one member of their staff is on-site to supervise and co-ordinate the repacking and removal of their exhibits. Dismantling of some stands will commence on the evening when the
Exhibition ends. All items/exhibits must be removed by the respective timings stated in the Time-Table of InHall Operations.
Please ensure that all your exhibits and displays are properly packed and handed over to your
agents/contractors before leaving the Exhibition Hall.
7.3
STORAGE OF MATERIALS
The Organiser / Show Manager are unable to provide in-hall storage facilities for packing cases, surplus materials or other
property of the Exhibitor. Arrangements for safe-keeping of such items must be made with the Official Freight Forwarder.
The DINAS PEMADAM KEBAKARAN regulations prohibit surplus stores being placed behind perimeter stands and
service access areas, other than those equipment needed to run the Exhibition, and those provided by the Official
Contractor.
23

7.4
CUSTOMS AND TAX REGULATIONS

The following information is a summary of the GST regulations applicable to the import of exhibits/materials into Indonesia
for Exhibition purposes.
7.5
(a)
Value Added Tax (PPN)

A Value Added Tax (PPN) at 10% of the invoiced value will be levied for all charges applicable.
(b)
ATA Carnet
Please do not send shipment on ATA CARNET as it is not an acceptable document in Indonesia.
(c)
Brochures and Giveaways

Conversion of documents for brochures and giveaways is subjected to a fee (excluding duties/taxes, if
applicable). Duty exemption - for brochures & give away for value below FOB USD 1,000.00
SALE OF EXHIBITS
Goods may be sold during the exhibition but under no circumstances can they be removed from the
Fairgrounds until duties/taxes have been paid and permanent customs import procedures have been completed.
Meanwhile, these goods are required to be removed to a bonded warehouse until the necessary documentation is
completed. The minimum period needed to process permanent customs import document is 3 weeks.
Exhibitors are allowed to store their goods in their facility for up to 1 month from the close of the exhibition, after which
duty must be paid or the goods to be re-exported
NOTE:
All computation of duties/taxes will be based on the HS Code indicated on FORM Pam. The Customs
Authorities are empowered to amend the HS Code and uplift the declared CIF value based on the new/uplifted value.
The Indonesian Customs Amendment Rights is valid for ten (10) years from date of import and exhibitors or buyers
shall be responsible for all wrong declarations. In such cases, heavy penalty and the balance of duty/taxes must be
paid accordingly.
7.6
INSURANCE
We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering
transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the
exhibits are handled by PT Agility International, and also ensure that Transport Insurance in arranged for exhibits sold
locally.
Upon written instructions, Agility can offer the exhibitor insurance coverage at competitive premiums.
24
8. UTILITIES SERVICES
8.1
COMMUNICATIONS
a)
Internet
Exhibitors who wish to have Internet Services (WIFI) at their booth can place their order with BALAI SIDANG
JAKARTA CONVENTION CENTER
b)
Telephone / Fax Local, IDD, ISDN and Lease Line

Exhibitors who wish to have telephone and/or fax lines with machines for their stand use should place their order
with the Official Venue using the prescribed form and submit it on time to avoid surcharge as all orders will be
treated on first-come-first served basis. Please note that all outgoing calls/transmissions are chargeable on
time basis.
25
DEADLINE: Friday, 23 October 2015

Return Form to:
REED PANORAMA EXHIBITIONS
Panorama Building 5th Floor, Jalan Tomang Raya No 63, Jakarta 11440, Indonesia
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
Attention: Mr. Hendra Lie
Email: hendra.lie@reedpanorama.com
ORDER FORMS CHECKLIST

(This Form must be completed and returned by all Exhibitors)
Company Name
Address
Tel No
Stand No:
_________
Fax No: _________
Authorised By
:
(Please type in BLOCK letters)
Signature
:
________
Email:
Designation:
Date:
Gentle Reminder for all exhibitors; do submit your forms for the items that you require. Should you
require any assistance to fill the form, do contact us at +62 21 2556 5092. Thank You.
FORM
DESCRIPTION OF SERVICE
DUE DATE
RETURN TO
SERVICE
REQUIRED
(Please Tick)
REMARKS
COMPULSORY
E1
FASCIA NAME
IMMEDIATE
REED PANORAMA
SHELL SCHEME
E2
SERVICE LOCATION PLAN
IMMEDIATE
REED PANORAMA
SHELL SCHEME
NOMINATED STAND CONTRACTOR
IMMEDIATE
REED PANORAMA
RAW SPACE
E3a-d
OPTIONAL
E4
ELECTRICAL SERVICE
23 OCTOBER 2015
REED PANORAMA
ALL EXHIBITOR
E5
LIGHTING SERVICE
23 OCTOBER 2015
REED PANORAMA
ALL EXHIBITOR
E6
FURNITURE SERVICE
23 OCTOBER 2015
REED PANORAMA
ALL EXHIBITOR
E7
TELECOMMUNICATION SERVICE
23 OCTOBER 2015
REED PANORAMA
ALL EXHIBITOR
E8
INTERNET SERVICE
23 OCTOBER 2015
REED PANORAMA
ALL EXHIBITOR
E9
AUDIO / VISUAL SERVICE
23 OCTOBER 2015
REED PANORAMA
ALL EXHIBITOR
E10
STAND PERSONNEL SERVICE
23 OCTOBER 2015
REED PANORAMA
ALL EXHIBITOR
E11
HOTEL ACCOMODATION
23 OCTOBER 2015
REED PANORAMA
ALL EXHIBITOR
E12
FREIGHT INSTRUCTIONS
23 OCTOBER 2015
AGILITY
ALL EXHIBITOR
Exhibitors are requested to complete and return (either by fax at (62) 21 2556 5040 or email at hendra.lie@reedpanorama.com) this checklist
to RPE by Friday, 23 October 2015 at the latest. Please remember to fax, mail, or scan and e-mail those Forms for required services only to the
relevant addressee.
DEADLINE: IMMEDIATE
Return Form to:
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E1 SHELL SCHEME FASCIA NAME

Company Name
Address
Tel No
Fax No:
Authorised By
Signature:
1.
Stand No:
Email:
Date:
SHELL SCHEME PACKAGE

1.1. FASCIA NAME (PLEASE USE BLOCK LETTERS)
Please enter below the Company Name which you require on the fascia. This will be provided in
upper case with English alphabets (maximum 24 letters).
Note: Fascia names that are more than 24 letters will be represented in 2 lines, and the font size
will be minimized accordingly.
1.2.
FASCIA LOGO
If you wish to have your logo on the fascia board, please send a sample of the logo with this
form, for quotation by OFFICIAL CONTRACTOR, and tick the box below:
Please send us a quotation based on our attached logo.

AND CONSTRUCTION
1.3. COLOR SCHEME
Fascia Color
: Pink
Letterings/Stand Number : White
Carpet Color
: Blue
IMPORTANT!
The company name to appear will be as per contract if this form is received later than the given deadline. Any changes made
after the deadline of 23 October 2015 will be subjected to an administrative charge.
Indonesia
Maternity,
BabyQKids
E X P 0
REVERSE OF FORM E1 SHELL SCHEME VISUAL
STANDARD SHELL SCHEME SPECIFICATION

STANDARDS Ell SCHEME 3ND X 3MW
3 000
1 000
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1-,_.......J;:;;;;;;i.._a;;;::t~--r-fi.JO
LAYOUT PLAN
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"*'
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FRONT ELEVATION
DEADLINE: IMMEDIATE
Return Form to:
th
Panorama Building 5 Floor, Jalan Tomang Raya No 63, Jakarta 11440, Indonesia
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E2 SERVICE LOCATION PLAN

Company Name
Address
Tel No
Fax No:
Authorised By
Signature:
1.
Stand No:
Email:
Date:
Indicate clearly the location of your utilities such as power outlets, spotlights, water and compressed air on
this Form
2.
It is imperative that you complete this Form as it will be used to install your requirements at the correct
locations before you arrive on-site.
3.
Please ensure that the positions of the lights are on the wall or fascia (unless your booth has an interior
structure to which the lights can be attached)
4.
If the location plan of any service is not submitted with the order form before the stated deadline, it will be
place at discretion of the Official Contractor.
DEADLINE: IMMEDIATE
Return Form to:
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
Attention: Mr.Hendra Lie
E3a NOMINATED STAND CONTRACTOR

EXHIBITOR NOMINATED CONTRACTOR INSTRUCTIONS
(This form must be completed and returned by either the exhibitor or nominated contractor by 23 October 2015 after exhibitor
nominated contractor approved by organiser)
Company Name
Stand No:
Address
Tel No
Fax No:
Authorised By
Signature:
Email:
Date:
We have received the Contractor Nomination Form confirming that you are the nominated contractor for the above exhibiting
stand(s). Please ensure that the stand is constructed strictly in accordance to the guidelines as stipulated in the Rules and
Regulations that is available in the Exhibitors Manual.
Upon approval of the complete visuals of the stand, contractors will be issued with relevant forms which include:
1.
2.
Performance Bond Form and Invoice

Application for Contractor Badges for Move-in
Please ensure that these forms are submitted and payment for the Performance Bond are made prior to move-in. Do note that
PT Reed Panorama Exhibitions reserves the right to refuse entry for any incomplete submissions.
Should your stand abut onto another stand that is lower in height, the reverse of your wall/s must be properly finished and
painted in white. Should you wish to place any logos/graphics/posters allowed on the back of this/these wall(s), the wall must
be set-in 1m from your neighbors wall(s).
It is your responsibility to ensure the structural integrity of your stand construction and all appropriate insurance coverage has
been taken. Proof and evidence must be produced on-site when requested.
Please provide the following if you have not done so:
1.
Stand Design
Provide Visuals showing both the plan and elevation view of the stand with full measurements.
2.
Electricity
All orders for electricity have to go through the official contractor appointed.
3.
Fire Safety Approval

Under the fire safety regulations, covered and/or false ceilings are not allowed unless you have approval from the Fire
Safety Bureau. Please ensure that you submit all proof certificates and forms prior to move in.
Please be informed that the Performance Bond will be refunded fully ONLY to stand(s) being completed according to
the timetable; all unused materials or debris disposed must be discarded in a proper manner; and no damage is
caused or any claim made during the Build-up, Tear-down and Exhibition Days.
DEADLINE: IMMEDIATE
Return Form to:
th
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E3b NOMINATED STAND CONTRACTOR

EXHIBITORS NOMINATED CONTRACTOR
PERFORMANCE BOND FEE
Before the nominated stand contractor is permitted to start work in-hall, either he or his employing
Exhibitor/group is required to pay a refundable performance bond of Rp 250.000 per m (minimum of
Rp 3,000,000 and maximum of Rp 30,000,000.00) to the Organiser /Show Manager and sign an
undertaking to guarantee conduct and behavior, proper schedule of works, and observance of the
Exhibition and Hall regulations.
The Organiser reserves the right to increase this maximum limit upon any Exhibitor and their contractor
who had previously performed or behaved unsatisfactorily, without having to assign any reason.
Only when both the administration fee, performance bond are received and the Undertaking signed and
returned, will the contractor be allowed to bring stores into the Hall and commence work.
REFUNDABLE PERFORMANCE BOND (TO BE PREPARED IN INDONESIA LOCAL CHEQUE OR CASH)
Exhibitor Name
Booth No.
Area (sqm)
Performance Bond
(Rp 250,000/m)
TOTAL AMOUNT PAYABLE:
DEADLINE: IMMEDIATE
Return Form to:
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E3c NOMINATED STAND CONTRACTOR

CONTRACTOR'S UNDERTAKING FOR PARTICIPATION IN IMBEX 2015
EXHIBITION ORGANISED BY PT REED PANORAMA EXHIBITIONS
(This form must be completed either by exhibitor or the nominated contractor who will be responsible for the Performance Bond)
We, ___________________________
hereby confirm that we have read and understood and agree to
provide a payment to cover the Performance Bond (refundable) for the following stand(s), which we will
construct, as a guarantee of production schedule, conduct and our responsibility for any damages caused
and the compliance of the stand-fitting rules and regulations as stated in the show exhibitor manual.
Accepted By:_________________________________
Designation:________________________
Signature:____________________________________
Companys Stamp:___________________
REFUND OF PERFORMANCE BOND

Performance Bond to be refunded via:
Local Cheque
Bank Transfer (please select one)
For Refund via Local Cheque, please indicate the refund payee name if different from above:
________________________________________________
For Refund via Telegraphic/Bank Transfer please provide:
Beneficiary Name: ___________________________________________________________
Beneficiary Address: ___________________________________________________________
Beneficiary Bank Name: ___________________________________________________________
Beneficiary Bank Address: ___________________________________________________________
Account No: ___________________________________________________________
Swift Code: ___________________________________________________________
PLEASE NOTE: The contractor is liable for any/all bank charges incurred either way for the payment and
refund of performance bond via telegraphic or bank transfer.
For Organiser Use Only
Performance Bond Processed on: ____________________________
DEADLINE: IMMEDIATE
Return Form to:
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E3d NOMINATED STAND CONTRACTOR

APPLICATION FOR CONTRACTOR'S BADGES
We, ___________________________ hereby submit our application for Contractor's NON-SHOW days badges to gain entry
to the Exhibition Hall at The Event. We understood that the issuance of badges by the Organiser does not imply in anyway that
permission is granted for any person to work on-site without the necessary work permits.
Note: Six (6) Contractor Badges will be issued for every 9sqm stand of construction, up to a maximum of 50 badges per contractor
No.
Name
KTP No./Passport No.
Work Permit No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Name:___________________________________
Signature:_______________________
Date:_____________
For Organizer Use Only
APPROVED
DISAPPROVED

Return Form to:
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E4 ELECTRICAL SERVICE
(This Form must be completed and returned by Exhibitors if service required)
Company Name
Stand No:
Address
Tel No
Fax No:
Authorised By
Signature:
Email:
Date:
Only the official contractor is permitted to undertake electrical work from the source of supply in the exhibition hall. The shell
Scheme Package includes two (2) 1.2 meter 40W fluorescent tubes (behind the fascia) and one (1) 2 amp/ 1ph Socket (non
24hrs, not for lighting use) for every 9 square meters stand. Kindly order only your additional requirements.
NO.
1
MCB Type
2A / 1 ph/ 440 watt
Rp
Electrical Price
550,000
4A / 1 ph/
880 watt
Rp
750,000
6A / 1 ph/ 1320 watt
Rp
950,000
10A / 1 ph/ 2200 watt
Rp
1,450,000
16A / 1 ph/ 3520 watt
Rp
2,250,000
30A / 1 ph/ 6600 watt
Rp
3,900,000
16A / 3 ph/ 6080 watt
Rp
4,000,000
8
9
30A / 3 ph/ 11400 watt

60A / 3 ph/ 22800 watt
Rp
Rp
7,500,000
14,500,000
10
100A/ 3 ph/ 38000 watt
Rp
24,000,000
11
125A/ 3 ph/ 47500 watt
Rp
30,000,000
12
200A/ 3 ph/ 76000 watt
Rp
50,000,000
Total
10% Tax
Grand Total
IMPORTANT NOTES:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
All power points must be supplied by the official contractor at the rates shown in the above. Rates are
extended to both national groups and individual exhibitors.
Lighting maybe provided by the official contractor.
The prices above is include for the duration of the exhibition and include electrical consumption (show hour
only).
Order without payment will not be executed
Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be
subject to a 30% surcharge respectively. 50% surcharge will be incurred for on-site orders. Priority will be
given to advance orders.
Amount paid are non-refundable should the event is being cancelled or participant withdrawal one month
prior to the event.
Payments should be made in IDR payable to "WANINDO PRIMA".

Return Form to:
th
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
REVERSE OF FORM E4 ELECTRICAL SERVICE

(The following information must be completed by Exhibitors if three-phase electrical service is ordered :)
MACHINE / EQUIPMENT
REFERENCE
VOLTAGE
NO. OF
MOTORS
RATING OF MOTOR
(HP / KW)
METHOD OF
STARTING
STARTING / RUNNING
LOAD (AMPS)
Starting Method for Machines:

All motors must have independent automatic protection against excessive
Up to 5 Hp
Direct on line
5 Hp to 25 Hp
Star Delta
25 Hp & above
Auto-transformers
Exhibitors are requested to attach to this Form, the technical specifications of each machine, showing full electrical
requirements and, where applicable, details of heaters or other equipment which may be incorporated. Exhibitors should also
include details of computers or other equipment which may require special supplies.
Notes
(1) Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local
cheque, bank draft, telegraphic transfer (see page 7 in Exhibitor Manual for details) or credit card only.
(2) Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be
subjected to bank charges for payment via telegraphic transfer.
(3) Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be
(4) Amount paid are non-refundable should the event is being cancelled or participant withdrawal one month
prior to the event.
(5) Payments should be made in IDR payable to "WANINDO PRIMA".
(6) All onsite order from 10.00 17.00, will take 4 hours delivery time on the same day.
(7) All onsite order later than 17.00, will be delivered on the next day.
Further Instructions (if any):

Return Form to:
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E5 LIGHTING & OTHER APPLIANCES SERVICE

Company Name
Stand No:
Address
Tel No
Fax No:
Authorised By
Signature:
Email:
Date:
Please use this Form to order your lighting & other appliances needs. The Standard SHELL SCHEME Package Stand includes two
(2) 1.2 metre 40W fluorescent tubes (behind the fascia) for every 9 square metres stand. ORDER ONLY YOUR ADDITIONAL
REQUIREMENTS.
NO
DESCRIPTION OF ITEM
QTY
PRICE / UNIT
TOTAL
SUB TOTAL
10% TAX
GRAND TOTAL
Notes:
(1) Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local
cheque, bank draft, telegraphic transfer (see page 7 in Exhibitor Manual for details) or credit card only.
(2) Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be
subjected to bank charges for payment via telegraphic transfer.
(3) Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be
(4) Amount paid are non-refundable should the event is being cancelled or participant withdrawal one month
prior to the event.
(5) Payments should be made in IDR payable to "WANINDO PRIMA".
E5 LIGHTING & OTHER APPLIANCES PRICE LIST

Notes:
1. For services not stated below, such as step-up/step-down transformers etc, please contact the Official
Contractor, for a quotation.
2. Please note that the Exhibitions physical conditions may differ from those of the Exhibitors premises and thus
allowances must be factored into the orders.
3. Lighting may be provided by the Official Contractor.
4. All power points must be supplied by the Official Contractor at the rates shown below. This is including National
groups and individual exhibitors.
5. The prices below include for the duration of the exhibition and include electrical consumption (show hour only).
6. All onsite order from 10.00 17.00, will take 4 hours delivery time on the same day.
7. All onsite order later than 17.00, will be delivered on the next day
NO
E-001
ITEM
Flourescent Lamp @ 40 Watt
E-002
E-003
E-004
E-005
E-006
E-007
Spotlight @ 100 Watt

Long Arm Spotlight @ 100 Watt
Downlight Halogen @ 50 Watt
MHL Hippo @ 150 Watt
Meta Hi-Light @ 150 Watt
Halogen @ 150 Watt
E-008
E-009
E-010
Plug 1 Hole
Single Connection
Multi Connection
E-015
Blower Fan
E-016
E-017
Exhaust Fan
AC Split 1 PK
E-018
E-019
Standing AC 5 PK
Low Refrigerator
E-020
High Refrigerator
E-021
E-022
Water Dispenser + 5 Gallon Waters

Cooler
SIZE ( W x D x H ) CM
PRICE / UNIT
Rp
230,000
Rp
Rp
Rp
Rp
Rp
Rp
200,000
240,000
230,000
950,000
800,000
610,000
Rp
Rp
Rp
140,000
50,000
95,000
58 cm
Rp
860,000 / day
37 x 37 cm
Rp
Rp
450,000
2,500,000
60 x 60 x 60 cm
Rp
Rp
4,300,000
680,000
47 x 53 x 105 cm
Rp
860,000
Rp
Rp
860,000
1,150,000
9 cm
26 x 20 x 16 cm
34.5 x 24 x 9 cm
18 x 14 x 11 cm

Return Form to:
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E6 FURNITURE SERVICE
Company Name
Stand No:
Address
Tel No
Fax No:
Authorised By
Signature:
Email:
Date:
Please use this Form to order your furnishing needs. The Standard SHELL SCHEME Package Stand includes one (1) information
counter, two (2) folding chairs and one (1) wastepaper basket and one (1) power socket. ORDER ONLY YOUR ADDITIONAL
REQUIREMENTS.
NO
DESCRIPTION OF ITEM
QTY
PRICE / UNIT
TOTAL
SUB TOTAL
10% TAX
GRAND TOTAL
Notes:
1. Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local
cheque, bank draft, telegraphic transfer (see page 7 in exhibitor manual for details) or credit card only.
2. Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be subjected
to bank charges for payment via telegraphic transfer.
3. Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be
4. Amount paid are non-refundable should the event is being cancelled or participant withdrawal one month
prior to the event.
5. Payments should be made in IDR payable to "WANINDO PRIMA".
7. All onsite order later than 17.00, will be delivered on the next day
E6 FURNITURE PRICE LIST

NO
F-001
ITEM
Folding Chair
SIZE ( W x D x H ) CM
H: 46 cm
PRICE / UNIT
Rp
50,000
F-002
F-003
F-004
Dealing Chair
Barstool
Easy Arm Chair
H: 45 cm
H: 52 cm
H: 42 cm
Rp
Rp
Rp
175,000
175,000
280,000
F-005
Office Chair
Rp
550,000
F-006
Sofa Apollo
H: 46 cm
Rp
270,000
F-007
F-008
Sofa 1 Seat
Sofa 2 Seats
85 x 85 x 42 cm
145 x 85 x 42 cm
Rp
Rp
870,000
1,150,000
F-009
Wooden Top Round Table
80
Rp
350,000
F-010
F-011
Glass Top Round Table

Bar Round Table
100 H: 75
60 H: 113
Rp
Rp
350,000
470,000
F-012
Coffee Table
60
Rp
300,000
F-013
F-014
Reception Desk
Lockable Desk
100 x 50 x 75 cm
100 x 50 x 75 cm
Rp
Rp
315,000
445,000
F-015
F-016
Display Box Small

Display Box Medium
50 x 50 x 50 cm
50 x 50 x 75 cm
Rp
Rp
175,000
270,000
F-017
F-018
Display Box Large

3 Tier Counter
50 x 50 x 100 cm
50 x 50 x 50/75/100 cm
Rp
Rp
345,000
1,200,000
F-019
F-020
F-021
F-022
F-023
F-024
2 Tier Counter
Low Showcase
High Showcase Without Light
High Showcase Without Light
Standing Panel Board
Shelving Rack
50 x 50 x 50/75 cm
100 x 50 x 100 cm
50 x 50 x 200 cm
100 x 50 x 100 cm
100 x 250 cm
100 x 30 cm
Rp
Rp
Rp
Rp
Rp
Rp
870,000
610,000
700,000
860,000
450,000
190,000
F-025
Wiremesh
95 x 150 cm
Rp
450,000
F-026
Waste Basket
H: 40 cm
Rp
50,000
F-027
F-028
Brochure Rack
Potted Plan
Rp
Rp
270,000
235,000
F-029
Mirror
Rp
350,000
F-030
Coat Hanger
Rp
270,000
F-031
F-032
Barrier
Card Bowl
H: 89 cm
Rp
Rp
175,000
235,000
F-033
F-034
Folding Door
Pegboard
95 x 217 cm
95 x 95 cm
Rp
Rp
870,000
350,000
F-035
Hook
20 cm
Rp
25,000
H: 75
H: 50
Indonesia
Maternity,
Baby0Kids
E X P 0
ADDITIONAL ITEMS CATALOGUE

F-001 / KLH
F-003 / KBG
F-005
FOLDING CHAIR
H.46 em
F-006/SACR
DEAUNG CHAIR
H. 45 em
F-007/SL1
F-008 / SL2
F-012 / CTH
F-017
DISPLAY BOX MEDIUM

50x50x75em
F-021
F-009/MSL
F-013
F-010 / MDSA
F-014
RECEPTION DESK
100x50x75 em
DISPLAY BOX LARGE

50x50x100 em
F-015
F-020
2 TIER COUNTER
so.so.sons em
3 TIER COUNTER
SOxSOxSOnS/100 em
F-024
F-023
DISPLAY BOX SMALL

SOxSOxSO em
LOCKABLE DESK
1 OOxSOx75 em
F-019
F-018
F-022
OFFICE CHAIR
GLASS TOP ROUND TABLE

0100 em H.75 em
COFFEE TABLE
060 emH.SOem
F-016
EASY ARM CHAIR

H. 42 em
SOFA 1 SEATER
85cmXBScmX42em
SOFA APOLLO
H.46cm
F-011 / MBVT
BARSTOOL
H. 52 em
LOW SHOWCASE
100x50x100 em
F-025
,
HIGH SHOWCASE
WITHOUT LIGHT
50x50x200 em
F-026 / TS3
HIGH SHOWCASE
WITHOUT LIGHT
100x50x200 em
F-027/ RBS
SHELVING RACK
100x30em
F-029
F-028
MIRROR
BROCHURE RACK
F-032/ FB
BARRIER
H. 89em
F-030
F-033
CARD BOWL
COATHANGE
F-035
FOLDING DOOR
95cmx217em
PEGBOARD
95cmx95cm
HOOK20em
Indonesia
Maternity,
Baby~ Kids
E X
P 0
ADDITIONAL ITEMS CATALOGUE

E- 001 I TBB
E- 002 / SP
E- 003 1 ST
E- 005/
E- 004 / LDL
'
BLOWER FAN
~58 em
BRACKET PLASMA
E- 016/ EXF
E- 017
EXHAUST FAN
37cm.x37c.m
E- 019
E- 022 / WCOA
SOUND SYSTEM 1000 W
STANDING AC 5 PK
E - 024/ PB
HIGH REFRIGERATOR
OVER HEAD PROJECTOR

3000 ANSI LUMENT
E- 025 / SCR
COOLER
SCREEN PROJECTOR
2X3

Return Form to:
th
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E7 TELECOMMUNICATION SERVICE
Company Name
Stand No:
Address
Tel No
Fax No:
Authorised By
Signature:
Installation Fee
Price per-unit
Local line (via PABX)
Rp. 500.000,-
IDD (via PABX)
Rp. 1.000.000,-
Email:
Date:
Unit
Sub-Total
21% T & S
Amount
Sub-total
Pulse Deposit
Rp. 500.000,Total
IMPORTANT INFORMATION:
Temporary telephone facilities are available at one time installation, including telephone handset. Lines will be opened as
requested for a local call & international call. Telephone charge based on actual calls, computer print-out for each line will be
submitted. Refundable deposit of Rp. 500.000,- per line is applicable. Order after deadline subject to 30% increase from the
above price. ISDN Line is available on request & will be provided by PT. Telkom Indonesia. 2 (two) weeks notice before setup
period should be informed. Payment should be settled.
IMPORTANT INSTRUCTION:
All electrical devices to be connected to a telephone line (e.g. credit card machine, fax machine, modem) must have an electrical
ground. Failure to comply with this instruction will cause damage to the PABX card and will carry a line/replacement charge of
US$1,250 per card with full USS Dollar rate value.
PAYMENT:
1.
2.
3.
4.
5.
Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local
Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be subjected
prior to the event.
Payments should be made in IDR payable to "REED PANORAMA EXHIBITIONS".

Return Form to:
th
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E8 INTERNET SERVICE
Company Name
Stand No:
Address
Tel No
Fax No:
Authorised By
Signature:
Email:
Date:
Backbone only, Client provides switches or hubs

Explanation
Installation fee
Price (Rp.)
Rp
#day
Amount
400.000,-
1 Mbps daily connection fee
Rp 2.500.000,-
Rp 3.500.000,-
Rp 4.500.000,-
Rp 5.500.000,-
Rp 6.000.000,SUB TOTAL
21% Tax & S.C.
TOTAL
PAYMENT:
1.
2.
3.
4.
5.
Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local
Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be subjected
prior to the event.
Payments should be made in IDR payable to "REED PANORAMA EXHIBITIONS ".

Return Form to:
th
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E9 AUDIO/VISUAL EQUIPMENT SERVICE

NO
PRODUCT
1 LCD PROJECTOR
Projector 6000 Lumens (SANYO PLC XF 60)
Projector 6500 Lumens (SANYO PLC XP-100L)
HARGA
Rp 2,500,000
Rp 2,500,000
Projector 7000 Lumens (SANYO PLC XP-200L)

Projector 100000 Lumens (SANYO PLC XF 71, SANYO PLC XF 45)
Rp 3,500,000
Rp 4,500,000
Projector 120000 Lumen (SANYO PLC XF 46, SANYO PLC XF 1000)
Rp 6,500,000
Projector 15000 Lumens (SANYO PLC XF 47)
Rp 8,000,000
Projector 16000 Lumens (Panasonic HD PT-DZ6700E)
Rp 11,000,000
Projector 20000 Lumens (Panasonic HD PT-DZ21KE)

2 SCREEN
Rp 26,500,000
Screen Work 120

Screen Work 150" ( 2Mx3M)
Fast Fold Screen 200" (3M X 4M)
Screen JK 200" (3M X 4M)
Screen Pro 200" (3M X 4M)
Rp
Rp
Rp
Rp
Rp
Screen Work 200" (3M X 4M)

Screen Work 180" (3M X 4M)B
Rp 900,000
Rp 900,000
Screen work 300" (4M X 6M)B ada di bali

Screen Work (3M X 8M)
Rp 1,500,000
Rp 3,500,000
Screen Work (4M X 14M)

Tripod Screen 70" (1,75M X 1,75M)
Rp 5,500,000
Rp 500,000
Tripod Screen 84" (213CM X 213CM)

Tripod Screen 100"
Rp 500,000
Rp 500,000
3 PLASMA
LED TV LG 22"
LCD TV 32" LG
600,000
800,000
900,000
900,000
900,000
Rp 500,000
Rp 700,000
LCD TV 32" PANASONIC

LCD TV 42"
LED TV 32" SHARP
LED TV 32" LG
LED TV 42" LG
Rp
Rp
Rp
Rp
Rp
700,000
800,000
800,000
800,000
800,000
LCD TV 40" NEC

NEC LCD Monitor 46"
TV PLASMA 50" SONY
LED TV 32" 3D LG
LCD TV 40" SAMSUNG
Rp
Rp
Rp
Rp
Rp
800,000
1,000,000
1,000,000
1,500,000
1,500,000
LCD FRAMELESS / ORION 46" NEC

NEC LCD Monitor 50"
LG , LED Monitor 55"
Rp 1,500,000
Rp 1,500,000
Rp 2,000,000
LCD TV 50" LG
Rp 2,000,000
#DAY
AMOUNT
LED TV PLASMA 50" LG
Rp 2,000,000
LED 55" 3D LG 3D
Rp 2,500,000
LG , LED Monitor 55"

NEC LCD Monitor 65"
Rp 2,500,000
Rp 3,000,000
4 ORION (52x92cm)
New Seamless NEC 46" Frameless ( 1 X 2 )
New Seamless NEC 46" Frameless ( 2 X 2 )
New Seamless NEC 46" Frameless
5 LIGHTING
(3X3)
(1X4)
(4X4)
(5X5)
Rp 2,500,000
Rp 4,500,000
Rp
Rp
Rp
Rp
9,500,000
4,500,000
17,000,000
26,000,000
Moving Head Spot 1300 Watt

Profiles Light Zoom 15-30 750 Watt
Profiles Light Zoom 25-50 750 Watt
Stage Wash Light 2000 Watt
Rp
Rp
Rp
Rp
2,500,000
1,000,000
1,000,000
750,000
Par Can Medium 1000 Watt
Rp 500,000
Par Can Narrow 1000 Watt

Par Can Very Narrow 1000 Watt
Par Can ACL 1000 Watt
Rp 500,000
Rp 500,000
Rp 500,000
Hazer 750 Watt

Smoke Machine 750 Watt
Lighting Control
Rp 1,500,000
Rp 1,000,000
Rp 2,000,000
Flood Light 1000 Watt

Strobo 3000 Watt
Par LED 3000 Watt
Follow Spot 2500 Watt
Fresnell 1000 Watt
Rp
Rp
Rp
Rp
Rp
Wash Light 1200 Watt

Power Par 575 Watt
Rp 2,000,000
Rp 800,000
Beam 200 Watt

GLP Impression Model 300 XL 1300 Watt
Rp 900,000
Rp 2,000,000
Model X4 300 Watt

6 SOUND SYSTEM
Sound System 1000 watt, Incl. 2 unit Mic. Wireless, Mixer Audio
DB Tech, Mackie, JBL
7 MESIN FOTOCOPY
Mesin fotocopy CANON IR
800,000
700,000
700,000
2,000,000
800,000
Rp 2,000,000
Rp 1,500,000
Rp 2,500,000
Rp 3,500,000
Rp 4,500,000
Rp 5,500,000
Rp 6,500,000
Rp 7,500,000
RP 8,500,000
Rp 9,500,000
Rp 11,000,000
Rp 1,500,000
Mesin fotocopy Kyocera (Copy, Print, Scan)

Speed 40 sheets/minute
Include Operator Standby 8 hours
Overtime Rp 25,000/hours
8 Printer
HP M1212 / M1132 LaserJet B/W
HP M175 / PRO 100 LaserJet Color
HP 1606 LaserJet B/W
HP 4500 Ink Jet Color
HP CP1025 Laser Jet Color
HP J3608 LaserJet B/W
HP D1360 Laser Jet B/W
CANON Pixma IP2770 /IP2771 Ink Jet
Rp 1,500,000
Rp
Rp
Rp
Rp
Rp
Rp
Rp
Rp
Rp
Rp
500,000
900,000
600,000
700,000
1,000,000
1,000,000
2,000,000
600,000
500,000
500,000
Notes:
1. Orders are valid only when accompanied by full remittance. Payment could be made by Indonesian local
2. Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be subjected
3. Late orders after Friday, 23 October 2015 and on-site orders may not be provided and, if available may be
4. Amount paid are non-refundable should the event is being cancelled or participant withdrawal one month
prior to the event.
5. Payments should be made in IDR payable to "REED PANORAMA EXHIBITIONS".

Return Form to:
SATU AGENCY
Jl. Pahlawan Revolusi No. 11A, Pondok Bambu, Jakarta Timur
Tel: +62 21 6800 0010
Fax: +62 21 861 3614
Attention: Mr. Daniel Jie
Email: satuspg@gmail.com
E10 EXHIBITOR STAND PERSONNEL

Company Name
Stand No:
Address
Tel No
Fax No:
Authorised By
Signature:
Email:
Date:
Temporary personnel are available on hire to the exhibitors. If required, please complete and return this
Form by the deadline shown above.
ROLE
Stand Attendant / Receptionist
Bahasa Speaking (6 hours incl 1
hours break)
English speaking
Mandarin speaking
Interpreter
Bahasa English
Bahasa Mandarin
Bahasa Japanese
Bahasa Korea
Bahasa France
Bahasa German
COST PER
DAY**
DATE
FROM
TO
NO. OF STAFF
REQUIRED
COST
(IDR)*
IDR 600.000,IDR 1.000.000,IDR 1.000.000,IDR 1.500.000,IDR 1.500.000,IDR 2.500.000,IDR 2.500.000,IDR 2.500.000,IDR 2.500.000,Sub-total
**Maximum for 8 working hours
TOTAL COST
REMARKS: - Down Payment: 50% after the service agreement has been sign
- Final Payment: within a day after service is completed
- Meal for staff will be provided by the client
- Overtime: IDR 75.000,-/hour
PLEASE NOTE:
1. PT. Satu Agency will not be responsible for any loss of cash or other valuables entrusted to our temporary staff by
Exhibitors. Exhibitors will be responsible for the safety of temporary staff whilst at their stands and the Show
Manager/Organiser and Manpower Agent will not be responsible for any losses or damages caused by such personnel.
2. A cancellation fee of one (1) full day hire per personnel will be levied for cancellation received after 23 October 2015.
3. Orders are valid only when accompanied by full remittance. Payment should be made to Jie Daniel Yanto BCA no 6320 2525
70 by local bank cheques or telegraphic transfer only. If payment is drawn in a foreign currency, please include the bank
commission and please also note if the final amount received is less than the invoiced amount due to exchange rate
variance, the Exhibitor will be reasonable for reimbursing the relevant beneficiary.

Return Form to:
th
Tel: +62 21 2556 5000
Fax: +62 21 2556 5040
E11 HOTEL ACCOMODATION

TRAVEL DETAILS
CONTACT DETAILS
Salutation:
Dr
Mr
Mrs
Ms
Others (Please specify)
First Name:
Family Name:
Job Title:
Company:
Address:
Postal Code:
City/State:
Country:
Telephone:
Fax:
Email:
Mobile no:
First Name:
Family Name:
(as per passport)
(as per passport)
Passport No:
Passport Expiry:
Date Of Birth:
Nationality
Arrival Date:
Flight No:
Arrival Time:
Departure Date:
Flight No:
Departure Time:
CENTURY PARK HOTEL

Inclusive breakfast, free Wi-Fi
Deluxe Room
o
Single
Rp 1.025.000 net/room/night
o
Double Rp 1.050.000 net/room/night
Grand Deluxe Room
o
Single
Rp 1.090.000 net/room/night
o
Double Rp 1.160.000 net/room/night
SULTAN HOTEL
Inclusive breakfast, free Wi-Fi, tunnel access to JCC
Grand Deluxe Room
o
Single
Rp 1.400.000 (USD 135) net/room/night
o
Double Rp 1.400.000 (USD 135) net/room/night
Executive Floor
o
Single
Rp 1.950.000 (USD 190) net/room/night
o
Double Rp 2.150.000 (USD 210) net/room/night
*Compulsary USD rates for international exhibitors
Number of Nights
Please indicate the no. of nights required
25 Nov
26 Nov
27 Nov
Room Type
Single
Twin
Special Request
Smoking
Non-smoking
28 Nov
29 Nov
30 Nov
Please indicate name of pax if sharing room
Others:
1 Dec

Return Form to:
PT AGILITY (FAIRS & EVENTS)
Gambir Expo, Blok D No 1-3, Lt. 2, Arena Pekan Raya Jakarta Kemayoran
Tel: +62 21 2664 5170
Fax: +62 21 2664 5171
Attention: Ms. Rini Astuti
Email: rastuti@agilitylogistics.com
E12 FREIGHT INSTRUCTION

Company Name
Stand No:
Address
Tel No
Fax No:
Authorised By
Signature:
Email:
Date:
We advise PT Agility (Fairs & Events), the Official Forwarding Agent and On-Site Installation Contractor
that we shall be shipping the following for the event, and we instruct PT Agility (Fairs & Events) to
customs clear and deliver the goods to our stand:
No. Of
Pieces
Description of Contents
Dimensions (meters)
Weight (kg)
We also note and understand the following:

1.
DEADLINE FOR SHIPMENT

Arrival of Printed Materials-Brochures, Pamphlets, Catalogue : 20 November 2015
Copies of Bill of Lading and the Commercial Invoice
: 03 November 2015 LCL
and Packing List for seafreight consignments
: 10 November 2015 FCL
Arrival of seafreight consignments
: 06 November 2015 LCL
: 13 November 2015 FCL
Copies of Commercial Invoice and Packing List
: 10 November 2015
for airfreight consignments
Arrival of exhibits shipped by airfreight
: 13 November 2015
2.
INSURANCE
We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport)
Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to
domicile, including the period the exhibits are handled by PT Agility (Fairs & Events), and also ensure that
Transport Insurance in arranged for exhibits sold locally.
Upon written instruction, PT Agility (Fairs & Events) can offer the exhibitor insurance coverage at
competitive premiums.
We also inform PT Agility (Fairs & Events) that we will be using the services of the company below to freight our
exhibits from ____________________ (country). Name of Freight Forwarder from origin: _____________________
Contact Person:________________________
Fax:__________________________________
Tel:___________________________
Email:_________________________

Return Form to:
PT AGILITY (FAIRS & EVENTS)
Gambir Expo, Blok D No 1-3, Lt. 2, Arena Pekan Raya Jakarta Kemayoran
Tel: +62 21 2664 5170
Fax: +62 21 2664 5171
Attention: Ms. Rini Astuti
Email: rastuti@agilitylogistics.com
E12 FREIGHT INSTRUCTION

3.
CONSIGNMENT INSTRUCTION
NAME OF EXHIBITOR
STAND NUMBER
Exhibitors are requested to show, in the space provided below, the proposed layout of exhibits within the
allocated stand area.
Special attention should be drawn to the location of heavy and awkward exhibits, as well as to the locations of the
utility services necessary.
Exhibitors are reminded that all necessary packing, unpacking, transportation, setting up and removal of exhibits
within the Exhibition Hall must be carried out by the Sole Site Installation Contractor.
NO SPACE IS AVAILABLE ON-SITE FOR THE STORAGE OF BOXES AND PACKING MATERIALS
PLAN OF STAND
LEFT
LEFT
BACK OF STAND
RIGHT
AISLE
RIGHT

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INDONESIA MATERNITY BABY & KIDS EXPO 2015

Welcome to IMBEX 2015!

BALAI SIDANG JAKARTA CONVENTION CENTER

TIME TABLE OF INHALL OPERATIONS

DAY / DATE / TIME

Wednesday, 25 November, 1000 hrs

Delivery of Freight to Stands from

26 November, 1400 hrs

Completion of all Stand Structures by

26 November, 1900 hrs

27 November 2015, 0830 2130 hrs

27 November 2015, 1000 2100 hrs

Packing of items, emptying rented furniture and equipment shut-down from

29 November 2015, 2000 hrs

29 November 2015, 2000 hrs

Distribution of packing materials from

29 November 2015, 2000 hrs

Dismantling of Stands from

29 November 2015, 2100 hrs

29 November 2015, 2100 hrs

All Nominated Stand Contractors must leave the Hall by

29 November 2015, 2359 hrs

Final cleaning & hand-over of the Hall to Owner (JCC) on

29 November 2015, 2359 hrs

DATES AND EXHIBITION HOURS

27 November 2015, 1000 2100 hrs

FOOD AND BEVERAGES

PUBLIC ADDRESS (PA) SYSTEM

2. OFFICIAL CONTRACTORS / AGENCIES

OFFICIAL CONTRACTORS / AGENCIES

Shell Scheme, Design Plus, Electrical & Furniture Rental

Freight Forwarding, Lifting & Handling

Computers & Audio-Visual Equipment

Temporary Staff Agency

: (62) 812 8228 9954

2. OFFICIAL CONTRACTORS / AGENCIES

3. RULES AND REGULATIONS

PRESENTATIONS AND/ OR DEMONSTRATIONS OF EXHIBITS / PRODUCTS

USE OF SPREADER PLATES / FLOOR LOADING

3. RULES AND REGULATIONS

FILM AND AUDIO / VISUAL DEMONSTRATIONS / CENSORSHIP / COPYRIGHTS

INDUSTRIAL GAS AND NAKED FLAME DEMONSTRATION

3. RULES AND REGULATIONS

NO SMOKING IS PERMITTED IN THE EXHIBITION HALLS

OPERATION OF STANDS / CONDUCT AND BEHAVIOUR

3. RULES AND REGULATIONS

LIABILITIES AND INSURANCE

3. RULES AND REGULATIONS

Public Liability Insurance

Claims arising from the dishonesty of the Exhibitor's employees

PAYMENT FOR EXHIBITION SPACE / PERFORMANCE BOND / ADMIN FEE

4. ACCOMODATION, TRANSPORT AND REGISTRATION

TRANSPORTATION / CAR PARKING

On-Site Car Parking

JAKARTA INNER RING ROAD (JIRR)

PROF DR. IR. SEDYATMO TOLL ROAD

REGISTRATION OF EXHIBITOR STAND PERSONNEL

5. HALL & SHELL SCHEME SPECIFICATIONS

EXHIBITION HALL SPECIFICATIONS

Ceiling-mounted hanging points capable of bearing 250kg per point

SHELL SCHEME SPECIFICATIONS

Waste Paper Basket

Fluorescent lights (40W, 1.2m)

Electricity (not for lighting use)

IMBEX 2015 - Exhibitor Manual & Order Form

IMBEX 2015 - Exhibitor Manual & Order Form