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1. Quality or indicator that the value of the means employed by the police
organization is lesser than, or at least equivalent to, the cost of an
accomplished objective.
a. Police Efficiency
c. Police Management
b. Police Effectiveness
d. Police Administration
POLICE EFFECTIVENESS quality of the factor or factors instituted
by an officer or unit to successfully achieve an objective, or goal or a
portion thereof.
2. Individuals and groups where performance contributions make it possible
for the police organization to serve a particular purpose.
a. Resources
c. Human Resources
b. Employees
d. Management
3. Shows the vertical hierarchy of the organization which defines an
unbroken chain of units from top to bottom describing explicitly the flow of
authority.
a. Chain of Command
c. Span of Control
b. Scalar Principle
d. Principle of Command
Responsibility
4. Principle which shall carry with it a commensurate authority is delegated
shall be held accountable therefor.
a. Unity of Command
c. Span of Control
b. Line of Authority and Chain of Command
d. Delegation of Authority
THE SCALAR PRINCIPLES:
1. Line of Authority and Chain of Command suggests that
communications should ordinarily go upward through established
channels in the hierarchy.
2. Span of Control levels of authority shall be kept to minimum.
3. Delegation of Authority (SUPRA)
4. Unity of Command explains that subordinates should only be
under the control of one superior.
5. What is the primary motivation of workers in Scientific Management of
Classical Approach?
a. Prestige
c. Economic Rewards
b. Acceptance and Belongingness d. Praise and Honor
THE CLASSICAL APPROACH OF MANAGEMENT
1. Scientific Management
2. Bureaucratic Management
3. Administrative Management
A. SCIENTIFIC MANAGEMENT
a. Frederick Taylor focused on methods of increasing worker
productivity. He believes that workers were motivated primarily of
economic rewards, and that organizations should be characterized by a
distinct hierarchy of authority comprising specialized personnel.
If workers were taught the best procedures, with pay tied to
output, they would produce the maximum amount of work.
b. Frank and Lilian Gilberth a couple who engineered the
development of motion study as an engineering and management
technique. He (Frank) was much concerned in the relationship between
human beings and human effort.
Concept of Time and Motion Studies:
1. Breakdown each action into components;
2. Find better ways to perform it; and
3. Reorganize each action to be more efficient.
c. Henry Gantt formulated his Gantt Chart, a visual display chart
used for scheduling which is BASED ON TIME, rather than quantity,
volume and weight.
In a complex project, it can be made manageable by first
breaking it down into individual components in hierarchical
structure, known as the work breakdown structure, or the
WBS.
6. Defines tasks that can be completed independently of other tasks,
facilitating resource allocation, assignment of responsibilities, and
measurement and control of the project.
a. Hierarchy of Needs
c. Work Breakdown Structure
b. Hawthorne Study
d. Scalar Principle
7. He was the one who coined the term Bureaucracy to identify the
complex organizations that operated on a rational basis.
a. Abraham H. Maslow
c. Max Webber
b. Daryl Hall
d. Sun Tzu
MAX WEBBER believes that bureaucracy was a means of lessening
the cruelty, nepotism, and subjective managerial practices common in
the early stages of Industrial Revolution.
B. BUREAUCRATIC MANAGEMENT
a. technique
b. strategy
c. authority
d. skill
MANAGEMENT FUNCTIONS
Note: Reader should memorize as well as understand each of the following
functions of management, for the Board Examiner might revise or
paraphrase the basic definitions.
16. It involves the checking or evaluation and measurement of work
performance and comparing it with planned goals or objectives of the
organization and making the necessary corrective actions so that work is
accomplished as planned.
a. Planning
c. Directing
b. Organizing
d. Controlling
17. It involves overseeing and supervising of the human resources and
the various activities in an organization to achieve through cooperative
efforts the predetermined goals or objectives of the organization.
a. Planning
c. Directing
b. Organizing
d. Controlling
25. The process of making the employee adjusted to the workplace and
knowledgeable in his new job and working environment.
a. Placement (APPOINTMENT)
c. Recruitment
b. Promotion
d. Selection (Screening)
26. It refers to any method used to improve the attitude, knowledge, and skill
or behavior pattern of an employee for adequate performance of a given job.
a. Training and Development
c. Recruit Training
b. Field Training Program
d. Specialization
POLICE TRAINING a means of providing knowledge and skill to
police officers which are needed in the performance of their functions.
It is the objective of police training to bring the police force to the
desired standards of discipline and efficiency by making each
police officer fully aware of his duties and responsibilities and by
providing him with a working knowledge of police procedures and
techniques.
TYPES OF POLICE TRAINING PROGRAM
1. Basic Recruit Training the most basic of all police training.
It is a prerequisite for permanency of appointment and is
required for newly hired police officers. In PNP, the newly
appointed Police Officer 1 is required to undergo Public Safety
Basic Recruit Course as a basic recruit training.
2. Field Training Program or on-the-job training is the
process by which an individual police officer who recruited into
service receives formal instruction on the job for special and
defined purpose and performs actual job functions with periodic
appraisal on his performance and progress.
As defined under RA 8551, police officers are required to
undergo FTP for twelve (12) months (inclusive of PSBRC)
involving actual experience and assignment in PATROL,
TRAFFIC and INVESTIGATION which is required for
permanency in police service.
3. In-Service Training Program (Refresher Training Program)
4. Departmental Training Program
a. Roll Call Training instructional courses of several
hours a day concerning departmental activities.
b. Supervisory Department, Specialized or Technical
Training seminars or special sessions on criminal
investigation, traffic, drug abuse control, etc.
c. Other training conducted by law enforcement units or
agencies
32. This record maintains the arrest and jail booking report, which is required
for all persons arrested.
a. Case Records
c. Arrest and Booking Records
b. Identification Records
d. Miscellaneous Records
33. These records are the heart of identification system.
a. Criminal Specialty File
c. Fingerprint Records
b. Modus Operandi File
d. Rogues Gallery
34. Report which contains the findings of an action taken by the investigating
officer based on inquiries made and by obtaining the available facts of the
incidents.
a. Complaint Sheet
c. Case Folder
b. Investigation Report
d. Inquest Sheet
35. Records required in the management of the department of personnel and
designed to aid in assignment, promotion, and disciplinary actions.
a. Case Records
c. Identification Records
b. Arrest and Booking Records
d. Administrative Records
36. Oral or written evidence that has been gathered or collected for decision
making.
a. document
c. testimony
b. record
d. disposition
DOCUMENTS recorded information regardless of medium or
characteristics.
FILE folder containing records.
37. Function of administrative management concerned with the creation,
protection, retention, retrieval, preservation, and disposal of records and
records information required for the continuance of operations at cost
consistent with the services involved.
a. Records Administration
c. Records Management
b. Records Engineering
d. Records Maintenance
48. It pertains to the lifespan of a record, from the time it was created up to
the time that it was disposed or destructed.
a. Records Cycle
c. Records Procedure
b. Records Phases
d. Records Process
49. A facility specially designed and constructed for the efficient storage and
security of records.
a. Records Office
c. Records Agency
b. Records Center
d. Records Bureau
55. What is the classification of records stored for five (5) years after
creation?
a. Permanent Records
c. Temporary Records
b. Semi-Permanent Records
d. Current Records
CLASSIFICATION OF RECORDS AND THEIR RETENTION PERIOD
1. Permanent Records stored for NOT LESS THAN TEN (10) years
after creation.
2. Semi-Permanent Records stored for FIVE (5) years after
creation.
3. Temporary Records No specific period of storage but usually
LESS THAN FIVE (5) years.
56. Records that are irreplaceable, and do not have the same value as the
original when reproduced.
a. Vital Records
c. Useful Records
b. Important Records
d. Non-Essential Records
CLASSIFICATION OF RECORDS ACCORDING TO ITS IMPORTANCE
1. Vital Records records that are irreplaceable, and do not have the
same value as the original when reproduced.
2. Important Records could be reproduced after considerable delay
and at great expense.
3. Useful Records would cause inconvenience if lost, but could be
readily replaced.
4. Non-Essential Records previously determined by retention
schedule to be eligible for destruction.
57. Records that are still being used but infrequently, and maintained in a
record center or other offsite intermediate storage pending their ultimate
disposal.
a. Current Records
c. Semi-Current Records
b. Often Current Records
d. Non-Current Records
LIFECYCLE OF RECORDS
1. Current Phase / Active Record regularly used and maintained
in records office or registry.
2. Semi-Current Phase / Semi-Current Record still used but only
infrequently. It is maintained in a record center or other offsite
intermediate storage pending their ultimate disposal.
3. Non-Current Phase / Non-Current/Inactive Record no longer
used and therefore destroyed unless they have a continuing value
for other purposes which merit their preservation and archives.
58. Case Record is the __________ of any police records system and is the
basis for analysis of offenses and the methods by which they were
committed.
a. Backbone
c. Lung
b. Intestine
d. Heart
b. Progress Report
d. Final Report