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Refers to:
And Returns:
=C2
Cell C2
=AssetLiability
The value in the cell named Liability subtracted from the value
in the cell named Asset.
=Sheet2!B2
Cell B2 on Sheet2
b) Click the Paste Options button, and then click Paste Link
c) Alternatively, you can right-click the cell and choose Paste Link
Manage Links
You can use the Edit Links dialog box to manage your links.
When you open the Edit Links dialog box (Data /
Connections / Edit Links), you are able to manage
your sources.
When you click Update Values, your destination
file is updated with the most current data from a
source file
Click the Change Source button if the source
file name or location has changed.
When you click Open Source, whatever sources
you have selected in the list will open.
Click Break Link to break the link between the source file and the destination file.
Click the Check Status button to make sure there are no problems with your source file.
o OK indicates that the source file is found, and working normally.
o If a source file is opened on your computer, you will see Source is open.
o If your values in the destination file are not up to date, you will see Warning: Values not
updated.
o If a source file cannot be found, you will see Error: Source not found.
Click Startup Prompt to view or edit whether a destination file should be automatically updated upon
opening the file, should not be automatically updated upon opening the file, or whether a prompt should
alert the user that there are links and then let the user decide to update or not update.
Don't ask whether to update links when I open any workbook, and update links automatically
This option is for the current user only, and affects every workbook opened. Other users are not affected. This
option also affects links to other programs.
1) Click the File tab, click Options, and then click the Advanced category.
2) Under When calculating this workbook, clear the Update links to other documents check box. If this
check box is clear, the links are automatically updated, and no prompt is displayed.
To bring external data into Excel, you need access to the data. If the external data source that you want to
access is not on your local computer, you may need to contact the administrator of the database for a
password, user permissions, or other connection information. If the data source is a database, make sure that
the database is not opened in exclusive mode. If the data source is a text file or a spreadsheet, make sure that
another user does not have it open for exclusive access.
Identify a connection
In the top portion of the dialog box, all connections in the workbook are displayed automatically with the
following information:
Name: The name of the connection, defined in the Connection Properties dialog box.
Description: An optional description of the connection, defined in the Connection Properties dialog box.
Last refreshed: The date and time that the connection was last successfully refreshed. If blank, then the
connection has never been refreshed.
Add a connection
1) Click Add to display the Existing Connections dialog box.
Notes:
This button is disabled when the workbook is protected or an object, such as a PivotTable report, that uses
the connection is protected.
Removing a connection only removes the connection and does not remove any object or data from the
workbook.
Important: Removing a connection breaks the connection to the data source and may cause unintended
consequences, such as different formula results and possible problems with other Excel features.
Connection properties
Use the Connection Properties dialog box to control various settings for connections to external data
sources, and to use, reuse, or switch connection files.
Save password
Select this check box to save the username and password in the connection file. The saved password is not
encrypted. Clear this check box to log on to the data source, if a user name and password are required, the
first time that you access it. This check box does not apply to data retrieved from a text file or a Web
query.
o Security: Avoid saving logon information when connecting to data sources. This information may
be stored as plain text, and a malicious user could access the information to compromise the
security of the data source.
Command type
Select one of the following command types:
o SQL
o Table
o Default
If the connection is to an OLAP data source, Cube is displayed, but you cannot change the command type.
Command text
Specifies the data returned based on the command type. For example, if the command type is Table, the
table name is displayed. If the command type is SQL, the SQL query used to specify the data returned is
displayed. To change the command text, click the text in the box and then edit the text.
Excel Services
Click the Authentication Settings button to display the Excel Services Authentication Settings dialog
box and to choose a method of authentication when you access the data source that is connected to a
workbook and that is displayed in Excel Services. Select one of the following options to log on to the data
source:
o Windows Authentication: Select this option to use the Windows user name and password of the
current user. This is the most secure method, but it can impact performance when there are many
users.
o SSS: Select this option to use Secure Storage Service, and then enter the appropriate identification
string in the SSS ID text box. A site administrator can configure a SharePoint site to use a Secure
Storage Service database where a user name and password can be stored. This method can be the
most efficient when there are many users.
o None: Select this option to use information saved in the connection string for authentication, for
example, when you select the Save Password check box.
Note: The authentication setting is used only by Microsoft Excel Services, and not by the Excel desktop
program. If you want to ensure that the same data is accessed whether you open the workbook in Excel or
Excel Services, make sure that the authentication settings for the connection are the same in Excel and
Excel Services.
Edit Query
Click this button to change the query that is used to retrieve data from the data source. Depending on the
type of data source, displays one of the following:
o The Data Connection Wizard for an Office Data Connection (ODC) file (.odc) OLEDB connection.
o Microsoft Query for an ODBC connection.
o The Edit Web Query dialog box for a Web page.
o The Text Import Wizard for a text file.
Excel 2010: Creating External References
Topics came directly from Microsoft Excel 2010 Help.
ICT Training, Maxwell School of Syracuse University
Page 13
Note: You cannot edit the query if the connection information is currently linked to a connection file.
Parameters
Click this button to display the Parameters dialog box and to edit parameter information for a Microsoft
Query or Web Query connection.
Export Connection File
Click this button to display the File Save dialog box and to save the current connection information to a
connection file.