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SAFETY DATA ACQUISITION/ANALYSIS

SAFETY DATA ACQUISITION/ANALYSIS


DESCRIPTION OF ELEMENT
Understanding safety data is an important step toward allocating important (and often scarce)
resources to implement safety program elements. Safety data relative to transit provider
operations can be used to determine safety trends in system operation. The data include
information gathered from within the system on safety-related events such as passenger injuries
or claims, employee injuries, accidents, incidents, and preventability. Driver reports (sometimes
called logs) can be an important source of safety problems, such as dangerous stop locations,
problems with vehicle equipment, safety problems with the route, and other issues. The data is
useful in a formal hazard identification and resolution process to help identify hazards before
they cause accidents. The data may also help improve system performance, not only in respect
to safety, but also in overall delivery of service to the riding public. In addition, trend analyses
of safety data can help determine the effectiveness of safety initiatives that have been
implemented.
A. One of the most important services the safety unit provides for the transit organization is
the collection, maintenance, and distribution of safety data relative to system operation.
Includes information gathered from within the system on various operating events
relative to safety.
B. Analysis of this system specific data can be used to determine trends and patterns in
system operation.
C. Used as part of the Hazard Resolution Process, data collection and analysis can be used to
identify hazards before they cause accidents.
This is done by techniques such as trend analysis and thus become a vital component
of efforts to improve system performance, not only in respect to safety but also in
overall delivery of service to the riding public.
D. The responsibilities for providing, receiving, processing and analyzing data should be
listed here and can be general or specific, based on the needs of the transit system.

SAFETY PLAN PURPOSE


A System Safety Plan has many beneficial purposes for your employees and passengers. A plan
provides:

A documented approach to accomplishing a system safety program.


A means of providing safety policies and procedures to drivers, vehicle maintenance,
office and facility personnel.
A way to reduce accidents and injuries through preventative measures.

SAFETY OBJECTIVES
In the transit environment, when properly applied, system safety:
1. Ensures safety is addressed during system planning, design and construction
2. Provide analysis tools and methodologies to promote safe system operation through the
identification of safety hazards and the implementation of technology, procedures, training,
and safety devices to resolve these hazards

TRANSIT SYSTEM SAFETY PHILOSOPHY


NCDOT Safety Philosophy Statements
A Safety Philosophy is part of the North Carolina Department of Transportation (NCDOT)
mission. North Carolina public transit systems can uphold this mission by acknowledging and
implementing the NCDOT safety philosophy statements shown below:
All accidents and injuries can be prevented.
Management/supervisors are responsible, and will be held accountable, for preventing
injuries and occupational illnesses.
Occupational safety and health is part of every employee's total job performance.
Working safely is a condition of employment.
All workplace hazards can be safeguarded.
Training employees to work safely is essential and is the responsibility of
management/supervision.
Preventing personal injuries and accidents is good business.

SAFETY GOALS
As a public transportation provider in North Carolina, Macon County Transit will utilize and
uphold statewide safety goals. These goals include:
Instilling a safety attitude and a safe work place/customer service environment
Establishing a commitment to safety
Developing and maintaining a comprehensive, structured safety program
Developing and maintaining safety standards and procedures
Providing formalized safety training
Reducing accident and injury rates
Selecting equipment that promotes and enhances safety
Safeguarding hazards
Making necessary changes in the system to uphold safety
Establishing an incentive/reward program that rewards safe employee practices
Increasing employee safety awareness
Applying new research and development in safety efforts
Meet NCDOT/PTD minimum training standards
This creates a proactive transit safety culture that supports employee safety and safe system
operation through motivated compliance with agency rules and procedures and the appropriate
use and operation of equipment.

SAFETY FUNCTIONS ACTION PLAN


This plan lists the actions Macon County Transit uses in developing and carrying out a safety and
emergency response program. When all aspects are implemented, the action plan can help
Macon County Transit to address emergency and fire prevention requirements that will protect
people, property and the environment.
Safety Functions of Transit Operations Supervisor
Provide training to all employees for their roles in all safety and emergency plans
Conduct quarterly drills to exercise the emergency response plans
Annually conduct emergency rescue from confined space drill
Conduct all other actions required in the system safety plan to implement, develop and
maintain an effective Emergency Response Plan
A thorough and effective Accident Investigation to include reporting and recording
procedure, and a written report on actions taken to prevent recurrence of accidents, including
action taken against individual violators of safety rules and practices.
A periodic audit of all premises, equipment, and, materials so that recommendations can be
developed to obtain compliance with established standards.
Overall System Fire Prevention Functions
Smoking is not permitted inside the Macon County Transit Facility.
The alarm systems are maintained by an outside vendor. Responsibility for oversight of the
outside vendor is within the Macon County Building and Grounds Department.
Macon County Human Resources Director
Under the direction of the Macon County Human Resources Director there is:

An active Safety Committee, consisting of department heads and other designated persons,
meeting on a scheduled basis.

Macon County Transit Director


Under the direction of the Macon County Transit Director there is:

A training program for employees and supervisory personnel directly related to avoiding a
possible injury or illness in the area of assigned operations.
A communications system established and maintained to ensure that all personnel
responsible for safety matters are kept abreast of new standards or procedures published by
the Department of Labor.
Specific goals established for the safety program, with progress toward those goals measured
on a monthly basis.

The seven steps to achieving your safety policy are accomplished through:

A Safety Manual

A Safety Coordinator/Officer

A Safety Committee

Employee Training and Supervision

Employee Safety Meetings

Accident Investigation

Departmental Self-Inspection

Management
Management will demonstrate support for the safety program through every visible means,
including:
Providing a safe and healthful work place.
Providing personal protective equipment as well as machine guards and safety devices
commensurate with the state of the art.
Reviewing accident records and accomplishments of the safety program with the Safety
Committee.
Evaluating effectiveness of the safety program.
Participating directly and/or indirectly in safety activities as may be required to maintain the
enthusiasm and interest off all concerned.
Abiding by Safety rules and regulations when exposed to conditions governed by the rules.
Directing that any flagrant disregard of safety rules and regulations by employees be grounds
for dismissal as outlined in Personnel Policy.
Responsibility
The Agency Administrator/County Manager is directly responsible for all safety efforts in the
organization. Enthusiasm and faith in the safety program must be such as to maintain the interest
and support of all Department Heads and Supervisors. This attitude is reflected down through
the Department Heads and Supervisors to the individual workers. The specific accident
prevention duties include the following:
Active participation and direction in the planning of details for accident prevention which
will bring the best results for all employees. Expansion and adaptation of program and
procedures to all departments within the organization.
Demonstrated support of the program through personal participation and through approval of
necessary expenditures for such items as personal protective equipment, mechanical guards,
good lighting, good ventilation, and other physical improvements to the working
environment, as well as expenditures for safety training materials, awards and incentives, etc.
Continuing review of the effectiveness of accident prevention efforts in various sections and
departments, with necessary follow-up and bolstering of efforts when required.
Safety Coordinator Responsibility
Implement and administer the safety program.
Maintain records as necessary to comply with laws and objectives of the safety program.
These records should include:
Copy of Report of Injury, illness or Accident
Supervisors Accident Investigation Reports
Required OSHA forms
Minutes of all Safety Meetings
Safety Program status reports
Submit status reports to Safety Committee
Make periodic visits to all buildings/operations to assist and consult in developing safe work
methods, accident investigations, training, and other technical assistance.
Analyze accident reports and investigations weekly.
Act as Chairperson of the Safety Committee.

Promote safety awareness in all employees through stimulating educational training


programs.
Compliance with all OSHA, state and local laws, and established safety standards.
Assist Supervisors in all matters pertaining to safety.
Maintain contact with available sources of topical safety information such as American
Society of Safety Engineers, National Safety Council, NCALGESCO, NC Department of
Labor, and NC Industrial Commission.
Provide training programs for Supervisors.
Represent management in the implementation of the Safety Policy.
Recommend immediate corrective action in cases of hazardous operations.
Submit a copy of Accident/Incident Reports to NCDOT/PTD Safety & Training Unit

Supervisors
Supervisors are the key persons in the scheme of loss control because of the close relationship
with the employee and intimate knowledge of operating procedures.
Supervisors of each department are charged with the responsibilities of quality and quantity of
production within the department, and therefore are responsible for the work conduct of same.
Supervisors should be afforded the necessary tools and knowledge to carry out their duties with
efficiency and safety.
Supervisors should:
Have a thorough knowledge of System Safety Policy.
Provide instruction and training to workers so that they conduct their job in a safe manner.
[(See section on Training New Employees)]
Make daily inspections of the department to ensure that no unsafe conditions or unsafe
practices exist.
Initiate immediate corrective action where unsafe conditions or practices are found. When a
capital expenditure is required to make necessary corrections, a written report shall be
submitted to the Agency Administrator/County Manager and the Safety Coordinator.
Properly complete accident reports and investigate all accidents to determine what must be
done to prevent recurrence of a similar accident.
Be familiar with procedures that must be followed in case of an emergency.
Enforce safety rules and regulations of the organization.
Set a good example for safety by working in a safe manner and encouraging others to do so.
Employees
To assist the employee in developing keen safety awareness the following responsibilities are
assigned:
To abide by the safety rules and regulations of the organization.
To regard the safety of fellow workers at all times.
To report any unsafe condition to the Supervisor.
To contribute ideas and suggestions for improving the safety of conditions or procedures to
the Supervisor.
To use individual knowledge and influence to prevent accidents.
To attend safety training sessions.
To report accidents and injuries immediately.

RELATIONSHIP BETWEEN SYSTEM SAFETY AND SYSTEM OPERATIONS


Management of Unsafe Conditions
Eliminate hazards by removing the machines, tool, method, material, or structure that is
causing the hazard through appropriate means. Contacting officials of OSHA, or EPA,
may be necessary for proper disposal.
Control the hazard by enclosing or guarding the point of hazard at the source.
Train personnel on steps to take when confronted by a hazardous condition and provide
procedures to safely avoid the hazard.
Provide and ensure the use of personal protective equipment to shield employees from
the hazard.
At no time should protective devices or safety practices be set aside to get the job done faster and
cheaper. The price paid for such indiscretion may greatly exceed the anticipated gain from the
action.
Designated Safety Official Ryan Dunn, Transit Operations Supervisor
The Transit Operations Supervisor is the individual who is directly responsible for implementing
the System Safety Program. It is the basic responsibility of the supervisor to plan and conduct
safe operations. It is also the duty and responsibility of each supervisor to fully orient and
instruct all employees in safe practices and procedures. He or she is expected to be a member
of the safety and Accident Review Committee and be in charge of collecting and disseminating
safety data. The supervisor or Lead Safety Officer is specifically charged with the following
responsibilities for the System Safety Program:

Have full knowledge of all standard and emergency operating procedures;


Perform safety audits of operations;
Ensure that employees make safety a primary concern when on the job;
Actively investigate all incidents and accidents;
Prohibit unsafe conduct and conditions;
Conduct safety meetings which are a vital part of safety atmosphere;
Listen and act upon any safety concerns raised by employees; and
Report to management any safety concerns or possible hazards.

Employees
It is the responsibility of each employee of the Transit System to abide by all rules and
regulations and to comply with all laws pertaining to safety and health in the workplace. It is
the responsibility of each supervisor of the Transit System to provide explicit instructional
and procedural safety training for each employee. Safety becomes a shared responsibility
between management and the employee, and working safely is a condition of employment.
Employees are required to identify, report and correct unsafe conduct and conditions. Under
(OSHA) 29 CFR part 1910; employees have the right to report any unsafe working conditions
without being subjected to any retaliation whatsoever. Each employee must be an integral part
of the SYSTEM SAFETY PROGRAM.

All transit employees are required to attend safety meetings. Safety meetings involve employees
in the Safety Program and are very useful ways of training employees. Safety meetings and
committees are used to present information, discuss problems and new ideas and discuss recent
accidents and injuries. Safety meetings and commitment shall include, but shall not be limited
to, the following:
1.

Wearing the prescribed uniform as required.

2.

Reporting promptly and in writing, to your supervisor, all injuries and illnesses associated
with the jobs.

3.

Reporting, no matter how slight, all fires, accidental damage to property, hazardous
material spills and other emergency occurrences to your supervisor.

4.

Disposing of all hazardous materials in an acceptable and lawful manner.

5.

Working under the influence of alcohol or illegal drugs is specifically forbidden. Use of
prescription drugs, which may affect your alertness or work abilities, shall be reported to
your supervisor (49 CFR parts 40, 653, and 654).

6.

Taking care not to abuse tools and equipment, so these items will be in usable condition
for as long as possible, as well as ensure they are in the best possible condition while
being used.

COMPUTER DATA ENTRY SAFETY PROCEDURES


The following actions can help to reduce muscle fatigue and tension while enabling maximum
performance:

Adjust seat height and backrest angle to fit the user in a seated position. Adjust footrest for
proper height and angle.

Screens should have adjustable height and tilt; screens should be arranged so that they are
never higher than eye level for the users.

Position documents roughly perpendicular to the line of sight using a document holder.

Adjust keyboard to fit the operator. Keyboards should be detached in order to allow for
positioning.

Always use anti-glare screens.

Users should maintain correct hand and wrist posture when entering data. Repetitive motion
illness develops over an extended period of time. Learn work habits that reduce risks and be
aware of early symptoms of the illness.

A footstool may be used as a footrest for petite operators.

Frequent work breaks should be taken after continuous work periods requiring more than
five hours of screen viewing time, constant rapid muscular action, fixed positions on jobs
that are highly repetitive.

OFFICE SAFETY PROCEDURES


The following suggestions can help to make your office environment a safe one:

Don't place computers, calculators, or adding machines too close to the edge of the desk or
other surfaces.

Machines that tend to move during operation should be fastened down or secured with rubber
feet or mats.

Electric office machines should be equipped with three-prong electrical cords.

Avoid stretching cords between desks or across aisles.

Never store combustible office materials in HVAC closets or electrical rooms.

Do not permit floor coverings to become tripping hazards.

Keep floors clean. Clean up all spills on floors immediately. Pick up papers, pencils, clips
and any objects that will cause tripping hazards.

Place wastebaskets where they will not present a tripping hazard.

Never stack anything so high as to obstruct vision. Make sure that stacks are not within 18
inches of ceiling sprinkler heads.

Electrical cords and phone lines should be secured to prevent tripping hazards.

Know where building emergency exits are located. These areas should not be used for
storage.

File drawers should be closed immediately after use so no one can run into or trip over them.
Only one drawer should be opened at a time to prevent the cabinet from falling forward.

Entryway steps should be marked with contrasting colors.

Be sure all electrical equipment is grounded and the cord is in good condition. If a machine is
shocking or smoking, unplug it and immediately report the defect.

The use of portable electric, gas or other heating devices is prohibited.

Be cautious as you approach doors that open in your direction.

Slow your pace when approaching a blind corner in a hallway.

Do not run in corridors.

Office tables, chairs, and desks must be maintained in good condition and remain free from
sharp corners, projecting edges wobbly legs, etc.

Never use chairs, desks or other furniture as a makeshift ladder. Use a stepladder for
climbing but do not use the top two steps.

Do not lean forward in a roller chair to pick up an object.

Keep the blades of paper cutters closed when not in use.

Never run power cords under carpet or chair pads.

SAFE LIFTING PROCEDURES


Preserve your back health by using the following lifting strategies:

Before lifting a load, think of other means of moving it using a device that can help you to
pull, push or roll the load.

Have firm footing and make sure the standing surface that you are on is not slippery.

Determine the best way to hold the load using handles, gripping areas or special lifting tools.
Get a firm grip on the load.

Keep your back straight by tucking your chin in.

Tighten your stomach muscles and lift with your legs.

Lift the load slowly.

Hold the load as close to the body as possible; be sure you position the load close to the body
before lifting.

Do not twist during your lift or when moving the load. Turn with your feet rather than your
back.

Set the load down gently, using your legs and keeping your back as straight as possible.

Be sure your fingers are out of the way when putting the load down and when moving the
load through tight spaces.

Ask for help if you need it and use lifting tools and devices whenever they are available.

HAZARD IDENTIFICATION AND ANALYSIS METHODOLOGY


Hazard Assessment Matrix
One way to conduct hazard assessments is to use a Hazard Assessment Matrix. The Matrix
condenses hazard assessment into a chart and prioritizes those hazards that are evaluated. Two
hazard severity categories are used to designate the magnitude of the worst case potential
effects of the hazard are as follows:

Category I Critical
Hazard can result in severe injuries or death to passengers, employees, or others who
encounter the Transportation System and/or cause major property damage.

Category II Marginal
Hazard can result in minor injury or negligible property damage.

After hazards are assessed for their potential severity, they can be examined to determine the
probability that they may lead to an accident. As an increase in knowledge about safety is
established through the course of the System Safety Program, prior accident information will be
factored into the probability analysis if it is appropriate to do so.
A

Frequent
The hazard is likely to cause an accident on a recurrent basis.

Remote
An accident is unlikely but possible during the life of the hazard.
HAZARD ASSESSMENT MATRIX
Frequency of
Occurrence
A Frequent
B Remote
IA
II A, I B
II B

Hazard Categories
Critical I
IA
IB

Marginal II
II A
II B

Hazard Risk Index


Unacceptable or Undesirable (Management Decision
Necessary)
Acceptable with Management Review
Acceptable without Management Review

Hazard Analysis
Date of Hazard Analysis:
Hazard Risk Index
IA
II A, I B
II B

Prepared By:

Criteria
Unacceptable or Undesirable
(Management Decision Necessary)
Acceptable with Management Review
Acceptable without Management Review

Date:

POTENTIAL WORK SITE HAZARDS IDENTIFICATION


Policy
A.

The designated Supervisor at EACH Employee work site shall identify at least
ANNUALLY any potential Occupational Safety or Health Hazards at that work
site.
1.

B.

Any time a new substance, process, procedure, or piece of equipment is


introduced and presents a potential hazard or a hazard is identified during
a Safety Inspection, an updated Identification must be completed
IMMEDIATELY.

A copy of the completed Hazards Identification shall be posted at the work site
and must be reviewed with any new employee assigned to that work site
BEFORE the new employee beings to work and will be recorded in the
employees training record.
A copy of the completed Hazards Identification must also be forwarded to the
applicable Program Manager/Director and Safety Officer for review action and
for file for follow-up inspections.

HAZARDS IDENTIFICATION
Work Site Name

(Center/Office)

Location
Potential Hazards

Employee Action to be Followed

1.
2.
3.
4.
5.
Completed by:
Work Site Supervisor

Date

REVIEW ACTION
A.
B.

No remediation action possible


Remediation to be done

Hazard

Action

Schedule

Responsibility

1.
2.
3.
4.
5.
C.

Comments:

By:
Program Manager/Director

Date

Safety Officer

Date

FOLLOW-UP ABATEMENT ACTION

Hazard

Abatement Action
Completed

Date

Completed By

1.
2.
3.
Submitted by:
Position

Date

Position

Date

Safety Officer

Date

Reviewed by:

Comments:

BLOODBORNE PATHOGENS
All Transit employees shall be trained in how to deal with blood borne pathogens. Blood
kits shall be kept in passenger vehicles and kitchen area. If any personnel is contaminated
they shall be given time off with pay to clean up and the vehicle shall be cleaned before it is
allowed back in service. MCT has the following policy on dealing with blood borne
pathogens.

Policy on: Contagious diseases including


airborne and blood borne pathogens
Date Initiated: 03/15/10

Procedure on:
Page _1_ of _5_

Purpose: To safeguard the health and well-being of passengers, volunteers, and employees
Policy Statement: Individuals with diseases such as Hepatitis B and HIV are entitled to
transportation and thus the services of MCT. MCT respects the rights of privacy of these
individuals and, at the same time, must take all universal precautions to ensure the health and
well-being of other passengers, volunteers, and employees.
Guidelines:
1. Blood borne pathogens are viruses or other infectious agents carried by the blood which
can cause disease in humans (such as but not limited to HIV and the virus of Hepatitis B).
2. Occupational exposure means contact with blood or other potentially infectious materials
to the skin, eye, mucous membrane, or piercing of the skin or mucous membrane through
needle sticks, human bites, cuts and abrasions that may result from the performance of an
employees duties.
3. As it is MCTs policy to not duplicate services available through other agencies, MCT
will not transport clients with airborne pathogens such as but not limited to M.R.S.A.
(Methicillin Resistant Staphylococcus Aurous).
4. Other potentially infectious materials include the following human bodily fluids: semen,
vaginal secretions, cerebrospinal fluid, synovial fluid, pleural fluid, pericardial fluid,
peritoneal fluid, amniotic fluid, saliva, any bodily fluid that is visibly contaminated with
blood, and all bodily fluids where it is difficult or impossible to differentiate between
bodily fluids.
5. For the purpose of this policy, all human blood and certain bodily fluids are to be treated
as if known to be infectious with blood borne pathogens.
6. This exposure control plan shall be reviewed and updated at least annually and whenever
necessary to reflect new or modified tasks and procedures which affect occupational
exposure, and to reflect new or revised employee/driver positions with occupational
exposure.
7. Job classifications having occupational exposure:
drivers, Director, Operations
Supervisor and those acting in a receptionist capacity.
8. Tasks which may allow exposure include: transporting MCT clients, greeting MCT
clients, and/or dealing with clients in a grievance or problem situation.
9. Each MCT vehicle shall be equipped with a biohazard spill kit meeting OSHA CFR 29
1910.1030 Blood borne Pathogens regulation.
10. Items to be included in this spill kit include: two pairs of disposable latex or vinyl
gloves; a dust pan and brush or tongs; disinfectant spray or foam that is effective on HIV-

1 and TB; two fluorescent orange or orange-red bags with the biohazard symbol printed
in red and the word BIOHAZARD printed in a contrasting color; a wire tie and a clear
plastic bag in which the first bag will be placed; solidifying powder to be used to turn a
liquid spill into a gummy spill; face mask that covers the mouth and nose.
11. Antiseptic hand wipes to clean hands after removal of gloves.
12. The Operations Supervisor will be responsible for restocking the kits after each use at
MCT expense.
13. Antiseptic hand cleanser and paper towels must be readily accessible in the MCT office
restroom.
14. Employees/drivers must was their hands with soap and running water as soon as possible
after using antiseptic hand cleansers or wipes.
15. Employees/drivers must was hands as soon as possible after removal of gloves or other
personal protective equipment.
16. Personal protective equipment is equipment worn for protection against a hazard.
General work clothes are not intended to function as protection against a hazard and are
not considered to be personal protective equipment.
17. Employees/drivers must wash hands and any other skin with soap and water or flush
mucous membranes with water as soon as possible following contact of such body areas
with blood or potentially infectious materials.
18. Eating, drinking, smoking, applying cosmetics or lip balm, and handling contact lenses
are prohibited in work areas where there is a reasonable likelihood of occupational
exposure.
19. All procedures involving blood or other potentially infectious materials shall be
performed in such a manner as to minimize splashing, spraying, splattering, and
generation of droplets of these substances.
20. Suctioning of blood or other potentially infectious material is prohibited.
21. Specimens of blood or other potentially infectious materials shall be placed in a container
which prevents leakage during collection.
22. Any garment penetrated by blood or other potentially infectious materials, or personal
protective equipment that has been removed, shall be placed using gloves in a orange
biohazard bag and removed as soon as possible.
23. All red biohazard bags should be placed in a second clear bag and sealed with a wire tie.
24. These bags must be taken to Macon County Health Department for proper disposal.
25. These bags may not ever be placed in a regular trash can or dumpster.
26. All personal protective equipment shall be removed prior to leaving the work area.
27. Gloves must be worn when an employee/driver may have hand contact with blood, other
potentially infectious materials, mucous membranes, non-intact skin, or contaminated
personal protective equipment.
28. Disposable gloves are to be replaced as soon as possible if torn, punctured, or when their
ability to function as a barrier is compromised.
29. Contaminated gloves are to be disposed of in the same manner as other contaminated
protective equipment.
30. Disposable gloves are to be replaced as soon as possible if torn, punctured, or when their
ability to function as a barrier is compromised.
31. Contaminated gloves are to be disposed of in the same manner as other contaminated
protective equipment.
32. Contaminated surfaces shall be decontaminated with an appropriate disinfectant.
33. Broken glassware which may be contaminated shall not be picked up directly with the
hands. Dust pan, brush, or tongs should be used.

34. Following a report of an exposure incident, the employer shall make immediately
available to the exposed employee/driver a confidential medical evaluation and followup, including at least: documentation of the route(s) of exposure, and the circumstances
under which the exposure incident occurred; identification and documentation of the
source individual unless MCT has established that identification is infeasible or
prohibited by state or local law; the source individuals blood shall be tested as soon as
feasible and after consent is obtained in order to determine HBV and HIV infectivity. If
consent is not obtained, MCT shall establish that legally required consent cannot be
obtained. When the source individuals consent is not required by law, the source
individuals blood, if available, shall be tested and the results documented. Results of the
source individuals testing shall be made available to the exposed employee/driver, and
the employee/driver shall be informed of applicable laws and regulations concerning
disclosure of the identity and infectious status of the source individual. The exposed
employees/drivers blood shall be collected as soon as feasible and tested after consent is
obtained. If the employee/driver consents to baseline blood collection, but does not give
consent at that time for HIV serologic testing, the sample shall be preserved for at least
90 days. If within 90 days of the exposure incident, the employee elects to have the
baseline sample tested, such testing shall be done as soon as feasible.
MCT shall ensure that the healthcare professional evaluating an employee/driver after an
exposure incident is provided with a copy of OSHAs Blood borne Pathogens regulation
CFR 29 1910.1030, a description of the exposed employees/drivers duties as they relate
to the exposure incident, documentation of the route(s) of exposure and circumstances
under which exposure occurred, results of the source individuals blood testing if
available, and all medical records relevant to the appropriate treatment of the
employee/driver.
35. MCT shall obtain and provide the employee/driver with a copy of the evaluating
healthcare professionals written opinion within 15 days of the completion of the
evaluation.
36. The healthcare professionals written opinion for post-exposure evaluation and follow-up
shall be limited to the following information: that the employee/driver has been informed
of the results of the evaluation, and that the employee/driver has been told about any
medical conditions resulting from exposure to blood or other potentially infectious
materials which require further evaluation or treatment. All other findings or diagnoses
shall remain confidential and shall not be included in the written report.
37. MCT shall ensure that all employees/drivers with occupational exposure participate in a
training program which must be provided at no cost to the employee/driver and during
working hours.
38. Training shall be provided as follows: at the time of initial assignment to tasks where
occupational exposure may take place, within 90 days after the effective date of the
standards, and at least annually thereafter. For employees/drivers who have received
training on blood borne pathogens in the year preceding the effective date of the
standards, only training with respect to the provisions of the standard which were not
included need to be provided. Annual training for all employees/drivers shall be
provided within one year of their previous training. MCT will provide additional training
when changes such as modification of tasks or procedures or institution of new tasks or
procedures affect the employees/drivers occupational exposure. The additional training
may be limited to addressing the new exposures created.
39. The training program shall contain at a minimum the following elements: an accessible
copy of the OSHA regulation on blood borne pathogens CFR 29 1910.1030 and an
explanation of its contents; a general explanation of the epidemiology and symptoms of

blood born diseases; an explanation of the modes of transmission of blood borne


pathogens; an explanation of MCTs exposure control policy and a written copy of the
policy; an explanation of the appropriate methods for recognizing tasks and other
activities that may involve exposure to blood and other potentially infectious materials;
and explanation of the use and limitations of methods that will prevent or reduce
exposure including appropriate work practices and personal protective equipment;
information on the types, proper use, location, removal ,handling, decontamination and
disposal of personal protective equipment; an explanation of the basis for selection of
personal protective equipment; information on the Hepatitis B vaccine; information on
the appropriate actions to take and persons to contact in an emergency involving blood
and other potentially infectious materials; an explanation of the procedure to follow if an
exposure incident occurs; information on the post-exposure evaluation and follow-up that
40. MCT is required to provide for the employee/driver following an exposure incident; an
explanation of the biohazard signs and labels; and an opportunity for interactive questions
and answers with the person conducting the training.
41. MCT shall keep training records for three years following the date of the training to
include: dates of the training sessions; contents or summary of the training sessions;
names and qualifications of persons conducting the training; and names and job titles of
all persons attending the training sessions.
42. Employee/driver training records required by this policy shall be provided upon request
for examination and copying by the employee/driver, and by the Director and Assistant
Secretary of OSHA.
43. Employee/driver medical records required by this policy shall be provided upon request
for examination and copying to the subject employee/driver, to anyone having the written
consent of the subject employee/driver, and to the Director and Assistant Secretary of
OSHA.

Refer to: MCT Handbook


Consequences:
1. Failure to comply with the terms of this policy may result in severe ramifications to ones
personal health.
2. Failure to comply with the terms of this policy may result in disciplinary action up to and
including dismissal.
Management Responsibilities:
MCT management is responsible for monitoring and enforcing this policy. In addition, MCT
management is responsible for investigating all complaints of non-compliance fairly, thoroughly,
and expeditiously and making decisions for or against disciplinary action.

HEPATITIS B

HEPATITIS B VACCINE DECLINATION


Completion of this form is mandatory for all employees.
I fully understand that due to my occupational exposure to blood or other potentially
infectious materials I may be at risk of acquiring the Hepatitis B virus (HBV) infection.
I have been provided with the opportunity to be vaccinated with the Hepatitis B vaccine
at no charge to myself. However, I accept/decline the Hepatitis B vaccination at this time.
I fully understand that, by declining this vaccine, I continue to be at risk of acquiring
Hepatitis B, a serious disease. If in the future I continue to have occupational exposure to
blood or other potentially infectious materials and I want to be vaccinated with Hepatitis
B vaccine, I can receive the vaccination series at no charge to me.
Employee Name

Employee Signature

Social Security Number


Date

SAFETY MEETINGS
MCT drivers and staff are given training on multiple safety topics during training sessions given
on designated training dates. MCT has a training calendar of dates and topics. There is an agenda
for every training session that includes safety topics. A copy of this training calendar and the
topics is maintained by the Transit Operations Supervisor and a copy of the agenda is placed in
each employees training file. MCT drivers and staff are given a minimum of 30 days notice of
training dates. Training is mandatory for all MCT drivers and staff.

SAFETY TERMS AND DEFINITIONS


ACCIDENT
An unforeseen event or occurrence that results in death, injury, or property damage
System Safety Program Training Participants Guide
An incident involving a moving vehicle. Includes collisions with another vehicle, object
or person (except suicides) and derailment/left roadway. This also includes Personal
Casualties incidents on the vehicle and entering/exiting the vehicle. Federal Transit
Administration (FTA) - Safety Management Information Statistics (1999 SAMIS Annual
Report)(2000) http://transit-safety.volpe.dot.gov/publications/default.asp
Occurrence in a sequence of events that produces unintended injury, death or property
damage. Accident refers to the event, not the result of the event. National Safety
Council (NSC), National Safety Council Statistics Glossary [online](Research &
Statistics, 25 July 2000[15 March 2002]); http://www.nsc.org/lrs/glossary.htm
HAZARD
Any real or potential condition that can cause injury, death or damage to or loss
of equipment or property
- theoretical condition
- identified before an incident actually occurs
FTA - Implementation Guidelines for State Safety Oversight of Rail Fixed Guideway
Systems (1996) http://transit-safety.volpe.dot.gov/publications/default.asp
INCIDENT
An unforeseen event or occurrence which does not necessarily result in death, injury,
contact or property damage - FTA - Implementation Guidelines for State Safety Oversight
of Rail Fixed Guideway Systems (1996)
http://transit-safety.volpe.dot.gov/publications/default.asp
Collisions, personal casualties, derailments/left roadway, fires, and property damage
greater than $1,000 associated with transit agency revenue vehicles and all transit
facilities - FTA - Safety Management Information Statistics (1993 SAMIS Annual Report)
(1995) http://transit-safety.volpe.dot.gov/publications/default.asp
RISK
Probability of an accident multiplied by the consequences of an accident (often in $) System Safety Program Training Participants Guide
Exposure or probable likelihood of a hazard (accident, crisis, emergency or disaster)
occurring at a system. Risk is measured in terms of impact and vulnerability - FTA Critical Incident Management Guidelines (1998)
http://transit-safety.volpe.dot.gov/publications/default.asp
SAFETY
Freedom from those conditions that can cause death, injury, occupational illness, damage
to or loss of equipment or property, or damage to the environment Military Standard
882-D

Freedom from danger - FTA - Implementation Guidelines for State Safety Oversight of
Rail Fixed Guideway Systems (1996)
http://transit-safety.volpe.dot.gov/publications/default.asp
SECURITY
Precautions taken to guard against crime, attack, sabotage, espionage, etc. The Learning
Network, Inc., A-Z Dictionary [online](2000-2002[15 March 2002])
http://www.infoplease.com
Freedom from intentional danger - FTA - Implementation Guidelines for State Safety
Oversight of Rail Fixed Guideway Systems (1996)
http://transit-safety.volpe.dot.gov/publications/default.asp

SYSTEM SECURITY
All activities associated with providing security to transit patrons and securing transit
property including supervision and clerical support. Includes patrolling revenue vehicles
and passenger facilities during revenue operations; patrolling and controlling access to
yards, buildings and structures; monitoring security devices; and, reporting security
breaches US Department of Transportation, Bureau of Transportation Statistics,
Transportation Expressions [online](1996[15 March 2002])
http://www.bts.gov/btsprod/expr/expsearch.html

EMERGENCY ACTION PLAN & FIRE PREVENTION PLAN

EMERGENCY ACTION PLAN


(Ref: 1910.38)
INTRODUCTION:
This document is a plan to prepare for workplace emergencies. By auditing the workplace,
training employees, obtaining and maintaining the necessary equipment, and by assigning
responsibilities, human life and company resources will be preserved. The intent of this
plan is to ensure all employees a safe and healthful workplace. Those employees assigned
specific duties under this plan will be provided the necessary training and equipment to
ensure their safety. This plan applies to emergencies that could be reasonably expected in
our workplace such as fire/smoke, tornadoes, bomb threats, leaks, etc.
EMERGENCY PLAN COORDINATORS:
Building/Department
Transit Admin &
Facility
Transit Admin &
Facility
Transit Admin &
Facility

Name/Title
Ops Ryan
Dunn/Operations
Supervisor
Ops Kim Angel/Transit Director

Phone #
828-349-2568
2182
828-349-2565
1521
Ops Darlene Asher/Asst. Transit 828-349-2566
Director
7062

or

828-371-

or

828-371-

or

828-371-

Coordinators are responsible for the proper inventory and maintenance of equipment.
They may be contacted by employees for further information on this Plan.

PLAN OUTLINE/DESCRIPTION:
I.

Means of Reporting Emergencies: All fires and emergencies will be reported by one or
more of the following means as appropriate:
a.
b.
c.

Verbally to the Coordinator during normal working hours.


By telephone if after hours/weekends.
By Macon County dispatch in case the building alarm system is activated after
hours/weekends.

Note: The following numbers will be posted throughout the facility:


FIRE: 9-1-1

II.

POLICE: 9-1-1

AMBULANCE: 9-1-1

*Alarm System Requirements: Alarm system requirements for notifying employees


during an emergency are as follows:
a.
b.
c.
d.
e.
f.
g.

Provides warning for safe escape.


Can be perceived by all employees.
Alarm is distinctive and recognizable.
Employees have been trained on the alarm system.
Emergency phone numbers are posted.
Emergency alarms have priority over all other communications.
Alarm system is properly maintained.

III.

Sounding The Alarm: The signal for immediate evacuation of the facility will
be an automated alert produced by the building alarm system. The alternate means of
notification will be verbal communication by a manager.

IV.

Evacuation Plans: Emergency evacuation escape route plans are posted in key areas of
the facility. All employees shall be trained on primary and secondary evacuation routes.

V.

Employee Accountability: In the event of an evacuation, all occupants shall promptly


exit the building via the nearest exit. Go to your designated assembly point and report to
your supervisor. Each supervisor (or designee) will account for each assigned employee
via a head count. All supervisors shall report their head count to the Transit Director
and/or the Emergency Services coordinator who will be located at the Macon County
Transit sign at the driveway entrance and/or accessible via cell phone # 828-371-1521.

VI.

VII.

Building Re-Entry: Once evacuated, no one shall re-enter the building. Once the Fire
Department or other responsible agency has notified us that the building is safe to reenter, then personnel shall return to their work areas.
Hazardous Weather: A hazardous weather alert consists of verbal notification by a
Supervisor.
When a hazardous weather alert is made, all employees shall immediately report to the
closest storm refuge area a bathroom or closet without windows. Stay in this area until
given the all-clear sign which is a verbal notification by a Supervisor.

VIII.

Training: The personnel listed below have been trained to assist in the safe and orderly
emergency evacuation of employees.

Task
Fire Extinguisher/Hoses

Building/Department
Transit Admin/Ops Facility

Evacuation Assistant

Transit Admin/Ops Facility

Emergency Shut-down

Transit Admin/Ops Facility

Name/Title/Phone#
Ryan
Dunn/Operations
Supervisor/828-371-2182
Darlene Asher/Asst Transit
Director/828-371-7062
Kim
Angel/Transit
Director/828-371-1521

Employee training is provided when this plan is initiated, when employees required responsibilities
change, when the plan changes and initially for new hires. Subjects to be covered include:

a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.

Emergency escape procedures/routes


Fire extinguisher locations and proper use
Head count procedures
Major facility fire hazards
Fire prevention practices
Means of reporting fires/emergencies (use of alarm systems)
Names/titles of Coordinators
Availability of the plan to employees
Housekeeping practices
No smoking areas
Hazardous weather procedures
Special duties as assigned to Coordinators and those listed above.

Written records shall be maintained of all Emergency Action Plan training.

*For further information on Employee Alarm Systems, see 1910.165.

FIRE PREVENTION PROGRAM

(Ref: 1910.39)

FIRE PREVENTION PLAN


I. Policy

It is the policy of Macon County Transit to provide to employees the safest practical workplace
free from areas where potential fire hazards exist. The primary goal of this fire protection program
is to reduce or eliminate fire in the workplace by heightening the fire safety awareness of all
employees. Another goal of this plan is to provide all employees with the information necessary to
recognize hazardous conditions and take appropriate action before such conditions result in a fire
emergency.
This fire prevention plan complies with the requirements of 29 CFR 1910.39.
This plan details the basic steps necessary to minimize the potential for fire occurring in the
workplace. Prevention of fires in the workplace is the responsibility of everyone employed by the
company but must be monitored by each supervisor overseeing any work activity that involves a
major fire hazard. Every effort will be made by the company to identify those hazards that might
cause fires and establish a means for controlling them.
The fire prevention plan will be administered by the Transit Operations Supervisor, in coordination
with the Macon County Fire Marshal, who will compile a list of all major workplace fire hazards,
the names or job titles of personnel responsible for fire control and prevention equipment
maintenance, names or job titles of personnel responsible for control of fuel source hazards and
locations of all fire extinguishers in the workplace. The plan administrator, or safety officer, must
also be familiar with the behavior of employees that may create fire hazards as well as periods of
the day, month, and year in which the workplace could be more vulnerable to fire.
This fire prevention plan will be reviewed annually and updated as needed to maintain compliance
with applicable regulations and standards and remain up-to-date with the state of the art in fire
protection. Workplace inspection reports and fire incident reports will be maintained and used to
provide corrections and improvements to the plan.
This plan will be available for employee review at any time during all normal working hours.

II. CLASSIFICATION
Fire is a chemical reaction involving the rapid oxidation or burning of a fuel. It needs four elements
to occur as illustrated below in the tetrahedron. This is described by the following illustration:

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Heat
Oxygen

Fuel
Chemical Reaction

The first component of the tetrahedron is fuel. Fuel can be any combustible material such as: solid
(such as wood, paper, or cloth), liquid (such as gasoline) or gas (such as acetylene or propane).
Solids and liquids generally convert to gases or vapors before they will burn.
Another component of the tetrahedron is oxygen. Fire only needs an atmosphere with at least 16%
oxygen.
Heat is also a component of the tetrahedron. Heat is the energy necessary to increase the
temperature of the fuel source to a point in which sufficient vapors are emitted for ignition to occur.
The final side of the tetrahedron represents a chemical chain. When these components are brought
together in the proper conditions and preparations, fire will develop. Take away any one of these
elements, and the fire cannot exist or will be extinguished if it was already burning.
Fires are classified into four groups according to sources of fuel: Class A, B, C, and D based on the
type of fuel source. Table 1 below describes the classifications of fire which can be used in making
hazard assessment.
Class A

Ordinary combustible materials such as paper, wood, cloth and some rubber and
plastic materials.

Class B

Flammable or combustible liquids, flammable gases, greases and similar materials, and
some rubber and plastic materials
.
Energized electrical equipment and power supply circuits and related materials.

Class C
Class D

Combustible metals such as magnesium, titanium, zirconium, sodium, lithium and


potassium.

III. DETERMINING FIRE HAZARDS


This section consists of two steps: first, identifying the existing fire hazards in the workplace and,
second, taking action to resolve them. The inspection checklist, in Appendix A, provides a guide for
precise fire-safe practices that must be followed. Appendix B is a listing of the personnel
responsible for the maintenance of the equipment and systems installed to prevent or control fires.

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Material hazards shall be identified, as evident on the specific Material Safety Data Sheets (MSDS),
and labeled on containers as soon as they arrive in the workplace. The identification system shall
also include incorporation into the companys hazard communication program.
OXYGEN-ENERGIZED ATMOSPHERES
Oxygen-enriched atmospheres involve operating rooms and anesthesia machines, oxygen tents as
used by ambulances, fire and police or rescue squads; hospitals and laboratory supply systems;
cutting and welding. If practical, nonflammable anesthetic agents will be used. To prevent
dangerous adiabatic heating of flammable anesthetic gases, the cylinder valves will be opened very
slowly to allow the gradual introduction of the high pressure gas downstream from the cylinder
valve. This will permit a slow buildup of pressure and hence temperature. An aid to the
identification of hazards associated with medical agents and gases in NFPA 704, Standard Systems
for the Identification of the Fire Hazards of Materials.

IV. STORAGE AND HANDLING PROCEDURES


The storage of material shall be arranged such that adequate clearance is maintained away from
heating surfaces, air ducts, heaters, flue pipes, and lighting fixtures. All storage containers or areas
shall prominently display signs to identify the material stored within. Storage of chemicals shall be
separated from other materials in storage, from handling operations, and from incompatible
materials. All individual containers shall be identified as to their contents.

ORDINARY COMBUSTIBLES

Piles of combustible materials shall be stored away from buildings and located apart
from each other sufficiently to allow fire fighting efforts to control an existing fire.

FLAMMABLE MATERIALS

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Flammable liquids shall be stored away from sources that can produce sparks.

Flammable liquids shall only be used in areas having adequate and, if feasible, positive
ventilation. If the liquid is highly hazardous, the liquid shall only be used in areas with a
local exhaust ventilation.

Flammable liquids shall never be transferred from one container to another by applying
air pressure to the original container. Pressurizing such containers may cause them to
rupture, creating a serious flammable liquid spill.
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32

V. POTENTIAL IGINITION SOURCES

Ensure that utility lights always have some type of wire guard over them.

Dont misuse fuses. Never install a fuse rated higher than specified for the circuit.

Investigate any appliance or equipment that smells strange. Space heaters,


microwave ovens, hot plates, coffee makers and other small appliances shall be
rigidly regulated and closely monitored.

The use of extension cords to connect heating devices to electric outlets shall be
prohibited.

If a hot or under inflated tire is discovered, the driver shall notify Dispatch as soon as
possible. If a vehicle is left with a hot tire, the tire might burst into flames and
destroy the vehicle and load.

HOUSEKEEPING PREVENTIVE TECHNIQUES


The following are housekeeping techniques and procedures to prevent occurrences of fire.

Keep storage and working areas free of trash.

Do not use gasoline or other flammable solvent or finish to clean floors.

Dispose of materials in noncombustible containers that are emptied daily.

Follow proper storage and handling procedures.

Ensure combustible materials are present only in areas in quantities required for the work
operation.

Clean up any spill of flammable liquids immediately.

Ensure that if a workers clothing becomes contaminated with flammable liquids, these
individuals change their clothing before continuing to work.

Report any hazardous condition, such as old wiring, worn insulation and broken electrical
equipment, to the supervisor.

Dont overload electrical outlets.

Ensure all equipment is turned off at the end of the work day.

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Maintain the right type of fire extinguisher available for use.

Use the safest cleaning solvents (nonflammable and nontoxic) when cleaning electrical
equipment.

Ensure that all passageways and fire doors are unobstructed.

Repile immediately any pile of material which falls into an aisle or clear space.

VI.

FIRE PROTECTION EQUIPMENT

Every building will be equipped with an electrically managed, manually operated fire alarm system.
When activated, the system will sound alarms that can be heard above the ambient noise levels
throughout the workplace. The fire alarm will also be automatically transmitted to the fire
department. Any fire suppression or fire detection system will automatically actuate the building
alarm system.
Portable fire extinguishers are placed in a building. Fire extinguishers must be kept fully charged
and in their designated places. The extinguishers will not be obstructed or obscured from view.
A map indicating the locations of all fire extinguishers for this company is located in Appendix C.
The fire extinguishers will also be inspected by the Operations Supervisor (Ryan Dunn), at least
monthly, to make sure that they are in their designated places, have not been tampered with or
actuated, and are not corroded or otherwise impaired.

VII. TRAINING
All employees shall be instructed on the locations and proper use of fire extinguishers in their work
areas. Employees shall also be instructed as to how to operate the buildings fire alarm system, and
be familiar with evacuation routes. The training of all employees shall include the locations and
types of materials and/or processes which pose potential fire hazards. The training program shall
also emphasize the following:
1. Use and disposal of smoking materials
2. The importance of electrical safety
3. Proper use of electrical appliances and equipment
4. Unplugging heat-producing equipment and appliances at the end of each work day
5. Correct storage of combustible and flammable materials
6. Safe handling of compressed gases and flammable liquids (where appropriate)

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Appendix A
FIRE PREVENTION CHECKLIST
This checklist should be reviewed regularly and kept up-to-date.
ELECTRICAL EQUIPMENT
_ No makeshift wiring
_ Extension cords serviceable
_ Motors and tools free of dirt and grease

_ Fuse and control boxes clean an closed


_ Circuits properly fused or otherwise protected
_ Equipment approved for use in hazardous areas (if
required)

_ Lights clear of combustible materials


_ Safest cleaning solvents used
PORTABLE HEATERS
_ Set up with ample horizontal and overhead clearances
_ Secured against tipping or upset
_ Combustibles removed or covered
SMOKING AND MATCHES
_ No smoking and smoking areas clearly marked
_ Butt containers available and serviceable

_ Safely mounted on noncombustible surfaces


_ Use of steel drums prohibited
_ Not used as rubbish burners
_ No discarded smoking materials in prohibited areas

SPONTANEOUS IGNITION
_ Trash receptacle emptied daily
HOUSEKEEPING
_ No accumulation of rubbish
_ Safe storage of flammables

_ Premises free of unnecessary combustible materials


_ No leaks or dripping of flammables and floor free
of spills
_ Fire doors unblocked and operating freely

_ Passageways clear of obstacles


FIRE PROTECTION
_ Proper type of fire extinguisher
_ Fire extinguisher in proper location
_ Access to fire extinguishers unobstructed
_ Access to fire extinguishers clearly marked
_ Fire protection equipment turned on

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_ Extinguishing system in working order


_ Service date current
_ Personnel trained in use of equipment
_ Personnel exits unobstructed and maintained

Section 3 - Safety Data Acquisition & Analysis

35

APPENDIX B
IDENTIFIED FIRE HAZARDS AND RESPONSIBLE PERSONNEL

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HAZARD IDENTIFICATION
Type

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Location

Control

Extinguisher Location

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Responsible Personnel

37

APPENDIX C
FIRE EXTINGHISHER LOCATION
Macon County Transit Administrative and Operations Facility

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