Beruflich Dokumente
Kultur Dokumente
FOREIGN PURCHASE
(IMPORTATION)
Opening of LC
Sending of necessary documents to enable the payment through the banks
After shipment ,intimation to the embarkation HQ for preparation of AOTR
Receipt of items at the port and inspection of the consignment for any damages
GENERATION OF MP SHEETS/SHIS
Nomenclature of Item
Qty required
Technical Specification
LF No.
LPR
Last Supplier Details
Due qty if any
Qty available in stock
Net requirement
LTE
On TOD generally after 6 weeks from the date of floating of tender, tender is
openedprocess
CST PREPARATION
CST preparation
CST shows LPR
Total amount involved
DP
Validity of quote
The case file along with CST is forwaded to user for technical
recommendation
TPC LEVELS
LEVEL I . 5 Cr to 20 Cr .GM
LEVEL- II. 1Cr to 5Cr .. AGM
LEVEL- III 50 Lakhs to 1 Cr JTGM
LEVEL-IV . Up to 25 Lakh . WM
TECH RECOMMENDATION/TPC
TPC level-I is convened on the scheduled day of the week after receipt of
Tech Recommendation
PLACEMENT OF ORDER
Supply order is placed on the firm decided by TPC
It includes
Name of purchaser
Name of Supplier
Item Description/Part No.
Quantity
Unit rate & Total value
Delivery Schedule
Bank Guarantee & Warranty
Despatch Instruction & Packing & Marking
Inspection
Payment terms..LC
Arbitration clause
The following documents are to be enclosed to the order:
a.Acknowledgement to S.O
b.Claim Protocol
c.End User certificate
BANK GUARANTEE
On receipt of order firm has to open bank guarantee for 10% of the total
order value
READINESS INTIMATION
Factory sends requisition for LC opening to LAO along with the following
documents
Guarantee form
Copy of S.O
Foreign Exchange Sanction
LAO after scrutiny forwards application to RBI along with Undertaking
LC APPLICATION DETAILS
The date of issuance of credit and date and place of expiry of the credit
should be clearly stated
PAYMENT AGAINST LC
Firm has to get the following Documents to get payment
RECEIPT OF CONSIGNMENT
When the consignment reaches at the port all necessary steps like Custom
clearance and physical inspection are taken by EMHQ
If any item is rejected than committee is formed for raising the claim
protocal
Claim protocal should be sent within 30 days and is sent to supplier by regd
post.
..1 Copy
CDE..1 copy
Bank endorsement on banks letter head
Consignee release order
Country of Origin certificate 1 copy
CASE STUDY
MP Sheet No.M21345
Item 1 :Spares Seal Kit for Pneumatic Vibratory, Qty :2 sets
Item 2 : Pneumatic Drill for Vibratory Separator,Qty : 1 No.
TPC is furnished with Exchange rate of Rupee with Euro for release of
foreign Exchange
TPC DECISION
10
TPC decides to place the order and recommends release of FE to the tune of
Rs 1,94,200@ 1 Euro = RS 58.60 for the total quote value of Euro 3314
5 Copies of CDE on OFC letter head are prepared and sent to OF cell, Delhi
for CDE
Certificate
Firm demands End User certificate for getting Export licence from polish
authorities and forwards a specimen of the Certificate with a request for getting
it countersigned by Polish embassy in India.
LC OPENING
Firm confirms readiness of material for dispatch after getting Export license
LC is opened and forwarded to firm
LC is opened with Typographic error in Freight forwarders name
11
BANKS CLARIFICATION
Banker (SBH) clarifies that since it is a typographic error there will not be
any problem in release of payment
COLLECTION
Stores prepares a letter addressed to Custom Authorities for handing over the
consignment to Balmer Lawrie
FINAL COLLECTION
Balmer Lawrie our CHA agent clears the consignment and hands over the
consignment to stores rep
PAYMENT REIMBURSEMENT
RBI pays the LC amount to SBH and forwards a debit advice to LAO
LAO releases payment to RBI
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