Unit 2 - Power Point Handout

Version 6.
August 2014
Chapter 11
Materials Management
(MM)
- Rules -
Business Process Integration
Rules
MM
August 2014
SAP AG and The Rushmore Group, LLC 2014
Rules
Defines the parameters for Master Data and
Transactions
Determines functionality for Master Data and
Transactions
Relatively fixed
Changes as policy changes
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Chapter 11 Overview
Reservations
Tolerances
Purchasing
Goods Receipt
Invoice Receipt
Automatic Account Assignment

Invoice Verification
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Reservations
A request to have a material ready for issue at a
future date for a production order, sales order,
etc.
The purpose of a reservation is to ensure that a
material is available when required and not
assigned to another use
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Purchasing Tolerances
A tolerance limit is set for allowed variance
before a warning/error message is displayed
Price variance
Compares the price in the purchase order with the valuation
price stored in the material master
Maximum cash discount

This tolerance limit is set to assure that cash discounts do
not exceed allowable discounts
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Goods Receipts Tolerances

Purchase order price quantity there are two
tolerance levels maintained per item
The maximum percentage variance before a goods
receipt postings is not allowed
A percent variance that generates a warning
message but allows posting
Moving average price variance the maximum

allowable moving average price change allowed
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Invoice Receipts Tolerances

Many tolerance limits that can be
configured for invoice receipts: price,
quantity, and blanket purchase orders
These tolerances include:
Amount for item with or without order reference

Form small differences automatically
Percentage Over/Under Quantity Variance
Exceed amount: quantity variance
Blanket purchase order value and time limit
Price variance
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Automatic account assignment is created to
avoid manual postings of financial transactions
which follow goods movements to reflect the
values of transferred materials
Automatic account assignment is used across all
modules to keep track of the values of materials
that are being consumed (e.g., production), or
transferred into other valuation areas of the
company
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(continued)
Automatic account assignment is a set of rules
and master data which enable the financial
tracking of logistics movement
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Components
Components of Automatic Account Assignment
Chart of Accounts
Valuation Grouping Code
Transaction Key
Modifier for Transaction Key
Valuation Class
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Valuation grouping code - groups valuation
areas together
Example: valuation area is plant, five plants exist in
the company, all five plants use the same accounts.
Multiple valuation groups are possible
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Grouping Code
G001
Grouping Code
G002
Plant P001
Plant P004
Plant P002
Plant P005
Plant P003
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Transaction Keys
Transaction Keys
The transaction keys are used to determine accounts
or posting keys for line items which are created
automatically by the system.
The transaction keys are defined in the system.
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Transaction Keys
Transaction Keys
Inventory Postings
BSX
Offsetting Entry for Inventory Postings

GBB
Materials Management Small Differences

DIF
Cost (price) differences (PPV)

PRD
Goods receipt / inv. receipt clearing acct

WRX
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Modifier
Modifier modifies the transaction key for
various movement types
Blank Goods receipt from purchase order with
account assignment
VBR Goods issue to consumption
VAX Goods issue to sales post to cost of goods
sold
AUF Goods receipt from a production order post
to production settlement
Etc. Many others
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Material Types & Valuation Classes

Account category reference:
Builds the link between material types and the
valuation class(es)
Material Type
Account Category Reference
Valuation Class
ROH
0001 Reference for Raw Materials
3000/3001/3002/3003
HIBE
0002 Reference for Operating Supplies
3030/3031
HAWA
0005 Reference for Trading Goods
3100
FERT
0009 Reference for Finished Products
7920
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Material Types & Valuation Classes
Valuation Class
3000
(Steel)
Material Type
ROH (Raw Material)
Acct Cat. Ref

0001 Raw Materials
Valuation Class
3001
(Paper)
Valuation Class
3003
(Plastics)
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Valuation Class
3100 (Trading Good)
Valuation Class
3100 (Trading Good)
Account Modifier
VBR (Iss. To Cons.)
Goods Movement
GBB (Goods Issue)
Grouping Code
G001
Goods Movement
GBB (Goods Issue)
Account Modifier
VBR (Iss. To Cons.)
Account Modifier
VBR (Iss. To Cons.)
Account
790000
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Plant P003
Goods Movement
GBB (Goods Issue)
Grouping Code
G000
Plant P002
Plant P001
Grouping Code
G000
Valuation Class
3100 (Trading Good)
Account
790001
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What:
Where Valued:
Why 1:
Why 2:
Where Value
is recorded:
Material
Valuation Area
Goods
Movement
Additional
Information
Chart of
Accounts
Represented
By:
Valuation
Class
Valuation
Grouping Code
Transaction
Event Key
Account
Modifier
G/L Account
Points To:
Material Type
Plant
What:
Where Valued:
Why 1:
Why 2:
Where Value
is recorded:
BPEN000
Plant P001
Good Issue
Issued to
Consumption
Chart of
Accounts C000
Represented
By:
3100
G000
GBB
VBR
790000
Points To:
HAWA
Plant P001
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Goods Receipt
Materials can be received as stock items or nonstock items
Receipt is possible from external or internal
sources
Individually / collectively
Tolerance limits can be set for goods receipt
Special movement type for initial inventory load
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Goods Receipt (continued)

Stock items can be received into restricted or
unrestricted stock
Non-stock items are received into orders,
projects, cost centers
Materials that are usually received into inventory
can also be received into orders, projects, cost
centers
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Set parameters for invoice verification
Quantity, price, receiving date, P/O quantity
Updates material master if moving average price
Automatic account assignment for price differences if allowed
Verify actual versus target
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3-Way Match
Purchase order
- Target quantity - Target price -
Invoice receipt
- Actual price -
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Goods receipt
- Actual quantity -
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Accounts Payable Settlement
Purchase
Order
Payment
Program
Invoice
Receipt
Debit Credit
Verification
Goods
Receipt
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Chapter 11, Group 1 Exercises

89. Set Default Values for Inventory Management
Reservations
90. Maintain Purchasing Tolerance Limits
91. Maintain Goods Receipt Tolerances
92. Maintain Invoice Receipt Tolerances
93. Set (Review) Valuation Control
94. Assign Valuation Area Grouping
95. Define (Review) Valuation Classes
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96. Configure Automatic Postings for Goods
Movement
97. Configure Automatic Postings for Taxes
98. Set Parameters for Invoice Verification
99. Create Default Values for Invoice Verification
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Chapter 12
(MM)
- Transactions -
MM
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Transaction Data
Includes internal and external exchanges that
describe business activities
Unlike master data, aggregate transactional data
is dynamic each transaction is unique
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Procurement Process
(Procure-to-Pay)
Purchase
Requisition
Purchase
Order
Notify
Vendor
3-Way
Match
Payment
to Vendor
Invoice
Receipt
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Vendor
Shipment
Goods
Receipt
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Basic Procurement Process

Requirements Determination - Purchase
Requisition
Vendor Selection
Order Processing - Purchase Order
Order Tracking
Goods Receipt and Inventory Management
Payment
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Purchase Requisitions
Internal document
Requesting a certain quantity of material or
service on a certain date
Can be created:
Manually
Automatically (Materials Requirements Planning
(MRP), sales orders, etc.)
Release approval procedures are optional
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Purchase Requisitions Sources

Manually created by user department
Office supplies
Projects
Prototype materials
Automatically created by
Planning (Material Requirements Planning (MRP),
Master Production Schedule (MPS))
Plant Maintenance
Production Orders
Sales Orders
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Purchase Requisitions Processing

Create purchase requisition (manually or
automatically)
Determine source of supply
Release procedure (optional)
Assign vendor and process
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Purchase Requisitions Creating

Default data for line items
Delivery dates, plants, purchasing groups, etc.
Maintain line item data

Materials, quantities, delivery dates, etc.
Maintain account assignment (if required)

Cost center, General Ledger accounts, project
number, etc.
Check data
Save
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Purchase Orders
Purchase Orders are:
A formal request to a vendor to provide materials or
services
An internal planning and tracking tool
Purchase Orders identify:
Vendor
Material and/or service
Quantity and price
Delivery dates
Terms of payment
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Purchase Order Structure

Header
Header - information specific to the entire
purchase order
Vendor
Currency
Payment terms
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Purchase Order Structure

Line Items
Line item details
Account assignment
Delivery schedule
Materials or services
Quantity
Price
Description
Item category
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Purchase Order
Request for Quotations
Purchase Order
Order Acknowledgment
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Purchase Order Output Format
Printed and mailed

E-mail
Electronic Data Interchange (EDI)
Faxed (hardcopy or electronic)
eXtensible Markup Language (XML)
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Goods Receipt
Goods receipt with reference to a purchase
order
Copy data from purchase order

Delivery notification
Invoice verification
Updates purchase order history
Inventory update
Automatic update of General Ledger (G/L) accounts
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Goods Receipt (continued)

You can search for the purchase order number
with
Material number, vendor number, etc.
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Goods Receipt Destinations

Stock - given a storage location, can be posted to three
different stock statuses
Unrestricted-use
Quality inspection
Blocked stock (valuated)
Consumption - can be assigned to a recipient or

unloading point
There is a special Movement Type that allows a goods
receipt for blocked stock that updates inventory
(quantity), but material is not valuated (no accounting
documents are created a conditional acceptance)
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Goods Receipt Movement Types

Movement types - stock transactions
Goods receipt
Goods issue
Stock transfer
Movement type determines which

Quantity fields are updated
Stock types are updated
General Ledger (G/L) stock or consumption accounts
are updated
Fields are displayed during document entry
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Goods Receipt Movement Types

(continued)
101 - goods receipt for purchase order into
warehouse/stores
102 - reversal of goods receipt for purchase
order into warehouse/stores
122 - return delivery to vendor
501 - receipt w/o purchase order into
unrestricted-use stock
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Goods Receipt Account Postings

Inventory account is debited at purchase
order price times the quantity received
Goods Receipt/Inventory Receipt (GR/IR)
clearing account is credited at purchase
order price
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Goods Receipt Effects

Purchase Order (PO) history and Purchase
Order (PO) updated
Material Master - stock and value updated
Notification of goods receipt issued (optional)
Material and financial documents created and/or
updated
Stock and consumption accounts updated
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Goods Receipt Effects (continued)

Inspection lot is created for Quality Management
(QM) if active
Transfer requirement is created for Warehouse
Management (WM) if active
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Matches the vendors invoice to the purchase
order
Matches price and quantity
Updates the purchase order and its history
Updates accounting information
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Invoice Payment
Selects invoices for payment based on the
payment terms in the vendor master or purchase
order
Generates payment for released invoices
Updates accounting information
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3-Way Match for Payment
Purchase
Order
Payment
Program
Invoice
Receipt
Debit Credit
Verification
Goods
Receipt
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Accounts Payable Settlement

Process
Determines:
Open items to be paid

When they will be paid
Bank from which payment will be made
Payment medium
Who will get paid
Payment process creates a financial accounting

document to record the transaction
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Goods Receipt / Invoice Receipt

Reconciliation Account
Purchase requisition
Purchase order
Materials Management (MM)

and Financial Accounting (FI)
via automatic account
assignment
Goods receipt
Inventory
GR / IR
Dr
Dr
$100
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No impact on
Financial Accounting (FI)
Cr
Cr
$100
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Goods Receipt / Invoice Receipt

Reconciliation Account
Amount owed is
assigned and transferred to
vendor account payable
Invoice receipt
Vendor A/P
GR / IR
Dr
Cr
Dr
Cr
$100
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$100
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Vendor Payment
Amount owed is paid to

vendor and account payable
is reduced
Bank
Bank
Dr
Vendor A/P
Cr
Dr
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Cr
$100
$100
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(FI MM) Integration Points
Goods
Receipt
Inventory
Dr
$100
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Cr
Invoice
Receipt
AP
(Vendor)
GR / IR
Dr
$100
Payment
Program
Cr
$100
Dr
$100
Cr
$100
Bank
Dr
Cr
$100
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Example for a Goods Receipt
Debit posting $100
BSX - inventory
posting to trading
goods inventory
account 201XXX
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Credit posting $100

WRX goods receipt
posting to GR/IR
account 310XXX
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Chapter 12 Exercises
100.
101.
102.
103.
104.
105.
106.
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Create Purchase Order for Slick Pens

Create Purchase Order for Premier Pens
Create Purchase Order for Promotions, Ltd.
Create Goods Receipts for Purchase Orders
Create Invoice Receipts from Vendors
Post Payment to Vendors
Display Vendor Line Items
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Chapter 13
(MM)
- Transactions -
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MM
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Transaction Data
Unlike master data, aggregate transactional data is
dynamic each transaction is unique
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Chapter 13 Overview
A company may want to establish a long term
purchasing relationship with a vendor
Its is accomplished through a purchasing
contract (outline agreement or blanket order)
Purchases of that material from that vendor are
then simplified and streamlined
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Buyer/Supplier Relationships
Antagonistic parties view each other as the
enemy (lose/lose)
Adversarial each party attempts to maximize
their gain (win/lose)
Cooperative parties understand the benefits of
working together (win/win)
Collaborative parties look for opportunities to
create value (win/win)
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Buyer/Supplier Relationships
Long term partnerships are the objective of the
supplier evaluation and selection process for
contracts
Traditional purchasing process
Creates an environment of mistrust and low bidder
mentality
Leads to higher total purchasing costs
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Supplier Evaluation and Selection
Identify need for long term supplier contract

Determine specific sourcing requirements
Identify potential suppliers
Determine method of evaluating suppliers
Select supplier for contract
Negotiate and execute contract
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Benefits of Managing the

Supply Base
Contract with only world-class suppliers
The fewer suppliers the lower the purchasing
overhead
Purchasing can pursue strategic sourcing
issues, instead of clerical functions
Streamline the supply chain
Improved overall quality
Improved delivery performance
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Outline Agreement
Long-term purchase agreements
Outline agreements can be subdivided into the
following types:
Contracts
Scheduling agreements
Outline agreements can be subject to a release

(approval or clearance) procedure
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Contract Process Overview

Step one is to identify and evaluate suppliers
It may involve supplier development
The goals are:
Develop partnerships with good suppliers
Reduce total cost of purchased materials and
services
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Contracting Questions
How will potential suppliers be evaluated and
selected?
What procedures will be required to manage the
contracts (and suppliers)?
How will performance be measured?
How many are too many suppliers?
Too many suppliers cost money

Supplier integration
Collaborative agreements
Supplier development
Without material production shuts down
What is the risk?

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Contract Management
Supplier performance metrics
On-time delivery
Material and/or service quality
Returned materials
Expedite issues
Pricing analysis
Problem resolution procedures

Improve or else
Continuous improvement process
When to end the contract

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Creating a Contract
Is a long-term agreement with a vendor to
provide a material or service
For an agreed upon period of time
At a negotiated price or quantity
Can be created manually or with reference to

purchase requisition, Request for Quote
(RFQ)/quotation etc.
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Two Types of Contracts

Quantity contracts are agreements with a
particular vendor to purchase a specific quantity
of materials. Example: Target quantity of 50,000
meters of electrical wire at $2/meter. (MK)
Value contracts are similar to quantity contract
except the agreement is to purchase an
established monetary value of materials.
Example: Target value of $100,000 for electrical
wire. (WK)
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Quotations/Contracts Process
Requirement for material is identified
Process followed to select a vendor
Request for Quotation (RFQ)

Maintaining a Quotation
Comparison of Prices
Creating a Contract
Creating a Release Order
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Is an invitation to a vendor to indicate their terms
and conditions (in particular, their price) for the
supply of a material or the provision of a service
by submitting a quotation
Identifies the required material, quantity, and
delivery dates
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Quotation
A quotation contains the vendor's pricing and
conditions for providing the material or service
stated in the Request for Quotation (RFQ)
In the SAP component Materials Management
(MM) Purchasing, the RFQ and quotation are
the same document. You enter the vendor's
pricing and conditions in the original RFQ.
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Maintaining a Quotation
Enter each vendor's quotation in the associated
Compare prices using the price comparison list
Store the best quote in an info record
Optionally, send rejection letters to the losing
bidders
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Comparison of Prices
You can compare the prices from all quotations
from the competitive bidding process using the
price comparison list
The comparison list ranks the quotations by item
from lowest to highest price
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Creating a Release Order

Purchase order that references a contract is
called a release orders, they specify:
Number of the contract
Quantity to be released
Delivery date
Release order documentation (open quantity,

quantity released to date, total value) is
automatically updated against the contract when
a release order is created
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Creating a Release Order (continued)

The vendor data, price data, and the delivery
terms and conditions are copied directly to the
release order
Release orders can be created from a proposed
purchase requisition generated off an Materials
Requirement Planning (MRP) run (net
requirements)
Manually
Automatically
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107. Create Purchase Outline Agreement (Contract)
for Stock Items
108. Run Materials Requirements Planning Single
Item, Single Level
109. Convert Proposed Purchase Requisition to
Release Order
110. Review Outline Agreements
111. Create Goods Receipt
112. Create Invoice Receipt from Vendor
113. Post Payment to Vendor
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Chapter 14
Sales and Distribution
(SD)
- Organizational Structures -
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Organizational Data
A hierarchy in which the organizational units in
an enterprise are arranged according to tasks
and functions
Are static data and are rarely changed
The definition of organization units is a
fundamental step, it is a critical factor in how the
company will be structured
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Components of Sales and Distribution
Shipping
Transport
Sales
Information
System
Sales
Support
Sales and
Distribution
(SD)
Master
Data
Billing
Foreign
Trade
Sales
Credit
Mgmt.
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Sales Organization
Sales Organization
Sells and distributes products
Negotiates terms of sales
Responsible for these business transactions
Critical organization element to the definition of

business markets
A sales transaction is linked to only one Sales
Organization
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Sales Organization (continued)
US Sales
S000
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Distribution Channel
Identifies how products and services reach the
customer
Can be assigned to one or more Sales
Organizations
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Distribution Channel (continued)
US Sales
S000
Retail Dist
Channel (RE)
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Wholesale Dist
Channel (WH)
89
Division
Often times used to define product line
distribution
Organization level to which customer specific
information and requirements are maintained
(e.g. pricing, partial delivery)
Assigned to one or more Sales Organizations
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Division (continued)
US Sales
S000
Medical Division
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Chemical Division
91
Sales Area
Sales Area comprised of:
Sales Organization
Division
Will be used to link together the organizational

aspects of sales to customers
Used for statistical analysis
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Sales Area (continued)
US Sales
S000
Retail Dist
Channel (RE)
Medical
Division
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Chemical
Division
Wholesale Dist
Channel (WH)
Medical
Division
Chemical
Division
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Sales Area (continued)
US Sales
S000
Retail Dist
Channel (RE)
Medical
Division
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Wholesale Dist
Channel (WH)
Medical
Division
Chemical
Division
Chemical
Division
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Internal Sales Organization

Typically defines a territory or market
Linked to one or more Sales Areas
Optional organization structure
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Sales Office
US Sales
S000
Eastern Sales
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Western Sales
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Sales Group
Sales Group
Sub-division of a sales office, territory or market
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Sales Person
Sales Person
Defined in Human Resources (HR) Personnel
Admin.
Specifically defines an individual rather than a
position (sales rep.) in sales processing
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Internal Sales Organization

US Sales
S000
Eastern Sales
Northeast
Sales Group
Western Sales
Southeast
Sales Group
Northwest
Sales Group
Southwest
Sales Group
Salesperson
1
Salesperson
3
Salesperson
5
Salesperson
7
Salesperson
2
Salesperson
4
Salesperson
6
Salesperson
8
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Shipping and Loading Points

Shipping Point
Location that performs all delivery related activities
Assigned a factory calendar
A delivery can be processed from only one shipping
point
Loading Point
A subdivision of the shipping point used for more
specialized handling
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Shipping Organization
Plant
P000
Freight Dock
FD00
Loading
Point 1
August 2014
Loading
Point 2
Express Dock
ED00
Rail Dock
RD00
Loading
Point 3
Loading
Point 4
101

114.
115.
116.
117.
118.
119.
120.
121.
122.
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Create Sales Organization

Assign Sales Organization to Company Code
Define Distribution Channels
Assign Distribution Channels to Sales
Organization
Define Division
Assign Division to Sales Organization
Setup Sales Areas
Define Common Distribution Channels
Define Common Divisions
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123. Define Loading Groups
124. Create Shipping Point
125. Assign Plant to Sales Organization and
126. Assign Shipping Points to Plant
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Chapter 15 Part 1
(SD)
Material Master Data
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Master Data
Master data is relatively fixed

Vendor Master Data
Purchasing Information Record
General Ledger Master Data
Before making the Master Data configurations,

you must have completely defined the
organizational structures
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Master Data Core Elements

Customer
Master
Data
Material
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Pricing
107
Material Master Sales Views
Sales: sales org. 1

Sales: sales org 2
Sales: general/plant
Foreign trade export
Sales: text
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Barrel Pen
108
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Material Master
Sales: Sales Org. 1 View
General Data
Base Unit of Measure
The Base Unit of Measure is the unit of measure in which stocks are
managed within your company.
Division
You may enter the Division which your product is in for sales
(defaults if entered in the Basic data screen).
Material Group
A key thats used to group several materials or services for
analysis/reporting as well as search by match code.
Sales Unit
The unit of measure in which the material is sold, if left blank then
uses the base unit of measure.
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Material Master
Sales: Sales Org. 1 View (continued)
Delivering Plant
Plant from which the material is available for sale.
Cash discount
Indicator used for materials, which allow for a cash discount.
Conditions
Pricing procedure for the material
Tax Data
Tax classification material
The indicator with which the system determines output tax for
the material when processing sales and distribution-specific
documents
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Material Master
Quantity Stipulations
Minimum Order Quantity
Minimum quantity a customer may order.
Minimum Delivery Quantity

Minimum quantity that may be delivered to a customer
Delivery Unit
The delivery unit consists of a number and a unit of
measure. In the case of a delivery unit of 30 pieces, 30, 60,
90, and so on pieces can be delivered, but not, however,
100 pieces.
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Material Master
Sales: Sales Org. 2 View
Grouping Terms
Material Statistics Group
Determine which data the system updates in the logistics
information system
Material Pricing Group

A way of grouping materials to which you want to apply the
same conditions
Volume Rebate Group

Group definition used for rebate settlement.
General Item Category Group

Materials grouping that helps the system to determine item
categories during sales document processing.
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Material Master
Grouping Terms
Item Category Group
A grouping of materials that the system uses to determine
item categories during the processing of sales documents.
Commission Group
Commission group to which the material is assigned.
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Material Master
Sales: General/Plant View
General Data
Base unit
The unit of measure in which items are managed in the
company
Gross weight
Used to check storage capacity in warehouse
Net weight
Weight excluding packaging and extras this is needed for
sales and distribution
Avail. Check
Option to do an availability check for orders and MRP
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Material Master
Sales: General/Plant View (continued)
Shipping Data (times in days)
Transportation Group
Group materials that have the same transportation
requirements. For example, bulk stock materials
Loading Group
Loading groups define materials that have the same loading
requirements, such as forklift truck, or crane.
August 2014
115
Material Master
Sales: General/Plant View (continued)
Packaging Material Data
Material group Pack Materials
Materials that require similar packaging materials
General Plant Parameters

Negative stock
Indicates if negative stocks of the material are allowed at the
plant
Profit Center
Identifies the profit center in the current controlling area
August 2014
116
Material Master
Sales: Sales Texts View
Sales Texts
Exchange of information throughout the logistics
chain
In sales and distribution, this exchange of
information is supported by texts in master records
and documents
You can define as many text types as you require
(sales texts, shipping texts, internal notes,
supplement texts etc.) for master records and
documents
August 2014
117
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Chapter 15 Part 1 Exercises

127. Create Sales Views for Trading Goods
128. Create Sales Revenue Account
129. Create Sales Revenue Deduction Account
August 2014
118
Chapter 15 Part 2
(SD)
- Customer Master Data -
August 2014
120
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Master Data
Master data is relatively fixed

Vendor Master Data

August 2014
121

Customer
Master
Data
Material
August 2014
Pricing
122
Customer Master
Customer Master Data
is created by Sales
Area
Sales Organization
Division
Sales Area
US Sales
S000
Distribution
Channel - RE
August 2014
Division - 01
123
41
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Customer Master - (continued)
General Data
Company Code Data

Financial Accounting (FI)
Customer 43
Sales Data
Sales and Distribution (SD)
August 2014
124
Customer Master
A master record must be created for every
customer
General data, Company Code data (Financial
Accounting - FI), and Sales Org. data (Sales and
Distribution - SD)
General data
Address
Control data
Payment
transactions
August 2014
Company Code data

Account Mgmt
Payment
transactions
Correspondence
Sales Org. data

Sales
Shipping
Billing
Partner Usage
125
Customer Master
General Data Address
General Data Address

Address
Customer Name
Search Term
Street address
City, Region Postal code
Country
Communication
Language
Telephone, Fax, E-Mail
August 2014
126
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Customer Master
General Data Control Data
Account Control
Vendor
Authorization
Trading partner
Group key
Tax Information
Tax codes
Fiscal address
Country code
City code
Reference Data / Area

August 2014
127
Customer Master
General Data Payment Transactions
Bank Details
Country
Bank Key
Account holder
Bank Account
Control Key
Collection
August 2014
128
Customer Master
General Data Marketing
Classification
Nielsen ID
Customer classification
Industry
Industry codes
Operating Figures
Annual sales
Number of employees
Fiscal year variant
Sales Prospecting
Legal status
August 2014
129
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Customer Master
General Data Unloading Point
Unloading Points
Unloading point
Default
Calendar key
Default Unloading Point
Goods receiving hours
August 2014
130
Customer Master
General Data Foreign Trade
Export Data
Country key
TDO Date (Table of Denial Orders)
SDN Date (Specially Designated Nationals)
Boycott Date
Usage
Mainly civilian usage
Mainly military usage
Classification
Biochemical warfare
Nuclear nonproliferation
National security
August 2014
131
Customer Master
General Data Contact Persons
Contact Person
Name
First name
Department
Function
August 2014
132
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Customer Master
Company Code Acct Information
Accounting Information
Rec. Account
Sort key
Head office
Interest Calculation
Interest indicator
Interest cycle
Interest calculation frequency in months
Last interest run
Reference Data
Previous account number
Buying group
August 2014
133
Customer Master
Company Code Payment Transactions
Payment Data
Terms of Payment
Tolerance group
Automatic Payment Transactions
Payment methods
Payment block
Alternative payer
Grouping key
Lockbox
August 2014
134
Customer Master
Company Code Correspondence
Dunning Data
Dunning procedure
Dunning block
Dunning recipient
Correspondence
Accounting clerk
Acct at customer
Customer user
Payment Notices To
Customer
Accounting
August 2014
Sales
Legal
135
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Customer Master
Company Code Insurance
Export Credit Insurance
Policy Number
Institution Number
Amount Insure
Valid Until
Lead Months
Deductible
August 2014
136
Customer Master
Sales and Distribution Sales
Sales Order
Sales District
Sales Office
Sales Group
Order Probability
Item Proposal
Pricing / Statistics
Price Group
Customer Pricing Procedure
Price List Type
Customer Statistical Group
August 2014
137
Customer Master
Sales and Distribution Shipping
Shipping
Delivery Priority
Shipping Conditions
Delivering Plant
Order Combination
Partial Delivery
Complete Delivery Required By Law

Partial Delivery per Item
Max Part Deliveries
Under/Over delivery Tolerances
General Transportation Data

Transportation Zone
August 2014
138
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Customer Master
Sales and Distribution Billing
Billing Section
Subs. Invoice Processing

Rebate
Price Determination
Invoicing Dates
Delivery and Payment Terms

Incoterms
Payment Terms
Accounting
Account Assignment Group
Taxes
Tax Classification
August 2014
139
Customer Master
Sales and Distribution Partner Functions
Partner Functions
Partner Function (PF)
Number
Partner Description
Sample Listing of Partner Functions Types

SP Sold-to-party
BP Bill-to-party
PY Payer
SH Ship-to-party
August 2014
140
Business Partners
Defines all of the parties involved in a business
transaction
Differentiates between their roles
Customer
Carrier
Employees
Etc.
August 2014
141
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Business Partners
The system will automatically assign a business
partner to the customer master and to any
transaction
There are four default business partner
Sold-to
Ship-to
Bill-to
Payer
They may be the same or different.

More business partners can be added to carry
out additional business transactions
August 2014
142
Customer Account Group

Customer masters are assigned to a customer
account group
Through field status maintenance, account
groups can be setup for one-time customers,
regional customers, internal
The customer account group controls both type
and number range assignment for customers
August 2014
143
Field Status
Field status controls the use of each field within
the customer master determining whether a
field is required, optional, suppressed or display
only
Field status controls are also relevant to a
specific activity create, change, or display
August 2014
144
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Business Partners
Sold-to Party
Customer who orders
Can default for all partner
functions sold-to, ship-to,
payer, bill-to
Primary type of business
partner
Independent and cannot be
linked to other sold-to
partners
August 2014
Sold-to
Ship-to
Bill-to
Payer
145
Business Partners
Ship-to Party
Sold-to
Receive delivery
Can be linked to more
than one sold-to address
Ship-to
Bill-to
Payer
August 2014
146
Business Partners
Bill-to Party
Sold-to
Partner who is delivered

the invoice
Ship-to
Bill-to
Payer
August 2014
147
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Business Partners
Payer
Sold-to
Ship-to
Bill-to
Partner who pays the bill

August 2014
Payer
148
Single and Multiple

Ship-to Parties
Sold-to: 10
Single ship-to
Ship-to: 10
Bill-to: 10
Multiple ship-tos
Single payer
Ship-to: 11
August 2014
Payer: 10
Sold-to: 10
Ship-to: 10
Bill-to: 10
Payer: 10
149
Business Partners
Sold-to
Sold-to
Ship-to
Bill-to
Ship-to
Ship-to
Payer
Ship-to
Ship-to
August 2014
Ship-to
150
50
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Chapter 15 Part 2 Exercises

130. Review Sold-to, Ship-to, and Bill-to Account
Groups
131. Create Customer
132. Create Ship-to Party
133. Assign Ship-to Party to Customer
August 2014
151
Chapter 16
(SD)
- Pricing Master Data -
August 2014
153
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Master Data
Master Data is relatively fixed

Vendor Master Data

August 2014
154

Customer
Master
Data
Material
August 2014
Pricing
155
Pricing
World-class functionality
Easily tailored to meet business needs
Very robust
Various options for pricing materials
August 2014
156
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Standard Pricing Process

Standard Pricing
Calculates the gross price
Then applies
Discounts
Surcharges
Applicable Taxes
Calculates the final price
Final price = gross price - discounts +

surcharges + taxes
August 2014
157
Cost-Plus Pricing Process

Cost-plus pricing
Captures the base cost
Then applies
Markup
Discounts
Surcharges
Applicable Taxes
Calculates the final price
Final price = cost + markup - discounts +

surcharges + taxes
August 2014
158
Pricing Components
Pricing uses tables to match the condition of
order to the applicable pricing routine
These routines can
Add/Subtract amounts, percentages
Give dollar, weight, quantity breaks/additions
Accrue
August 2014
159
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Pricing Procedure
Pricing uses one of possibly many procedures
based upon
Item
Customer
Order type
Sales Area
The procedure will then apply
Prices (Gross)
Discounts & Surcharges
Freight
Taxes
August 2014
160
Pricing Procedure (continued)

Pricing conditions for each item on the order
Pricing condition uses
Pricing procedure
Access sequence
Conditions type
Determines adjustments and price
August 2014
161
Pricing Process
Line Item in
Sales Order
PPEN000
Pricing Procedure
Determination
Doc. Pric.
Proc.
OR=A
Pricing Procedure
Contains List of
Condition Types
Condition Types
Point to
Access Sequence
Access Sequence
Provides the Search
Order for Pricing
August 2014
Sales Area
S000-RE-01
Cus. Pric.
Proc.
43 = 1
Pricing Procedure = RVAJUS

Condition Type PR00 = Price
Access Sequence PR02 = Price
10 Customer/material
20 Price list cat./currency/material
30 Material
30 Material Price = $9.50
162
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Pricing Process
Line
Item
PPEN000
August 2014
Pricing
Proced.
Det.
Sales Area
Doc. PP
Cust. PP
CTyp
points to
Access Seq.
PR00
Points to
PR02
Access Seq.
points to
Cond. Tbls.
PR02
Points to
Cond. Tables
Cond. Tbls.
contain the
Item Pricing
Cust. / Mat.
Price List / Cur /
Mat. Material
N/A
N/A
$ 9.50
163
Price Agreements
Standard price
agreements
Product
Customer
Customer & material
Customer group &
material group
August 2014
Detailed price
agreements
Pricing scales
Rebates
Customer expected
price
164
Credit Limits and Checking

Define automatic credit limit checks to your
companys requirements
You can also define at what point the system
carries out these checks (order, delivery, goods
issue, and so on)
A credit representative is automatically alerted
to a customers critical credit situation as soon
as order processing starts
Employees can be automatically notified of
critical credit situations via internal mail
August 2014
165
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Credit Check
You can use this function at any time within
service processing to call up information about
the current credit status of a customer
Credit limit can be checked manually or
automatically
The system generally checks the planned costs
without tax
If a customer has exceeded their credit limit, the
system issues a warning
August 2014
166
Credit Check (continued)

The checks can be carried out at various times
during the sales order cycle, from order receipt
to delivery
You can define a credit check for any valid
combination of the following data:
Risk category
Document credit group
Credit control area
August 2014
167
134.
135.
136.
137.
August 2014
Create Material Prices

Create Customer Specific Material Price
Create Customer Discount
Establish Credit Limit for Customer
168
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Chapter 17
(SD)
- Rules -
Rules
SD
August 2014
170
Rules
Defines the parameters for Master Data and
Transactions
Determines functionality for Master Data and
Transactions
Relatively fixed
Changes as policy changes
August 2014
171
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Version 6.1
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Pricing Procedure Assignment

Pricing Procedure Assignment uses the
combination of:
Sales Area
Document Pricing Procedure
Customer Pricing Procedure
Each combination of these has a pricing procedure
assigned
August 2014
172
Availability Check
In determining the material availability date the
system can include specific stocks if selected,
such as:
Safety stock
Stock in transfer
Quality inspection stock
Blocked stock
Restricted use stock
All movements of stock
August 2014
173
Credit Checking
Static Credit Limit Check
Open Orders
Open Deliveries
Open Billing documents
Open Items (accounts receivable)
Dynamic credit limit with credit horizon check

(future dates)
Credit check to maximum document value (per
order)
August 2014
174
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Shipping Functions
Shipping Point Determination
The shipping point is selected for each line item
based on the shipping point determination process
Shipping point based on:
Shipping condition
Loading group
Delivering plant
August 2014
175
Shipping Functions (continued)

Route Definition
Delivery method and the transit time
Dummy routes can be used to easily define transit
time
Route Determination
Proposed route is chosen using
Shipping point
Destination country
Transportation zone
Shipping condition
August 2014
176
Revenue Assignment Determination

Transfers billing values from the Sales and
Distribution to Finance
Used to recognize revenue
Keys used to allocate revenue to the proper
account
August 2014
177
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Defines the G/L accounts that billing entries are
posted to revenue, sales deductions,
surcharges, freight charges, etc.
August 2014
178
138.
139.
140.
141.
142.
143.
August 2014
Assign Sales Areas to Pricing Procedure

Define Availability Check for Sales Orders
Assign Sales Document to Credit Check
Create Shipping Point Determination
Create Revenue Account Assignment Key
Check Stock Status
179
Chapter 18
(SD)
- Transactions -
60
Version 6.1
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SD
August 2014
181
Transaction Data
August 2014
182
Document Types
Inquiry
Quotation
Returns
Contract
Sales Order
Cash Sales
Consignment
Scheduling
Agreement
Rush Order
Debit Memo
Returnable
Packaging
Credit
Memo
August 2014
183
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Order Processing Functionality

Delivery scheduling
Availability check
Transfer of requirements to Material
Requirements Planning
Pricing
Credit check
Shipping point and route determination
Foreign trade and license processing
Document flow
August 2014
184
Delivery Scheduling
Structure of sales documents
Header
Line Item # 1
Schedule Line # 1
Schedule Line # 2
Line Item # 2
Schedule Line # 1
August 2014
185
Delivery Scheduling (continued)

Automatic scheduling of essential shipping
activities
Calculated using defined activity times
Resulting in scheduled activity dates
Determined using backward and forward
scheduling rules
August 2014
186
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Delivery Scheduling Terminology

Transportation lead time
Time required to schedule transportation
Pick/Pack time
Time required for picking and packing
Load time
Time required to load
Transit time
Time required to transport goods from shipping point
to ship-to
August 2014
187
Backward Scheduling
Material
Availability
Order
Date
1st
Transp.
Sched.
2nd
Pick & Pack
Time
(2 days)
August 2014
Goods
Issue
Loading
3rd
4th
Transp.
Sched.
Time
(1 day)
Loading
Time
(1 day)
Requested
Delv. Date
5th
6th
Transit
Time
(2 days)
188
Forward Scheduling
Order
Date
Transp.
Material
Availability Sched.
1st
2nd
3rd
Pick & Pack

Time (2 days)
August 2014
Loading
4th
Transp.
Sched.
Time
(1 day)
Goods
Issue
Requested
Delv.
Date
5th
6th
Loading
Time
(1 day)
New
Delv.
Date
7th
Transit
Time
(2 days)
189
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Availability Check
Determines the material availability date
Considers inward and outward movement of
inventory customizable
Influences partial deliveries by
Proposing a quantity that can be delivered on the
requested date (complete delivery)
Determines earliest date for full delivery
Determines the number and dates for partial
deliveries to fulfill the order
August 2014
190
Availability Check (continued)

In determining the material availability date the
system can include specific stocks if selected,
such as:
Safety stock
Stock in transfer
Quality inspection stock
Blocked stock
Restricted use stock
All movements of stock
August 2014
191
Transfer Requirements to
Material Requirements Planning
Ordered quantities are passed to Material
Requirements Planning
Controlled by the schedule line category
Blocking of documents can affect requirements
passing delivery block
August 2014
192
64
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Pricing
world-class functionality
Easily tailored to meet business needs
very robust
Various methods for pricing materials
August 2014
193
Credit Check
Efficient means to implement credit
management
Integrated with Financial Accounting (FI) -- Via
credit control area
Automatically alerts when a credit check fails
Comprehensive credit management reporting
August 2014
194
Shipping Point and Route

Determination
A shipping point is determined for each line item
shipping point determination
A delivery can only be processed from one
shipping point
Routes - route to be traveled & transit time are
determined using customized rules
Routes can be used to simply define transit time
August 2014
195
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Foreign Trade and License Processing

Predefined trade areas NAFTA, EU
Automated reporting for trade areas
Automated controls
License management
Embargo lists
Control by customer, country, product, point in time
August 2014
196
Document Flow
The document flow feature allows you to find the
status of an order at any point in time. The SAP
system updated the order status every time a
change is made to any of the documents created
in the customer order management cycle (Order
to Cash).
August 2014
197
144.
145.
146.
147.
148.
149.
150.
151.
152.
153.
August 2014
Create Sales Order

Check Stock Status
Create Delivery Note for Sales Order
Check Stock Status
Pick Materials on Delivery Note
Post Goods Issue
Check Stock Status
Bill Customer
Post Receipt of Customer Payment
Review Document Flow
198
66
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Chapter 19
(SD)
- Transactions -
SD
August 2014
200
Transaction Data
Unlike master data, aggregate transactional
data is dynamic each transaction is unique
August 2014
201
67
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Material Listing and Exclusion

Inclusions or exclusions (availability) of material
for a customer or a customer group
Material Listing products that can be sold
Material Exclusion products that cannot be
sold
August 2014
202
Product Substitution Material

Determination
Substitution of materials during sales order
processing
Automatic
Manual
Examples:
Substitute a standard product with an appropriate
replacement material
Substitute based on a customer preference
Substitute based on selection list (manual)
August 2014
203
Customer Material Info Record

Data on a material defined for one specific
customer is stored in the customer material
information records
Customer-specific material number
Customer-specific material description
Customer-specific data on deliveries and delivery
tolerances
August 2014
204
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154. Create Customer Material Info Record
155. Create Sales Order Using Customer Info
Record
156. Create Delivery Note for Sales Order
157. Pick Materials on Delivery Note
158. Post Goods Issue
159. Bill Customer
160. Post Receipt of Customer Payment
August 2014
205
Chapter 20
(SD)
- Transactions -
SD
August 2014
207
69
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Transaction Data
August 2014
208
Scheduling Agreements
Defines specific product quantities and delivery
dates for a customer
Schedule lines and processed through standard
delivery processing
Availability check is performed during creation
and quantities are passed to MRP
System automatically updates delivered
quantities
August 2014
209
Scheduling Agreements
(continued)
Scheduling
Agreement
Date
02/15
05/15
08/15
11/15
August 2014
Qty
150
150
150
300
Delivery
02/10 150
Delivery
05/10 150
Delivery
08/10 150
Delivery
11/10 300
210
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161. Create Scheduling Agreement
162. Process Deliveries for a Scheduling
Agreement
163. Display Scheduling Agreement
164. Check Stock Status
165. Bill Customer
166. Run Customer Credit Check
167. Post Receipt of Customer Payment
August 2014
211
Chapter 21
(SD)
- Transactions -
FI
August 2014
MM
SD
213
71
Version 6.1
August 2014
Transaction Data
August 2014
214
Item Proposal
Frequently occurring combinations of material
and quantities used by a customer
System can suggest the item proposal during
order entry
Transferred into a sales order document
Selected from a selection list
Can be assigned to more than one customer

master records
August 2014
215
168.
169.
170.
171.
172.
173.
174.
175.
Create Item Proposal

Assign Item Proposal to Customer
Create Sales Order Using Item Proposal
Create Sales Order Value Discount
Run Material Requirements Planning
Create Purchasing Information Record for PPEN
Assign Source of Supply
Create Purchase Order via Requisition
Assignment List
176. Create Goods Receipt
177. Create Invoice Receipt from Vendor
178. Post Payment to Vendor
August 2014
216
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Chapter 22
(SD)
- Transactions -
FI
August 2014
MM
SD
218
Transaction Data
August 2014
219
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Shipping Overview
Comprehensive functionality to support picking,
packing and loading functions
Work list and deadline monitoring
Functions with backorder processing
Tightly coupled to the MM and FI modules
Facility for transportation management
August 2014
220
Shipping Overview (continued)
Order 1
Order 4
Order 2
Delivery 813
Order 3
Delivery 814
Delivery 812
Order
Combination
August 2014
Order 5
Delivery 816
Delivery 815
Partial
Delivery
Complete
Delivery
221

Delivery creation activities
checks order and materials to determine if a delivery
is possible
delivery block, incompleteness
confirms availability
confirms export/foreign trade requirements
determines total weight & volume
August 2014
222
74
Version 6.1
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Delivery creation activities
generates packing proposal

considers partial deliveries
updates route assignment
assigns picking location
determines lot batches
updates sales order: status, delivery qty
August 2014
223
Delivery Notes
Initiates the delivery process
Control mechanism for the process
Changes to delivery are allowable - products,
quantities
Picking
Packing
Loading
Post Goods Issue
Delivery
Note
August 2014
Each step in
the delivery
process
updates the
delivery
note status
224
Delivery Due List
Produces a work-list of deliveries

Encompasses deliveries and transfers
Can be scheduled to run in batch
Automatically combines deliveries
August 2014
225
75
Version 6.1
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Picking
Quantities based on delivery

Assigned date when picking should begin
Automated storage location assignment
Supports serial number tracking and batch
management
Integrated with Warehouse Management (WM)
August 2014
226
Packing
Identifies which packaging is to be used for
specified products
Identifies and updates accounts associated with
returnable packaging
Tracks the packed product by container
Insures weight/volume restrictions are enforced
August 2014
227
Goods Issue
Event that indicates the change in ownership of
the products
Reduces inventory
Automatically updates the G/L accounts
Ends the shipping process and prevents
changes to the shipping documents
August 2014
228
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Goods Issue (continued)
General Ledger
Cost of Goods Sold
Debit
Inventory
Credit
Debit
Credit
1000
1000
August 2014
229
Billing Overview
Automated invoicing based on sales orders
and/or deliveries
Functionality for processing credit/debit memos
and rebates
Integration with Financial Accounting (FI) and
Controlling (CO)
Updates customers credit data
Can create pro forma invoices
August 2014
230
Billing Overview (continued)
Sales Invoice
Sold To:
Rushmore Group
Sales Org: S001
Dist Channel: RE
Division: 01
General Ledger Account Assignment
Customer
A/R Recon
500
500
Debit
Credit
Debit
Credit
Revenue
Debit
Credit
500
Conditions/Price:
$500
August 2014
231
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Billing Methods
Delivery based
Invoicing
Delivery 820
Invoice 945
Delivery 821
Invoice 946
Order 6
Delivery 833
Collective
Invoicing
Split
Invoicing
August 2014
Order 9
Delivery 834
Order 14
Delivery 856
Order 32
Delivery 886
Invoice 968
Invoice 991
Invoice 992
232
Billing Plans
Periodic total amount for a planned billing
period
Milestone distributing the total amount over
multiple billing dates - typically used with the
project system (PS)
Installment evenly proportioned amounts and
defined payment dates
Resource related consumed resources such
as service or consulting
August 2014
233
Billing Documents
Explicitly specify documents
Billing due list builds a work list of invoices
that should be generated
Automatic posting to Financial Accounting (FI)
August 2014
234
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179.
180.
181.
182.
183.
August 2014
Run Delivery Due List

Pick Materials on Delivery Note
Post Goods Issue
Run Billing Due List, Invoice Customers
Post Receipt of Customer Payment
235
Chapter 23
(SD)
- Transactions -
FI
August 2014
MM
SD
237
79
Version 6.1
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Transaction Data
August 2014
238
Customer Return
Customer Return
Order received
Delivery
Note
Goods
Receipt
Payment
to Customer
Create
Credit Memo
August 2014
Quality
Inspection
239
Customer Return (continued)
Order 14
Delivery 856
Invoice 968
Return Order
Return Delivery
Quality
Inspection
Return to Inventory
Credit Memo
Payment
August 2014
240
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Returns document
Billing block can be proposed
Use the Order reason field to identify the reason for
the return
Full access to pricing and ability to re-price
Return delivery
Issues a goods receipt to place material into
inventory
August 2014
241

Credit memo
Billing block must be cleared from Return

Posts to Financial Accounting (FI)
Can be processed in batch (background)
Can be processed collectively (grouped)
August 2014
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August 2014
Create Goods Return Order

Create Delivery Note for Return Order
Receive Materials from Goods Return Order
Check Document Flow
Review Stock Overview
Transfer Returned Stock to Unrestricted Use
Post Customer Credit
Create Billing Document
Release Billing Document to Accounting
Check Document Flow
Post Payment of Customer Refund
Check Document Flow
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Version 6.1
August 2014
End Phase I
82

Unit 2 - Power Point Handout

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Version 6.

Business Process Integration

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Maximum cash discount

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Goods Receipts Tolerances

Moving average price variance the maximum

SAP AG and The Rushmore Group, LLC 2014

Invoice Receipts Tolerances

Amount for item with or without order reference

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

Offsetting Entry for Inventory Postings

Materials Management Small Differences

Cost (price) differences (PPV)

Goods receipt / inv. receipt clearing acct

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

Material Types & Valuation Classes

Account Category Reference

0001 Reference for Raw Materials

0002 Reference for Operating Supplies

0005 Reference for Trading Goods

0009 Reference for Finished Products

SAP AG and The Rushmore Group, LLC 2014

Material Types & Valuation Classes

Acct Cat. Ref

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

Automatic Account Assignment

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

Goods Receipt (continued)

SAP AG and The Rushmore Group, LLC 2014

Verify actual versus target

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014

SAP AG and The Rushmore Group, LLC 2014