Beruflich Dokumente
Kultur Dokumente
Presentation
Gambits
Page 0
Table of Contents
Opening/Overview
Closing a presentation
14
16
20
References
23
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Opening/Overview
After you give your opening statement, you should give a brief overview of your
presentation. This includes what your presentation is about, how long you will take and
how you are going to handle questions.
For example, a presentation to sales staff could start like this, "Welcome / "Hello
everyone." But if you want to make good impression on your audience you can follow
these expressions below:
Ladies and gentlemen, thank you very much for coming along here today
The purpose of todays presentation is to discuss how we can
Ive invited you here today to have a look at my findings
Now let me begin by
Secondly
and finally
Id be happy to invite you to ask questions at the end of the session
At the end Id be very happy to answer any of your questions
My presentation is in three parts.
My presentation is divided into three main sections.
Firstly, secondly, thirdly, finally
I'm going to
-take a look at
-talk about
-examine
-tell you something about the background
-give you some facts and figures
-fill you in on the history of
-concentrate on
-limit myself to the question of
Please feel free to interrupt me if you have questions.
There will be time for questions at the end of the presentation.
I'd be grateful if you could ask your questions after the presentation.
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Introducing
yourself
Introducing
the topic
Outlining your
presentation
Inviting questions
INTRODUCTION
Formal
Good
morning/afternoon/evening.
On behalf of (company, department,
etc.), Id like to welcome you.
My name is (name) and I am
(position).
Im going to give you an overview
of...
The focus of todays presentation
is.
Informal
Hi
everyone,
Im
(name
and
title).
Thanks for coming.
Im going to talk to
you about
Im going to be
talking a little bit
about
Im here today to talk
to you about
The presentation today is divided Im going to talk about
into three parts. First, Ill Following three things today. Ill
that Ill... Finally, Ill
start with Then Ill
talk a little bit about .
Ill finish with.
Please dont hesitate to interrupt me If you have any
if you have any questions.
questions during the
presentation, please
ask.
Overview - a short description of a subject or situation that gives the main ideas without explaining all the details
Consistent - always behaving in the same way or having the same attitudes, standards etc - usually used to show
approval
Findings - the information that someone has discovered as a result of their study, work etc.
Sign post - are words or phrases that guide the listener during a presentation. They let the listener know what has
happened so far, and what is going to happen next.
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Sample Transcript:
1. Good afternoon, ladies and gentlemen. Thank you for finding the time to
come and join me for this presentation this afternoon. My name is Tim
Mason, Im a retail consultant, and many of you will have seen me shadowing
you in your jobs and looking through the accounts and so on in the company
over the last week. Ive invited you here today to have a look at my
findings. First, Id like to have a look at the performance of the company, the
sales of the company over the last three years; then Id like to have a look at
our market share in the womenswear market and look at our competitors;
and thirdly, Id like to suggest some improvements in our range of
womenswear. At the end Id be happy to answer any of your questions.
2. Ladies and gentlemen, thank you very much for coming along here
today. I hope my presentation isnt going to take too long and that you will
find it interesting. The purpose of todays presentation is to discuss how
we can improve internal communications within our company.
3. Now let me begin by explaining that Id like to talk about the business case
for better communication; secondly, I want to cover different styles and
methods; and finally I would like to finish off by talking about some of the
basics we need to have in place to deliver good quality, consistent
communications across the company. Id be very happy to invite you to
ask questions at the end of the session and Im sure therell be plenty of
time for us to discuss some of the points that have been raised.
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Your turn: Go back to the expressions above and choose one of them to fill in the
blanks below.
1. Good afternoon, ladies and gentlemen. Thank you for finding the time to
come and join me for this presentation this afternoon. My name is Tim
Mason, Im a retail consultant, and many of you will have seen me shadowing
you in your jobs and looking through the accounts and so on in the company
over the last week. _________________________________
First, Id like to have a look at the performance of the company, the sales of the
company over the last three years; then Id like to have a look at our market
share in the womenswear market and look at our competitors; and thirdly, Id
like to suggest some improvements in our range of womenswear.
__________________________________.
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II.
During your presentation, its a good idea to remind your audience occasionally of the
benefit of what you are saying.
In this part, you should also know how about signalinglinking the parts of your
presentation
Sequencing Ideas:
First/second/third/then/finally
The first/second/third/final point is
Emphasizing an idea:
As I said at the beginning
This, of course, will help you (to achieve the 20% increase).
As you remember, we are concerned with
These ties in with my original statement
This relates directly to the question I put to you before
Intermediate Questions:
Are there any questions or comments on that?
Would you like to ask questions at this point?
During your presentation, its a good idea to remind your audience occasionally of the
benefit of what you are saying.
Remember that what you are saying is new to your audience. You are clear about the
structure of your talk, but let your audience know when you are moving on to a new
point. You can do this by saying something like "right", or "OK". You can also use some
of the following expressions.
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If you are using index cards, putting the link on the cards will help you remember to
keep the audience with you. In addition, by glancing at your index cards you will be
pausing this will also help your audience to realize that you are moving on to
something new.
Exploring a list of points:
In relation to
Regarding
Concerning
With respect to
Lets consider this in more detail
What does this mean for?
Adding Ideas:
In addition to this/moreover
However/Despite this
So therefore
Digressing:
Going back:
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You may use rhetorical questions to create a variety and expectations, leading to an
interested audience.
Giving Examples:
For example,...
A good example of this is...
As an illustration,...
To give you an example,...
To illustrate this point...
Avoid the phrase, Like for an example, it is redundant and considered a grammar
lapse in English.
Language for using visuals:
It's important to introduce your visual to the audience.
This graph shows you
Take a look at this
If you look at this, you will see
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Informal
Lets start/begin
looking at
by
Well, weve looked at... Now, Id like Well, Ive told you
to discuss
about. Now Ill move
Having discussed Id like to move on to
on to.
Well, weve looked
at. Now, lets talk
about.
So, that was.Now,
lets
later:
later:
I will elaborate on this later in the More on this later.
presentation.
Im going to talk
Ill provide you with a more detailed more about this later.
explanation later in the presentation.
earlier:
earlier:
Do you remember I
To repeat what I said earlier
said..?
As I mentioned earlier.
As I said earlier.
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Focusing audience's
attention on visuals
Samples:
1. A good example of how important internal communications are is shown by
some findings from research that we have recently undertaken. Good
communications is a very key factor in staff motivation. If you look at this
slide, you will see how important it is to get the basics in place. You need to
identify your communication requirement, agree your objectives and success
criteria, identify your target audiences, define the content of your message and
determine the style of delivery. A good illustration of the communication
process is when all those basics fall into place naturally.
2. If you have a look at this first graph, you can see that our sales topped 50
million the year before last. Then last year sales dropped to 40 million, with a
slight recovery at the end of the financial year. However, this year sales have
continued to drop to an all-time low of 30 million. Now lets look at our market
share. As you can see, we have 25% of the market share, 10% down on last
year.
3. It is important for customers to feel that their ideas are valued. I think it covers
everything on my second point. Are there any questions or comments at this
point?
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Digress to talk or write about something that is not your main subject
Elaborate to give more details or new information about something
Segue to move smoothly from one song, idea, activity, condition etc to another
Expand to become larger in size, number, or amount, or to make something become larger
Rhetorical questions a question that you ask as a way of making a statement, without expecting an answer
Redundant not necessary because something else means or does the same th
Your turn: Go back to the expressions above and choose one of them to fill in the
blanks below.
1. ________________________________of
how
important
internal
communications are is shown by some findings from research that we have
recently undertaken. Good communications is a very __________ in staff
motivation. _______________________, you will see how important it is to get
the basics in place. You need to identify your communication requirement, agree
your objectives and success criteria, identify your target audiences, define the
content of your message and determine the style of delivery.
__________________________ of the communication process is when all those
basics fall into place naturally.
On Your Own:
III.
Closing a presentation
At the end of your presentation, you should summarize your talk and remind
the audience of what you have told them.
After you have answered your question, check that the person who asked you is happy
with the answer.
Does this answer your question?
Do you follow what I am saying?
I hope this explains the situation for you.
I hope this was what you wanted to hear!
If you would like me to elaborate on any point, please ask.
Would you like to ask any questions?
Any questions?
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That's an interesting question. I don't actually know off the top of my head, but I'll
try to get back to you later with an answer.
I'm afraid I'm unable to answer that at the moment. Perhaps I can get back to you
later.
Good question. I really don't know! What do you think?
That's a very good question. However, we don't have any figures on that, so I
can't give you an accurate answer.
Unfortunately, I'm not the best person to answer that.
What can you say if things go wrong? You think you've lost your audience? Rephrase
what you have said.
Summarizing and
concluding the
presentation
CONCLUSION OF A PRESENTATION
Formal
Informal
Finally, lets summarize some of the Lets
main points
summarize/recap what
To conclude, Id like to summarize we looked at today.
Finally, lets look
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Inviting final
questions
Samples:
1. I want to briefly summarize the benefits of an informal feedback. It can provide
more detailed information about clients needs, it makes clients feel empowered,
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Conclude - to decide that something is true after considering all the information you have
Run out of - to come to an end
Recap - to repeat the main points of something that has just been said
Queries - a question that you ask to get information, or to check that something is true or correct
Off the tap of my head - Fig. without giving it too much thought or without precise knowledge
Your turn: Go back to the expressions above and choose one of them to fill in the
blanks below
1. I ___________________________ the benefits of an informal feedback. It can
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On Your Own: