ECO SINGAPORE

International Plaza
10 Anson Road, #15-14
Singapore 079903
http://www.eco-singapore.org

Our Youth. Our Future.

COMMUNITY OUTREACH COMMITTEE 2016/17

TERMS OF REFERENCES
Introduction
Awareness is the foundation of personal action and long-term community
change. With a special focus on young people, ECO Singapore seeks to
drive community awareness on critical environmental issues through
outreach and public engagement. Through engaging ways of reaching out,
we hope to nurture a community of informed, like-minded individuals who
are inspired to share, collaborate and co-create. These efforts cannot be
realised in silo and we are calling for all interested volunteers to be a part of
our core outreach committee.
The working title for the series of planned outreach activities will be called
ECO ENRICH!, driven by our aspiration to enrich members of the public
with knowledge about their environment. By engaging a host of thoughtleaders, subject matter experts and practitioners, across interactive
platforms, we hope to reach out to the unconverted and foster their interest
on sustainability matters.
Objectives of Core Outreach Committee

Outreach to non-converted young people in the community to

interest them in environmental issues
Deepen environmental knowledge of the community
Build a community of sustainability-conscious young people to inspire
more projects and eco activities

Scope/Topics
The efforts of the Community Outreach Committee should aim to cover a
range of topics that are current and worth providing insights to. To do that, it
has to offer a balance of ideas that in-depth yet palatable to beginners.
Regardless of topic or theme, the efforts should consistently thread through
three key areas of focus; Youth, Environment, Consumerism.
Target Audience of Outreach Committee
Registered as Environment Challenge Organisation (Singapore)
Society Reg. No: ROS326/2002 I Charity Reg. No: 1739

ECO SINGAPORE
International Plaza
10 Anson Road, #15-14
Singapore 079903
http://www.eco-singapore.org

Our Youth. Our Future.

Primary audience 15 to 25
Secondary audience 26 to 35

Volunteers we seek are:

Passionate and / or interested to learn more about environmental

matters
Able to commit to 12 months of appointment.
Comfortable conversing in the English language
Interested in organising events
Able to commit to meeting at least once a month; and where
necessary, at least once a week in the final month leading up to the
event

Deliverables of Community Outreach Committee:

Commit to deliver at least 4 public debate sessions over the 12 months
period of appointment
Optional 4 other community outreach activities within the 12 months
period of appointment.
Important dates (mark your calendars):

Interview for shortlisted candidates: Until first team meeting

Opening Committee Meeting: 31 January, 1pm 6pm (ice-break,
outline key themes and implementation plans)
Monthly Meetings: 20 February, 19 March, 16 April, 14 May, 18 June, 16
July, 20 August, 17 September
Key events propose dates: 22nd April, 5th June, Sept, Dec.
Additional Meetings: These will be held every week, leading up to the
event date

Appointments Available (refer to annex for details)

Programmes Team
Admin & Logistics Team
Volunteer Management Team
Marketing & Sponsorship Team
Registered as Environment Challenge Organisation (Singapore)
Society Reg. No: ROS326/2002 I Charity Reg. No: 1739

ECO SINGAPORE
International Plaza
10 Anson Road, #15-14
Singapore 079903
Our Youth. Our Future.

http://www.eco-singapore.org

Benefits

Unique learning opportunity to work with like-minded individuals for a

common cause.
Given access to personal development opportunity and programmes.
Your appointment title under the Community Outreach Committee
2016/17 will be awarded during your appointment with the
organisation.
You will have priority access to events, conferences and dialogue with
high-level individuals in the environment-related space.
The title ECO Alumni will be awarded at the end of your
appointment with the organisation.
Personalised recommendation letter from President of the
organisation.
Certificate of Appreciation for serving the committee.
Opportunity to be put up for national awards on the environment
after serving at least one full term.

Registered as Environment Challenge Organisation (Singapore)

Society Reg. No: ROS326/2002 I Charity Reg. No: 1739

ECO SINGAPORE
International Plaza
10 Anson Road, #15-14
Singapore 079903
http://www.eco-singapore.org

Our Youth. Our Future.

ANNEX
Programmes Team
Role
To conceptualise, organise and execute the programme of the
project in an effective manner
Requirements
Commit fully for 12 months (and include post-event report submission
for each event)
Possess excellent interpersonal skills
Be resourceful and work well in a team
Be responsive over phone and emails
Must be able to handle stress well
Adaptable and able to respond to situational changes
Good eye for details and able to identify operational flaws in
advance
Possess excellent organisational skills and experience in events
management
Expectations
Designate rooms for the various sessions, workshops and exhibitions
scheduled
Allocate holding areas and VIP seating for Guests-of-Honour, speakers
and presenters of the project
Draw up a contingency plan and submit it to the Chairperson and
Co-Chairperson prior to the project
Liaise with speakers/guests for their allocated sessions
In charge of documentation of each session
In charge of facilitating compiling the final documentation and policy
outcome of the conference
Admin & Logistics Team
Role:
In the initial planning phase, the team is required to look into the
managing of volunteer details, information and key information of the
conference with parties such as following up with emails.
To facilitate the flow of information and resources in order to meet the
needs of the project.
Registered as Environment Challenge Organisation (Singapore)
Society Reg. No: ROS326/2002 I Charity Reg. No: 1739

ECO SINGAPORE
International Plaza
10 Anson Road, #15-14
Singapore 079903
http://www.eco-singapore.org

Our Youth. Our Future.

Seek to integrate the information, transportation, material handling,

packaging and occasional security of all the teams involved

Requirements:
Commit fully for 12 months (and include post-event report submission
for each event)
Possess excellent interpersonal skills
Be resourceful and work well in a team
Be responsive over phone and emails
Good eye for details
Expectations:
To follow up on all necessary administrative issues such as drawing up
for proposals, plans, strategies, making phone calls to partners and
associates of the project
Each member of the logistics team will be attached to any of the
following teams: Treasurer, Programmes, Logistics, Manpower &
Volunteer Management, Marketing and Public Relations to help with
operations prior to the project and during actual operations.
Volunteer Management Team
Role:
To issue calls for volunteers, interviews, allocation of suitable volunteers
for events and / or where needed, to replace respective working
team members.
Responsible for the training and orientation of ad-hoc volunteers
Requirements:
To commit fully for 12 months (and include post-event report
submission for each event)
Possess excellent interpersonal skills
Be resourceful and work well in a team
Able to motivate volunteer team
Be responsive over phone and emails
Possess excellent interpersonal and behavioral judgment skills
Able to adapt to changes promptly
Expectations:
Develop and implement volunteer orientation package
Recruit and train volunteer liaison officers
Registered as Environment Challenge Organisation (Singapore)
Society Reg. No: ROS326/2002 I Charity Reg. No: 1739

ECO SINGAPORE
International Plaza
10 Anson Road, #15-14
Singapore 079903
http://www.eco-singapore.org

Our Youth. Our Future.

Create schedule of respective volunteer roles to manage volunteer

movement during conference session
To work closely with the marketing team to develop strategy to issue
call for volunteers and management
Work with the existing team scopes to allocate volunteers
Be responsible for all volunteers and manpower involved in the project
Report to the Chairperson and Co-chairperson if there are any
problems with volunteers or manpower during the course of planning,
execution and operations of the project
Required to work on short notice if teams are short of volunteer and
manpower

Marketing & Sponsorship Team

Role:
To effectively market, create awareness and opportunities for
exposure of the project
To generate sponsorship and inflow of funds for the purpose of
planning and operations
To garner support for the event and increase number of participants
for the project
Requirements:
Commit fully for 12 months (and include post-event report submission
for each event)
Possess excellent interpersonal skills
Be resourceful and work well in a team
Be responsive over phone and emails
Adaptable and able to respond to promptly to situation change
A background in marketing, advertising or business strategies and/or
design, web-design (applicants who have both will have an
advantage)
Possess good networking skills
Good design sense and skill (such as Photoshop or freehand)
Expectations:
Develop and implement publicity & marketing strategies of project
Develop and implement sponsorship packages
Main liaison with sponsors and partners
Ensure project website is up two months before the project begins
latest
Registered as Environment Challenge Organisation (Singapore)
Society Reg. No: ROS326/2002 I Charity Reg. No: 1739

ECO SINGAPORE
International Plaza
10 Anson Road, #15-14
Singapore 079903
http://www.eco-singapore.org

Our Youth. Our Future.

Maintain website and its information promptly

Registered as Environment Challenge Organisation (Singapore)

Society Reg. No: ROS326/2002 I Charity Reg. No: 1739