CHARTERED MANAGEMENT INSTITUTE

ASSIGNMENT CRITERIA TEMPLATE

LEVEL 5 DIPLOMA IN MANAGEMENT & LEADERSHIP

UNIT 5004 RESOURCE MANAGEMENT

Candidates Name:
Registration number:

June 2014
Assignment Completion Instructions
Complete each learning outcome with a minimum of 2500 / 3000 words for this assignment

Refer to the relevant workshop material in particular the Additional Reading Material

Focus on and reference to the specific management principles and models, give Practical
Examples of how you would:
-

Use these models in your day to day work

Use these models as appropriate if you have no practical experience of them

Or

This assignment needs to be typed and when completed sent to:

suzannebettaney@eurosourcesolutions.com

Learning Outcome

1.

Be able to identify and plan resources needed to meet objectives

Assessment Criteria
1.1 Identify those resources required to achieve objectives

Business Objective

Resource Required

1. To gain an OUTSTANDING
result in our next OFSTED
inspection.

Time to complete the recommendations from the

previous inspection report.
Money is also required, this is due to obtaining new IT
(information technology) equipment, and also outdoor
equipment.
Staff training sessions on providing quality content in
delivering the EYFS (Early Years Foundation Stage)
Completing a SEF Self Evaluation Form to monitor our
progress and grade it.
Finance officer to guide and assist in the delivery of
budgets, and produce monthly management accounts. To
use forecast rotas to enable a hindsight into future
needs, and costs that may arise.

2. To achieve a sustainable
level of financial stability

3. To attract highly trained,

motivated and loyal staff, and
to keep the staff, supporting
them to achieve further
through their career.

Staff!
Time to advertise and recruit staff-and a budget to do
so, where to advertise, content required.
Time to coach and support staff.
Money for training course or qualifications.
Supervisions and appraisals to identify areas for
development.
Training manual to record current and identified
training needs.

4. To maintain an occupancy
level of above 90%

Good reputation word of mouth.

Suitable safe and stimulating environments.
Staffing levels to adhere to ratios.
Quality content of delivering the EYFS, Early Years
Foundation Stage, through qualified and competent
staff.

1.2 Explain the process of planning resource use to achieve objectives

Business Objective

Resource planning process

1.To gain an
OUTSTANDING
result in our next
OFSTED inspection.

Refer to the previous inspection report.

Focus on the recommendations.
Produce a plan of action to address the recommendations,
highlighting who is responsible for each particular action.
Conduct staff meeting so everyone is aware of the needs
required.
Monitor and review progress by carrying out a SEF Self Evaluation
Form.
Produce a wish list for equipment needed and how to raise the
funds required. Reviewing year to date spends and any money that
can be sought.
Carry out fund raising to purchase equipment.
Review training requirements for the staff team referring to the
training manual, and supervisions with staff members.
Monthly meetings with the finance officer
review all budgets, to include: spend to date on resources and
staffing. Building and repair costs.
Look at future costs that will be required, and have a potential to
be required. With a degree of forecasting.
Refer to the money received from the Grant Funding Entitlement:
for all 2, 3 and 4 year olds.

2.To achieve a
sustainable level of
financial stability

3.To attract highly

trained, motivated
and loyal staff, and
to keep the staff,
supporting them to
achieve further
through their
career.

Look at requirements for staffing needed through the staffing

structure, highlight any vacancies.
Refer to budgets previously discussed with the finance office for
what is available to use to recruit new staff.
Advertise vacant positions with the relevant information displayed
in the content.
Adhere to the recruitment and selection policy whilst interviewing
any potential new staff.
Supervise, guide and coach the team, highlight areas of strength
and areas to be developed through supervisions, and appraisal.
Refer to the training manual also for needs to be addressed.
Place staff on necessary training courses/qualifications.

4.To maintain an
occupancy level of
above 90%

Follow OFSTED guidelines as to the occupancy we can have for

each area and age group.
Conduct risk assessments and health and safety audits to ensure
the environments are safe.
Observe the staff team in delivering the EYFS, Early Years
Foundation Stage, to promote quality care and education for the
children through fun and stimulating activities.
Monitor their progress and coach and support the staff where
necessary.
Seek support and guidance from the early years advisory team at
Telford and Wrekin council.
Ensure staffing rotas are as up to date as possible to meet the
ratios of the children, paying particular attention to times when
staff members have holiday.
Gain feedback from the parents whose children attend the
setting, and any potential parents who view the nursery, gathering
information on how they found us, monitoring the word of mouth
good reputation.
Consistently review the practice to ensure we are providing the
high est standards of quality care and education to all the
children who attend.

1.3 Identify the costs associated with the resources required to achieve objectives

Business Objective

Resources
Required

Costs

1. To gain an
OUTSTANDING
result in our next
OFSTED inspection.

Time
staff meetings
training
new equipment

Staff wages covered in yearly budgets

Pay the staff team for 1 hour staff meeting
Training costs vary dependent upon the course. Can
seek funding for larger courses or qualifications
I.e. NVQ'S.
Fund-raising events, staff are encouraged to provide
some of their time at no cost to the company.
New equipment to be purchased within budgets or
any surplus from that financial year.

2. To achieve a
sustainable level of
financial stability

Finance officer
Computer
paper, ink
cartridges and
pens/stationary.

Finance officers wage - 16000 per annum

Already purchased, however may require money for
repairs, or upgrades and security.
Stationary costs are covered in the resources
budgets

3.To attract highly

trained, motivated and
loyal staff, and to
keep the staff,
supporting them to
achieve further
through their career.

Advertising fees
for recruitment.
Staff wages
training budget

Dependent upon location of advertisement - can

range from 0 to 650.
In yearly Budget a total of 53000
in yearly budget -

4. To maintain an
occupancy level of
above 90%

Safe suitable
premises.
Correct staffing
levels.
Access to
resources
OFSTED
documentation,
EYFS training,
and advisory team
at Telford and
Wrekin council

Rental fees of building

maintenance contracts
repairs budget
staff wages
computer and internet fees to gain access to up to
date information, through websites and subscription
services.
Annual fee for membership to the Telford and
Wrekin Early Years Advisory Team.
All of the above are to be recorded in the annual
budget plans. These are referred to on a monthly
basis with meetings with the Finance officer.
Cleaners wage to maintain cleanliness.

Learning Outcome
2.

Be able to select and use the resource supply chain to meet planned objectives

Assessment Criteria
2.1 Evaluate sources of supply to meet planned objectives

Planned Objectives

Evaluate sources of supply

1. To gain an
OUTSTANDING result
in our next OFSTED
inspection.

Staff team these need to be recruited and trined.

Early years advisolrt team
OFSTED website
training course provided through a variety of companies, such
as telford and wrekin council, blithfield, TCAT, Telford
College of Arts and Technology.
Qualificxations provided from eurosource, such as nvqs.

2.To achieve a
sustainable level of
financial stability

The Children and their families!!

Finance officer wages
subscriptions to computer system inteneded to be of more use
ie Sage.
Grant fundin g for eligible 2, 3 and 4 year olds.
The board of directors
companies we use for supply of our products, ie cleaning
materials, arts and craft items.

3.To attract highly

trained, motivated and
loyal staff, and to keep
the staff, supporting
them to achieve further
through their career.
4.To maintain an
occupancy level of above
90%

Advertisements with local companies for example; tescos

within bthe high street, or the local coleges and paper to
strecth further afield.
Training copurses
Nvqs qualifications
Children and their families, advertising our services locally
and on the internet.
A suitable premises/building
maintenance and repair services companies
competent staff team,
Cleaners.
Computer and internet.
Telford and Wrekin Early Years Advisory Team.

2.2 Explain processes to manage the supply, continuity and quality of resources to meet plans
Identified
Resources

Process of managing supply, continuity and quality of resources

1. Time
staff meetings
training
new equipment

2. Finance officer
Computer
paper, ink
cartridges and
pens/stationary.
3. Advertising fees
for recruitment.
Staff wages
training budget

4.Safe suitable
premises.
Correct staffing
levels.
Access to resources

OFSTED
documentation,
EYFS training, and
advisory team at
Telford and Wrekin
council

Staff rotas to ensure that the ratios are adhered to, and all the staff
team have their allocated time out sessions, to undertake their own
workloads.
Regular staff observations and supervisions to ensure the staff team
are happy with their job role and responsibilitys, reviewing their
current training standards, and the need for future training. It also
ensures that their voice is heard, promoting continuity of staff
through their long term commitment to the nursery.
All equipment is checked daily, and is maintained as necessary:
undertaking daily, weekly or half termly cleaning as required.
Regarding sourcing new equipment, fund-raising is sought, or the
budget is refereed to, the equipment is purchased in a priority
manner, addressing high demands or needs for a particular item first.
A variety of equipment for the children is available each day.
The finance officer is throughout her own job requirements,
responsible for the ordering of new stationary/ink needs. The
computers are tested annually for safety purposes through the PAT
portable Appliance Testing system.
Monthly meetings are attended by the manger in which budgets are
reviewed, and matters are discussed.
Again the finave officer sets out the budgets for the nursery and
each area it is required to cover. The budgets are set to be cost
effective, and realisitic, with an emergncy contingencgy fund in times
of need.
These budgets are reviewed each month to ensure they are maintained
to the best of our abilities.
When addressinmg the identified resouces, the budgets set form the
process of what we can produce with what money we have available.
Daily general risk assessments take place, along with an indepth annual
review of the nursery, both in and outdoors. All repairs required are
reported to the CHEC Centre for whom we rent the building off, and it
is within the contract for them to maintain the premises.
Staff rotas are created, and designed to reflect changes for example;
staff holidays. Staff members have their own keygroups of children,
we aim to ensure they are with their keyguoups as much as possible, in
order to ensure continuity for the children.
When it is required, we can seek support from the company, who have
a supply off trained staff available.
A computer and internet connection is a must for us to be able to gain
access to OFSTED and EYFS updates, changes in legislation and
particpate in new traing courses.
The early years advisor attend the nursery on a quarterly basis and
will provide ideas for improvements to be made, whilst updating us of
statutory chnages required.

2.3 Describe strategies used to predict and manage disruption in resource supply and the
associated costs

Resource

Strategy used to predict and

manage disruption

Costs

1.Time
staff meetings
training
new equipment

Forecast rotas of staffing levels,

for example, holiday times,
maternity leave, numbers of
children.
Itinerary updated annually, able
to predict new equipment needed
and roughly when by.

Forecast rotas able

to see where the
income drops, or the
staffing numbers are
higher, increasing
wages.

2. Finance officer
Computer
paper, ink
cartridges and
pens/stationary.

Budgets budgets budgets! These

are designed to guide us, although
they also provide a hindsight into
potential new costs, and a
contingency fund is always vital to
have!

Follow the budgets as

much as is possible.
Shopping around for
goods purchased in
case a supplier ceases
trading.

3.Advertising fees
for recruitment.
Staff wages
training budget

As previously mentioned. Both the

forecast rotas and the budgets
are vital keys in planning ahead.

When you desire to be

successful, an element
of future planning
should form your
business plans.

4..Safe suitable
premises.
Correct staffing
levels.
Access to resources

OFSTED
documentation,
EYFS training, and
advisory team at
Telford and Wrekin
council

Firstly a rental of a
building/premises which is in good
condition should be the priority.
Any future plans for expansion or
building updates should be
considered and thought out in
advance in order to prepare for a
successful outcome.

Forecast rotas of both

the staff and children
who attend are used to
predict disruption.
Research into advisory
teams and their fees
for renewal of
subscription to
memberships.

Learning Objective
3.

Be able to monitor and evaluate internal and external resource use to meet plans

Assessment Criteria
3.1 Review progress of actual resource use against planned resource use

Business
Objective

Resources
Required

1. To gain an
OUTSTANDIN
G result in our
next OFSTED
inspection.

Time
staff meetings
training
new equipment

2. To achieve a
sustainable
level of
financial
stability

. Finance officer
Computer
paper, ink
cartridges and
pens/stationary.

3. To attract
highly trained,
motivated and
loyal staff, and
to keep the
staff,
supporting them
to achieve
further through
their career.

Advertising fees
for recruitment.
Staff wages
training budget

Costs
This has differed to planed resource use due
to staff on maternity leave, and the cost for
getting their workload covered.
We have obtained funding to enable a large
proportion of the staff team to enter into
training for higher qualifications. This has
been to our advantage obtaining the funding.
Profits were considerably good at the end of
the financial year, enabling us to purchase new
equipment that is vital in obtaining our
recommendations on the previous Ofsted
report.
Finance officers wage along with all the other
staff team, has had a slight raise, this was
worked out at the end of the financial year, as
I stated we achieved good profit enabling us
to reward the staff for their efforts. So,
although this was not planned, it was
financially viable.
The computers has cost the annual PAT
Portable Appliance Testing fee. This is within
the budget.
Stationary has been sourced from a variety of
suppliers, with some new suppliers whom we
have been able to get great deals with.
This particular year, we have enrolled into a
modern Apprenticeship scheme, this has
provided us with two apprentices to distribute
. This has proven to be very beneficial to the
company, both financially and practically. We
are able to appoint two people, who do need a
degree of training, for the price of one
qualified person.
We have advertised through local colleges for
apprentices also.
Advertising fees have been below budget due
to these schemes we entered.
Training budget, this has soured, with
particular reference to the OFSTED
recommendations, and the appointment of two
apprentices. This has created lots more
training needs for particular areas of
childcare and education .
Funding has been obtained to enable the staff

to further their knowledge and undertake an

nvq qualification.

4.To maintain an
occupancy level
of above 90%

Safe suitable
premises.
Correct staffing
levels.
Access to
resources
OFSTED
documentation,
EYFS training,
and advisory team
at Telford and
Wrekin council

Rental fees for the building have not risen

and have encountered no problems.
The staffing budget has even itself out. With
highs and lows throughout the year.
The early years advisory team now charge a
membership fee, this is newly introduced and
was not in the budget. Therefore this was an
extra cost to source, the fee money was
taken from the contingency fund budget.
The membership fee for early years
incorporates an element of training also
included in the cost. Funding has been sourced
for staff members to go on to higher
qualifications.
Ofsted website requires no cost for updates.

3.2 Discuss methods of recording and reporting resource use

Resource

Methods of recording used

Methods of reporting used

1.Time
staff meetings
training
new equipment

2.. Finance
officer
Computer
paper, ink
cartridges and
pens/
stationary.
3.Advertising
fees for
recruitment.
Staff wages
training
budget
4.Safe suitable
premises.
Correct
staffing levels.
Access to
resources
OFSTED
documentation,
EYFS training,
and advisory
team at
Telford and
Wrekin council

Gant charts used for the managers.

Rotas for staff members to have time
out to attend to their workloads.
Minutes of meetings recorded for
future reference.
Training manual and certificate folders
for the staff detailing training
attended.
Observational use of the equipment
used by the children.
Gant chart for the finance officer to
display workload and tasks attended to.
Previous budgets can determine a
pattern for current budgets.
Charts to display what items are
available, when they are taken, and how
many used, regarding stationary an ink
cartridges.
Receipt for advertising fees
rotas to display times and quantities of
when children are in the nursery, and
how many staff are required.
Training manual and receipts for
training.

Meetings with the senior

managers and the staff
detailing evidence found
and discussed progress to
date.
Training manual records.
Tracker observations to
record use of equipment.
(this details the frequency
of items used)
Meetings with manager.
Tracking budgets, making
comments and altering
figures.
Summary of how many
items used and what for
over a half termly period.

Staff rotas
time out rotas for the staff
diary detailing dates early years
advisors attended

Rotas
Minutes of meetings
Ofsted reports
early years reports and
advisorys

Rotas
Meetings with manager.
Tracking budgets, making
comments and altering
figures.

3.3 Explain methods of using resource information to inform future actions

Resource

Methods of using resource information to inform future

actions

2.. Finance officer

Computer
paper, ink cartridges and
pens/stationary.

Staff rotas and forecast rotas for times when changes

occur in the amount of children we have, I.e. when the
children start school in September.
Action plans to follow on from staff meetings and to
address recommendations from Ofsted and Early Years
Advisors
Training manual, and updates from Ofsted and Early years
advisors to inform of new upcoming changes and training
requirements.
Itinerarys to detail equipment left, what is required to be
purchased next. Look into obtaining funding from the
national lottery, children in need, and vital solid sources.
Refer to Gant chart for time management purposes.
Refer to budgets and look at where costs can be saved, for
example, bulk buying and shopping around for the best deals
and free delivery.

3.Advertising fees for

recruitment.
Staff wages
training budget

Staff rotas and forecast rotas to enable practical and cost

effective ways of staffing levels. For example; overtime can
create Time in Lieu. Asking the staff team to be flexible.
Look for further funding for staff training.

4.Safe suitable premises.

Correct staffing levels.
Access to resources
OFSTED documentation,
EYFS training, and
advisory team at Telford
and Wrekin council

Is the building cost effective? Look at current contractors

and shop around for better deals.
Also shop around for the best broadband deals.
And finally, there are other training advisory teams within
the early years profession, evaluate this years current
membership and compare other sources.
Make valuable reminder dates in the diary to enable time to
do so.

1.Time
staff meetings
training
new equipment