Beruflich Dokumente
Kultur Dokumente
Dear Artist,
The Society for the Promotion of Japanese Animation (SPJA) is proud to announce Anime Expo 2016,
hosted at the Los Angeles Convention Center from July 1 to July 4, 2016! On behalf of the organization,
we would like to welcome all new and returning artists. This packet is designed to prepare you, the
artist, for participation in the Anime Expo 2016 Artist Alley.
The Anime Expo Artist Alley is a venue for artists to display and sell their original artwork and crafts.
Both amateur and professional artists are welcome. This year, Artist Alley will be located in Kentia Hall at
the Los Angeles Convention Center.
Please read this packet carefully as it contains very important information about participating in Artist
Alley. All artists and helpers are expected to abide by the rules and standards detailed in this packet.
Also included in the packet for your reference are the Standard Terms and Conditions agreed to upon
purchasing an Artist Alley Table Package.
If you have any additional questions, please email artistalley@anime-expo.org. Please allow us at least
48 business hours for our staff volunteers to respond back to you regarding your inquiries.
We look forward to seeing you at Anime Expo 2016!
TABLE OF CONTENTS
IMPORTANT DEADLINES .......................................................................................................... 4
IMPORTANT CHANGES TO NOTE FOR 2016.......................................................................... 4
ARTIST ALLEY (AA) REGISTRATION PROCEDURE ............................................................ 5
Purchase your Table Package & Additional Passes .................................................................... 5
Artist Alley Form and Update Form ........................................................................................... 6
Table Assignments ...................................................................................................................... 9
Checking-In and Picking-Up Your Artist Alley Pass (badge) .................................................... 9
CALIFORNIA SELLERS PERMIT ............................................................................................. 9
REFUND POLICY AND TRANSFERS ...................................................................................... 10
Artist Alley Package ................................................................................................................. 10
Additional Artist Alley Passes .................................................................................................. 10
Transferring a 4-Day/1-Day Pass to an Artist Alley Pass: ....................................................... 10
HOURS OF OPERATION ........................................................................................................... 11
Artist Alley Hours ..................................................................................................................... 11
Artist Alley Registration Hours (Check-In Counter) ................................................................ 11
About Set-Up and Breakdown .................................................................................................. 11
Signing Out/Leaving Early ....................................................................................................... 11
TWO STRIKE RULE ................................................................................................................... 12
HARASSMENT & CONFLICT ................................................................................................... 12
SALES POLICY ........................................................................................................................... 13
Grey Market Goods and Pseudo-Merchandise ......................................................................... 13
Reproduced Artwork ................................................................................................................. 13
Adult Material ........................................................................................................................... 13
Mass Production........................................................................................................................ 13
Proxy Selling ............................................................................................................................. 14
Copyright Law .......................................................................................................................... 14
Weapons .................................................................................................................................... 14
Body Art, Henna Tattoos, and Service Type Business ............................................................. 14
IMPORTANT DEADLINES
July 6, 2015
October 2015
December 2015
April 1, 2016
June 1, 2016
June 1, 2016
June TBA
3. Products: Check any types of items that will be sold at your table.
Buttons/Pins, Clothing/Cosplay, Comics/Doujinshi, Commissions, Crafts, Plushies, Prints,
Other
4. Helper & Subsidiary Artist Information: Provide helper and subsidiary artist information.
Sellers permit numbers portfolios, and examples for each subsidiary artists and for each table
must also be submitted. There is a maximum of 2 additional artists per table and maximum of
2 additional helpers per table. However, there a maximum of 3 guests total.
TABLE 1 - TABLE 2
Helper 1, Helper 2
Email
Subsidiary Artist 1 - Subsidiary Artist 2
Email
California Sellers Permit No.
Portfolio Link: The following platforms are accepted: Your website/blog, DeviantArt,
non-personal Facebook/Instagram/Tumblr.
Link to Example of Items to be sold (Table Buyer) What work do you plan to vend
during the convention? At least five samples must be provided. Use a direct links,
SPJA will not make new accounts beyond Facebook, Instagram, and Imgur.
Table Assignments
1. Veteran artists (who have purchased a table for over ten consecutive years) have table priority.
Non-veterans are assigned on a first-come, first-serve basis by Artist Alley Form submission and
approvals. Assignments may also subject to expected table content and seating preferences.
2. Table exchanges will not be allowed under any circumstances. All table assignments are final.
3. When filling out the registration form, the primary artist must provide information for all
subsidiary artists and the helper (if any) participating at his or her table. Individuals who are not
on file may not participate in Artist Alley.
4. Artist passes and holders will be distributed at check-in. Artists must have all required
documents on file (see above) in order to receive their badge. All participants must also have a
valid photo ID and a copy of sellers permits on hand.
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HOURS OF OPERATION
Artist Alley Hours
The Artist Alley in Kentia Hall will be open to the public during the hours listed below.
DAY
Day 0
Day 1
Day 2
Day 3
Day 4
DATE
Thursday, June 30
Friday, July 1
Saturday, July 2
Sunday, July 3
Sunday, July 4
SET-UP
TBA
8:00AM - 10:00AM
8:00AM - 10:00AM
8:00AM - 10:00AM
8:00AM - 10:00AM
OPEN
N/A
10:00AM - 6:00PM
10:00AM - 6:00PM
10:00AM - 6:00PM
10:00AM - 3:00PM
BREAKDOWN
N/A
6:00PM - 7:00PM
6:00PM - 7:00PM
6:00PM - 7:00PM
6:00PM - 7:00PM
Thursday, June 30
Friday, July 1
Saturday, July 2
Sunday, July 3
Sunday, July 4
12:00PM to 9:00 PM
8:00AM to 6:00 PM
8:00AM to 6:00 PM
8:00AM to 6:00 PM
8:00AM to 2:00 PM
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SALES POLICY
The Artist Alley exists to promote and celebrate original artwork by fans of Japanese popular culture.
We encourage original prints, comics, zines, and crafts, and enjoy seeing artists produce new and
exciting material every year. Below are guidelines and restrictions on what may and may not be sold in
the Artist Alley.
Reproduced Artwork
Do NOT under any circumstances use artwork that is not your own. Do not trace, vectorize, copy, or
otherwise alter and/or reproduce artwork that is not your own, whether as a part or the whole of a
work. This includes official logos, symbols, background art, and any other pre-existing artwork or images
that are not yours.
Adult Material
Artwork deemed inappropriate for children must be kept behind the table and out of view. It is the
artists responsibility to ensure that adult material is not accessible to minors. Artists found to be selling
adult material to minors will be expelled from the Artist Alley immediately and may receive a permanent
expulsion from SPJA events.
Mass Production
Mass production is strictly forbidden. The Artist Alley is a venue for amateur and young professional
artists to promote and sell their original artworkit is not a cheaper alternative to an Exhibit Hall space,
nor is it an easy way to make money off of intellectual property that is not your own. Mass production
and sale of items by artists in the Artist Alley could damage the integrity and threaten the continued
existence of the Artist Alley at Anime Expo.
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Proxy Selling
Proxy selling (i.e. selling the works of a person who is not present and a registered artist in Anime Expo
Artist Alley) is strictly prohibited. Collaborative works, such as anthologies, would be an exception to this
rule.
Copyright Law
It is the responsibility of the artist to ensure that their artworks do not violate any copyright laws. The
SPJA and the Artist Alley Staff Volunteer cannot and will not provide legal protection to artists under any
circumstances. The Artist Alley staff reserve the right to challenge possible violations of copyright at
their discretion.
Weapons
Sales of weapons are prohibited in Artist Alley.
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Prohibited Items
1. Weapons: Swords, guns, and any projectile items are prohibited
2. Lighted candles or incense: Do not make your table a fire hazard.
3. Industrial Machines and Volatile/Flammable Liquids: Do not bring industrial machines, aerosol
cans, airbrushes, or any other supplies or equipment that could be potentially harmful,
dangerous, or noisy.
4. Objects and items that will obstruct the flow of traffic in the aisles: Objects included are chairs,
easels, boxes, clothes racks, table coverings, etc. Table coverings that drape into aisles should be
tucked in and not out for someone to trip on. No items may be on the floor in front of your
table.
5. Unsteady overhead displays: Overhead displays that are determined to be unsteady by the
Artist Alley Staff must be taken down and not put up again during the course of the convention.
Please make sure that your overhead displays are secure BEFORE you bring them and set them
up. (If they sway with a gust a wind, then they probably are not safe.) They must also not
exceed 7 6 in height when measured from the floor.
6. X-rated materials: Do not display X-rated or adult material at your table. Remember that Anime
Expo is an all-ages event. These items must be kept behind the table and it is up to you to check
IDs to make sure patrons are of the appropriate age.
7. Music: Not everyone likes the same music. Please be respectful of the staff, con-goers and your
fellow artists by not playing music or other audio through speakers or with instruments.
8. Helium Balloons: Helium balloons are prohibited inside the convention center.
9. Wheels: The Union at the LACC requires that all items being brought into the Artist Alley be
carried in bags/boxes in your arms or on your back.
10. Gridwalls of any size are prohibited. However, wire cube displays are permitted with maximum
of 4 cubes high.
APPROVED
NOT APPROVED
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4.Indemnification
Artist shall indemnify, defend, and hold Releasees,
individually and collectively, and their present,
former, and future officers, directors, shareholders,
partners, members, affiliates, employees, agents,
representatives, sponsors, funders, attendees,
insurers, attorneys, and predecessors, assignee,
and successors of each of them, from any and all
demands, damages, losses, liabilities, causes of
action, lawsuits, counter-claims, obligations,
contracts, indemnities, contributions, suits, debts,
sums, attorneys' fees, and claims of every kind or
nature, whether known or unknown, in law, equity,
or otherwise that either may now have or have had
or that may hereafter accrue, individually,
collectively or otherwise arising from or related to
Artist's participation in the Event. This Section 4
applies to, without limitation: (a) any debt to or
breach by Artist of any agreements, covenants,
promises or other obligations to third parties; (b) any
matter for which Artist is responsible under this
contract; (c) any third party claim for infringement of
any patent, copyright, trademark, trade secret, or
other proprietary right; (d) any defamation or similar
claim; and (e) harm or injury (including death) to any
person or third party. Artist shall not settle or
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5.Limitation of Liability
Under no circumstances shall any Releasee be
liable for any lost profits or any incidental, special,
indirect, punitive, or consequential damages
whatsoever, whether or not it has been informed of
the possibility of any lost profits or damages. Any
Releasees maximum liability shall never, under any
circumstance, exceed the amount actually paid to
Organizer by Artist for exhibit space rental pursuant
under this contract. Organizer makes no
representations or warranties, express or implied,
regarding the number of persons who will attend the
Event or any other matters.
6.No Joint Venture. The parties are not and shall
not be construed to be agents, joint venturers, or
legal partners. Each party shall be solely
responsible for compensating its own employees
and contractors and for their workers compensation
and other benefits, if any. Neither party may enter
into contracts or incur liabilities on behalf of the
other. Organizer may establish reasonable
standards of performance. Artist will provide Artists
own tools and equipment.
8.Qualifications of Artist
Artist must purchase an Anime Expo 2015 Artist
Alley Table Package assigned by Organizer in order
to reserve and utilize a table in the Artist Alley.
Organizer, in its sole discretion, shall have the right
to determine whether a prospective artist is eligible
to participate in the Event. Applicants who have not
previously exhibited at a prior event produced by
Organizer may be required to submit additional
information about their business and items that they
intend to exhibit. Organizer may restrict or remove
any exhibit that Organizer, in its sole discretion,
believes is objectionable, inappropriate or illegal.
9.Assignment of Table Space
Table Space shall be assigned by Organizer in its
sole discretion for the Event. Such assignment does
not imply that similar space will be assigned for
future events. Organizer reserves the absolute right
to change the floor plan or to move an Artist to
another booth location prior to or during the Event.
10.Cancellation by Artist
Artist may cancel participation in the Event at any
time upon written notification to Organizer by email.
If Organizer receives such notice of cancellation
before March 1, 2016, Organizer shall retain fifty
percent (50%) of the contracted amount as a
cancellation fee and shall return for the remaining
fifty percent (50%) to Artist. If Organizer receives
such notice on or after March 1, 2016, or if Artist
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