SAP PM Business

REQUIREMENTS
Company Name: Transnet Property
Consultant Name:Tapera Mangezi

Date:26 November 2015

Revision Sheet

Revision Sheet
Release No.
Rev. 1

Date
26-11-15

Revision Description
SAP PM Business Process Requirements Version 1

We fully accept the changes as needed improvements and authorize initiation of work to proceed. Based
on our authority and judgment, the continued operation of this system is authorized.
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NAME
Technical Manager

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DATE

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NAME
Project Manager

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DATE

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NAME
Project Sponsor

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DATE

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Business Process Requirements

TABLE OF CONTENTS
Page #

Business Process Requirements

1.Business Objectives.................................................................................................................................
2.Maintenance Organization Structure....................................................................................................
3.Business Processes-Existing Situation...................................................................................................
3.1
3.2
3.3
3.4
3.5

Master Data.........................................................................................................................................................
Preventive Maintenance.................................................................................................................................
Corrective Maintenance..................................................................................................................................
Utilities..................................................................................................................................................................
Reports..................................................................................................................................................................

4. Business Processes- Improvements Required......................................................................................

4.1
4.2
4.3
4.4
4.5

Master Data.........................................................................................................................................................
Preventive Maintenance.................................................................................................................................
Corrective Maintenance..................................................................................................................................
Utilities..................................................................................................................................................................
Reports..................................................................................................................................................................

1.Business Objectives
To implement the SAP Plant Maintenance module to improve facilities management and records of all
expenses relating to Transnet Property equipment and services

2.Maintenance Organization Structure

Technical Managers responsible for overseeing maintenance of equipment and the utilities
processes
Technical Managers are currently in the process of optimizing the maintenance business
processes for Transnet Property
A company called Sigma is responsible for total facilities management
Going forward the idea is to have several contractors being responsible for maintenance in the
different dicsiplines.eg electrical, mechanical, civil
In house maintenance staff is currently being underutilized and not doing any maintenance
work
There is a plan to have in-house maintenance staff designated to be maintenance planners for
the different disciplines in the future

3.Business Processes-Existing Situation

3.1 Master Data

Equipment has been created and linked to Functional Locations

Functional Locations Created and Linked to Asset Register

3.2 Preventive Maintenance

No framework currently exists for preventive maintenance and is yet to be designed

Information on maintenance schedules and task lists for equipment also has to be obtained

3.3 Corrective Maintenance

Service notifications are currently being used to capture defects for equipment in the system
Service notifications are being converted into service orders in SAP
One cost center currently exists for settlement of maintenance costs from work orders
Purchase Requisitions, Purchase Orders and Service Enrty being done in MM
Spare parts currently being supplied by dedicated distributors as and when they are needed
No clearly defined authorisations in terms of work order approval

3.4 Utilities

Meter reading currently being done by a company called RMS

Inaccurate method of apportioning costs to tenants currently being used

SAP PM Business Requirements

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3.5 Reports

Notification list report

Amount of money that has been spent for maintenance

4. Business Processes- Improvements Required

4.1 Master Data

Functional Locations created for Carlton Center need to be linked to RE-FX objects

4.2 Preventive Maintenance

To
To
To
To

obtain information on maintenance schedules and task lists for equipment

create maintenance plans for equipment in the system
introduce a new order type for preventive maintenance
schedule maintenance plans to automatically generate work orders in the system

4.3 Corrective Maintenance

To optimize the corrective maintenance process by ensuring clear segregation of duties.eg.who

creates a notification, who approves work orders. etc.
To ensure correct cost centers are used for settlement of maintenance costs from work orders
Work on establishing an in-house stores for management of spare parts

4.4 Utilities

Meters to be created as equipment for the purpose of maintenance

It will be preferable for meter readings and apportionment of service charge costs to be done
through the RE-FX module

4.5 Reports

Maintenance Costs
Work orders executed and not executed
Work Order not closed
How much has been spent on each cost center
Stock movement in stores

The generated password in the system TFP is FnT7XXAgy+

SAP PM Business Requirements

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