XYZ 20XX Catering Cost Estimate Spread Sheet

Costs:
$/gal. of coffee:

$27.50

$/soda:

$2.25

$2.87 Severice Charge

$/dessert

$1.66

$/doz. danish

$1.66

$/person for spouse breakfast

$/person for quickcoupons

inclusive
Reverse tax/tip calculator
$35.13 Inclusive price

Average #/ Conference:
Averave #/ short course

200
50

Average # of exbit reps/company:

$2.12 state tax

Average danish/person:

$2.12 Non-inclusive price

Average/cup/person:BB

0.9

$0.00
$5.48

$7.00

serv. charge:

18.00%

Average/cup/person:AM

Average cup/person/PM

0.5

Catering Estimate Worksheet

This can be a very helpful tool in es
multi-session meetings. The gray a
totaled. Tax/tip is entered if F:8-9. M
Inclusive prices are automatically ca
short course totals, and consumptio
you enter in the number of courses,
13-22.

state tax
$/person for reception 1
$12.92
$16.50
8.25%
Average sodas/person/PM
0.5
This worksheet will then estimate d
$/person for reception 2
$0.00
daily/weekly catering cost totals, an
$/person for dinner
$0.00
coffee/tea/decaf to order.
Numbers: Sun am
Sun pm
Mon am
Mon pm
Tue am
Tue pm
Wed am
Wed pm
Thu am
Thu pm
Fri am
Number of short courses
7
8
1
1
2
4
3
2
2
5
3
0.5
Also, if you
are dealing in inclusive
Number of conferences
3
3
3
3
3
3
3
3
3
estimator on F:3 based on the tax/ti
Number of Exhibit Companies
103
103
103
103
Number of Exhibit Walk-ins
80
80
80
80
Also, for future year's reference, co
# expected for quick lunch
680
850
cursor over the red marks in Cell L:
# expected for spouses' suite
# expected for dessert
1100
1000
# expected for reception 1
550
500
# expected for reception 2
# expected for dinner
Daily Conf. Drop-off
0%
0%
0%
10%
15%
15%
15%
40%
60%
Attendance: Sun am
Sun pm
Mon am
Mon pm
Tue am
Tue pm
Wed am
Wed pm
Thu am
Thu pm
Fri am
Short Course Attendees
350
400
50
50
100
200
150
100
100
250
150
25
Conference attendees
0
0
600
600
600
540
510
510
510
360
240
Exhibit Reps.
0
0
0
0
309
309
309
309
0
0
0
Exhibit Walk-ins
0
0
0
0
80
80
80
80
0
0
0
Total
350
400
650
650
1089
1129
1049
999
610
610
390
25
Catering cost estimates
spouses suite
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
breakfast breads
$615.10
$1,142.32
$1,913.83
$1,843.53
$1,072.03
$685.39
coffee am
$614.72
$1,141.63
$1,912.67
$1,842.42
$1,071.38
$684.98
quick lunches
$3,726.40
$4,658.00
$0.00
$0.00
coffee pm
$926.08
$1,504.88
$2,613.86
$2,312.88
$1,412.27
desserts
$0.00
$0.00
$2,332.44
$2,120.40
$0.00
reception
$0.00
$9,076.85
$0.00
$0.00
$0.00
dinner
$0.00
$0.00
$0.00
$0.00
$0.00
Total
$1,229.82
$926.08 $2,283.96
$10,581.73 $7,552.90
$4,946.30 $8,343.95
$4,433.28
$2,143.40 $1,412.27
$1,370.37
breakfast breads
Danish (doz)
50
53
39
36
8
gals. coffee
21.6
22.7
16.7
15.6
3.5
gals. decaf/tea
2.7
2.8
2.1
2.0
0.4
AM Coffee
gals. coffee
12.3
22.8
38.1
36.7
21.4
13.7
gals. decaf/tea
2.6
4.9
8.2
7.9
4.6
2.9
PM Coffee
gals. coffee
7.0
11.4
19.8
17.5
10.7
gals. decaf/tea
1.5
2.4
4.2
3.7
2.3

sodas

200

325

565

500

305

e Worksheet
y helpful tool in estimating catering budgets for large,
etings. The gray areas are protected and automatically
entered if F:8-9. Menu prices are entered in B:3-11,
re automatically calculated in C:3-11. Average conference,
s, and consumption totals are entered in J:3-11. Finally,
umber of courses, conference, exhibit companies in rows

ll then estimate daily/weekly attendance totals,

ing cost totals, and even estimate the number of gallons of
o order.

ealing in inclusive pricing, there is a reverse tax/tip

based on the tax/tip totals entered.

ar's reference, comments can be made -- hover your

d marks in Cell L:41 as and example.

Total
$0.00
$6,586.81
$6,582.82
$8,384.40
$8,769.97
$4,452.84
$9,076.85
$0.00
$43,853.69