Tentative Plan of Activities in control room

Time
/Rep
ort

Activity Envisaged

6:45A
M

Material Collection from AMPRI :

Trunks, Trunk key, Seal, Stove, Examination
& Display materials.
Vehicles will be provided to transfer
material to Venue
Display of Banner at Outside of Venue

7:30
AM
7:30
AM

7:40
7:40
8:05
8:10

8:15

8:25
8:30

9:30
9:30

9:45

10:0
0
10:1
0

Duty
Assigned
Assist.
Supervisor
& Supporting
Staf

Take Signature of
Invigilators and
functionaries on

Attendance (List of Functionary) & provide

Badges
Form-3 (No Relation Certificate)
(Attendance form
Prepare Room wise deployment of
and Form-3 of No
Invigilators in Proforma-B (It will also be
relation
used during the distribution of Booklet &
Certificate)
ANSWER Sheet)
Prepare arrangement for Duplicate Admit card
Display of Seating Plan on Main entrance and prominent place
(Form-2)
Handover Schedule of Bell Time to Bell Man
Fill Form-4 to get the relevant signature(Supervisor, Asstt.
Supervisor and Inspecting Officer) for opening the trunks with
Supplied key
Open Trunk NO-1 (for particular session only)and Get the
keys for other trunks and Test booklet and OMR Sheet and
count them for verification.
Prepare stack of Test BOOKLET and ANSWER Sheets and
arrange Room wise
Call Invigilators to collect Test BOOKLET and ANSWER
Sheet and take signature on Proforma B
(Ask Invigilator, Candidate shall not be allowed to
carry USED Test booklet)
Supply the Attendance sheet, Proforma-C and Seating
plan(Form-2) as well
Collect unused BOOKLET and ANSWER Sheet
Start Collecting Attendance Sheet and Seating Plan
(Form-2)
Start Packing of unused ANSWER Sheet and Test
BOOKLET in bundles
Bundle of ANSWER Sheet -100 Nos and Mark on Packet-1B
(if there are 3 packets than mark on Packet 1B- 1/3, 2/3, 3/3)
Bundle of BOOKLETS-50 Nos and Mark on Packet-1C (if
there are 3 packets than mark on Packet 1C- 1/3, 2/3, 3/3)
Note: OMR Sheet and Test booklet must be packed
separately for Hindi and English and marked separately
Prepare Form -5 (Absentee Slip)
Form-11 (Attendance of Candidates)
Prepare Others forms
Proforma-A
Form-6 if any (Declaration by the candidates if changed the
centre)
Form-7 (Application form of Duplicate Admit Card)
Form-7A if Any candidates fills

Preparation of Packets
10:2
0

Packet No.-2
Packet No.-3

Attendance List (Form -11)

Account of Test booklet and others

Check
List

Also Please Check

Sr.
Task
N0
1
Remuneration distribution
2
Pen Distribution
3
Tea/Snacks and Lunch for control room
functionaries

Duty Assigned

Check
List

For Issuing duplicate Admit Cards

Issue Only to those candidates who has not received the Admit card subject to produce valid
proof to having applied for this exam (Like Acknowledge Card)
Confirm, his/her name appears in list of registered candidates (Issue only to those candidates,
his/her name appeared in the list strictly)
Ask for Two recent passport size photographs duly signed on front
When a candidate produce downloaded admit card in duplicate affixed with recent photograph,
after confirming his name from list of candidates sign one copy and send the candidate to room
and retain the other copy for further action by control room.

b) If candidates name is not appear in the main list it means either his application is rejected or he may
be allotted other centre in second option if candidate able to produce admit card of that centre and make
an application in Form 6 and two self attested recent photograph one should be affix on application and
other on Duplicate admit card which is given to candidate.
c) In case neither candidate names appear in the Main list nor he is able to produce admit card of other
centre it means his application is rejected and his name might be there in rejected list and in this case,
Candidate should not be allowed.
d) In last scenario candidate able to produce letter from Controller of Examination CSIR Exam unit that
he/she may be allowed to appear in the examination at this centre in that case candidate may be allowed
after obtaining Form 7A and two self attested recent photograph one should be affix on application and
other on Duplicate admit card which is given to candidate.
a. Obtain attendance of institute functionaries of your centre.
b. Obtain list with attendance of school/college functionaries.
c. Prepare Proforma B as per seating plan and ensure that in each room have at least two invigilator.
1. Opening of Examination hall :- Examination hall should be opened 45minute prior to scheduled time
and ask one invigilator preferably from school/college to move their particular room/hall and allow
candidate to take their respective seat as per seating plan 30 minute prior to scheduled time.
2. Opening of trunks:- Fill Form 4 and obtain signature of all four designated functionaries and open the
trunks before them, match the packed items as per Form 1 as forwarded by CSIR Examination Unit.
3. Issue of OMR sheet and Test Booklets:- Count OMR sheets and test booklets separately as per room
wise seating plan and kept in bags for the room and make entry in Proforma B 30 minutes prior to
commencement of examination handover the above items to the second invigilator preferably from
institute for distribution.
4.
Distribution OMR sheet and Test Booklets:- First distribute test booklets to candidates 15minutes
prior to commencement of examination and ask them to write their roll no. etc. and read the question
OMR sheets to be distributed at the time of commencement of examination. Test booklets are in series
of A,B,C and your distribution should in ascending order of roll number.
Fill 4th column of Proforma B (room wise) and accordingly fill column 5th also and match the number
candidate Registered, Present and Absent find out percentage (%) and inform Coordinator for further
transmission.

5. Filling of Form 5 (Absentee slip) and Proforma A(Account of Test booklets and OMR sheets)
6. Packing:a)Packet No. 1 Used Answer(OMR) sheets arrange in roll number wise and make packet of 100 each
put in a poly bag with a slip clearly marked Centre code i.e. 03. Name of subject and packet number.
Packet numbering should be like 1/3,2/3,3/3 if total number of packet is 03 if it is more or less
denominator may be increase or decrease accordingly like for 04 1/4,2/4,3/4,4/4 or for 02 1/2,,2/2 and
so on.
b) Packet No. 1A Used Test booklets arrange in roll number wise and make packet of 50 each put in a
poly bag with a slip clearly marked Centre code i.e. 03. Name of subject and packet number. Packet
numbering should be like 1/3,2/3,3/3 if total number of packet is 03 if it is more or less denominator
may be increase or decrease accordingly like for 04 1/4,2/4,3/4,4/4 or for 02 1/2,2/2 and so on.
c) Packet No. 1B Unused Answer(OMR) sheets arrange in roll number wise and make packet of 100
each put in a poly bag and make a hole in centre with help of poker pack with a slip clearly marked
Centre code i.e. 03. Name of subject and packet number. Packet numbering should be like 1/3,2/3,3/3 if
total number of packet is 03 if it is more or less denominator may be increase or decrease accordingly
like for 04 1/4,2/4,3/4,4/4 or for 02 1/2,2/2 and so on.
d) Packet No. 1C Unused Test booklets arrange in roll number wise and make packet of 50 each put in
a poly bag with a slip clearly marked Centre code i.e. 03. Name of subject and packet number. Packet
numbering should be like 1/3,2/3,3/3 if total number of packet is 03 if it is more or less denominator
may be increase or decrease accordingly like for 04 1/4,2/4,3/4,4/4 or for 02 1/2,2/2 and so on.
7.

Packing of Other forms/List/ Statements:i) Packet No.:-2 Duly completed Attendance List (Form No.11).
ii) Packet No.:-3 Duly completed Account of Test booklets and OMR sheets
( Proforma A)
iii) Packet No.:-4 Other forms
a. Duly completed Certificate of opening of test booklets(Form 4)
b. Duly completed accounts of test booklets issued by the Invigilator(Proforma B)
c. Duly completed Absentee slip (Form 5)
d. Duly completed No Relation Form (Form No.3)
e. Declaration by the Candidate(Form No.6)
f. Application form for issue Duplicate admission certificate(Form No.7)
g. Request for correction in Name etc. (Form No.10)
iv) Packet No.:-5 Photo Attendance sheets of the candidate and Seating plan (Form No.2).
v) Packet No.:-6 Empty used envelops and seals.
12. Packing of trunks:a. Trunk No. 1 All used OMR sheets and test booklets (Packet no.1 and 1A) Packets No. 2,3,4 & 5
. Please try to put all used materials in trunk no. 1 only if not possible then put used test booklets
in trunk no.2. Keys of other trunks should be kept in this trunk(no.1).
b. Trunk No. 2 and onward trunks All unused OMR sheets and test booklets (Packet no.1B and
1C) Packets No. 6 .
13. Filling of form No.9 ( Detail of Items Packed and forwarded to Exam. Unit)
Fill form No.9 in duplicate. Original copy of form 9 , One Specimen seal and Keys of Trunk
No.1 should kept in a sealed envelope and handed over to Inspecting Officer along with Trunks.

14. Handing over:- Fill the handing over form in duplicate get singed by Inspecting Officer .
Similar practice should be followed in afternoon session and timing should be adjusted accordingly
wherever afternoon session is there.

Examination Timing
For forenoon session:-9.00AM to 12.00PM
For afternoon session:-2.00PM to 5.00PM
Thanks