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4. In order that the Council can advise the Department that an organisation be given
official recognition, the organisaion must satisfy the Council :
a) that all premises used by the organisation comply with the Schedule of
Required Standards enclosed - overflow premises must be adjacent to the
centre for which recognition is being sought and must comply with the
relevant clauses in the Schedule of Required Standards;
b) that adequate public and employer liability insurance cover is in place;
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c) that all health and safety legislation is complied with and that safety
statements and logs are available;
d) that all obligations in the area of employment legislation are complied with;
e) that the immigration requirements for students laid down by the Immigration
Authorities (see Department of Justice website - www.justice.ie) are adhered
to;
f) that the course(s) provided are educationally sound and have content
appropriate to their stated objectives within a documented framework (see
Annex 1);
g) that placement procedures are educationally sound and that students are placed
in class according to competence and age;
h) that the courses reflect Irish life and culture where appropriate;
i) that a complete schedule of supervised activities forms an essential part of the
course(s) for junior programmes;
j) that satisfactory quality standards in regard to management, staffing and
administration set out in Annex 1 (attached) are met, and that the
organisation’s premises meets the Schedule of Required Standards for
Schools;
k) that all teachers have:
(i) a third – level qualification at minimum Level 7 (e.g. Ordinary degree) on
the National Qualifications Framework;
(ii) an ACELS recognised TEFL qualification (see Annex 2)
l) that those with academic management responsibilities e.g. directors of studies
should meet the minimum teacher requirements above (k) – this applies to
recruitment post 1 January 2004;
m) that arrangements are in place for teacher induction and that on-going teacher
development is provided;
n) that each centre has a person with appropriate skills, experience and
qualifications in the field of academic management to deal with the needs of
the curriculum, and that this person is accessible to students and staff at all
periods when classes are taking place;
o) that accommodation where provided conforms to the Requirements for Host
Family Accommodation or Residential Accommodation (see Annex 3) and is
subject to inspection by the Council at any reasonable time.
6. The maximum number of students per class should not exceed 15.
7. Lists of a maximum 15 students should be established for each class and students
required to attend their allocated classes on a regular basis.
8. Programmes should clearly state the number of contact EFL tuition hours. The
number of hours of tuition should not be less than 15 (15x 60 minutes) per week.
12. In circumstances where students are referred to other organisations for tuition, the
following procedures must be adhered to:
14. The Council may at any time advise the Department of Education and Science to
withdraw recognition from an organisation.
15. Refusal/withdrawal of recognition from one centre may, at the discretion of the
Council, lead to the refusal/withdrawal of recognition from the organisation.
16. Only centres which have been inspected by the Council at specified address(es)
and for which recognition has been obtained can be advertised in publicity material
and the legend used referring to the Department of Education and Science recognition
will be :
Note :
i) Organisations no longer recognised must omit the legend from publicity material
and headed paper.
ii) Organisations which have applied for, but have not yet been granted recognition,
may not use a phrase such as ‘Applied for Department of Education and Science
Recognition’ on publicity material or headed paper.
17. The Advisory Council for English Language Schools Ltd. reserves the right to
visit or inspect a school at all reasonable times.
18. The Council may at any time and with due notice alter these regulations.
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Annex 1
Annex 2
For the purposes of employment in the recognised ELT sector in Ireland, all academic staff need to
hold
Notes:
a) the list of recognised Initial ELT(CELT) certificate providers can be found on the ACELS website at
www.acels.ie/acelselt.htm .
b) This requirement (see Regulation 4k) applies to applicants who have done ELT courses post January
1st 2005. Qualifications required by regulations prior to January 1st 2005 continue to apply to those
teachers qualified at that time i.e. 70 hour TEFL course (April 1995 to December 2004); TEFL course
(pre April 1995).
1.2 ELT programmes of a minimum 115 hours duration leading to awards which are validated by the
Higher Education and Training Awards Council (HETAC), the Dublin Institute of Technology,
Institutes of Technology which have delegated authority from HETAC to make their own awards, the
National University of Ireland and universities recognised under the Universities Act 1997.
1.3 ELT programmes leading to awards which are validated or accredited by national awarding bodies
which have a status in law or are otherwise recognised as having authority to make awards which have
national recognition in their host jurisdiction (e.g. recognised universities, the British Council in the
UK etc)
Notes:
c) These awards include:
Cambridge ESOL CELTA
Trinity College London CertTESOL
Holders of other awards that are demonstrated to meet the Key Standards set out on www.acels.ie are
required to present copies of certificates and transcripts to ACELS. Applicants will receive either a
standard letter signed by the Chief Executive confirming that their award meets requirements and they
are eligible to teach in the recognised sector in Ireland, or informing them that their award is not
acceptable and does not enfranchise them for employment in the recognised sector in Ireland.
2.2 ELT programmes leading to an ACELS Preparatory Certificate for English Language Teaching
(awarded to state-qualified teachers).
Notes:
e) the list of recognised Preparatory ELT certificate course providers can be found on the ACELS
website at www.acels.ie/acelselt.htm .
f) this requirement applies to teachers who have started working in this sector post January 1st 2005.
Qualifications required by regulations prior to January 1st 2005 continue to apply to those teachers
qualified at that time.
Annex 3
HOST-FAMILY ACCOMMODATION
The primary requirement is that the student should be well looked after and treated as
a member of the family during his/her stay.
Host families should receive from the organisation an outline timetable of the
students’ classes/activities.
Residential Accommodation
1. All premises shall comply with the statutory requirements of local authorities
in planning, construction, water supply, sewage disposal, fire precautions and
general safety.
2. All premises should be appropriate to the needs and requirements of the
students and should be maintained in good decorative order throughout.
3. Adequate insurance cover must be in place.
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Annex 4
*€870 per organisation operating 11 classes (or more) in the main centre plus
€280 for each additional centre;
*€520 per organisation operating 10 classes (or less) in the main centre plus €280
for each additional centre;
*€520 for multi-centred organisations operating a total of 10 classes (or less);
€300 full inspection fee (1 inspector); €600 full inspection fee (2 inspectors);
€220 follow-up inspection fee;
Appeal to independent moderator (fee to be agreed in advance).
*When calculating the number of classes, include morning, afternoon and
evening classes
Schools operating a shift system should include the total number of classes in
operation in each shift when calculating the relevant fee e.g. a school with 4 classes in
the morning; 5 in the afternoon and 6 in the evening is deemed to be operating 15
classes.
eTHE ADVISORY COUNCIL FOR ENGLISH LANGUAGE
SCHOOLS LTD.
1. All premises shall comply with the statutory requirements of local authorities in planning,
construction, water supply, sewage disposal, fire precautions and general safety.
2. All premises should be appropriate to the needs and requirements of the students and of
the staff and should be maintained in good decorative order and properly cleaned.
(See note 1)
3. All premises shall have a suitable means of heating capable of maintaining, when
required, a room temperature of 18.5 C.
4. Each centre shall provide adequate, suitable and accessible learning and teaching
materials, resources and facilities which are relevant to each course programmed. (See
note 2)
1. a floor area for seated occupancy of not less than 1.56 sq. meters per person
2. at least one window with a minimum glass area equivalent to one-tenth of the floor
6. Each centre shall have recreation or common room(s) appropriate to the number of
students, where they can meet and relax between classes. The room(s) should be
furnished and equipped so as to create an atmosphere that is friendly and relaxing.
7. All premises shall contain in a separate compartment a suitably located wash basin,
together with WC for every fifteen persons who are students or staff members. These
facilities must be adequately cleaned and maintained.
The Council may at any time, with due notice, alter these requirements.
The sole responsibility of complying with statutory provisions and requirements of local and other
competent authorities, including health and safety requirements, lies with the school. “Seal of Approval”
does not imply certification that those requirements have been complied with. Inspections are by way of
verification only of the details supplied by the school.
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1. The principal aim of the inspection is to ensure that organisations meet the
Regulations Governing the Recognition of Organisations for the Teaching of
English as a Foreign Language and comply with the Schedule of Required
Standards. In this way, students coming to study EFL in Ireland, their sponsors
and agents can be assured of high teaching and educational standards as well as a
commitment to ensure the welfare, safety and social benefit of students during
their stay here.
2. Those organisations which demonstrate through the Inspection Scheme that they
have attained the standards laid down will receive a ‘seal of approval’ in the form
of Department of Education and Science recognition which will enable them to
attract students to their organisations.
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Section 2: Criteria for Inspections
Note: These criteria should be read in conjunction with the Regulations Governing
the Recognition of Organisations for the Teaching of English as a Foreign
Language and the Schedule of Required Standards
The inspector(s) will assess the performance of the organisation in the following
areas:
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2. Academic Management
• organisation and content of syllabus for all courses offered (including courses
on the Internationalisation Register)
• materials (course books, supplementary materials, audio-visual material etc.)
and methodology
• compatibility of the above with learners’ levels, needs, interests and objectives
• selection, maintenance, review and development of all resources
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• advice on and availability of external exams (TIE, Cambridge ESOL, City and
Guilds, Trinity etc.)
In addition, the inspector will assess the qualifications, experience and
competence of the academic manager as well as training and development
undertaken.
3. Teaching Performance
• all due care and attention is taken to ensure the welfare and safety of the
students
• students receive orientation to local facilities, services and amenities
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• procedures are in place to deal with emergencies and that students and host
families are able to contact the director or delegated person, in the case of
emergencies, at all times
• first aid facilities and access to local medical assistance are available
• for students experiencing problems or difficulties, there are clear procedures
for seeking advice
5. Premises
• all premises comply with the regulations as laid down in the Schedule of
Required Standards for EFL Organisations
• general safety requirements regarding emergency procedures, fire escapes, fire
drills, extinguishers, exit routes etc are adhered to
• the location, features, facilities and general environment of the organisation
accord with claims, descriptions and photographs contained in promotional
literature.
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Form 3 A
INSPECTION SCHEME
PROCEDURE
• The observation will be carried out by an ACELS inspector, whose name will
be given to you in advance of the inspection
• You will be informed of the day of the observation but not the exact time
• The inspector will not be able to observe a whole lesson but will be in
attendance for between 15 and 30 minutes and will try to create as little
disruption as possible
• Copies of your lesson plans for the day of inspection should be made available
to the inspector. These plans need not be too detailed but should enable the
inspector to see how the part of the lesson observed fits into the overall plan.
The plan should contain:
- your name
- class type and level
- materials used (e.g. course book, supplementary materials, handouts
etc.)
- learning objectives with list of stages and procedures
During the observation, the inspector will be paying particular attention to some or all
of the following areas where they are deemed appropriate to the lesson ( or part of
lesson) observed:
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1. Lesson planning and preparation – the organisation of the lesson and your ability
to match the content with the level and needs of the class in general and
individual students in particular.
5. Language awareness – your ability to use adequate and appropriate techniques for
linguistic explanation and error correction and your own awareness of the English
language.
6. Learning objectives – your ability to engage the students in active learning and to
gauge their success in terms of the aims of the lesson.
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(a) in all organisations applying for recognition for the first time;
(b) at the discretion of the Council and at least once within a three-year
period, in all recognised organisations.
Following a successful inspection, the Council will recommend recognition to the
Department. In the case of an unsuccessful inspection, organisations may request a
review, once the outstanding issues and requirements have been addressed (this may
involve a follow-up inspection).
The Council reserves the right to carry out ‘spot-check’ inspections at any time.
1. Pre-Inspection Procedures
1. New organisations may submit an application for recognition at any time during the
year. For annual renewal of recognition, applications must be made by the last working
day in May in any given year for recognition for the following year.
2. Recognised organisations that are due an inspection will be informed of this by the
Council in May of the relevant year.
3. A date, mutually agreed by the Council and the organisation, will be set for the
inspection. (When fixing a date, the Council will want to ensure that a representative
range and volume of courses are seen).
4. Prior to the agreed date of inspection, the Council will inform the school of the name/s
of the inspector(s) that has/have been allocated and will request the following
information to be provided by the school director:
(i) the current Documented Curriculum Framework (this may be sent by e-mail)
(ii) number, level and type of classes organised for the day of inspection
(iii) list of teachers, including details of qualifications and experience, who have
been employed over the previous year
(iv) list of teachers who will be working on the day of inspection
(v) list of non – academic employees ( accommodation officer, social programme
organiser etc.)
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(vi) list of organised activities covering the month in which the inspection takes
place
(vii) schedule for day of inspection (outline) is enclosed – the director is required to
submit the schedule, specifying the class and break times and confirming the
interview times together with staff names
(viii) copies of any promotional literature (brochures, leaflets, enrolment forms and
fees, advertisements etc.) that were NOT sent with the application form.
Documentation for the inspection must be submitted to the Council, along with the
inspection fee at least 10 days before the date of inspection.
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2. Inspection Procedures
In the case of a school with 10 classes or less, inspection will be carried out by one
inspector. In excess of this, there will be two inspectors.
NOTE : see Regulations Governing the Recognition of Organisations for the Teaching of
English as a Foreign Language – Annex 4.
2. Premises
The main premises and any overflow premises used by the school will be inspected.
Refer to Section 2.5 of CRITERIA FOR INSPECTIONS
3. Academic Management
The inspector will interview the person responsible for the Academic Management for a
period of approximately 1 ½ hours.
Refer to Section 2.2 of CRITERIA FOR INSPECTIONS
4. Teacher Observation
In an organisation with five or less teachers working on the day of inspection, all teachers
will be observed. Where the number of teachers exceeds five, the inspector will select a
cross-section of teachers to be observed to take into account different types (e.g. General
English, ESP, one- to- one) and level of class and teachers with differing levels of
experience and qualifications. Where there are two inspectors, a minimum of 10 teachers
will be observed.
Class timetables for the day of inspection, indicating names of teachers, class levels and
room numbers, should be sent to ACELS 10 days prior to the inspection, along with other
details requested.
Refer to Section 2.3 of CRITERIA FOR INSPECTIONS and TEACHER
OBSERVATION – NOTES FOR TEACHERS (FORM 3A)
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3. Post – Inspection Procedures
1. The inspector will present a full confidential report to the Council within two
weeks of the inspection.
2. This report will be presented to the next scheduled meeting of the Council’s
Board of Directors and, in the event that recognition is recommended, the
Department of Education and Science will be notified to this effect.
3. The Council will then send a copy of the report to the school director under the
headings:
(i) General Management and Administration
(ii) Academic Management
(iii) Teaching Performance
(iv) Social Programme/ Student Welfare
(v) Premises
(vi) Comments/ Recommendations
Note:
The Council may contact the school before a formal decision on recognition has been
taken (this would occur, for example, where recommendations made by inspectors
needed to be implemented immediately and a Board meeting was not scheduled for
some time).
4. In the event that the Board of Directors recommends that recognition be refused
or withdrawn, a copy of the report will be sent to the director. The director may
request a follow-up inspection once outstanding issues have been addressed. The
follow-up inspection will take place at a time deemed appropriate by the Council
and without prior notification of the date.
The sole responsibility of complying with statutory provisions and requirements of local and other
competent authorities, including health and safety requirements, lies with the school. “Seal of
Approval” does not imply certification that those requirements have been complied with.
Inspections are by way of verification only of the details supplied by the school.
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2. Inspectors are required to list organisations with which they have/have had
personal or professional links and will be debarred from carrying out inspections
in these organisations.
3. Inspectors are nominated for inspections taking into account availability, location
and suitability for particular organisations (e.g. expertise in areas such as teenage
learners, ESP, EAP etc)
9. Inspectors are expected to carry out their duties in a professional, ethical and
respectful manner and are required by contract to guarantee absolute
confidentiality in all matters relating to inspections they have carried out.
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