NOTE: The presentation of county service awards will begin at 5 p.m, in the commission boardroom, followed immediately by a reception for service award recipients to be held in the third-floor hallway of the courthouse. The meeting will begin at 6 p.m. JANUARY 12, 2016 AGENDA 1. Call to order and welcome by Chairman Corbin 2. Announcements 3. Moment of Silence 4, Pledge of Allegiance MACON COUNTY BOARD OF COMMISSIONERS 5. Public Hearing(s) - None 6. Public Comment Period 7. Additions to agenda 8. Adjustments to and approval of the agenda | | 9, Reports/Presentations ‘A. Presentation of the Fiscal Year 2014-15 Comprehensive Annual Financial Report — Jill Vang, Martin Starnes & Associates, CPAs B. Presentation regarding U.S. Forest Service recommendations for wilderness in the Nantahala-Pisgah Forest Management Plan — Michelle Ruigrok, Outreach Coordinator for, The Wilderness Society 10.0ld Business ‘A. Macon County Public Health Billing Guide and Fee Schedules ~ Public Health Director Jim Bruckner B. Change to building inspections fee schedule (follow up to fee analysis) - County Manager luacon COUNTY COURTHOUSE AKNEX SS WEST MAIN STREET FRANKLIN, NORTH CAROLINA 22724 PHONE 828-9492000 Fax: 628-340-2400,C. Consideration of Golden LEAF Foundation commitment letter - Lynda Parlett, Southwestern Community College D. Change orders for Union Academy and Highlands School renovation projects - Terry Bell, Macon County Schools 11.New Business A. Bond counsel engagement letter for 2016 financing of landfill expansion - Finance Director Resolution to adopt the Clay Macon Regional Hazard Mitigation Plan — Emergency Services Director Warren Cabe . Ratification of December 28, 2015 c-mail poll of the board regarding consensus on Co-Op property — County Manager . Contract with Kimble’s Commissary to provide services for the Macon County Jail - County Attorney and Sheriff Holland Consideration of easement dissolution — County Manager and County Attorney BDO oD 12.Consent Agenda ~ Attachment #12 All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners. A, Minutes of the December 8, 2015 regular meeting and the December 18, 2015 called meeting‘ B, Budget Amendments #82 and #83 C. Tax Releases D. Monthly ad valorem tax collection report 13.Appointments A. Planning Board (one seat, Town of Highlands representative) 14.Closed session - Per G.S. 143-381.11(3), with regard to attorney- client privilege 15.Recess until January 26, 2016 at 1 p.m. in the commission boardroom on the third floor of the Macon County Courthouse, 5 West Main Street, Franklin, NC 28734.MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: Finance SUBJECT MATTER: Presentation of the Fiscal Year 2014-15 Comprehensive Annual Financial Report COMMENTS/RECOMMENDATION: Per the Finance Director, Jill Vang with Martin Stames & Associates, CPAs, will present a PowerPoint presentation highlighting the Fiscal Year 2014-15 audit. Hard copies of the Comprehensive Annual Financial Report (CAFR) will be provided at the mecting. However, a PDF version of the document will be attached as a separate item in the e-mail containing the agenda packet, as it is 200 pages in length. Attachments__-X__Yes Agenda Item 9AMACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: The Wilderness Society SUBJECT MATTER: Presentation regarding U.S. Forest Service recommendations for wilderness in the Nantahala-Pisgah Forest Management Plan COMMENTS/RECOMMENDATION: Michelle Ruigrok, the Outreach Coordinator with The Wilderness Society’s Southern Appalachian Regional Office in Sylva, has requested time on the agenda regarding the above-referenced management plan. The following documents are attached to this item: (1) a letter to the members of the board signed by representatives of 13 different groups asking the board to adopt a resolution in support of the U.S. Forest Service recommendations for wilderness in the Nantahala-Pisgah Forest Management Plan that is currently under revision, (2) a map of the Macon County Wildemess Area Inventory and (3) a document containing definitions and information about forest planning. The group did not prepare a proposed resolution for the board’s consideration. Attachments __-X__Yes Agenda Item 9Bsaws Sy fa & Southern Appalachian Plant Society 12 January 2016 Macon County Board of Commissioners 5 West Main Street Franklin, North Carolina 28734 Dear Commissioners Beale, Corbin, Higdon, Shields and Tate, ‘We, the undersigned organizations and businesses of Macon County, support a revised US. Forest Service Management Plan for the Nantahala-Pisgah National Forests that reflects the current demands of Western North Carolina’s population and economy, particularly Macon County. Since the last forest plan was finalized over 20 years ago, our region and county have ‘grown tremendously, and will continue to grow significantly over the course of this new forest plan. This growth reflects a demand for living in a landscape where our green infrastructure ensures a high quality of life, and where we protect the values that motivate people to live here today, as well as those values that have motivated generations in the past. We ask that the Macon County Board of Commissioners adopt a resolution in support of the U.S. Forest. Service recommendations for Wilderness in the Nantahala-Pisgah Forest Management Plan that is currently under revision. Visitors travel to Macon County for its scenic beauty and recreation opportunities, including its two designated Wilderness areas (Ellicott Rock and Southern Nantahala), and its, extensive trail system (including the extremely popular Appalachian and Bartram Trails). Largely as a result of these attractions, Franklin recently received Blue Ridge Outdoor Magazine’s 2015 Top Small Town award due to its outstanding recreational opportunities and amenities. In addition, the town of Franklin is an Appalachian Trail Community and receives publicity through the Appalachian Trail Conservancy and the national organizations to which it is connected. Both of these titles bring Macon County widespread recognition, drawing outdoor| | enthusiasts and tourists who greatly bolster our local economy. According to the N.C. Department of Commerce, from 2003-2013, expenditures related to tourism in Macon County rose from neatly $86 million to $141 million per year, generating nearly $11 million annually in county tax receipts. In 2014, tourists spent $148.8 million in Macon County, according to a study generated by Westem Carolina University. Given these economic benefits, we envision a plan that protects these important economic and public resources, and recommends more such ‘opportunities by including new Wilderness recommendations in Macon County. Macon County contains over 152,000 acres of Nantahala National Forest, but only 6,600 actes (approximately 4 percent) are currently designated as Wilderness. However, the recently released United States Forest Service (USFS) inventory of Wilderness Inventory Areas (WIAs; Table 1) in Macon County shows that 47,000 acres will be evaluated for Wildemess recommendation (Table 1). While we do not believe that all of this acreage should be recommended as Wilderness, we do believe that certain areas in Macon County deserve this high level of protection, particularly the additions to the existing Southern Nantahala and Ellicott Rock Wilderness Areas as well as Overflow Wilderness Study Area and Tusquitee Bald (which has additional acreage in Clay County). In addition, we would support any Wilderness recommendations for the WIAs along the Appalachian Trail (A.T.) corridor in Macon County, including Wesser Bald, Tellico Bald, Siler Bald (excluding the area between Wayah Crest and the southern edge of Snowbird Gap), and ‘Chunky Gal. Wildemess designation for these areas would preserve the primeval landscape and wild character that gives our A.T. section its unique attraction for people seeking connection to unspoiled forests. If not recommended for Wildemess, we recommend these WIAs be placed in ‘Management Area 3-Backcountry. Table 1, US, Forest Service Wildemess Inventory Areas in Macon County, NC. (USFS 2015) Parcel ‘Acres in Macon County Total National Forest 152,000 National Forest currently protected as Wildemess 6,600 Priority areas for Wilderness recommendation Southem Nantahala Wildemess proposed additions 5,854 Overflow Wilderness Study Area 3,901 Ellicott Rock Wildemess proposed additions 824 Tusquitee Bald (Macon County portion) 1,571 Total acres of proposed Wilderness recommendations 12,150 Other areas to consider for Wildemess recommendation (along the A.T.) Tellico Bald 12,525 Siler Bald 6,280 Wesser Bald 6,642 Chunky Gal (Macon County portion) 247 Total acres of secondary Wilderness recommendations 25,604 Even if all of these WIAs were recommended for Wilderness, a significant portion (approximately 71 percent) of public land would remain available for other multiple useobjectives including timber harvest and restoration. National Forest lands designated as Wilderness would continue to be open to all Macon County citizens and visitors. ‘We support the current traditional uses of hunting and fishing on the National Forest and know that our recommendations are compatible with these uses. Wildemess allows hunting, fishing, camping, hiking, and horseback riding — uses that contribute greatly to our local economy and the quality of life that we seek to promote and protect. In addition, we support the creation of early successional habitat on those appropriate lands that are not Wilderness quality, as we support the efforts of local hunting groups to increase game populations within the proposed management plan. Macon County is rich in natural resources and beauty, and we should protect these * resources to ensure that Macon County citizens continue to enjoy a high quality of life. We hope you agree that permanently protecting a small percentage of our public lands in Macon County as Wilderness is a legacy that we owe future generations. Macon County is in a position to become a leader in Western North Carolina by acknowledging the importance of Wildemess and the historical, ecological and cultural legacy that Wilderness preserves. We hope that the Macon County Board of Commissioners will adopt a resolution in support of the U.S. Forest Service recommendations for Wilderness in the Nantahala-Pisgah Forest ‘Management Plan that is currently under revision. Sincerely, ea teswicat Jean Hunnicutt Franklin Bird Club hheatm ollonionn., Karen Laurence Souther Appalachian Plant Society of ‘Wester North Carolina and North Georgia Wa — ‘Will Harlan, Editor Blue Ridge Outdoors Magazine Ligellh OlgfPader, President Nentahala Hiking Chub Hodge, Executive Director Southem Appalachian Wilderness Stewards Kho Gary Wein, Executive Director Highlands-Cashiers Land Trust Breall Brent Martin, Southem Appalachian Director The Wilderness Society Utes Matt Bateman, Co-Owner Stay and Play in the Smokies otic Hergfe Walter Wingfield ‘North Carolina Bartram Trail Society Pat Byington, Executive Director Wild Southith Wo eo Kristina Moe, Secretary Rob Gasbarro, Co-Owner Franklin Appalachian Trail Community Council Outdoor 76 DD Recsoll Regu Russell Regnery, President’ Highlands Plateau Audubon Society Appendix A: Macon County Wilderness Area Inventory: Areas identified by the USFS that may be suitable for inclusion in the National Wilderness Preservation System (Gource: http:/www.fs.usda.gov/detail/nfsne/home/2eid=fseprd476345. October 2015) Appendix B: Definitions and information about forest planningDefinitions and Information about the Wilderness Recommendation Process Wilderness Study Area ‘National Forest System (FS) lands designated by Congress for further study before final designation as Wilderness. These lands are managed in the same manner as designated Wildemess, so that, if they become wilderness, their Wildemess character is preserved. (definition taken from wilderness.net).. ‘Management Area 3- Backcountry (MA 3; previously called MA $ Backcountry) ‘Administrative designations like MA 3 can be changed in subsequent plans, meaning that they do not offer permanent protection as Wilderness does. MA 3-Backcountry (MA 5 in the 1994 plan) emphasizes backcountry areas where there is little evidence of other humans or human activities other than recreation use. A large block of land is necessary to ensure relative freedom from the sights and sounds of people. An unroaded forested environment, and natural appearing forest with large, old trees are desirable. This management area provides large blocks of habitat relatively undisturbed by human developments that some species prefer. Visitors using these areas for backcountry activities are less likely to encounter other people. - Emphasize a semi-primitive recreational setting - Provide non-motorized reaction use - Close all roads to private motorized vehicles ~ Classify land as not suitable for timber production in order to qualify for semi-primitive, non-motorized recreational settings and wildlife habitats that require large blocks of undisturbed land - Manage habitat of mature forests for bear and animals requiring similar environments (Land and Resource Management Plan, Nantahala-Pisgah National Forests, Amendment 5, March 1994) Wilderness Recommendation Process ‘The wilderness recommendation process has a sequence of steps: inventory, evaluation, analysis, and recommendation, - Inventory: The primary function of the inventory step is to identify all lands in the plan area that may have wilderness characteristics as defined in the Wildemess Act. The inventory is intended to be reasonably broad snd inclusive, based on the inventory eriteria and additional information from public participation, Lands included in the inventory (Wilderness Inventory Arcas, WIAs) will be carried forward for evaluation. - Evaluation: The U.S. Forest Service (USFS) evaluates the wilderness characteristics of the Wildemess Inventory Areas (WIAs). To conduct the evaluation, the USFS applies criteria that are based on the Wildemess Act of 1964 and informed by the Eastern Wildemess Act of 1975 - Analysis: The USFS considers the WIAs evaluated and determines which areas to further analyze for recommendation as part of one or more alternatives in the applicable National Jan, 2015 1Jan. 2015 Environmental Policy Act (NEPA). Not all lands included in the inventory and subsequent evaluations are required to be analyzed for recommendation. Recommendation: The USFS decides whether to recommend specific areas for inclusion in the National Wildemess Preservation System or as a Wilderness Study Area based on the analysis disclosed in the applicable NEPA document and input received during public participation opportunities. This decision must be included in the final decision document for the plan. The final decision document must identify the wildemess recommendation proposal as a “preliminary administrative recommendation” and qualify it by stating: This recommendation is a preliminary administrative recommendation that will receive further review and possible modification by the Chief of the Forest Service, the Secretary of Agriculture, and the President of the United States. The Congress has reserved the authority to make final decisions on wilderness designation. Plan implementation is not dependent upon subsequent action related recommendations for wilderness designation. ‘The decision document must affirm that the plan includes plan components that provide for managing areas recommended for wilderness designation to protect and maintain the ecological and social characteristics that provide the basis for each area's suitability for wilderness recommendation. (FSH 1909.12 - Land Management Planning Handbook, Chapter 70 ~ wilderness)MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM. MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: Public Health SUBJECT MATTER: _ Billing Guide and Fee Schedules COMMENTS/RECOMMENDATION: Public Health Center Director Jim Bruckner will be seeking board approval of the following attached documents: * Fiscal Year 2015-16 Billing Guide Fee Schedule for 2015-16 (revised 12.09.15) Environmental Health Fees 2015-16 . Animal Services Fee Schedule Per Tammy Keezer, the Board of Health has approved the initiation of microchipping services at the Animal Shelter, which needs to be approved as part of the attached fee schedule, She noted that the proposed fee ($15) is for the general public who may want to have an animal microchipped. However, for animals adopted out of the county shelter, the microchipping will be provided and included as part of the current adoption fee. Attachments _X__Yes Agenda Item 10A| MCPH Billing Guide FY 165 MACON COUNTY PUBLIC HEALTH La Presented to and Approved by Board of Health on 08-26-14 Presented to and Approved by Board of Commissioners on __09-09-14| MPH Biling Guide FY 156 Effie September 15, 20154 MACON COUNTY PUBLIC HEALTH BILLING AND COLLECTION POLICIES RATIONALE, "North Ceroins law’ allows a local board of heath o impose a fe for services to be rendered bya local healt department, except where the imposition ofa foe is prohibited by statute or where an employee ofthe local health department is performing the services as an agent ofthe State. > Fees may be based on a pan recommended by the Heath Dretor, Theplan must be approved by tbe Board of Health and the Board of County Commissioners; > And, fes collected under te anthoriy ofthis subscction are to be deposited to the account ofthe loca alt ‘department so that they may be expended for public health purposes i accordance withthe provisions ofthe ‘Local Goverament Budget and Fisel Control Act. ‘The tate requires local heath departments fo provide cern service, and noone may be denied these services. It is im the best terest of ou comamurity forthe Health Center to > Assure that all residents can get al legally required public heath services, > Provide as many other rccmmeaded and needed health services a posse, within the resources we stil ave available ase ‘Tho Health Dtecor bs he right 0 waive Fes for individuals who fora good cause are unable to pay? ‘The purpose of charging fees isto erese resources snd use her to mest residents” need in fir and balanced ‘vay. Fees are nooessay to help identify and cover the fl costo providing public health services. As mach as posible, fos are bazed onthe tue coat of providing a particular service (alaleted ay dzet costs pus indirect cot). ‘Throughout te yer, ongoing cos malyses are performed and fe schedules shall be adjusted by the Health Decor, ‘vith approval fem the Board of Heath andthe Board of Commissioners inthe amount of the increasod ost or provision o uid sorvices. A list of Heath Center fos svadable yon request ‘The infomation inthe Gocamont blow is the fe plan for FY 446, effective on Jly 1, 20105, This Billing Guide {or BY4SI6 replaces al ear pls, (COST OF SERVICE DETERMINATION | Coss for servos reosived through the Health Contr are fist basod on tho owen Mediociraeanahon ‘deste accocding io ased a the acta costo the service dete ino Meio rate ha fearaeedterined ‘rough oostanabie. Cost analysis aes ato account ll of th resources associated with providing « particular service end calles the actual costo provide that service. Comt analysis itcades the cleelation of direst and indzet costs for services and ten adding these figures together to determine the actual coat ofthe service. CCaleutating direct cost: Ditect costs ae expenses that can be esl ested tothe provision ofa specific servis, ie, physician and suppor sa salaries and benef, medical supplies, lb st, and othr resources consumed atthe time ofthe service Cateuating indirect cote: indirect cote involve resources that are not directly consumed during the provision ofa service, but without them the provision of that service would not be pass, ie, administrative sta? | Nori Carolin General Statue 1304-398) AW Tile X443 (42C78 $82)I MCPH Billing Quide FY 156 fective September 15, 20154 salaries and benefits, trsining costs, fsiliy oats, insamace premiums, office equipment and supplies, and receuling sand marketing expenses. PAYMENT BY CONSUMER OR RESPONSIBLE THIRD PARTY (SELF PAY) Fees ate charged fr services and collected at the Health Center. See atachment fer fe schedule, All ees are the responsibilty ofthe patentemsumer, consumer or responsible third party and may be subject tothe sliding fee ‘seule. No consumer will be refised services solely on thir nail to pay for su werioes. Al fees maybe paid by ‘ash, check, or major credit card, Ful pymeat is expected atthe tine of service. Consumes wl be informed of ‘heir account statu at each Visit An itemized receipt showing tol charges, a woll as any discounts wl bo provided ‘o individuals at ine of payment. Third partes authorized or legally responibie pay for consumes ato below 100% ofthe Federal Poverty Level are properly bled Fes far adult dental services willbe collected before the service s rendered. Prepayment of co-pays forall services in which co-payments apply wil be equied and collected ‘when srviees are rendered Fees willbe chtged to indivi in fais with arma goss incomes exceeding specified levels of scale ‘bared on current Federal Povory icons Guidelines, Verieation oF income and Tamil size must be provide to determine apaiaiconsumer’s eligility stu. Faifcain ofthis information will pemaanenty disqeaty consumers fm wing siding fee sale. Elst wil be revaboated as pavericonsunes income and houschold sats changes or at eet exmutly. If sxcome cannot be verified atthe time of ecrcning, the cherge for al services ‘ill beat 100% pay anda Payment Agreement wil be presented othe consume for sigoatare until verifiaton is provide. IFverticaion of mceme is received wihin thirty days of servic, the charge wil be retroactively adjusted to reflect percent pay based on verification reclved, Vercation recaved ar hey days wil be apie only to ‘future services. Eiaiblty of Medicaid wil be detericd where applicable, Individaals willbe requested to provide al social security numbers and names used for employment purposes, Tf an individual efises to provide information to verify income they will not be cigibe or the sliding fo scale and wil beat 100% pay. Customary vist services for mandatory childhood immunizations, community outreach, Tuberculosis (TB), ‘TB relted Xrays, Sexually Trasmited Disease con! (STD), and other epidemiological investieations ae provided ato cast the consumer butmay be bled to Mediaid or oer third party agent. Separate fees may be charge fr chugs supplics, laboratory services, X-rays ad cher technologies services, i epproprite. The cst of | Services pectoomed by provides not affiliated with the Macon County Pubic Health Genser are he rspoasibiity oF the patieéconsuner. Fees may be charged or waived for educational sevice provided to individual or groups, such « onentaion,preceptorship, id ining or classes, Charges not eligible forsliing scale discount nce: "Environmental Heats services ‘Non-tandated iramanzation services ‘Miscellancous/enerl services (see Miscellaneous General section below) (Out county resident (see Ou-of-County Service Resctions section blow) ‘Specific insurance situations (ee Insurance section below for details) Bis willbe mailed monthly o individuals who have not paid charges in fl for services rendered (exception Family Planing for those tha request no mail be sent to their home). Al bls wil show total charges, as well a eny ‘iscout that may have been provided. Arrangements may be made for payment plans when required for gpod case PAYMENT BY THIRD PARTY ‘Verification of erollment under Medicare, Medicaid, insurance or oe hid party payment plans required by presentation ofa valid ear at tho time of sevice, The Health Conteris requze to bil only participating third ary peyers for services rendered, Services toate biled to third pares ae billed at 100% of the col charge with no discount applied unless theres «contracted reimbursement ate tht must be bile per he third pry agresment Page es so-su.01-2015| MCPH Billing Guide FY 156 Exfective September 15, 20154 ‘When the claim is retuned fiom te third party payer al discounts ae eppliedat hat tine. (Le. any applicable sing fee scale adjustment) For services rendered to consumers With insurance where the Health Cone i oa participating provider, the consumer wll be responsible for fll payment of service when the service delivered, Fhe Hea Soeamic ic Chouno sey Te cnsues bese charger mt concep ere. Cope carat ou bidet etn of eve eda eto sage cag sre Sliding fe scale discount doesnot apply in the fllowing stations: ‘Consumers with insurance in which MPH is no participating provide. >. Consumers with any insurance who choose not o oe their coverage (exception those requesting confidential sevice) ©, Insurance co-payments (when MCPH is participating provider) ACCOUNT COLLECTIONS AND BAD DEBT ‘The Health Center wil issue all consumers & monthly statement of fes tht ave been incured and are du. Consumers ate expected to make payment a the ine serves are rendered, I's balance is cari forward consumers ‘who have not mace «payment on their account for any service(s) receive fm Macon County Public Health for 20 ays shall be required to pa their past duc balance before another service sbal be rendered (see Service Denial far ‘arther information. 1 ‘The Health Center may use the following resources to pursue collection of patientconsumer accounts: billing, smemats, past du novices, saloton agencies redtbareus, ad the NC Local Government Det Seto (Cearinghose (ef NCGS TOSAcI et seq. as alninistered by the NC Department of Revenue Accoumts wil be reviewed annually for bad debt status, anda tha time withthe approval of he BOH andthe 'BOCC’s the amounts may be written of for accounting purpascs we further collection is anticipated. Any payments received for write-off debts wil be acepted and ereited appropriate accoums. Ato tine wil a ptestcousumer ‘be motifiod tat the aouat has been wren of asa bad debt deermned ncollectile (ve bankruptcy, ‘eat, at sich ime wil be written off permanent por neifesion, ‘CONSUMER DONATION POLICY ‘A consumer may choose to make a donation tthe agency. Te consumer wil never be asked to make a ovation, uti offered the donation 8 aeceted. Donations ae not required, and sre nt a prerequisite fr the provision of any srvice, Billing requizoents stout above in the Payment by Consumer section eenot waived ‘cause of consumer donations (te: Donation Policy 101.9) [RETURNED CHECK POLICY ‘4.32500 foo wil be charge for a returned check vrites to Macon County Publis Heakh (CPE), The ‘consumer wil be notified via certified leer. All etued checks wil be made good vi cash, money ard, andor tntfied chook. If consumer hes wo retumed checks within a one-year period, hehe wl be equed pay for services in advance via cash, moncy order, or cerified check forthe period of one year. After the one-year period expires, ifarother returned check occur, al future ils must be paid with cash, money order, or cried check rie tothe provision of service. RERUNDS: Page op os4ge.012015,‘MCPH Billing Guide FY 156 Effective September 15, 20154 In ho event that a contumer or tir third party as over their responsible charges, he eet balance is liter: applied to fue ebrges o finde wo the payer within thirty (20) days of discovery or request. Refunds for Environmental Heath services are determined by attached policy and procedure. [SERVICE DENIAL [No individual may be denied Heath Center mandsted services eg communicable disease series (STDITB) nd immunizations. These services ae provided ut no cbarge to the consumer. Individuals who donot meet progr |= ‘iden etera may be denied speci services, Consumers covered by Medicaid wo fa to mae required co- aymens wil not be denied services. Individuals who bave nt paid proper charges fr previous services (unless state ‘and federal program ules prohibit services restiton or deni) may be required to pay fess beforhand. be dened acces to services (see Account Collections and Bad Debs), or be denied subsequent sevies pending demonstration (of good faith effort 1 make payment within the pat ninety (0) days OUT OF COUNTY SERVICE RESTRICTIONS ‘Macon County suppests is owrincomse citizens by subsidizing the cos for crain health care services. To sure that Macon County citizens have maximum acess to Health Cente services only thse services mandated by ‘North Carona Generel Statues or approved inthis len will be provided to nor-Macon County residents. Tan individual woves out of Macon County, they sve encourazed to must obain services from anctber provid ‘Consumers are required to report any change of adress at time of service. ‘COMPLIANCE WITH TTTLE VI AND VII, OF 42 US CODE CHAPTER 21 ‘Tue MCPH complies with Tie VI and Tile VI ofthe Civil Righs Act of 1964 and all eguremens imposed by or puruant othe egaltons. Sta wil ot digriminae against any eientconsumirs because of a, $c, race, creed, ntional origin or disablty, Steff wll ensure consumes with LEP are provied adequate languege sistance so dey bave meaning access fo the agency's services, PROGRAM SPECIFIC INFORMATION ADULT HEALTH ‘Provides limited health erening services fo adults. Serves provided through tis program ae not eligible for shding fe scale payment or hid party billing, Exception: Colposcopies may be biled oth pers, ig: > Mustbe a resident of Macon County Exception: Clposcopes > Musto I8 years and older > Adult Health Services ae not eligible fr siding fe scale payment Services wil be paid fo rie to any ‘sarvice being rendered, Any addtional fess associated with vst wil be added co tho eietgonsurars sccount end paid in ful checkout ‘COMMUNICABLE DISEASE CONTROL Deals withthe investigation and follow-up ofall reportable communicable diseases. Testing, diagnosis, treament, and refering a appropriate, of variety of STD's, Provides fllowsup and eameat OFT cases Pages op to s400.01-2015| MCPH Billing Guide PY 156 Effective September 15, 20154 ‘and ther contacts, No fees are charge diet to eentconsuiers for these serves as staal in Program ales (exception Medkesid or other third party agent ean be billed with ke patenisonsumer emission), [BREAST AND CERVICAL CANCER CONTROL PROGRAM (BCCCP) Provides pup smcars, breast exams and srecang mammograms, esists women with abnormal breast cxaminationy‘mammograns, or uboormal cervical screenings to obain ediioal agnostic examinations. ligt: > Mast bee esident of Macon Const: > uninsured ordered, > without Medicare Pac B or Mesa > Bevo gs 40-6 for feast seecing svn and 18 6 fx cers orening sevcs, > haves owschold come aor lw 250% of he eer povery lve > No charg for those wo qi forthe program ims shal be deemined as flloms: | ‘GheriCanstmer, pout of ehamconsumcr sn al chile under 18 year fa, elcng stephen ‘whaive she home, > Protof income must be vised WOMEN'S HEALTH Provides limited heath screening sevices (pap smears andor breast exams) for womea wi donot met the ‘ualfcains ofthe NC BCOCP Program. Gran funds mey be avaiable to cover the cot of repeat pap ses The women below 250% of federal poverty vel when findings evaable. Services provided are at elpble forsliing fe seale payment or thd party bling. igibaty: > Mstbo a resident of Macon County, 18 yars eed older > Women's Health Services ar not eligible fo ling fee scale paymneat. Services wil be paid or prior to any service being rendered. Any addtional es asrocistd wih visit wil be sddedto te I ‘@eniconsumers account and paid in full t checkout (CHILD HEALTH ‘Well child exams conducted by (appropriate provider); exam includes medal, social, development, natrtonat | istry, Ib work, and physical exam. MCPH accepts sel paysiding-eeseal; some Private Insurances; Health Choice; Medicaid niga: | Residents of Macon County; Birth to 20 years, EMPLOYER MEALTH I Pages| MCPE Billing Guide FY 156 Etictive September 15, 20154 toeplace an individuals peimsry ear ove. Hit: : aod : r tac erangomen. Tvl programe fs wl vary and are IMMUNIZATIONS Prove all required and tecommendod vaccines that ae available for infants, school aged chiléren and college ‘bound incividuals, Also provide a wie range of vacoies for adults to include foreign eave vations. 2MCPH acepts some Privat insurances, Health Choive, Medicaid, and Medicare. In some instances charges do not aply (estate supplied vaceine). Siding fe sale doesnot aply to immunizations git: > Noresideney or foci! requirements fr immunizations ‘CARE COORDINATION FOR CHILDREN (CC4C) ‘Care management assists families in idesification of and acces to services for children wit special needs hat ‘will allow them the maximem opportunity o reach tele development porta, MGPH-eeoep Metieid nigiiity: > Macon County citden bath age ee who ar at rk fr development delay or dsb, og tem ‘es snr cc, emotonal sare an che ages fve who have be dagosed with This cam bea “2onfideatal service" > Women of childbearing age I Residents of Macon and other suzrounding North Carolina Counties > Proofof income must be provided | > A Family Planning patienfconsumer will never be refused 2 Family Planning service, ot asked to meet ‘withthe Healt Director duo o a delinquent accoust, however they may be referred fo Debt set-fF > Income infemtion reported onthe Family Planning financial eligi sercning canbe used though | ‘other programs rather than re-erification of income or relying onthe lientconsumer decleration MISCELLANEOUS/GENERAL SERVICES Include: dayome, DOT, foster care, employment or oterspetaky physical exams Iabortory services, es Euigibay: > Residents of Macon County (exception, pregnancy tests) > These services ae not eible for sliding fee scale payment. Servies will e pad for price to any service ' ‘being rendered. Any additional fesessciaed with visit wil be added to the olienconsumetswecount ‘and pid in fll at checkout MATERNAL HEALTH Prenatal cares medical car recommended for women during pregnancy. The aim of good prenatal cre i to etecteny potential problems eat, to prevent them posible (rough recommendations On adegiate ‘utitoe, exereise, vitamin inlake et) and o direct the woman to approgite specialists, hospital, et. if eosssry Visis we monthly during the fis two trimesters (tom wesk one o week 28 of pregnrey), every to weeks fiom 281 week 36 of preprancy and weekly afer work 36 (unl the day of deliver that could be | betwoan wok 38 and 40 wos). MCPH aocaptssolt paving ee sele; some Privets Insurance, Medical or potentially Medicaid lige tigi: > Residents of Macon lipibity policy sod residency requirements stached I > Maternal Health lentconsumers wil be required to have 2 proo of residency > Proof of income is eure. (OB CARE COORDINATION MANAGEMENT (OBCM) ‘case manager asi pregnant worn in receiving needed preotal care ard pregrancy relat services. MCPH eco ugibaty: > Residens of Macon County Primary Care 21.59, Consumers are required to fon to determine eligibility prior to receiving services, ‘Third surance wil be lately Self-pay consuers may qualify for sliding ee sele dagagnhised on ei mi size I Paget om-o-tagpa12015 jefe a| MCPH Bing Guide FY 156 fective September 15, 20134 Resident of Macon 2 WOMEN, INFANTS, AND CHILDREN NUTRITION PROGRAM (WIC) ‘Supplemental uviton snd education pogran to prove specific nuional Foods und education services to improve heath status of age groups ligbtiey: WIC is available to prepnant, breastfeeding, and postpartum women, infin, and children upto age ‘5S wit meet the fellow extern: Be a resident of Macon Count: Be st medical andor autitinal isk; ave a family income less an 185% of the US Federal Poverty Level, Medicaid, AFDC, or fod stamps antomatically mec the income ciibility requirement vyyy (CHILDRENS DENTAL PROGRAM ‘The Macon County Chileon's Dental Clinic (Molar Roller) provides comprehensive general dental sevices to children fom birth 1 20 yeas of oge. Se uf fo sliding fee sak i shld incom, a i ligbty: Page| Morr illing Guide FY 156 Biective September 15, 20184 ADULT DENTAL PROGRAM ‘The Macon County Adult Dental Clini provides comprebensivegenerl dental services to adals 21 years of | abet ie Sele omen aa db die ed iy and el ‘Sliding fee disco. ng on 200% offer poverty nt of. leit: > —Residens of Macon County. Exception: Revident of ther surousding NC-Counioyelintesut as —-Masioad > Beeviees eligible forsliding foe saale-witi-a maximum discount oF 50 > Charges at eligible for sliding fee scale discount ncn: Services not covered by Medici or “eal Choice and those covered by insurances whick MCPH is not a participatig provider. > Fees foradul dental serves wil be collected before the service i rendered. | HEALTHY COMMUNITIES (HEALTH EDUCATION/HEALTH PROMOTION), Hoel edostin/health promotion srvoes ar povided to individuals andor groups. The focus sto promote ‘health and prevent disease, daublty and premature death trough education -rven voluntary behavier change ‘ctv; ands designed io cnablo poop ta increase contol over, and to improve thc heal. Det, policies fees are specific to each program or activity offered, Fes far thet programs and stv are subjetio change and appropriately adjusted throughout the yea. Bhi: > Residens of Macon and other North Carolina Counties RtersPrevelsseguied:e well avany-materais ieraton-or medica suppliereexs—Aa ‘isi supplement of Le edde tor cach inivihal program Comprotomive worksila Seven pega ere teeth unier entities wis we Beets Ta rsprany hr kesnn gn the-biFs ete pterbtereneerge an steus Boley ‘Ststomized program and oonlaion series -addrnrheteakt sede he enpleyeee Fees or ‘he LIE program-rangeron-$301 $50 pr employee por year dopending upon to eos o provide ‘ho servoos- tho numberof programs provided eval othe organizaion's ability to provide in-kind oistree (CPR/AED and Wiest Aid Training: ‘Various components of American Red Cross Standerd Fist Aid andlor CPIUAED rly responders sre offered onsite t Macon County Public Heaths location at Lakeside Drive in Prank Clases ‘se offered for feo epproximataly every month. Tho speci edveatonal components offered may ‘zy from month o month to best suit he current need of the pubic, Pre-epsttion and pre- peyment are required. A maximum of twelve individuals may be enrolled ina siglo insductor lass, Fees for the specific edncational components are based on cument American Red Cross picing tod are subject to change Page 10 sass tos-o12015| MPH Biting Guide FY 136 fective September 15, 20154 [NUTRITION SERVICES: i DSMEF Services: "Macon County Public Health offers Diabetes Self’Management Education/Teining services sasrediad by the American Diabetes Association ‘American Dice Amosion approvaiesopion 8 cerfied providers wa some thd party payer ‘Somcosunar wit Ode stnse neat seta are ed ee Sagnss The eed deka ace cece end Sof the # month essions to compete the pro MNT Services ‘Macon County Public Health offers Medical Nutrition Therapy services_ provided bya Registered ‘Bietoo-The registered dita are credentialed and w cote providers with some tid patty referal and e covered medica! i required in onver forthe imsuranos o_be billed and| MCPH Billing Guide FY 156 fective September 15, 20154 eta Se piney et These air hc 6s Sete _cesicansumer& espensble fr peymentto she hea eonter pot ervee boing rendered ENVIRONMENTAL HEALTH ees fr Environmental Health Servous are clleted atime of eppicetion. [REFUND POLICY: Attached 3 Sliding Fe Flgiity screening ie roquired on all now sintconsuners or whea fly sie anor income changes osu, oat 12 month intervals. A cisiconsumers percentage of pay is documented onthe Financial Higibilty Appbeation in the elesisonsumer’s medial record and in HIS. liew Consumer income information reported can be used > determine eligi for other siding fee based programs (ie. Adult Health, Child Heath, Preosal, Family Planing ‘nd Dent. Ean ns Income for the following clinics: Adult Health, Child Health, Prenat, Family Planning and Dental A Samy i defined as group of elated or nontelaedindviduls who at living together as one economic uit. “ndviduns are considered members ofa sng family cr ecoaomic unit whe their production of income and ‘consumption af goods are elated. ‘An conomie un must have ts own source of income ‘Example: consumer with no income must be considered part of larger economic unit that provides support tothe ‘household. Groups of individuals Living tn the same house wits othe individuals may be considered a separate ‘economic unt For example, ifowo sisters and their chen live in he same house and both work and suppor thir ‘vs cildkon, they would be consider esoprate household. EXCEETIONS To ECONOMIC UNTT t Page 12| [MCPH Billing Guide FY 156 [Effective Soprember 15, 20154 Bs ‘A. Un-emancpated minors and others requesting confidential services wil be considered a family wait of one, and fes Wil be assessed based on thes own income B.A fosterchild assigned by DSS bal always be considered a family of one. etermimaion of Gross Income: ‘The dolar amounts represent gross annual income; they refer to tolal cash receipts before taxes fom al sources, Household income soures include: Salaries and weges, earnings fom selFemployment (deduct busibess expenses, xcept deprecation); intrest income, all investment and rental income, publi sistance, unemployment benetts, ‘worker's compersacon limoay-aid bid suppor, military allotments; Social Security benefis, VA beasts, retirement snd pension pay insurance o anuity plans; gaming proceeds and any otber income not represented here ‘that contribs tothe household consumption of goods, This is is mot ll inclusive. ‘Documents acceptable for income verifications: ‘Curent pay su (noting the pay timeframe i: weekly, bi-ekly ete) Signed statement from employer indicating gross earnings for «specified pay period, statement must incl the Dusiness name, adress and phone number aad must be legible, wea Forms ‘Unemployment etarnetice ‘Aard let from Social Security Office, VA or Railroad Retirement Board 1099's oosived from IRS For Selemployment: Accounting record o income tex retum forthe most recent calendar year, ene tax return mist be proved inorder to allow deductions fr busines expenses, Page oa so-s9.01.2015foozer BaInep SUVA OSU 20e88 tt (einpaooid eye1edss) pouyou Aue “uOHeUp joIATeO now {ASdoIg)) oo'cor Sujdwies feawseoopue noua 0 yam (Asdora) Buydises jexnowopu3| | loo'6ez §—_| aBenauno jeoyusoopueym eurBen uaoelpesiaddn Bulpnou! x80 ayy Jo Adoosodio9| 9cpz9} ooeez YEAI00 10 Fedora Bulben ywedeTpeTTedan BuTprIaU MAIS 10 FASDSOTOO Tors ‘ebeyauno jeovuecopue| oo'sez 10.xn/0 0 fedoyymn eben usoetpevedn Bupnou anion ano Adoosocteo| | _Y2PE8 ore Buban wusoeiperieddn Bujpniou mnie uy J0 Adoosodiog| Tris] 00 rs ‘SuoROANSUT MWA Bum WBEIudeI Ozb2S| 100'P6E xeidiwos - (s)uoise7 ening Aonseg| S199) |00'6Z2. 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Ea) [oo"o SVT SLVIS “Via ‘OV FAH 06828] loos via OV 38 SILIIVaSH osez6} oorez Wig ‘Ov SOVaUNS 8 SILLWESH ovezs]‘August 2015 Macon County Environmental Health Fee Schedule FY 2015-2016 ‘On-Site Waste Water Foes : | Gallons | Number Description | Pirday | Bedrooms | FYI6Fee Improvement Permit (IP) On L240 - 360 | 2-3 500 Authorization to Construct (AC) Only 240 - 360 2-3 $500 | IP/AC 240-360 $500 Improvement Permit (IP) Only | 480-600 4-5 $1,000 Authorization to Construct (AC) Only 480 - 600 4-5 $1,000 i TPIAC 480 - 600 425 $1,000 Residential Rates for Bedrooms 6 and above see Commercial Rate Below*** Commercial - IP | $1.65 per gal Comme -AC : | S65 erg Commercial = IP/AC |__ 81.65 per gat a _ or more homes is _—_e rate _ RY Permit Only 0-120 = 3250 | ‘Addition o System (Per Bedroom) IP/ACIRV _ 0-120 $250 Renewal of Permit before Eg ai $250 Relocate Tanke i __ ss Consultative Visit si2s Mobile Home Reconnect-Sito Visit si2s Adgitions to Structure si25 Return Visit Fee $125 Residential Repair Permit $125 Commercial Repair Pesmit $.42 per ga |August 2015 Private Drinking Water Well Fees Description FY 16 Fee Private Drinking Water Well (PDWW) Permit, $315 Consultative Vist si2s Return Site Visit Fee $125 Abandonment of a Well (no charge if done in conjunction with a PDWW permit) $125 Renewal of Permit before Expiration (No Changes in Permit) $75 ‘Water Sampling/Testing Fees ‘Heterotro; ‘organic Panel - (Metals, Anions, Nirate/ Nitrite) ‘New Private Water Well S74 379 Exi ivate Water Well $74 $79 i, P/A— Enzymatic * $23 $20 Total Coliform’, Coli MPN- Enzymatic 326 S31 Fecal Coliform, MPN (Quantiray)-Enzymatic 26 on Fecal Coliform/Fecal Streptococcus - MIF 345 350 Enterococeus, MPN (Quantitray)-Enzymatic 326 S3L ‘ron Bacteria $28 $33 Sulfur/Sulfate ~ Reducing Bacteria $35 $40 Pseudomonas —MIF or MPN (Quantitray) : 526 S31 Enzymatic phie Plate Count $20 323 ‘Inorganic Panel - (Metals, Anions) Metals Panel individual Metals - (7-3 maximum from above + Uranium) ions — (Fluoride, Chloride, Sulfate) Disinfection By-Products — (Bromide, Brome, Chori, Chlorate) Fluoride — Plysician, Dentist request Petroleum products ‘S74 Volatile Organic Chemicals ** 874 Red - denotes a new fee or fee increase ‘Blue ~ denotes a fee reduction * Testing performed in-house ** Sample collection must be performed by a Registered EH Specialist| August 2015 I ‘All fees include a SS charge for handling and processing of specimens (data entry, packaging, tracking, courier costs and explanation/interpretation of test results). Food & Lodging Fees Description Seats FY 16 Fee Food Service Establishment Plan Review New 24 $200. | Existing | 2a $130 Existing _| >25 $200 Food Stand Plan Review i $100 } “Temporary Food Establishment Permit | Per Event _ 815 ‘Tettoo Parior Plan Review New 7 $200 | Existing | $130 Tattoo Parlor Permit - Owner/Operator (Annually) $700 y ‘Tattoo Parlor Permit - Bach Additional Artist (Annually) aif $500 | Poo!Plan Review aH 200 | “Yearly Poo! Application Fee $100 Additional Pool or Spa_ | Beet $50 DEFINITIONS: Improve ermit (IP) On-sit ‘An improvement permit shall include: For permits that aze valid without expiration, a recorded plat ox, for permits that are valid for five years, a site plan, ‘A description of the facility the proposed site isto serve. The proposed wastewater system and its location, The design wastewater flow and characteristics, ‘The conditions for any site modifications. Any other information sequired by the rules of the Commission. avren | ‘The Authorization for Construction shall be issued by an authorized agent for the installation of a | ‘wastewater system when it is found that the Improvement Permit conditions and rules in this Section are { met. ‘The Construction Authorization shall contain conditions regarding system type, system layout, location, and installation requirements. It shall be the legal responsibility of the propetty owner to ensute that a valid Authorization for Construction is issued prior to the construction ot repair of a septic system and the construction, location, o relocation of a residence, place of business, or place of public assembly. Private Dri Water WellAugust 2015 A private drinking water well as defined in G.S. 87-85 (103) Repair Permit PDWW. According to 15A NCAC 02C .0302 the definition of 2 “repaix” is work involved in deepening, reaming, sealing, installing or changing casing depths, perforating, screening, or cleaning, acidizing or redevelopment ofa well excavation, or any other work which results in breaking or opening the well seal. This definition is supported by the NC Division of Environmental Healt (DEH) whose comments at a tecent meeting included that deepening ot hydro fracturing the well is considered tepairs. However, though the definition of a “tepair” is very clear it does not differentiate the amount of work involved in actually permitting these activities and therefore should not be used in determining fee structure. Fee structure is determined by the actual direct and indirect costs involved in conducting an activity, Note: These repair activities require an application by the owner/agent and a Construction Permit issued before any of these driling activities can proceed. 15A NCAC 02C .0304 requires Environmental Health staff to conduct a field investigation to evaluate the propetty before issuing any permit. ‘The level of time and effort required to petfotm the site evaluation for the above repair activities is no different than for a new construction permits. It is possible . that a permit would be denied because of existing site conditions ot inability to mect set back requirements. This is why in the cutrent fee schedule we do not differentiate between these repair activities and placement of a new well.Macon County Public Health Animal Services Fee Plan Fees Beginning | Proposed December |Fee Change Description 2015 _| Approved [Microchipping - for general public _| 0.00 15.00 ‘Approved by MCPH Board of Health 12/9/15MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: Planning, Permitting & Development SUBJECT MATTER: Change to building inspections fee schedule COMMENTS/RECOMMENDATION: The County Manager will present information on this topic stemming from his recent analysis of a variety of fees and how charges in Macon County compare to those in surrounding counties, Attached for your information and review are the schedule of fees for the building inspections sections in both Macon and Jackson counties. Attachments ___-X__Yes Agenda Item 10BSchedule of Fees | Building Inspections Section | Macon NC Government MACO Page lof 2 ent, oacrnber 28,2035 | aw \ 7 oes (Wot [Your Goveramend County Agente] Putte Soft] Onine Serdzed For Resided or Buinaseed For Vstor] Public Announcement} pemrnett ewopmest oan Srvete Sug "be caesar Fran 283 (eas) 9-207 {ios} 2082078 rnc ors: 8:00 5:009m iResqunces: nepections: Nc Board of ern! Comore INC Leela Bove for Gore CSavecr + He Blpatine tse 1 Beportment of reg Bung Code] 1 Sie Board o Eeoaare | Pur, tetng are Pre Spal acti ounings + NC Schoo Sovramont + cen ney Sa 8 tr + US, cmaus Burena 1 ibe ie Buc Environmental Serueae: na ees «Ren arcana | + row ot ranetn {om ops Luumsect 1 Dale ery Tove o pend cite 2 Hameed ee 1 Bit iage elec Macon County « Department of Planaing, Permitting & Development Bullaing Inspections Sect Schedule of Fees, ‘The 2019 Eton of th fang codes went hts eet an mune 2, 202 Peery a we “+ Energy Conservation March J, 2012 ae fora Cog Cure ft re "ha oe at be ving toupee ance ee Tae ded act using sleet Pluobing Hocranical cofonstncion Inepedions _Thepocione thopociors, inspections TO" oa 10500 s6807. Sosa. «se5a0.—fa0000| 0059 ssmco. asco. =«#6500 «#8500 gazsc0 socoe99 fro 35800 SoD S3SaD 8800 5003999 smeo—fisson—«fussoo—«$35500, 75800 20-2658 fmm 0500 futsoo—Su88c0. ass o0 sc02059 gusoo sao fauoan=«z1060———fn015.00 50-309 fosco 23500 fz3s00 © szssoo © fiseo0 S300 3959 sisoco 25000 ae00)—«a2e0c0 = prz7a0 secosis9 sssnco— fao000«=faso00° «20000 f1aza.co ‘sco-339 seosco $1500 «4an500 = sa1ScO 158000 5000 5659 Senco 2s000«=«gasooo = «$350.00 © sariaco 300-599 srisco —$a7500= 7500 ss75.c0.faetaco eco0i59 srmco —gaad00«=«fezo00 «= gazoco = sansn.co 800-6999 smaco 46000 «$6000 «= «Seoco © fazi0co 000-7455, sissoo sono —«fsoogo—«¢s0000 = as85.00 7500-7958 somo 53500458500 «= Ss2500asseco eco 2459 fiezogo $5750 «= fs7500 «#57500. Sa7a5cO vcoa305 Suiaoco 520.00 -—«feu0.00«=««Se2000 *—gz3eaco seco 3055 jisasoo $665.00 6es00———seesco.———pat8240 e099 jemoso —7isoo-—=«fasop—«$71800 «34250 For savae octoge greater thon 9999s Divide total square footage by 9989 then multiply by ‘Fiatimom apllesbte aon chart ‘con County Land Outurhence Pe Schedsle Sol Wide Moti Hone = 450.00 Doable Wie Hobie Howe $100.00 (0-999 square fer $200.09 000-149 square feat - 4250.00 3500-1999 ear feat ~$200.00 2000-2609 euar fet $300.00 2500-499 suar er —$680.00 5000+ equare ak - 750.00 Proje wt ranean $300.07 isceaneous Metis ts and ns fm ucts - charge per wot ‘Mencfactseg vanstose = Grrge 80% of chart vale 1 Noda ame "Chorge by Se. Footage http://www maconne org/plenning-fees.html 12/28/2015Schedule of Fees | Building Inspections Section | Macon NC Government Page 2 of 2 Rengeaion Fe - $60.00 Soraupave Wat- fa0.00 Free Revene = 4200-00 Fegured oer flr cee cea an ct Gof - Wo Charge ABC Daycare inspection = 980.00. Bersiton Fert "9100.00 \WotebedPratewon Perm - $60.00 min. of $60.00 par sere or subisions Mice Gamage Sevandon Perak" 460.00 mie" $60.0 per sre eubattslont Bisson Park Heel - 100,00 et Water haber” $5.00 Hot Mater eater -(tappleabt) eect! - $75.00 1 Babe Wome © ade ga8.00frcrecronel sepioe 1 Rabie Hae Suoble Wise 35.00 1 Roti ome Tle ia 6850.00; 1 beseegie -¢40.00 2 Bese dinasdag a970.00 1 Deseo 250 200.00 1 Bese covert. charge by square foot 1 Bese""Shs'at top oF ome sta concwred »lnag andi fe erst 1 Stehanal “Change sur or addon - 480.00, | 1 Siehanwal Sw Sate = mechoniea a. ed $45.00 acral ‘tere Serve Chane (per mw) Spe Soe = $75.00. ‘Steel Serve cham (er mata) 3st $100.00 ‘etal Pury Serve, Tne, gate et Shgle hase» $60.00, ‘Steal Pm Serves, fence Gee et Stes $100.00; se ning Ova line "960-00 = Ping -Inede Une pe ele) - $30.00, rotenone Hl I © 2010 Yaron coun, tot Cran sista Steet «ann ne 29734 Phong i-3457000 i | } i 4 hitp:/Awvrw maconne.org/planning-fees.htral 1228/2015Jackson County Office of Permitting and Code Enforcement Approved Fee Schedule 2015-2016 Ui Develapyrient Raise Uinehiaes EeioneoorgPlonRena nota ounaat, [eu aieaas-aojo7 Si fT) | New Single Family ~(up to % acre of land disturbance) $50.00 Light Commercial (up to 10,0009 ft. per structure and one acre of disturbance) $125.00 Large Commercial = (> than 10,000 sq, ft. and up to two acres of cisturbance) 350.00 “Manufactured Home- (New site with <¥% acre of csturbance) Manafaured Home [Big eden revs entre st] Up to one acreextra $100.00 extra fe ‘ne to three acres extra $200.00 extra fee per acre Three to five acres extra $300.00 extra fee per acre | Five or more acres extra $500.00 evra fee per acre t r eee : barrels New Single Family Structure = (upto 1,000, .~ Trades Included) $300.00 | (Plus 60.33 per sa ft. over 1,000 5g ft) | “Rdaitions, Remodels, Detached Garages, Accessory Bldgs. (up 105000.) $150.00 {Plus $0.25 per sa. ft. over 500s ft) ‘Shel Building GhellOnly-No Trades or Interior Partitions) = (up to 3,000.89, fe) $150.00 (Plus $0.15 perso, ft. over 2,000 59 ft) ‘Wanufactured Home ~ Singlewide $100.00 ‘Manufactured Home - Doublewide or Triplewide $200.00, ‘Trade Permits ~ (Electrical, Mechanical, Purbing per iio) $70.00 ‘Decks, Porches as adtions-up to 3005 per level plus $0.35 per sa f. over 300 9. $0030 per story level ‘Miscellaneous Permits $70.00 Demolition Permit $50.00 ‘Change of contractor/Change of ecupaney $50.00 Reinstate Expired Pormit $50.00 Re-inspection fee $70.00 Penalty for beginning work without required permits Double the Permit Fee Homneowner's Recovery Fund $10 21-$435-410-02 Fire inspection Fees Z : 34,3435-410-10 Fireworks Display z $300.00, “ent Inspections $75.00 Foster Homes and Day Cares ‘No Charge ‘Business Llcense Fite Inspections for Town of Syiva 70.00 ‘ABC Alcohol Sales 71-3435-410°08, ‘ABC Building and Fire Inspection $150.00 Flood Damage Prevention Perris 7is3435-410-08, Residential or Commercial $100.00 ‘Mobile Home Parks 7i-3135-410-08, ‘lass (2-14 Units) 00 ‘las (12-28 Units) 3125.00 ‘Chast (25 oF more wits) $250.00, Off Premise Signs 71-3035.410.08 Single Face $100.00, Double Face $200.00 urinated - (Ad to either single or double foe for electrical permit) $91.00 Plat Review Fees : 1r3135-410-13, Family Subdivision NO CHARGE ‘Minor Subdivision. $50 plus $20 per lot or structure ‘Vested Rights Review Minor $20 perlot or structure ‘Vested Rights Review-Major $50 parlot or structureMACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12,2016 DEPARTMENT/AGENCY: Golden LEAF Foundation SUBJECT MATTER: Commitment Letter COMMENTS/RECOMMENDATION: Lynda Parlett from Southwestern Community College will be at the meeting to provide additional details on this topic. Attached for your review are (1) a proposed letter to the Golden LEAF Foundation from the commissioners committing $69,362 in matching funds for “The Smoky Mountains Region Ascent to Careers” project and (2) a revised project budget summary form from Ms, Parlett. Attachments___X_Yes. Agenda Item 10CJanuary 6, 2016 ‘The Golden LEAF Foundation 301 North Winstead Avenue Rocky Mount, NC 27804 Re: SCC’s Community Based Grantsmaking Initiative Proposal- Commitment of Funds Dear President Gerlach and Board Members: Macon County and the Macon County Board of Commissioners are committed to the success of The Smoky Mountains Region Ascent to Careers project that will provide critically needed Science, Technology, Engincering and Mathematics education and training to our students and ‘workforce. This training is vital to the retention and creation of sustainabie jobs in Macon County. As evidence of our commitment to the project and the impact that it promises to create, ‘we are committing $69,362.00 in matching funds for the project period. Macon County will work diligently on this project to ensure that our industries remain here, remain competitive nationally and internationally, and provide our program graduates with viable careers, We are eager to begin our partnership with Southwestern Community College, Jackson and Swain Counties and with the many industries located throughout the region. We appreciate your investment that makes this possible. Respectfully, Kevin Corbin Chairman ‘Macon County Board of Commissioners‘wei waa Pa [oS wa Ua) ease rr pea [RATT Rear Rag one TeauED asm ss kre wo>eA 000'9g was onoonses was oases = joa ves oto ss oncontes | SoS oo cocontes [oases] onene 095 (ese ees oncoo'esg 7 wae | = a as ‘auney | seas | erewsioops | exewvar | wren | weuwor | 092 18900 vuesew | ang wens | aanrguens | worsdor |v aieeasan [Auras one waisséor| 4¥31 uepIeD | food tod ta. ara uuo4 yipng yaloig Swi 83MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: Macon County Schools SUBJECT MATTER: Change orders on renovation projects COMMENTS/RECOMMENDATION: Terry Bell with Macon County Schools will present the latest change orders on the QZAB renovation projects at Union Academy and Highlands School Attachments Agenda Item 10DMACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: — Finance/Solid Waste SUBJECT MATTER: Bond counsel engagement letter COMMENTS/RECOMMENDATION: Per the Finance Director, please see the attached letter from Sanford Holshouser regarding the 2016 financing for the expansion of the landfill. The firm’s fee for acting as bond counsel will be $23,500. Ms. Hall can provide addition details at the meeting. Attachments Agenda Item 11- expected to be a ban : SanfordHolshouser 209 Lloyd Street, Suite 350 | Carrboro, NC 27510 Seen eanfordholshouserlaw.com December 22, 2015 Ms, Lori M. Hall Finance Officer Macon County, North Carolina Macon County — 2016 Financing for Landfill Expansion Dear Lori: Thank you for giving us at Sanford Holshouser this additional chance'to work withyou and for Macon County as bond counsel on the planned financing for landfill improvements, We appreciate the opportunity and the County’s confidence in us..1 am writing now to confirm our understanding with respect to the scope of our work and out fee arrangements, We understand that the County is planning to finance @ landfill expansion through the use of special obligation revenue bonds, We understand. that this is -placement financing for up to $8,500,000, and that the County Hopes to close the financing and begin work on the project in April, 2016. Our job as bond counsel will include providing legal advice to the County, preparing the appropriate financing documents and coordinating the financing process with the County and the other participants. At the closing of the financing, swe will deliver our legal opinion as to the general enforceability of the County's repayment obligations and as to certain tax issues. Attachment A to this letter deseribes the plamied scope of our work in more detail. Please let me assure you that the scope of work described in the attachment is consistent with the scope of our work on similar: financings for other local governments. Please call me if you have ariy questions about the scope of our work ‘or-any other aspect of our representation. s&hSanford Holshouser LLP Deceiber 22, 2015 page2 On this basis, our fee for acting as the County’s bond counsel will be $23,500.00. This fee quote includes all expenses. This fee also includes our making a trip to Macon County in connection with the loan closing. ‘We will submit a bill in connection with closing, and we would not expect to submit any statement except in connection with a closing. If for any reason the County decides not to proceed with the financing, or proceeds with another bond counsel, we would then expect to be compensated for our time from the beginning of the process on such basis as we and the County may work out should that become necessary. + 8 8 HR OR ‘We at Sanford Holshouser have an active public finance practice, Not all the. parties fo this transaction have yet been identified. It is entirely possible that during the course of our representation of the County, one or more of our other clients may become involved in transactions with the County. For example, when the County selects a financial institution as a lender, we may then be in the process of yepresenting that financial institution or some corporate affiliate in an unrelated transaction, We vertainly donot expect that any such representation would, produce an actual conflict with out work as bond counsel on this transaction. We will endeavor to inform you of any such circumstance should it arise. In this regard, you may know that we at Sanford Holshouser often tepresent BB&T Governmental Finance on North Carolina local government finance projects. BB&T would probably be interested in providing this financing. As bond counsel to Macon County. on this transaction, please know that we would represent only the ‘County, and we would not represent BB&T, We do not believe that our work for BB&T in other transactions presents a reason for our not working for Macon County as bond counsel -- but we wanted to be sure you were aware of our work, and we would be happy to talk about this with you further if you think that would be helpful to you.Sanfotd Holshouser LLP December 22, 2015 page 3 T hope you will find the arrangements | have described in. this letler to be satisfactory to the County, Please call me if you have any questions or comments about any of the information in this letter, Otherwise, if the County accepts these terms, please have a copy of this letter signed in the space below, and then please return a copy to me (a faxed or scanned copy, or one sent by first-class mail, will be sufficient). This will indicate the County’s acceptance of our proposed scope of service and our fee arrangements. Thank you again for this opportunity to work with you and for Macon County. Robert M, Jessup Jr. co: Chester M. Jones, Esq. Steven Miller {each by electronic mail) Accepted and approved: Macon County, North Carolina Printed name: Title:Sanford Holshouser LLP December 22, 2015 page4 ttachment A — Description of the Scope of the Work We look forward to wor Macon County, our responsibi ing with you on this financing, As bond counsel for ies will be as follows: * examining the applicable law; * advising the County as to Tegal matters concerning the financing; assisting the County, as requested, in soliciting financing proposals from potential lenders; * preparing the primary financing documents; drafting all proceedings of the County Board of Commissioners; © helping to coordinate the financing process with staff of the North Carolina Local Government Commission; discussing and negotiating draft financing documents with the lender and its counsel; * preparing documents requited for the closing, including a certificate describing the planned use and investment of financing: proceeds to document compliance with applicable federal tax rules; . reviewing, on the Counity’s behalf, closing documents prepared by others; collaborating with all parties as to closing arrangements and supervising the closing; . delivering our legal opinion at the closing evaluating the validity of the ‘County's repayment obligations and the tax treatment.of interest payments made by the County;Sanford Holshouser LLP December 22, 2015 pagee Please let us know if we can in any way clarify our tole. Thank you again for the chatice to work on this project. SseMACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: Emergency Management SUBJECT MATTER: Clay Macon Regional Hazard Mitigation Plan COMMENTS/RECOMMENDATION: Please see the attached sample resolution regarding adoption of the above- referenced plan as well as a letter from FEMA, stating that the plan is compliant with federal requirements, subject to formal community adoption. Emergency Services Director Warren Cabe will be at the meeting to answer questions for provide additional information. Attachments__X_Yes No Agenda Item 11B| RESOLUTION TO ADOPT THE CLAY MACON REGIONAL HAZARD MITIGATION PLAN WHERDAS, (URISBICTIGN NAMB) is vulnerable to an array of natural hazards that can cause loss of life and damages to public and private property; and WHEREAS, the (URISBIGTION' NAME) desires to seek ways to mitigate situations that may aggravate such circumstances; and WHEREAS, the development and implementation of a hazard mitigation plan can result in actions that reduce the long-term risk to life and property from natural hazards; and WHEREAS, it is the intent of the (OGAL/GOVERNNING BOY) to protect its citizens and property from the effects of natural hazards by preparing and maintaining a local hazard mitigation plan; and WHEREAS, it is also the intent of the (OGARGGVERNING BODY) to fulfill its obligation under North Carolina General Statutes, Chapter 166A: North Carolina Emergency Management ‘Act and Section 322: Mitigation Planning, of the Robert . Stafford Disaster Relief and Emergency Assistance Act to remain eligible to receive state and federal assistance in the event of a declared disaster affecting the GERISEI B); and }), in coordination ‘Wath ia ee eee raiigation plan with input fom The appropriate local and state ofa: WHEREAS, the North Carolina Division of Emergency Management and the Federal Emergency Management Agency have reviewed the Clay Macon Regional Hazard Mitigation Plan for legislative compliance and has approved the plan pending the completion of local edoption procedures; NOW, THEREFORE, BE IT RESOLVED that the GONERNINGISGDY) of (URISDICTION NANG) hereby: 1. Adopts the Clay Macon Regional Hazard Mitigation Plan; and 2, Agreos to take such other official action as may be reasonably necessary to carry out the proposed actions of the Plan. Adopted on. 2016, ATTEST: » ClerkUS, Deparment of Homeland Security FEMA Region IV 3003 Chamblee Tucker Road ‘dt, A 30341 December 29, 2015 Mr. Chris Crew, CFM State Hazard Mitigation Officer Hazard Mitigation Branch Chief NC Department of Public Safety Division of Emergency Management 4238 Mail Service Center Raleigh, North Carolina 27699-4238 Reference: Multi-jurisdictional Hazard Mitigation Plan: Clay Macon Regional Dear Mr. Crew: ‘This is to confirm that we have completed a Federal review of the Clay Macon Regional Hazard Mitigation Plan for compliance with tie Federal hazard mitigation planning requirements contained in 44 CFR 201.6(b)-(@). Based on our review and comments, the Clay Macon Regional Mitigation Planning ‘Team developed and submitted all the necessary revisions. Our staff has reviewed and approved these revisions. ‘We have determined that the Clay Macon Regional Hazard Mitigation Plan is compliant with federal requirements, subject to formal community adoption, In order for our office to issue formal approval ofthe plan, the Clay Macon Regional Mitigation Planning ‘Team must submit adoption documentation and document thatthe final opportunity for public participation occurred, Upon submittal of these items to our office, we will issue formal approval of the Clay Macon Regional Hazard Mitigation Plan. For further information, please do not hesitate to contact Victor Geer, of the Hazard Mitigation Assistance Branch, at (770) 220-5659 or Linda L. Byers, of my staff at (770) 220-5498, . Lowe, Chief Risk Analysis Branch Mitigation DivisionMACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Ratification of e-mail poll COMMENTS/RECOMMENDATION: The board will need to ratify the consensus reached regarding an e-mail poll of the board from the County Manager on December 28, 2015 regarding the Co-Op property. A copy of that e-mail is attached for your reference. Attachments X__Yes Agenda Item 11CMike Decker From: Derek Roland Sent: Monday, December 28, 2015 3:19 PM To: "Beth Corbin; ‘im Tate’; ronnie beale’ Paul Higdon’ ‘Gary Shields’ Ce: “Chester M, Jones’; Mike Decker; Lori Hall Subject: Co-Op property consensus request Importance: High Gentlemen, !f you will recall some time ago we had a closed session discussion regarding the Co-Op property. During this closed session the consensus of the board was not to buy the property but instead to see whet if anything the county could do to assist the growers association in their marketing and potential sale of the same. On December 18, 2035 Commissioner Tate, Chester Jones, Butch Deal and Mr. Ashe of the growers association sat down with me in my office. Our discussion focused on what if anything the county could do to assist the growers association in selling this, property. This discussion came following a request by Mr. Deal, to sit down with county representatives and basically find out what the “growers association could and could not do” under the terms of the current deed arrangement. Mr. Deal felt it was pertinent for this discussion to happen sooner than later as there are currently parties interested in purchasing the Co-Op property. I would request for the Board of Commissioners to consider the following prior to our January meeting. The representatives from the growers association were in full agreement with this proposal. If we choose to act now, | ‘would need 100% consensus to move forward. ‘* County pay for property to be appraised, in order for the growers association and the county to have a better understanding of today's market value for the land and buildings. Additionally, the appraisal will lead to new and up-to-date percentages of land vs. building value which directly affects the amount of profit gained from sale of the property by both the county and the growers association. a. Tax Office Currently has +/-7,500 concrete block building listed as being builtin 1960. In all reality however, this building was constructed in 1984. This approximate 24 year difference has a substantial negative effect on the value of the building. The 2012 appraisal used the 1960 date of construction as. ‘supplied by the tax office rather than the correct 1984 date. b. While the deed requires three appraisals of this property to be performed prior to sale, past correspondence between the county and growers association indicates that if both parties agree a single appraisal is acceptable. '* The first step in this process if the county agrees to move forward with this suggestion would be to author County Attorney to draft a letter of engagement for appraisal services. | would recommend this letter include anot to exceed amount of $4000 for the appraisal. Mr. Deal has indicated the growers association would like to use Guy 0. Duvall as he has done the previous two appraisals on this property. ‘© Ifthis is an acceptable course of action | would ask that each board member respond by simply stating yes to move forward or no if you would like to wait until our board meeting to discuss further. If we achieve a 100% consensus on moving forward | will direct Chester to draft the letter of engagement. We will ratify this action, if chosen at our next board meeting. Again, the reason for moving quickly on this is because Mr. Deal had indicated there is interest in the property, and the quicker we move, the less likely any potential deal will lose momentum, ourRegards, Derek C Roland ‘Macon County Manager 5 W. Main St. Franklin, NC 28734 (828)-349-2022MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: Sheriff's Department SUBJECT MATTER: Contract with Kimble’s Commissary COMMENTS/RECOMMENDATION: Please see the attached service agreement between the county and Kmble’s Commissary to provide commissary services to the inmates housed in the Macon County Jail. The County Attorney and Sheriff Holland can provide additional insight at the meeting. Attachments__X___ Yes ‘Agenda Item 11D1|Page Service Agreement Kimble’s Commissary/Macon County NC THIS SERVICE AGREEMENT 1S BY AND BETWEEN MACON COUNTY NC (*CUSTOMER") AND KiMBLe’s COMMISSARY SERVICES, A WHOLLY OWNED DNISION OF KiMBLE'S FOODS BY DESIGN. CWE,” “US,” OR "PROVIDER"). THIS AGREEMENT SUPERSEDES ANY AND ALL OTHER AGREEMENTS (ORAL, WRITTEN, OF OTHERWISE) THAT MAY HAVE BEEN MADE BETWEEN THE PARTIES, ANO SHALL BE EFFECTIVE AS OF THE FIRST COMMISSARY ORDER FROM THE CUSTOMER, ‘THIS AGREEMENT CONSISTS OF FIVE (©) PAGES, ‘THE CUSTOMER DESIRES THAT KIMBLE'S COMMISSARY PROVIDE COMMISSARY SERVICES TO THE INMATES HOUSED IN THE MACON COUNTY JAIL AND PROVIDE RELATED SOFTWARE AND FQUIPMENT ACCORDING TO THE TERMS AND CONDITIONS IN THIS AGREEMENT, AND ACCORDING TO THE SCHEDULE AND WORK ORDERS, WHICH ARE INCORPORATED BY REFERENCE INTO "THIS AGREEMENT; THE PROVIDER AGREES TO PROVIDE COMMISSARY SERVICES TO THE INMATES HOUSED IN THE MACON COUNTY JAIL AND PROVIDE RELATED SOFTWARE AND EQUIPMENT ACCORDING TO THE TERMS AND CONDITIONS IN THIS AGREEMENT, AND ACCORDING TO THE SCHEDULE AND WORK ORDERS, WHICH ARE INCORPORATED BY REFERENCE INTO THIS ‘AGREEWENT, NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES AND COVENANTS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: USE_OF APPLICATIONS, YOU GRANT US THE EXCLUSIVE RIGHT AND LICENSE TO INSTALL, MAINTAIN, AND SHARE REVENUE (AS STATED HEREIN) FROM THE APPLICATIONS THROUGH OUR COMMISSARY SERVICES (INCLUDING, W'THOUT LIMITANON, THE RELATED HARDWARE AND SOFTWARE) LOCATED IN AND AROUND THE INMATE CONFINEMENT FACILITIES (DENTIFIED ON THE SCHEDULES (THE "FACILITIES"), YOU WILL NOT RESELL THE APPLICATIONS OR PROVIDE ACCESS TO THE APPLICATIONS (OTHER THAN AS EXPRESSLY PROVIDED IN A PARTICULAR SCHEDULE), DIRECTLY OR INDIRECTLY TO THIRD PARTIES. DURING THE TERM OF THIS AGREEMENT AND SUBJECT TO THE REMAINING TERMS AND CONDITIONS OF THIS AGREEMENT, PROVIDER SHALL BE THE SOLE AND EXCLUSIVE PROVIDER OF INMATE RELATED COMMISSARY SERVICES, IN LIEU OF ANY OTHER THIRD PARTY PROVIDING SUCH COMMISSARY SERVICES, INCLUDING WITHOUT LIMITATION, CUSTOMER'S EMPLOYEES, AGENTS OR SUBCONTRACTORS. CUSTOMER SHALL NOT USE THE APPLICATION TO FACILITATE THE SALE OF ANY ITEMS TO INMATES WITHOUT THE EXPRESSED PERMISSION OF THE PROVIDER. CUSTOMER GRANTS PROVIDER THE EXCLUSIVE RIGHT TO OPERATE A FINANCIAL. KIOSK(S) DESIGNED FOR THE PURPOSE OF FUNDING INMATE ACCOUNTS OR PROVIDING ANY FINANCIAL. SERVICE, GOODS OR SERVICES TO INMATES HOUSED IN THE JAIL A CONVENTIONAL ATM PROVIDED BY A GANKING INSTITUTION DESIGNED FOR DEBIT/CREDIT CARD TRANSACTIONS IN EXCHANGE FOR CASH ARE EXPRESSLY ALLOWED. CUSTOMER UNDERSTANDS THAT THE SOFTWARE RELATED TO THE TRUST FUND ACCOUNTING IS WARRANTIED TO MEET GAAP (GENERAL ACCOUNTING PRINCIPLES) STANDARDS. YOU ARE RESPONSIBLE FOR THE MANNER IN WHICH YOU USE THE ‘APPLICATIONS AND ARE RESPONSIBLE FOR THE REGULAR RECONCILIATION OF FINANCIAL RECORDS MAINTAINED ON THE SOFTWARE. TERM, THE "TERM" OF THIS AGREEMENT SHALL COMMENCE UPON THE APPROVAL OF MACON COUNTY AND WILL, CONTINUE FOR THREE YEARS (36 MONTHS) THEREAFTER. AT THE EXPIRATION OF THE ORIGINAL TERM THE AGREEMENT SHALL RENEW FOR CONSECUTIVE TWELVE (12) MONTH PERIODS UNLESS ONE OF THE PARTIES NOTIFIES THE OTHER PRIOR TO THE EXPIRATION OF THEIR INTENTION TO TERMINATE THE AGREEMENT. NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE TERMS AND CONDITIONS OF THIS AGREEMENT SHALL CONTINUE TO APPLY TO EACH SCHEDULE FOR SO LONG AS WE CONTINUE TO PROVIDE THE APPLICATION TO YOU AFTER THE EXPIRATION OR EARLIER TERMINATION OF THIS AGREEMENT. SOFTWARE LICENSE. THROUGH OUR BUSINESS RELATIONSHIP WITH TECH FRIENDS INC. WE GRANT YOU A NON: EXCLUSIVE, NOK-TRANSFERABLE LICENSE TO USE (WITHOUT THE RIGHT TO SUBLICENSE) TO ACCESS AND USE CERTAIN PROPRIETARY COMPUTER SOFTWARE PRODUCTS AND MATERIALS IN CONNECTION WITH THE APPLICATIONS (THE “SOFTWARE"). THE SOFTWARE INCLUDES ANY UPGRADES, MODIFICATIONS, UPDATES, AND ADDITIONS TO EXISTING FEATURES THAT WE IMPLEMENT IN OUR DISCRETION (THE "UPDATES"). UPDATES DO NOT INCLUDE ADDITIONAL, FEATURES, YOU ARE THE LICENSE HOLDER OF ANY THIRD-PARTY SOFTWARE PRODUCTS WE OBTAIN ON YOUR BEHALF. YOU AUTHORIZE US TO PROVIDE OR PREINSTALL THE THIRD-PARTY SOFTWARE AND AGREE THAT WE MAY AGREE TO THE THIRD PARTY END USER LICENSE AGREEMENTS ON YOUR BEHALF. YOUR RIGHTS TO USE ANY THIRD-PARTY SOFTWARE PRODUCT THAT WE PROVIDE SHALL BE LIMITED BY THE TERMS OF THE UNDERLYING LICENSE THAT WE OBTAINED FOR SUCH PRODUCT. THE SOFTWARE IS TO BE USED SOLELY FOR YOUR INTERNAL BUSINESS PURPOSES IN CONNECTION WITH THE APPLICATIONS AT THE FACILITIES. YOU WILL NOT PERMIT A THIRD PARTY TO USE THE SOFTWARE, ASSIGN. SUBLICENSE, LEASE, ENCUMBER, OR OTHERWISE TRANSFER OR ATTEMPT TO TRANSFER THE SOFTWARE OR ANY PORTION THEREOF, PROCESS OR PERMIT TO BE PROCESSED ANY DATA OF ANY OTHER PARTY WITH THE SOFTWARE, ACTER, MAINTAIN, ENHANCE, DISASSEMBLE, DECOMPILE, REVERSE ENGINEER OR OTHERWISE MODIFY THE SOFTWARE ‘OR ALLOW ANY THIRD PARTY TO D0 SO, CONNECT THE SOFTWARE TO ANY PRODUCTS THAT WE DID NOT FURNISH OR APPROVE, OR SHIP, TRANSFER, OR EXPORT THE SOFTWARE INTO ANY COUNTRY, OR USE THE SOFTWARE IN ANY2|Page | MANNER PROHIBITED BY THE EXPORT LAWS OF THE UNITED STATES. WE ARE NOT LIABLE WITH REGARD TO ANY SOFTWARE THAT YOU USE IN & PROHIBITED MANNER, CONFIDENTIALITY. THE SYSTEM, APPLICATIONS, AND RELATED DATA AND INFORMATION (THE "CONFIDENTIAL INFORMATION") SHALL. AT ALL TIMES REMAIN CONFIDENTIAL TO PROVIDER. YOU AGREE THAT YOU WiLL. NOT DISCLOSE SUCH CONFIDENTIAL INFORMATION TO ANY THIRD PARTY WITHOUT OUR PRIOR WRITTEN CONSENT. BECAUSE YOU WILL BE ABLE TO ACCESS CONFIDENTIAL INFORMATION OF THIRD PARTIES THAT IS PROTECTED BY CERTAIN FEDERAL AND STATE PRIVACY LAWS THROUGH THE SOFTWARE AND APPLICATIONS, YOU SHALL ONLY ACCESS THE SOFTWARE WITH COMPUTER SYSTEMS THAT HAVE EFFECTIVE FIREWALL AND ANTHVIRUS PROTECTION. INSURANCE. WE MAINTAIN COMPREHENSIVE GENERAL LIABILITY INSURANCE HAVING LIMITS OF NOT LESS THAN $1,000,000.00 IN THE AGGREGATE. YOU AGREE TO PROVIDE US WITH REASONABLE AND TIMELY WRITTEN NOTICE OF ANY CLAIM, DEMAND, OR CAUSE OF AGTION MADE OR BROUGHT AGAINST YOU ARISING OUT OF OR RELATED TO THE UTILIZATION OF THE APPLICATIONS AND THE SYSTEM IN WHICH THE PROVIDER IS BROUGHT IN AS A CO DEFENDANT IN THE CLAIM, WE HAVE THE RIGHT TO DEFEND ANY SUCH CLAIM, DEMAND, OR CAUSE OF ACTION AT OUR SOLE COST AND EXPENSE AND WITHIN OUR SOLE AND EXCLUSIVE DISCRETION, YOU AGREF NOT TO COMPROMISE OR SETTLE ANY CLAIM OR CAUSE OF ACTION ARISING OUT OF OR RELATED TO THE UTILIZATION OF THE APPLICATIONS OR SYSTEM WITHOUT OUR PRIOR WRITTEN CONSENT, AND YOU ARE REQUIRED TO ASSIST US WITH OUR DEFENSE OF ANY SUCH (CLAIM, DEMAND, OR CAUSE OF ACTION, TERMINATION OF AGREEMENT. IF EITHER PARTY DEFAULTS IN THE PERFORMANCE OF ANY OBLIGATION UNDER THIS AGREEMENT, THEN THE NONDEFAULTING PARTY SHALL GIVE THE DEFAULTING PARTY WRITTEN NOTICE OF ITS DEFAULT, SETTING FORTH SPECIFICALLY THE NATURE OF THE DEFAULT. IF THE DEFAULTING PARTY FAILS TO CURE ITS DEFAULT WITHIN THIRTY (30) DAYS AFTER RECEIPT OF THE NOTICE OF OFFAULT, THEN THE NON-DEFAULTING PARTY SHALL HAVE THE RIGHT TO TERMINATE THIS AGREEMENT UPON THIRTY (30) OAYS WRITTEN NOTICE NOTWITHSTANDING ‘THE FOREGOING, IN THE EVENT THIS AGREEMENT IS TERMINATED BY EITHER PARTY, THERE SHALL BE NO DISRUPTION OF SERVICE BETWEEN THE TERMINATION OF THE EXISTING SERVICES AND THE IMPLEMENTATION OF AN ALTERNATE COMMISSARY SERVICE. VENDOR SHALL CONTINUE PROVIDING COMMISGARY SERVICES UNTIL A NEW VENDOR IS SELECTED TO PROVIDE SUCH SERVICES. LIMIZATION_OF LIABILITY. NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS AGREEMENT, NEITHER PARTY SHALL HAVE ANY LIABILITY FOR INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, LOSS OF PROFITS OR INCOME, LOSS OR CORRUPTED DATA, OR LOSS OF USE OF OTHER BENEFITS, HOWSOEVER CAUSED AND EVEN IF OUZ TO THE PARTY'S NEGLIGENCE, BREACH OF CONTRACT, OR OTHER FAULT, EVEN IF SUCH PARTY HAS SEEN ADVISED OF “THE POSSIBILITY OF SUCH DAMAGES OUR AGGREGATE LIABILITY TO YOU RELATING TO OR ARISING OF THIS AGREEMENT. WHETHER IN CONTRACT, TORT OR OTHERWISE, SHALL NOT EXCEED THE AMOUNT PAID DURING THE TWELVE (12) MONTH PERIOD PRIOR TO THE DATE THE CLAIM AROSE, [UNCONTROLLABLE CIRCUMSTANCE, WE RESERVE THE RIGHT TO RENEGOTIATE OR TERMINATE THIS AGREEMENT UPON socry (60) DAYS ADVANGE WRITTEN NOTICE IF CIRCUMSTANCES OUTSIDE OUR CONTROL RELATED TO THE FACILITIES OPERATIONS MANDATED BY LAW; MATERIAL REDUCTION IN INMATE POPULATION OR CAPACITY; MATERIAL CHANGES IN JAll, POLICY OR ECONOMIC CONDITIONS) ACTS OF GOD; ACTIONS YOU TAKE FOR SECURITY REASONS (GUCH AS LOCK-DOWNS) NEGATIVELY IMPACT OUR BUSINESS, HOWEVER, WE SHALL NOT UNREASONABLY EXERCISE ‘SUCH RIGHT. FURTHER, CUSTOMER ACKNOWLEDGES THAT PROVIDER'S PROVISION OF THE SERVICES IS SUBJECT TO CERTAIN FEDERAL, STATE OR LOCAL REGULATORY REQUIREMENTS AND RESTRICTIONS WHICH ARE SUBJECT TO CHANGE FROM TIMETO-TIME AND NOTHING CONTAINED HEREIN TO THE CONTRARY SHALL RESTRICT PROVIDER FROM ‘TAKING ANY STEPS NECESSARY TO PERFORM IN COMPLIANCE THEREWITH FORCE MAJEURE. EITHER PARTY MAY BE EXCUSED FROM PERFORMANCE UNDER THIS AGREEMENT TO THE EXTENT ‘THAT PERFORMANCE IS PREVENTED BY ANY ACT OF GoD, WAR, CIVIL DISTURBANCE, TERRORISM, STRIKES, SUPPLY OR MARKET, FAILURE OF A THIRD PARTY'S PERFORMANCE, FAILURE, FLUCTUATION OR NONAVAILABILITY OF ELECTRICAL POWER, HEAT, LIGHT, AIR CONDITIONING OR TELECOMMUNIGATIONS EQUIPMENT, OTHER EQUIPMENT FAILURE OR SIMILAR EVENT BEYOND ITS REASONABLE CONTROL, PROVIDED, HOWEVER THAT THE AFFECTED PARTY SHALL USE REASONABLE EFFORTS TO REMOVE SUCH CAUSES OF NONPERFORMANCE. NOTICES. ANY NOTICE OR DEMAND MADE BY EITHER PARTY UNDER THE TERMS OF THIS AGREEMENT OR UNDER ANY STATUTE SHALL BE IN WRITING AND SHALL BE GIVEN BY PERSONAL DELIVERY, REGISTERED OR CERTIFIED U.S. MAIL, POSTAGE PREPAID: OR COMNERCIAL COURIER DELIVERY SERVICE, TO THE ADDRESS BELOW THE PARTY'S SIGNATURE (ON THIS DOCUMENT, OR TO SUCH OTHER ADDRESS AS A PARTY MAY DESIGNATE BY WRITTEN NOTICE IN COMPUANCE WITH THIS SECTION, MISCELLANEOUS. THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCOROANGE WITH THE LAWS OF AND THE COURTS OF THE STATE OF NORTH CAROLINA. NO WAIVER BY EITHER PARTY OF ANY EVENT OF DEFAULT UNDER THIS AGREEMENT SHALL OPERATE AS A WAIVER OF ANY SUBSEQUENT DEFAULT UNDER THE TERMS OF THIS AGREEMENT. IF ANY PROVISION OF THIS AGREEMENT IS HELD TO BE INVALID OR UNENFORCEABLE, THE VALIDITY OR ENFORCEABILITY OF THE OTHER PROVISIONS SHALL REMAIN UNAFFECTED. THIS AGREEMENT SHALL BE BINDING UPON AND INURE TO THE BENEFIT OF PROVIDER AND CUSTOMER AND THEIR RESPECTIVE SUCCESSORS AND PERMITTED ASSIGNS, EACH SIGNATORY TO THIS AGREEMENT WARRANTS AND REPRESENTS THAT HE OR SHE HAS THE3|Page UNRESTRICTED RIGHT AND REQUISITE AUTHORITY TO ENTER INTO AND EXECUTE THIS AGREEMENT, TO BIND HIS OR HER RESPECTIVE PARTY, AND TO AUTHORIZE THE INSTALLATION ANO OPERATION OF THE SYSTEM, PROVIDER AND CUSTOMER EACH SHALL COMPLY, AT ITS OWN EXPENSE, WITH ALL APPLICABLE LAWS ANO REGULATIONS IN THE PERFORMANCE OF THEIR RESPECTIVE OBLIGATIONS UNDER THIS AGREEMENT AND OTHERWISE IN THEIR OPERATIONS. NOTHING IN THIS AGREEMENT SHALL BE DEEMED OR CONSTRUED BY THE PARTIES OR ANY OTHER ENTITY TO CREATE AN AGENCY, PARTNERSHIP, OR JOINT VENTURE GETWEEN CUSTOMER AND PROVIDER. THIS AGREEMENT CANNOT BE MODIFIED ORALLY AND CAN ONLY BE MODIFIED BY A WRITTEN INSTRUMENT SIGNED BY ALL PARTIES. THE PARTIES’ RIGHTS AND OBLIGATIONS, WHICH BY THEIR NATURE WOULD EXTEND BEYOND THE TERMINATION, CANCELLATION, OR EXPIRATION OF THIS AGREEMENT, SHALL SURVIVE SUCH TERMINATION, CANCELLATION, OR EXPIRATION (INCLUDING, WITHOUT LIMITATION, ANY PAYMENT OBLIGATIONS FOR SERVICES OR EQUIPMENT RECEIVED PRIOR TO SUCH ‘TERMINATION, CANCELLATION, OR EXPIRATION). THIS AGREEMENT MAY BE EXECUTED IN COUNTERPARTS, EACH OF WHICH SHALL’ BE FULLY EFFECTIVE AS AN ORIGINAL, AND ALL OF WHICH TOGETHER SHALL CONSTITUTE ONE AND THE SAME INSTRUMENT, THIS AGREEMENT, TOGETHER WITH THE EXHIBITS AND SCHEDULES, CONSTITUTES THE ENTIRE AGREEMENT OF THE PARTIES REGARDING THE SUBJECT MATTER SET FORTH HEREIN AND SUPERSEDES ANY PRIOR OR CONTEMPORANEOUS ORAL. OR WRITTEN AGREEMENTS OR GUARANTEES REGARDING THE SUBJECT MATTER SET FORTH HEREIN, THIS CONTRACT WILL BE ADMINISTERED BY THE MACON COUNTY SHERIFF OR HIS DESIGNEE, ‘Tuis SCHEDULE |S BETWEEN KIMOLE's COMMISSARY AND MACON COUNTY NC AND IS PART OF AND GOVERNED SY ‘THE MASTER SERVICES AGREEMENT EXECUTED BY THE PARTIES, APPLICATION: WE WILL PROVIDE THE FOLLOWING APPLICATIONS: Y""LOGKDOW.N” JAll. INMATE FINANCIAL. MANAGEMENT SOFTWARE, INTEGRATION WiTH SOUTHERN SOFTWARE AT NO COST TO THE COUNTY. FREE INMATE RELEASE DEBIT CARDS. NO FEES WILL BE CHARGED ON ANY DEBIT CARD ISSUED A RELEASED INMATE OR PRISONER IF THE DEBIT CARD BALANCE IS USED OR OTHERWISE WITHDRAWN BY THE INMATE OR PRISONER WITHIN TWO (2) DAYS OF RELEASE, Y RELEASE CHECK WRITING Y ONE JAILATM LOBBY KIOSK CAPABLE OF ACCEPTING CASH, CREDIT/DEBIT CARDS ~ $3.00 CASH DEPOSIT FEE, 109% DEPOSIT FEE ON CREDIT/DEBIT CARDS ($3.25 MINIMUM). KINBLES WILL INSURE THAT ALL FEES [CHARGED ARE IN COMPLIANCE WITH ALL FEDERAL AND STATE LAWS. BOOKING MANAGER KIOSK CAPABLE OF TAKING BILLS AND COINS (NO USAGE CHARGES) Wea DEPOSITS AT WWW.JAILATM,.COM AND TELEPHONE ACCESS TO THE JAILATM VIA PHONE 10% FEE ON (CREDIT/DEBIT CARDS ($3.25 MINIMUM) ¥_ PATENT-PENDING SWIPE AT BOOKING TECHNOLOGY TO INCREASE COMMISGARY AND PHONE SALES ¥_ FREE TECHNICAL AND ACCOUNTING SUPPORT PROVIDED BY KIMBLE’S ASSOCIATES: ¥_ COMMISSARY BY PHONE PROVIDING ORDER CAPABILITY AND ACCESS'TO ACCOUNT INFORMATION FOR INMATES THROUGH OUR RELATIONSHIP WITH YOUR INMATE PHONE PROVIDER SECURUS (OR ANY FUTURE PROVIDER). DEBIT CALLING ELIMINATING INMATE PHONE CARDS THROUGH SECURUS (OR ANY FUTURE PROVIDER) TWENTY FOUR (24) HOUR MONITORING OF ON-SITE EQUIPMENT TO ENSURE PROPER OPERATION ¥_KIMBLE’S CONMISSARY WILL. PROVIDE PERSONAL CARE ITEMS, CLOTHING AND FOOD PRODUCTS FOR SALE TO INMATES OF THE JAIL THESE ITEMS WILL BE LISTED ON A MENU AGREED UPON BY THE FACILITY STAFF AND KIMALE’S FOODS, THE PRICES OF THESE GOODS WILL BE REVIEWED AT LEAST ON A YEARLY BASIS AND AGREED UPON BY THE FACILITY STAFF AND KiNBLE’S FOODS. BOTH PARTIES AGREE THAT FLUCTUATION IN, MARKET PRICES MAY REQUIRE PRICE ADJUSTMENTS ON INDIVIDUAL PRODUCTS AT INTERVALS MORE FREQUENT THAN ONCE EACH YEAR. PROVIDE THE NECESSARY SOFTWARE TO ADMINISTER THE PROCESSING OF INMATE COMMISSARY ORDERS AS WELL. AS PRINTERS AND OTHER RELATED EQUIPMENT FOR THE COMMISSARY PROCESS. SUFFICIENT POS, (CHECK WRITING AND REPORT PRINTERS WILL BE PROVIDED TO SUPPORT THE COMMISSARY AND TRUST FUND ACCOUNTING PROCESSES, 7 KIMBILE'S WILL PROVIDE OUR CARE PACK SERVICES ALLOWING FRIENDS AND FAMILY TO ORDER ITEMS. DIRECTLY FROM OUR WEBSITE FOR DELIVERY TO INMATES, ALL ITEMS ON THE CARE PACK SYSTEM WILL BE APPROVED BY THE FACILITY AND COMMISSION WILL BE PAID TO THE FACILITY ON ALL SALES. YKIMBLE’S WILL 8 RESPONSIBLE FOR THE PAYMENT OF ALL APPLICABLE TAXES ON ITEMS PURCHASED BY INMATES. THE PRICING ON MENUS PRESENTED TO INMATES TO PURCHASE GOODS SHALL INCLUDE ALL APPLICABLE TAXES.AlPag. _ KINBLE'S WILL PAY A COMMISSION OF 22% TO MACON COUNTY ON ALL ITEMS PURCHASED BY INMATES OF ‘THE MACON COUNTY JAIL AFTER PAYMENT OF TAXES WITH EXCEPTION OF U.S. POSTAL ITEMS AND INDIGENT. KITS. COMMISSION IS ON GROSS SALES LESS TAX, U.S, POSTAL ITEMS AND INDIGENT SUPPLIES. COMMISSION RATES PAID TO THE DETENTION CENTER PROPOSED AND ACCEPTED SHALL BE VALID FOR THE INITIAI-AND ALL RENEWAL PERIODS OF THE AGREEMENT. ANY SUBSEQUENT COMMISSION RATE CHANGES MUST BE REQUESTED IN WRITING, WITH JUSTIFICATION, AND BE ACCEPTED BY THE DETENTION CENTER PRIOR TO IMPLEMENTATION. KIMBLE’S UNDERSTANDS ITS DUTY AS A CONDITION OF PAYMENT FOR SERVICES RENDERED UNDER THIS AGREEMENT TO COMPLY WITH THE REQUIREMENTS OF ARTICLE 2 OF CHAPTER 64 OF THE GENERAL STATUTES: CEVERIY"). FURTHER, IF KIMBLE'S PROVIDES THE SERVICES TO THE COUNTY UTILIZING A SUBCONTRACTOR, KIMBLE'S SHALL. REQUIRE THE SUSCONTRACTOR TO COMPLY WITH THE REQUIREMENTS OF ARTICLE 2 OF CHAPTER 64 OF THE GENERAL STATUTES AS WELL, KIMGLE'S SHALL VERIFY, BY AFFIDAVIT, COMPLIANCE OF THE ‘TERMS OF THIS SECTION UPON REQUEST BY THE COUNTY, NOTWITHSTANDING ANY OTHER PROVISION HEREIN, KIMBLE'S SHALL INDEMNIFY THE COUNTY, AND THE AGENTS, SERVANTS, EMPLOYEES AND ALL. ELECTED OFFICIALS OF THE COUNTY, AND SHALL DEFEND, SAVE AND HOLD THE INDEMNITIES HARMLESS FROM AND AGAINST ANY CLAIM, SUIT, LEGAL PROCEEDING, JUDGMENT, DECREE, LOSS, ‘COST, DAMAGE OR EXPENSE (INCLUDING, BUT NOT LIMITED TO, REASONABLE ATTORNEY'S AND OTHER COSTS AND EXPENSES INCIDENT TO THE INVESTIGATION OR THE DEFENSE OF ANY CLAIM, SUIT OR LEGAL PROCEEDING) [ARISING FROM OR GROWING OUT OF THE INJURY TO OR DEATH OF ANY PERSON OR THE DAMAGE TO OR LOSS OF ‘ANY PROPERTY (INCLUDING, BUT NOT LIMITED TO, PROPERTY OF THE CONTRACTOR) CAUSED BY THE NEGLIGENT [ACTS OR OMISSIONS OF THE CONTRACTOR, ANY SUSCONTRACTOR OR ANYONE DIRECTLY OR INOIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR WHOSE ACTS ANY OF THEM MAY BE RESPONSIBLE OF LIABLE, EXCEPT ‘TO THE EXTENT CAUSED BY THE SOLE NEGLIGENCE OF THE COUNTY, ITS FLECTED OFFICIALS, OFFICERS, EMPLOYEES AND AGENTS. THE OBLIGATIONS OF THE CONTRACTOR DESCRIBED IN THiS PARAGRAPH SHALL.NOT E CONSTRUED TO NEGATE, ABRIDGE OR OTHERWISE REDUCE ANY RIGHT OR OBLIGATION OF INDEMNITY WIICH WOULD OTHERWISE EXIST AS'TO ANY PARTY OR PERSON DESCRIBED IN THIS PARAGRAPH. IN ANY AND ALLCLAIMS, AGAINST THE COUNTY OR ANY OF THEIR SERVANTS, AGENTS OR EMPLOYEES, AND ELECTED OFFICIALS BY ANY EMPLOYEE OF THE CONTRACTOR, ANY SUBCONTRACTOR, ANY PERSON OR ORGANIZATION DIRECTLY OR INDIRECTIY EMPLOYED BY ANY OF THEM TO PERFORM OR FURNISH ANY OF THE WORK OR ANYONE FOR WHOSE [ACTS ANY OF THEM MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION UNDER THIS PARAGRAPH SHALL NOT BE LIMITED IN ANY WAY BY ANY LIMITATION ON THE AMOUNT OF TYPE OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR CONTRACTOR OR ANY SUCH SUBCONTRACTOR OR OTHER PERSON OR ORGANIZATION UNDER | __ WORKERS’ oR WORKMEN'S COMPENSATION ACTS, DISABILITY BENEFIT ACTS OR OTHER EMPLOYEE SENEFTT ACTS. ‘THE CUSTOMER AGREES TO PROVIDE THE FOLLOWING: VY PROVIDE WORKSTATIONS FOR ADMINISTRATIVE AND BOOK IN PROCESSING USE BY FACILITY STAFF THAT MEET "THE FOLLOWING MINIMUM REQUIREMENTS: POCESSOR PERSONAL COMPUTER PC) WITHA INU 1 GINCHERTE (GH Of PROCESSOR CLOCK SPEED Reconeenced Inve PENTIUM/CELGRON FAMILY, OR AMD K6/ ATHLON SUON FAM. OF Couninus PROVESSOR RECOMENDED HOMER CespATnG Save | Wannowa iP Browser icrOSorTINTERVET EXPLORER 70 OR BETTER WvEwonY "ATLEAST 128 (ME) OF RAM 756 WE FO OFTMM EPERD BR iss Disruar SureR VERU 082% 768) OF WGHERREGOLITON VGEO ADAPTER AND WONTOR PemparRAs TREYSOARD AND NIGROSOFT MOUSE Of GOMPATIaLE POINTING DEVICE DSi OR CABLE MODEM DRTARATE 1.5 MITs OOWNSIRENY AND SE4KITs UPSTREAM, MINU NOTE. You Ane neautneo AND RESPONEIOLE FOR ODTANNG AND INSTALLING ANTMRUS AND PTREWALs PROTETION SOFTWARE FOR CONREGTRY 1 AND PRON Te NTERNET. CATS OR 6 CABLING AT THE INSTALLATION POINT FOR EACH KIOSK'TO A CENTRAL. LOCATION, ¥ 1 10V SERVICE AT THE INSTALLATION POINT FOR EACH KIOSK. V- ALOCATION FOR THE PLACEMENT OF THE KIMBILE'S COMPUTER SERVER AT THE CAT5/6 TERMINATION POINT. FOR CONNECTIVITY TO THE LOBBY KIOSK Y- PROVIDE REASONABLE ACCESS TO THE FACILITY TO KINBLE'S PERSONNEL TO SERVICE EQUIPMENT.5|Page ¥ Hii SPEED DSL SERVICE FOR USE WITH THE KIMBLE’S SERVER AND 2 STATIC IP ADDRESSES FOR THE KIMBLE’S EQUIPMENT REMOVAL OF CASH FROM THE LOBBY AND BOOKING KIOSKS. Y LOBBY LOCATION FOR THE LOBBY KIOSK REASONABLY SITUATED TO FACILITATE PUBLIC ACCESS. Y _AREASONABLE LEVEL OF SECURITY FOR THE LOBBY KIOSK.MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: _ Dissolution of easement COMMENTS/RECOMMENDATION: The County Manager will explain this matter in greater detail at the meeting, but the short version is that Jerry Sutton is asking to have this sanitary sewer easement cancelled on behalf of Wayne Moss, who would like to construct a greenhouse on the property. A copy of the easement is attached, along with a handwritten note from Mr. Sutton. Attachments __X_Yes Agenda Item 118cae tad bhutd Whe W ge? qhis eqsemenT Cpcteled ~ Starer ime has been fusietled ches The 4 oe Cas. €¢) - Thou te likyace Moss hats bossler FropesTy — dijwis Te fracild [avge Guced house Ta fire Plots haber aBY. ‘STATE OF NORTH CAROLINA ‘COUNTY OF MACON Eagh of the comtiicate, or certificates, namely of Sante ‘a Notary of Notaries Pub of the Couniy and sta os Book 4-27 tated RQTTR-AERS mulamarnens marcas, oes a EEotiock On, ¢ GREEN, REGISTER OF DEEDS te Goer nee DUTY ASNT NORTH CAROLINA MACON COUNTY INDIVIDUAL SANITARY SEWER EASEMENT MACON COUNTY, NORTH CAROLINA ‘THIS DEED OF EASEMENT, Made and entered into by the undersigned, ORA. 1. WHITE, widow, by and through her Attorney in Fact, Renald E. White, as Grantors, all of Macon County, North Carolina, and Macon County, a body politic and political subdivision of the State of North Carolina, party of the first part; WITNESSETH: WHEREAS, Grantors are the owners of the real property described in the deed recorded in the office of the Register of Deeds for Macon County, North Carolina, the Tecording information of which is set forth opposite the signatures ofthe Grantors; and WHEREAS, Grantor has agreed to allow Macon County to install the easement across the lands of Grantor; NOW THEREFORE, for and in consideration of the premises and the further sum of One Dollar and other good and valuable considerations this day by Macon County unto Grantors, the receipt and sufficiency of which is hereby acknowledged, the Grantors do hereby bargain, sell and convey unto Macon County, its successors and assigns, an easement over that certain tractor parcel of land deseribed in the deed hereinafter referenced, which said casement is more pecticularly described as follows: First: The right to install, maintain, replace and sepair an underground sewer line within an area 15-feet in width, the same to be located 7 1/9 fast nn nithan aii set -‘Second: The right to the use of a temporary easement 10 feet to one side of the permanent easement to be used during construction and cancelled upon project completion. To HAVE AND TOHOLD unto party ofthe second part, its successors and assigns, the above described utility easement, IN WITNESS 'WHEREOE, Grantors have hereunto set their hands and seals, or if conPorate have caused these presents to be executed ints corporate capacity, by its daly authorized officials, pursuant to action ofits governing board, the day and year fist above’ set forth. Ora. J-5/23: B-S/S80 and 9-6/323 By; Deed Book and Page of Affected Property ‘Attorney in Fact, STATE OF NORTH CAROLINA COUNTY OF MACON 1,_Naames 4. Carter, Fe, a Notary Public of the aforesaid County and Sate, do hereby conify that Ronald E.Whit, Attorney in fact for Ora D. White, personally ‘ppeared before me this day and being by me duly sworn, saye that he executed the foregoing and annexed Deed of Conveyance for and in behalf of the foregoing person and that his authority to execute and acknowledge the same is contained in the instrument recorded in the office of the Register of Deeds for Macon County, North Carolina in Deed Book I-24, Page 1927 ‘and that this instrument was executed under and by virtue of the said instrument fsranting him power of attorney; and that the said Ronald E. White acknowledged the due execution of the foregoing and annexed Easement Deed for and in behalf of the ‘foregoing person. WITNESS my hand and Notarial Seal, this J9 day of _Tiane 2003. Noigeg Public My Commission Expires: S27 200-/MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM MEETING DATE: January 12, 2016 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Consent Agenda DEPARTMENT HEAD COMMENTS/RECOMMENDATION: A. Minutes — Consideration of the minutes from the December 8, 2015 regular meeting and the December 16, 2015 continued session, per Attachment 12. Finance — Consideration of Budget Amendments #82 and #83, per Attachment 12B. ‘Tax releases — To be forwarded under separate cover. D, Monthly Ad Valorem Tax Collection Report ~ To be forwarded under separate cover. COUNTY MANAGER’S COMMENTS/RECOMMENDATION: Attachments___X_Yes Agenda Item 12(A) and (B)MACON COUNTY BOARD OF COMMISSIONERS DECEMBER 8, 2015 MINUTES The County Manager called the meeting to order at 6:00 p.m. and welcomed those in attendance. All Board Members, the Deputy Clerk, Finance Director, County Attorney, members of the news media and interested citizens were present. ELECTION OF CHAIRMAN: Per state statute, the County Manager conducted the election for the office of chairman, and opened the floor for nominations. Commissioner Tate nominated Commissioner Corbin as chairman, and the nomination was seconded by Commissioner Beale. There were no other nominations. With no further discussion, the County Manager closed nominations and called for a vote on the motion, which was approved unanimously. The gavel was then passed to Chairman Corbin. ELECTION OF VICE-CHAIRMAN: Chairman Corbin opened the floor for nominations for the office of vice-chairman, and Commissioner Beale nominated Commissioner Tate as vice-chairman. The nomination was seconded by Commissioner Shields. There were no other nominations. With no further discussion, Chairman Corbin closed nominations and called for a vote on the motion, which was approved unanimously. EXAMINATION OF OFFICIAL BOND FOR PUBLIC OFFICIALS OF MACON COUNTY: The County Manager explained that North Carolina General Statute (NCGS) 58-72 requires that the board annually examine the bonds of the public officers listed in NCGS 58-72.12, which includes the Finance Director, Tax Administrator, Register of Deeds and Sheriff. Upon a motion by Commissioner Shields, seconded by Commissioner Higdon, the board voted unanimously to approve a resolution entitled “Examination of Official Bonds for Public Officials of Macon County,” a copy of which is attached (Attachment 1) and is hereby made a part of these minutes. Minutes 12.08.15 Page 1 of 6ADOPTION OF 2016 REGULAR MEETING SCHUDULE: Chairman Corbin reviewed the list of the planned dates for the board’s regular meetings for the upcoming year, which will continue to be held on the second Tuesday of each month beginning at 6 p.m. Commissioner Shields questioned whether the board would want to meet on Election Day on November 8 as planned. The members discussed changing the date, but the County Attorney noted that the proper resolution had not been prepared. Chairman Corbin suggested moving the November meeting to the 15%, and the board agreed by consensus to have the County Attorney prepare a resolution establishing a new schedule of regular meetings of the board for its consideration at the January meeting. No formal action was taken. ANNOUNCEMENTS: Those in attendance watched a video from the North Carolina Association of County Commissioners (NCACC) that provided an update on recent NCACC activities. MOMENT OF SILENCE: Chairman Corbin asked those in attendance to observe a moment of silence. PLEDGE TO THE FLAG: Led by Commissioner Shields, the pledge to the flag was recited. PUBLIC COMMENT: No one signed up to speak during the public comment period. ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Tate, seconded by Commissioner Beale, the board voted unanimously to approve the agenda as adjusted, as follows: * To add consideration of change orders on the renovation project at Highlands School under Old Business as Item 13.C. + To add discussion regarding the installation and service of propane autogas infrastructure and a vehicle refueling system for Macon County Transit under New Business as Item 14.B. * To add a request from Macon Program for Progress (MPP) under New Business as Item 14.C. * To remove Item 12.B (Resolution naming County Bridge 99 after Ms. Edith Byrd) from Reports/ Presentations. * To add consideration of a proclamation for Radon Action Month as the new Item 12.B under Reports/Presentations. * To revise the wording of the agenda for Item 13.A under Old Business to reflect that the prequalification policy to be considered would be a general policy and not specific to landfill construction work. Minutes 12.08.15 Page 2 of 6