Validation to prevent manual postings in a

Substitute System for Dispute & Collections

Version of this document (date)
Author
SAP note
Component

4th April 2012

Robert Bieber, SAP AG
1685789
FIN-FSCM-COL

Copyright 2012 SAP AG. All Rights reserved

If a client in an SAP ERP (Financials) system has been defined as a Substitute

System for Dispute and Collections Management it acts as a receiver for customer
items from another system, SAP 46C or non-SAP. The purpose is that the customer
items and processes from the original system are automatically reflected in the
Substitute system not 1:1 but good enough for Dispute and Collections. Manually
created documents in the Substitute System would disturb this picture and thus have
to be avoided.
For this reason, SAP originally delivered a validation rule 0FDM_MI (visible in TA
ggb0). During the (guided by a wizard in customizing) setup of a client as Substitute
System, this validation was automatically activated for each company code; this had
not to be done manually in TA ob28.
However, the existence of validation rule 0FDM_MI caused inconsistencies
(message class) in case the customer used own validations. For this reason, we had
to delete it. As a consequence, we can no longer set it automatically during the setup
of a Substitute System.
Therefore, this validation to prevent manual activities in Substitute Systems now must
be created and activated manually.
We first describe how to create an own validation ZFDM_MI that has the same
properties as 0FDM_MI.
Start with TA ggb0 or in the SAP reference IMG for the Special Purpose Ledger:

This starts with an overview:

Prevent manual Postings in a Substitute System

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In the navigation area, you go to the Financial Accounting document header line:

And press the Create Validation button as indicated.

You enter the key ZFDM_MI and a description, and the message class that youre
using for validations. Inside this message class, you should have a message that
says: 'You are not allowed to post manually in the substitute system'.
You Proceed with

and enter a description:

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You save and proceed in the navigation area below the newly created Step 001, first
:
with

With the help of the rule editor, you enter the check expression:

Finally, you proceed to

There you enter the message number of your 'You are not allowed to post
manually' message.
This was the creation of the validation. We use it in TA ob28 or in the SAP reference
IMG for Financial accounting:

If the substitute Company Code is 0001 you maintain this as follows:

Callup point = 1, when entering the document header.

Activation level = 2, active online but not for Batch Input.

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