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Faculty Of Life Sciences

Education Administration
Assessment and Progression Administrative Assistant
Ref: LSX - 07346

19,828 - 21,065 per annum


Full Time


Fixed term until January 2017


The University Of Manchester

Job Purpose
Ensure that administrative requirements for the Faculty of Life Sciences assessment and
progression processes are carried out effectively and in a timely manner with due regard to
confidentiality and security. Provide quality administrative support to all academic staff in relation
to teaching related activities.
Key accountabilities
Prepare and format Life Sciences UG and PGT examination papers, A papers and re-sit
papers through to final production of a camera proof copy.
Prepare and format examination papers for Medicine (Years 1 and 2) Nursing and
Speech and Language examinations for which Life Sciences is responsible.
Ensure deadlines are met in relation to internal and external examination paper
emendation procedures for both UG and PGT examination papers and liaise with internal
exams officers to ensure that all necessary corrections are made and checked within
published deadlines.
Ensure all examination papers are sent to the University printers before the deadline.
Respond to day-to-day enquiries from staff and students in person and by telephone or
email, providing assistance where appropriate or directing them to the relevant source of
Assisting with the operation of Welcome Week for both UG and PGT students
Assisting with the operation of UG and PGT graduation Service and minute teachingrelated committee meetings.
General secretarial duties, including filing, photocopying, scanning and faxing.
Provide assistance to colleagues as and when required

As there are various other duties required within this role, please see the full job
description before you apply for this position.

Person Specification Person Specification

Communications Officer
A high standard of computer literacy, competent in the use of MS Word and Excel and a
willingness to learn new computer systems.
A good standard of written English, attention to detail and the ability to record information
Excellent communication and interpersonal skills with the ability to interact effectively and
to operate professionally with staff, students and their families, contacts from other
Faculties, Central Administration and from outside organisations.
Ability to maintain absolute confidentiality and work with sensitive data in a secure
The ability to work on own initiative within a team environment and work without close
Well-developed organisational skills with the ability to multi-task effectively.
A high degree of accuracy for maintaining accurate database records and filing systems.
Ability to learn new systems very quickly and adapt working processes accordingly.

Desirable Knowledge, Skills and Experience:

Relevant experience in HE administration

Knowledge of Campus Solutions

To apply for this role please email

(quoting job reference number LSX-07346)
Closing date Midday on 17th January 2016