Sample Hotel

Note : - "Priority" is graded (A,B,C) with 'A' being the highest priority.
- The letter 'R' is for replacement asset and 'N' for new asset.

Capital Budget 2013

Housekeeping
Budget

CEA

Priority

Ref.No

No.

Asset

HK-01

Carpet replacement

HK-02

HK-03

Asset Description

'R' or 'N'

Brief Justification

Number

Estimate

Total

Purchase

Required

Unit Price

Budget

Price

Replacement of damaged

10

1,000

10,000

Curtain replacement

Replacement of damaged

11

Automatic blind mechanism std rooms

For Refurbishment

50

550

6,050

500

25,000

HK-04

Vaccum cleaners - Rainbow

Replacement of old cleaners 3 years old

750

4,500

HK-05

Steam Press

Replacement of damaged

HK-06

Sofa bed

For Refurbishment

2,500

2,500

50

750

37,500

HK-07

New dinning chairs

For Refurbishment

50

245

12,250

HK-08

Hi Fi Bose

HK-09

Super Maids Trolleys

For Refurbishment

50

325

16,250

Replacement worn Trolleys

12

600

7,200

HK-10

Storage Shelving

To improve Storage

4,000

4,000

125,250

Budget

Forecast
Spend
10,000
6,050
25,000
4,500
2,500
37,500
12,250
16,250
7,200
4,000

125,250

DRAFT DATE :

17-Jan-16

SAMPLE HOTEL
SCHEDULE OF OPERATING EQUIPMENT EXPECTED TO BE PURCHASED
FOR THE YEAR END 2013
DIVISION :

SUMMARY ROOMS DIVISION

ROOMS

QUANTITY

UNIT PRICE

AMOUNT

HOUSEKEEPING UNIFORMS (SERVICE)

MGMT & F/OFFICE UNIFORMS (ADMIN)
CONCIERGE UNIFORMS (PRODUCTION)
HOUSEKEEPING LINEN 1 (SERVICE)
HOUSEKEEPING LINEN 2 (SERVICE)
HOUSEKEEPING - (SERVICE GLASS)

18,979.46
16,365.30
17,375.60
102,083.75
43,379.45
17,781.50

TOTAL
AUTHORISATION :

215,965.06

ACTUAL

0.00

SAMPLE HOTEL
SCHEDULE OF OPERATING EQUIPMENT EXPECTED TO BE PURCHASED
FOR THE YEAR END 2013
DIVISION :
DEPARTMENT :

ITEM DESCRIPTION

ROOMS
HOUSEKEEPING UNIFORMS (SERVICE)

QUANTITY

T/L & Assistants (Service)

Jacket male
Jacket female
Trouser male
Trouser female
Skirt
Shirt
Blouse
Tie
Attendants
Daydress
Daycollar
Day apron
Eveningdress
Tabard
Shirt Mandarin Collar
Trousers
Public Area Cleaners/ Female Valet
Dress and Jacket

TOTAL
AUTHORISATION

2
22
2
4
20
4
50
2

60
100
100
30
30
60
40

UNIT PRICE

AMOUNT

100.00
100.00
60.00
60.00
60.00
13.50
31.00
15.23

200.00
2,200.00
120.00
240.00
1,200.00
54.00
1,550.00
30.46

55.00
12.60
19.45
55.00
84.00
13.50
35.00

3,300.00
1,260.00
1,945.00
1,650.00
2,520.00
810.00
1,400.00

100.00

500.00

18,979.46

ACTUAL

0.00

SAMPLE HOTEL
SCHEDULE OF OPERATING EQUIPMENT EXPECTED TO BE PURCHASED
FOR THE YEAR END 2013
DIVISION :
DEPARTMENT :

ITEM DESCRIPTION

ROOMS
MGMT & F/OFFICE UNIFORMS (ADMIN)

QUANTITY

UNIT PRICE

AMOUNT

Asst FO RES/CGE/SWITCH/FD mgr (Admin)

Manager Suit DM suits
10
Jacket - female DM suits
2
Shirt
40
Tie
10
Blouse
4

200.00
200.00
16.30
15.25
30.00

2,000.00
400.00
652.00
152.50
120.00

Front Desk/Cashier
Jacket - male
Jacket - female
Skirt
Trousers
Shirt
Tie
Blouse

14
24
24
14
28
14
48

100.00
100.00
50.00
84.00
25.75
16.30
31.00

1,400.00
2,400.00
1,200.00
1,176.00
721.00
228.20
1,488.00

Reservations
Jacket - male
Jacket - female
Skirt
Trousers
Shirt
Tie
Blouse

8
12
12
8
16
8
24

100.00
100.00
68.50
84.00
25.75
16.30
16.30

800.00
1,200.00
822.00
672.00
412.00
130.40
391.20

TOTAL
AUTHORISATION :

16,365.30

ACTUAL

0.00

SAMPLE HOTEL
SCHEDULE OF OPERATING EQUIPMENT EXPECTED TO BE PURCHASED
FOR THE YEAR END 2013
DIVISION :
DEPARTMENT :

ITEM DESCRIPTION
Mgr &Team Leader Concierge
Frock Coat
Jacket - female
Trousers
Shirt
Waistcoat
Tie

ROOMS
CONCIERGE UNIFORMS (PRODUCTION)

QUANTITY

UNIT PRICE

AMOUNT

4
0
4
8
4
4

150.00
100.00
84.00
29.40
42.00
16.50

600.00
0.00
336.00
235.20
168.00
66.00

Concierge Clerk
Frock Coat
Trouser
Shirt
Tie
Waistcoat

8
8
16
8
8

150.00
84.00
29.40
16.50
42.00

1,200.00
672.00
470.40
132.00
336.00

Porter
Jacket
Trousers

22
22

100.00
84.00

2,200.00
1,848.00

Doorman
Summer coat
Winter coat
Frock Coat
Shirt
Waistcoat
Trousers
Tie
Gloves
Hat
Refurbish Top Hat

8
8
8
32
8
8
8
4
4
4

200.00
200.00
200.00
29.40
42.00
84.00
16.50
27.30
310.00
220.50

1,600.00
1,600.00
1,600.00
940.80
336.00
672.00
132.00
109.20
1,240.00
882.00

TOTAL
AUTHORISATION

17,375.60

ACTUAL

0.00

SAMPLE HOTEL
SCHEDULE OF OPERATING EQUIPMENT EXPECTED TO BE PURCHASED
FOR THE YEAR END 2013
DIVISION :
DEPARTMENT :

ITEM DESCRIPTION
King sheets
Double sheets
Single sheets
Pillow slips - Rectangle
Pillow slip square
Pillow slip - Large rectangle
Bath sheet
Hand towels
Fluffy - large
Fluffy - small
Bathmat
Face cloth
Duvet Cover - KG
Duvet Cover - DB
Duvet Cover - SG
Baby bumper
Baby duvet
Cot sheets
Childrens Single Duvet cover
Childrens Matching Pillow Cases
Turndown mat Plain
Turndown mat Gold
P/Area Face Cloths
Front office face cloths
Bath Robe
Lightweight Bathrobe
Bathrobe Belt
Lightweight Bathrobe Belt

TOTAL
AUTHORISATION :

ROOMS
HOUSEKEEPING LINEN 1 (SERVICE)

QUANTITY
400
75
300
100
1000
1000
1000
1000
500
150
600
6000
400
75
300
15
15
15
50
100
750
500
10000
1500
1000
375
200
100

UNIT PRICE
10.00
8.00
8.00
7.00
7.00
8.00
7.05
3.99
15.70
11.03
3.47
0.38
25.00
25.00
25.00
13.15
14.25
9.25
30.00
15.00
3.95
4.45
0.12
0.65
19.30
12.20
1.05
1.05

AMOUNT

ACTUAL

4,000.00
600.00
2,400.00
700.00
7,000.00
8,000.00
7,050.00
3,990.00
7,850.00
1,654.50
2,082.00
2,280.00
10,000.00
1,875.00
7,500.00
197.25
213.75
138.75
1,500.00
1,500.00
2,962.50
2,225.00
1,200.00
975.00
19,300.00
4,575.00
210.00
105.00

102,083.75

0.00

SAMPLE HOTEL
SCHEDULE OF OPERATING EQUIPMENT EXPECTED TO BE PURCHASED
FOR THE YEAR END 2013
DIVISION :
DEPARTMENT :

ROOMS
HOUSEKEEPING LINEN 2 (SERVICE)

ITEM DESCRIPTION
QUANTITY
Square pillow - Feather
440
Large Rectangle pillow - Feather
100
Standard rectangle pillow
30
Pillow menu
20
King Duvets 250/200
50
Double Duvets 190/200
5
Single Duvets 150/200
40
Single Mattress Protector
50
Double Mattress Protector
10
Queen Mattress Protector
30
King Mattress Protector
50
Pillow protector - Square
100
Pillow protector - Large Rectangle
100
Pillow protector - Standard Rectangle
30
Throw - Sg
60
Throw - KG
100
Throw - Dble
6
Bed cushion
350
Matching throw -armchair cushion
150
Airline cushion
75
King Topper
146
Queen Topper
28
Double Topper
13
Single Topper
44

TOTAL
AUTHORISATION :

UNIT PRICE
8.56
9.82
7.35
9.45
43.80
38.80
23.50
7.90
13.65
13.60
15.40
2.20
2.20
1.91
47.35
74.75
65.10
17.55
17.55
42.00
49.90
43.50
36.75
24.50

AMOUNT
3,766.40
982.00
220.50
189.00
2,190.00
194.00
940.00
395.00
136.50
408.00
770.00
220.00
220.00
57.30
2,841.00
7,475.00
390.60
6,142.50
2,632.50
3,150.00
7,285.40
1,218.00
477.75
1,078.00

43,379.45

ACTUAL

0.00

SAMPLE HOTEL
SCHEDULE OF OPERATING EQUIPMENT EXPECTED TO BE PURCHASED
FOR THE YEAR END 2013
DIVISION :
DEPARTMENT :

ITEM DESCRIPTION
Bathroom Glasses - Standard
Bathroom Glasses - Suites
Brandy glasses
Wine Glasses
Slim Jim (water glasses)
Night light holder
Vases
Soap dishes
Long amenity tray
Sweety Bowls
Square amenity tray
Suites ornaments and bath dishes
Glass bathroom scales
Champagne flutes
Mugs
Leather trays
Kettles
Leather remote control holder
Leather tissus boxes
Note pad holder
Leather guest directory

TOTAL
AUTHORISATION :

ROOMS
HOUSEKEEPING - (SERVICE GLASS)

QUANTITY
120
50
150
300
200
200
40
300
150
250
200
50
40
200
400
40
40
50
50
100
40

UNIT PRICE
0.70
3.00
1.20
1.50
1.40
1.10
17.00
5.00
7.25
3.20
12.00
35.00
25.00
1.20
3.90
15.00
20.00
16.00
16.00
10.00
35.00

AMOUNT

ACTUAL

84.00
150.00
180.00
450.00
280.00
220.00
680.00
1,500.00
1,087.50
800.00
2,400.00
1,750.00
1,000.00
240.00
1,560.00
600.00
800.00
800.00
800.00
1,000.00
1,400.00

17,781.50

0.00

SAMPLE CONTRACTS REGISTER

SUPPLIER CONTRACTS

Contracting Entity

Department
Responsible for
Contract

SAMPLE

HouseKeeping

ABC Cleaning

Service

SAMPLE

HouseKeeping

XYZ Cleaning

Service

Name of Other
Contracting Party

Type of Contract

Start Date

End Date

Action Date (if

applicable i.e contract
due for renewal or
tender)

Laundry & Dry Cleaning

01 January 2012

31 December 2012

01 December 2012

1 mth

5,000.00

Monthly

Window Cleaning

01 January 2012

31 December 2013

01 December 2013

3 mth

10,000.00

Annual

Description of
Service(s)/Scope of Work

Termination /
Notice Period

Fee

Payment
Frequency