Beruflich Dokumente
Kultur Dokumente
2. Communications:
a. Drain Notices No.111 and #090
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Z. Adjournment.
Board Action: Motion by Renneberg, second by Lambrecht to adjourn at 5:02 p.m.
Motion carried 5-0.
5
7
NO W THEREFORE, all own ers a nd persons interested in the above-described spec ial a ess me nt di tri ct are hereby
notifi ed that, at the time and place afo resaid , or at such time and pl ace thereafter to whi ch said bid lettin g may be adj ourn ed , I
shall proceed to rece ive bids fo r the constructi on of the No. 111 Drain , in the manner hereinbefore stated , and , al o, that at
such time and place as stated above from 9 :00 a.m . until 5 :00 p.m. local time, the apporti onme nt of benefits fo r the lands
compri sed within No. 111 Drain spec ial assess me nt di stri ct will be subj ect to rev iew.
Proceedings conducted at the pre-bid confere nce, bid opening and day o f rev iew are subj ec t to the Mi chigan Open Meetings
Act. Persons with di sabilities needin g acco mmodati ons for e ffec ti ve partic ipati o n should contact Brian De nman, the Grati ot
Co unty Drai n Commi ssioner at (989) 875-5207, or thro ugh the Michi gan Relay Center at "7 11 " at least fo urtee n ( 14) days
before each meeting to request mobility, visual, hearin g or other ass istance.
AND YOU AND EACH OF YOU, ow ners and persons interested in the aforesaid lands and Publ ic Corporati ons are cited to
appear at the time and pl ace of such bid letting and day of review of apporti onments aforesaid, and be heard with respect to
such spec ial assess ments and your in terests in relati on thereto, if you so desire.
nn.~~me nt s
is consistent with Section 154 of the Michi ga n Drain Code of 1956, as amended.
Brian Denman
Gratiot County Dra in Commi ss ioner
STATE OF MICHIGAN
You Are Further Notified, that persons aggrieved by the deci sion s of the Board of Determination
may seek judicial review in the Circuit Court for the County of Gratiot within ten (I 0) days of the
determination .
Brian Denman
Gratiot County Drain Commi ss ioner
214 E. Center Street
Ithaca, MI 48847
989-875-5207
10
Carol A. Vernon
Gratiot County Clerk
214 E. Center Street, Ithaca, MI 48847
989-875-5215 Fax: 989-875-5254
gratiotcountyclerk@yahoo.com
Chief Deputy: Rene Rubin
Deputies: Teresa Bushre,
Jan Donley and Alyssa Lynch
MEMORANDUM
To:
From:
Date:
RE:
Purpose: To create efficiencies and expertise in handling all court duties by three
designated court clerks rather than duties spread across four employees and myself
to ensure consistency and accuracy of document preparation, processing and
reporting of court records. Reassign management of bonds, restitution and jury to
the three court clerks on a rotating basis to promote cross-training. Separate the
telephone inquiries, mail and walk-in traffic congestion of vital records to just
Court duties. Reduce the number of different computer software programs trying
to run on each work station to alleviate issues with different programs requiring
different versions for each program.
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Support: Three cross-trained court clerks will provide support to all four
judiciary, MDOC and Specialty Courts by attending required court hearings,
documenting all court actions, preparing Judgments of Sentence, imaging and
filing all court records, preparing notices for Judge McDonald, entering all
scheduled hearings for Judges Tahvonen and Rick and managing all bonds and
restitution accounts. Their concentration on court records will provide the
expertise needed to stay in compliance with reporting requirements,
fines/costs/fees assessments, bond management, restitution distribution and
transmittals. Clerk staff will be prepared to handle additional duties and
responsibilities in conjunction with legislation to reduce the number of judges in
the Circuit.
Consideration: Due to the increased duties of Concealed Pistol Permits and high
traffic and telephone call volume of processing births, deaths, marriages, military
discharge and assumed names, two clerks are required to handle the volume and
allow for cross-training. These duties require knowledge and expertise totally
separate from court expertise and follow an entirely different set of statutes and
procedures, while the responsibility level meets that of court clerks. Staff can
concentrate on statutory requirements and ensure compliance across all vital
records responsibilities and attend trainings specific to vital records. The
separation channels non-court customers to their own area of the courthouse and
reduces the number of computer software programs trying to run at work stations.
The separation creates efficiencies and consistency in processing confidential
records, reporting requirements and legislative updates of vital records. In
addition, the separation provides accurate revenue and cost data associated with
court versus non-court duties assigned to the County Clerk.
Fiscal Impact: Increase staff by one to accommodate three court clerks and two
vital records clerks working in different locations. Relocation to suitable office
space. Possible purchase of a small copy machine. The Clerk CPL Fund chart
attached provides information on current and future monies available to assist with
additional staff funding.
Overview: The Clerks Office has been impacted by the following changes made
by administration, addition of other departments and recent legislation:
1. Accounts Payables. Administration took over Accounts Payable in 2005/06, the
Circuit Court accounting duties remained with the Clerk. A third to a half a
persons work load was absorbed and included all bonds, restitutions, jury pays,
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billings, jury notices, assumed name expiration notices, some court filings and
election work.
2. Addition of Voucher Entry by Departments. Administration required
departments to enter their own vouchers into accounts payable. This had a
substantial impact. Data entry includes input of names, addresses, amounts,
descriptions, line items and scanning into BS&A for each bond, restitution, juror
pay and bill payment, including report verification.
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Carol A. Vernon
Gratiot County Clerk
214 E. Center Street, Ithaca, MI 48847
989-875-5215 Fax: 989-875-5254
gratiotcountyclerk@yahoo.com
Chief Deputy: Rene Rubin
Deputies: Teresa Bushre, Jan Donley
Kendra Beard
Clerks Annual Report 2015 Amended for Courthouse Building Use Assessment
The yellow highlights below designate Vital Records processing.
Many counties have separate offices for Vital Records and court business. The separation of
these two high volume divisions will create efficiencies in both areas. Court record processing
requires significant detail and numerous steps must be followed to accurately prepare, receive
and file legal documents. Additionally, the assessment of costs, receipt of monies and proper
distribution is essential. The Vital Records division processes over 2,000 documents a year and
brings in heavy traffic flow and telephone calls to our office. Vital Record processing also calls
for attention to detail and verification. The constant flow of work from these two unrelated
duties into one office space creates continuous interruptions and an inability to concentrate on
essential details and effectively complete all required steps.
The number of Vital Records walk-in, telephone and internet customers come in to our office
to request and receive their vital record while they wait. This creates heavy traffic flow
through the Courthouse building. Youll note on the information listed below, most of the
monies receipted in for Vital Records remains in the county through the general fund.
The current vacant office space next to the main entry door would be an ideal location for the
Vital Records division. It would allow for two work stations, a transaction window and a small
waiting area. It would allow high traffic volume to be contained at the entrance door. An
open window to accept requests, documents and allow for payment would be ideal, with the
potential for accepting court payments at the same counter in the near future. The Clerks
office vault would still house the permanent records as the vault meets state requirements.
These details must be considered when assessing Vital Records processing:
Room for two small work stations with a computer, scanner, telephone accessible to a
transaction window; small copy machine; customer counter space for completing forms
request; locking cash drawer and receipt printer; locking file cabinets for in-process requests,
safety paper and embossers and small waiting area.
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Pending 1/1/2013
7
48
40
84
0
179
Opened:
27
251
63
343
132
816
Closed:
126
282
62
360
132
962
Attended Circuit Court hearings for criminal matters and processed Judgments of Sentence and abstracts.
Attended District Court hearings for criminal matters Judge McDonald is hearing for Circuit Court and
prepared notices to appear. Attended jury selection for ten jury trials.
*Domestic cases with children are closed at the time of the Judgment, but remain active for collections until
the last child support is paid for the last child in the case. Paperwork continues to generate well after the
cases are closed, in some cases for years. The above numbers do not reflect the post judgment activities and
filings for child support collections as they occur after a case is closed.
Court Document Records: Need Images
14,379 Documents Filed (Does not include individual pages)
26,871 Data entries in JIS Through Audit Report by Username
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Juror Questionnaire Forms Mailed, Returned, Entered into JIS, Sorted, Paneled, Attended Jury Board
Meetings, Entered Juror Vouchers and Jury Board Payroll:
2,800 Juror Questionnaires
Commissioner Packets for October 2013 September 2014:
Prepared 12 packets Clerked 12 Meetings, Prepared Minutes, Prepared Letters and Advertisements for
Boards & Commission Members Upon Appointment and Terms Ending, Updated County Directory
Conducted Elections October 2013 September 2014:
Trained 182 Election Inspectors July 2014
November 2013 Cities & Gratiot-Isabella RESD
May 2014 Special Election 9-1-1 & Sumner Township Proposals, along with Alma, St. Louis,
Carson-City Crystal, Ovid-Elsie and Montcalm RESD Proposals
August 2014 Primary with County Senior Citizens & Library Millages, along with Township and
Ithaca High School Proposals
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Vital Records
269
285
132
$11,496.19
To General
Fund
$108,171.63
To
General
Fund
Other DBA
CPL Notary
161
116
59
Court
Records
176
253
2,648
$1,207.93
To General
Fund
$21,338.70
To General
Fund
$6,623.33
To
General Fund
$206,257.57
To
General
Fund
Transferred
Total
223
121
829
775
2,839
$36,218.80 Total
$19,327.45 GF
$16,89.35 State
$$539,854.96 Total
$290,871.67 GF
$48,983.29 State
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CLERK'S OFFICE
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2
3
4
5
6
7
8
9
10
11
12
13
14
15
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19
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22
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27
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29
30
31
32
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34
35
36
37
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39
40
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42
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GRATIOT COUNTY
2003-04
2004-05
Elected
2005-06
1st Budget
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
* 21,572
* 11,026
0
3,681
34,030
4,057
0
1,360
21,638
3,577
17,174
4,020
13,238
3,408
8,649
3,360
$4,546
$3,495
2,027
2,023
2,267
2,008
$980
10,921
10,500
18
65,755
3,700
650
145
89,545
11,604
9,883
2,500
7,534
96,308
96,201
77,927
57,504
122,294
3,852
137,193
7,938
140,689
5,580
127,816
6,537
118,330
5,736
261
392
300
112
80
69
25
12
31
2,366
363
1,482
0
1,600
0
40
GL NUMBER
REVENUES
101-215-476.03
101-215-478.00
101-215-544.02
101-215-602.01
101-215-602.02
101-215-603.00
101-215-606.00
101-215-607.00
101-215-607.02
101-215-607.01
101-215-607.03
101-215-607.04
New Dec 2015
460
101-215-607.10
101-215-607.12
101-215-607.19
101-215-607.22
101-215-607.23
101-215-607.36
101-215-650.00
New 6/2/2015
\\Bdbk-file-p11.dmz.tasb.org\appsdata\BBookv3\data\1000504\50186253\data\Uploads38129001.xls
2003-2011
2013/14
134 4/15
$4,149
$3,503
$3,580
$3,792
$4,009
$4,113
$3,600
$3,500
$889
$3,685
$1,035
$510
$7,973
$2,547
$5,429
$6,087
$500
$3,500
$5,000
$80,776
$214
$84,881
$396
$108,565
114,487
4,633
$110,636
$4,596
$115,271
$9,468
$116,444
$5,076
$786.00
$73,342
$20,094
$126,566
$5,412
$500
$85,000
$18,000
$116,000
$400
354
270
$310
$690
$180
$175
475
51
10
595
23
18
$775
$8
$150
$2
$460
$117
$25
$25
$400
$100
$50
$25
1,043
2,444
3,739
7,436
4,262
7,748
3,159
7,514
$2,615
$6,942
$2,936
$19,240
$2
$4,634
$12,818
100
1,450
1,375
$1,980
$6,865
1,500
44
1,250
3,000
768
280,097
280,097
252,191
$27,906
757
281,903
281,903
262,349
$19,554
717
249,731
249,731
279,728
-$29,997
$1,505
$248,563
$248,563
$312,145
-$63,582
$1,915
$274,232
$274,230
$320,145
-$71,582.00
4,100
310
2012-13
$3,4,35
$2,500
$0
$9,412 FUND money
$4,005
0
736
254,805
254,805
328,913
-$74,108
0
842
281,831
281,831
245,786
$36,045
882
$1,476
210,636 $221,160
210,636 $221,160
287,347 $293, 074
-$49,798
-$71,914
$1,000
$2,090
$260,242
$260,242
$325,367
($65,125)
$1,800
$241,875
CLERK'S OFFICE
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45
46
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48
49
50
51
52
53
54
55
56
57
58
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60
61
62
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68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
GRATIOT COUNTY
2003-2011
2004-05
44,394
114,068
0
2005-06
45,726
123,480
50
2006-07
45,726
86,940
150
2007-08
46,412
87,631
300
2008-09
47,340
93,674
300
2009-10
47,340
92,600
2010-11
49,161
94,920
1,096
2,100
241
10,445
2,443
28,827
9,575
3,037
324
26
24,301
3,232
801
0
2,406
9,953
19,323
7,934
8,955
27,575
668
240
10,956
2,562
35,772
7,000
3,003
324
40
26,727
2,376
543
7,852
2,372
12,440
17,368
0
5,970
0
485
172
8,476
1,982
25,346
3,500
2,568
259
33
21,227
2,483
343
0
2,000
8,439
15,078
0
5,665
0
575
171
8,548
1,999
32,175
3,375
2,568
258
33
22,043
2,161
412
170
8,796
2,057
39,995
1,500
3,000
243
33
15,826
2,505
503
172
8,632
2,019
43,149
1,500
3,000
235
33
22,277
2,548
507
172
9,066
2,120
47,408
1,500
3,000
235
33
24,875
(101)
415
170
8,862
2106
48,492
1,500
3,000
233
38
29,282
2,658
389
1,162
6,732
12,402
1,185
6,795
15,999
1,250
8,572
15,265
1,504
9,212
17,774
5,460
3,779
3,795
631
0
3,897
0
20,170
1,556
9,943
556
1,500
1,500
13,045
3,481
8,563
7,397
231
1,690
1,766
220
1,029
1,633
252
736
753
339
471
824
253
900
0
250
192
328,913
328,913
518
0
186
245,786
245,786
186
996
0
174
192
332,109
332,109
(27,575)
252,191
262,349
\\Bdbk-file-p11.dmz.tasb.org\appsdata\BBookv3\data\1000504\50186253\data\Uploads38129001.xls
2013-14
$48,291
$118,909
$100
2014-15
$50,774
$120,666
$200
$206
$10,233
$2,393
$38,229
$1,591
$3,000
$243
$38
$34,698
$4,054
$447
$5,365
$186
$10,859
$2,540
$20,030
$3,750
$3,541
$249
$35
$36,320
$3,838
$468
$9,173
$215
$11,592
$2,711
$28,225
$8,141
$3,658
$301
$55
$23,000
$7,336
$514
1,160
9,400
16,025
$1,808
$7,649
$14,459
$1,547
$14,322
$14,164
$2,182
$14,438 $
$15,992 $
17,000.00
16,000.00
3,568
6,109
$3,516
$3,504
$3,545 $
4,000.00
585
624
350
$873
$623
$577 $
1,000.00
3,341
10,749
5,010
818
5,305
6,707
1,048
1,368
$4,800
$13,305
$163
$24,262
$16,347 $
18,000.00
$1,152
$3,328
$859 $
4,000.00
507
2,866
7,474
2,446
276
130
904
678
$1,897
$1,281
$1,448 $
$1,165 $
2,500.00
1,000.00
4,174
4,569
3,024
$2,242
$2,472
$2,253 $
4,200.00
279,728
287,347
293,074
$312,145
$320,145
Accounts Payable to Administrator. This position also provided Circuit Court Accounting & Transmittals/Jury/Elections/Assumed Named assistance for Clerk's Office.
Accounts Payable back to Clerk = Increase of $34,492 & Payroll Training in Travel Line Item
2011-12 2012-13
47,340
$47,813
97,830 $116,813
$150
$325,367
CLERK'S OFFICE
A
88
GRATIOT COUNTY
2003-04
21
\\Bdbk-file-p11.dmz.tasb.org\appsdata\BBookv3\data\1000504\50186253\data\Uploads38129001.xls
2004-05
2005-06
2006-07
2007-08
2003-2011
2008-09
2009-10
2010-11
2011-12
2012-13
2016
2017
553 x 36 = $19,908 267 x 36 = $9,612
150 x $26 =$ 3,900 150 x 26 = $3,900
$23,808
$13,512
2018
2019
515 x 36 = $18,540 553 x $36 = $19,908
150 x 26 = $ 3,900 150 x 26 = $ 3,900
$22,440
$23,808
2020
498 x 36 = $17,928
150 x 26 = $ 3,900
$21,828
22
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11. Please indicate on a separate page the experience you have which will have value if
you are appointed. Also, indicate any reasons for desiring to serve on the requested
board or commission.
/ - //-!?
Date of Application
Signature
23
Resolution #2016-1-11
RESOLUTION: Payment of Tax Penalties Extension
BE IT RESOLVED, that the North Star Township Board approves the deferral of late penalty
charges to April 30, 2016, for the Winter Property Taxes, for senior citizens of 65 years or older,
paraplegic, quadriplegic, veterans, qualified service persons, widows and permanently disabled
persons, who make claim to the North Star Township Treasurer, that they made proper
application to the State of Michigan for a property tax credit before February 29, 2016.
I hereby certify that this is a true and complete copy of a resolution offered and adopted by the
North Star Township Board at a regular meeting held on January 11, 2016.
Heidi Drowley
Heidi M. Drowley, Clerk
North Star Township
3064 S. Crapo Rd.
Ithaca, MI 48847
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