The District of Columbia Public Library

FY 2015 Operating Budget

Preliminary Year-End Report
for the period ending September 30, 2015

Wednesday, January 27, 2016

Document #10B.1
Board of Library Trustees Meeting

FY 2015 Budget

With the full fiscal year elapsed, as of September 30, 2015, and the audit nearly complete, overall FY
2015 Library expenditures are at $56.2M or 99.0% of the Local budget of $56.8M and $57.5M or 98.9%
of the Gross (Operating) budget of $58.1M. This compares to overall Local and Gross Library
expenditures of 99.3% for FY 2014.

FY 2015 Personal Services (PS) expenditures are at 99.9% and 100.0% (rounded) of both the Local and
Gross budgets leaving only one-tenth of one percent unspent, respectively, as compared to 99.6% for
both as of the end of FY 2014.

FY 2015 Non-Personal Services (NPS) expenditures are at 96.6% ($15.1M) of the Local Budget and
96.4% ($16.0M) of the Gross Budget, as compared to 98.6% ($14.7M for Local and $15.7M for Gross) in
FY 2014.

Unspent NPS Local funding included $19K in supplies cancelled because delivery could not be
guaranteed by fiscal year-end and $100K in lower than projected telephone and lease costs. The
majority of the $192K in unspent Other Services and Charges was a result of the return of $33K of the
citywide assessment for IT services and $30K for unneeded criminal background checks. In Contracts,
$62K was unspent because expenditures for E-Rate services came in lower than anticipated. Finally, in
Equipment, $92K was unspent because Xerox services was charged against Special Revenue.

Federal Grant and Intra-District revenue spending are at 100%. Special Purpose Revenues expenditures
are at $281.6K of the budget of $317.4K. This difference, of $35.8K, accounts for the remaining Gross Fund
underspending above the FY15 Local surplus.

The audit will be released no later than February 1, 2016.

FY 2015 Budget Status

(Preliminary Year-End Local as of September 30, 2015)

Cost Categories
Personnel Service
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)
Non-Personnel Service
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)
Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig

23,920,952
8,111,134
641,643
8,156,356
313,400
41,143,485

28,107,184
4,223,338
859,714
7,591,759
314,812
41,096,808

(4,186,232)
3,887,796
(218,071)
564,596
(1,412)
46,677

117.5%
52.1%
134.0%
93.1%
100.5%
99.9%

702,244
0
50,000
76,839
0
0
0
7,065,564
930,061
0
6,823,921
15,648,629

683,634
0
26,601
0
0
0
0
6,873,188
867,652
0
6,657,679
15,108,754

18,610
0
23,399
76,839
0
0
0
192,376
62,409
0
166,242
539,875

97.3%
0.0%
53.2%
0.0%
0.0%
0.0%
0.0%
97.3%
93.3%
0.0%
97.6%
96.6%

56,792,114

56,205,562

586,552

99.0%

FY 2015 Budget Status

(Preliminary Year-End Gross as of September 30, 2015)

Cost Categories
Personnel Service
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)

23,920,952
8,340,339
643,000
8,205,157
326,936
41,436,384

28,135,329
4,451,547
861,033
7,643,255
328,348
41,419,512

Non-Personnel Service
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)

716,169
0
50,000
76,839
0
0
0
7,622,275
1,101,955
36,683
7,033,435
16,637,356

696,655
0
26,601
0
0
0
0
7,408,813
1,012,147
36,677
6,850,979
16,031,871

19,514
0
23,399
76,839
0
0
0
213,463
89,808
6
182,456
605,485

97.3%
0.0%
53.2%
0.0%
0.0%
0.0%
0.0%
97.2%
91.9%
100.0%
97.4%
96.4%

58,073,740

57,451,383

622,357

98.9%

Grand Total: PS + NPS

Budget

Obligations

Variance ($)
(4,214,378)
3,888,793
(218,033)
561,902
(1,412)
16,872

% Oblig
117.6%
53.4%
133.9%
93.2%
100.4%
100.0%