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SAP ECC 6.

0
DEMO OF Vendor Invoice Booking

By

AAKIT Technologies Pvt. Ltd.


CREATING AGILE ORGANISATIONS

Vendor Invoice Booking Flow


Use of T Code FB60

Book Vendor Invoice


FB60

View Vendor Ledger


FBL1N

Post Outgoing
Payment
F-53

Accounting of Administrative Expenses such


as Electricity Charges, Conveyance, General
Office expenses, Telephone expenses,
Stationary , Guest House expenses,
Insurance etc.
The Bills are received at accounts Dept. duly
approved by the respective Department and
the same are passed and accounted for by
using Tcode FB60.

View Vendor Ledger


FBL1N

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

To book Vendor Invoice


One can use the SAP Easy Access Menu or
the direct Tcode FB60

CREATING AGILE ORGANISATIONS

Book Vendor Invoice


Expense - Stationary

Fill in the following information:


Vendor no., Invoice dt, Posting dt.,
Amount, Business Place/ Section,
Tax code (ZU VAT 5%) and select
calculate tax
GL Account no., Debit/ Credit,
amount.

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Go to Payment Tab and enter the


Payment term

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Go to Tax Tab to view the tax


amount

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Enter appropriate cost center


Cost Center also select
appropriate Profitability
Segment.
Then Simulate document

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

View the entry and Post the


entry (Ctrl+S)

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

The invoice has been posted.

CREATING AGILE ORGANISATIONS

View Vendor Ledger

To view Vendor Ledger


One can use the SAP Easy Access Menu or
the direct Tcode FBL1N

CREATING AGILE ORGANISATIONS

View Vendor Ledger


Step 3- Click execute

Step 1- Enter Vendor


account and Company Code

Step 2- Select Open items

CREATING AGILE ORGANISATIONS

View Vendor Ledger

The invoice amount is


shown as open item.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

To post outgoing payment


One can use the SAP Easy Access Menu or
the direct Tcode F-53

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Enter the following detailsHeader-Document Date,


Posting Date, Reference
Bank data Account, amount,
value date
Open item selection- Account
(Vendor a/c),
Then select Process open
items.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

There are 2 open items in the


Vendors account, however, in the
instant case only 1 item is being
cleared.
The amount entered and assigned
do not match.
Now select all

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Click Deactivate
items

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

After Deselecting all


items, the amount
assigned becomes 0
(Zero).
Now double click on the
amount to be paid.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Upon item selection,


Amount entered and
assigned match.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Simulate the
document

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

View the Accounting Entry


and Post the payment (or
Press Ctrl+S)

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

The payment document has been


posted.

CREATING AGILE ORGANISATIONS

View Vendor Ledger


Tcode-FBL1N

Step 3- Click execute

Step 1- Enter Vendor


account and Company Code

Step 2- Select All items.

CREATING AGILE ORGANISATIONS

View Vendor Ledger

The invoice has been


cleared.

CREATING AGILE ORGANISATIONS

THANK YOU

CREATING AGILE ORGANISATIONS