SAP ECC 6.

0
DEMO OF Vendor Invoice Booking

By

AAKIT Technologies Pvt. Ltd.

CREATING AGILE ORGANISATIONS

Vendor Invoice Booking Flow

Use of T Code FB60

Book Vendor Invoice

FB60

View Vendor Ledger

FBL1N

Post Outgoing
Payment
F-53

Accounting of Administrative Expenses such

as Electricity Charges, Conveyance, General
Office expenses, Telephone expenses,
Stationary , Guest House expenses,
Insurance etc.
The Bills are received at accounts Dept. duly
approved by the respective Department and
the same are passed and accounted for by
using Tcode FB60.

View Vendor Ledger

FBL1N

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

To book Vendor Invoice

One can use the SAP Easy Access Menu or
the direct Tcode FB60

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Expense - Stationary

Fill in the following information:

Vendor no., Invoice dt, Posting dt.,
Amount, Business Place/ Section,
Tax code (ZU VAT 5%) and select
calculate tax
GL Account no., Debit/ Credit,
amount.

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Go to Payment Tab and enter the

Payment term

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Go to Tax Tab to view the tax

amount

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

Enter appropriate cost center

Cost Center also select
appropriate Profitability
Segment.
Then Simulate document

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

View the entry and Post the

entry (Ctrl+S)

CREATING AGILE ORGANISATIONS

Book Vendor Invoice

The invoice has been posted.

CREATING AGILE ORGANISATIONS

View Vendor Ledger

To view Vendor Ledger

One can use the SAP Easy Access Menu or
the direct Tcode FBL1N

CREATING AGILE ORGANISATIONS

View Vendor Ledger

Step 3- Click execute

Step 1- Enter Vendor

account and Company Code

Step 2- Select Open items

CREATING AGILE ORGANISATIONS

View Vendor Ledger

The invoice amount is

shown as open item.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

To post outgoing payment

One can use the SAP Easy Access Menu or
the direct Tcode F-53

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Enter the following detailsHeader-Document Date,

Posting Date, Reference
Bank data Account, amount,
value date
Open item selection- Account
(Vendor a/c),
Then select Process open
items.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

There are 2 open items in the

Vendors account, however, in the
instant case only 1 item is being
cleared.
The amount entered and assigned
do not match.
Now select all

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Click Deactivate
items

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

After Deselecting all

items, the amount
assigned becomes 0
(Zero).
Now double click on the
amount to be paid.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Upon item selection,

Amount entered and
assigned match.

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

Simulate the
document

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

View the Accounting Entry

and Post the payment (or
Press Ctrl+S)

CREATING AGILE ORGANISATIONS

Post Outgoing Payment

The payment document has been

posted.

CREATING AGILE ORGANISATIONS

View Vendor Ledger

Tcode-FBL1N

Step 3- Click execute

Step 1- Enter Vendor

account and Company Code

Step 2- Select All items.

CREATING AGILE ORGANISATIONS

View Vendor Ledger

The invoice has been

cleared.

CREATING AGILE ORGANISATIONS

THANK YOU

CREATING AGILE ORGANISATIONS