The new SAP HCM User Experience: HR Renewal

Gertrud Beisel, SAP HCM Product Management

May, 2015

Customer

Agenda

Introduction
What is HR Renewal?
HR Renewal and Fiori
Additional Information and Conclusion
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The world is changing

Consumer user experience
is the new standard

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Public

SAP
user experience strategy

new
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renew

enable
4

What is HR Renewal?

SAPUI5 or
Webdynpro ABAP?

What is Floor Plan

Manager and how is it
used in HR Renewal?
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Should we implement
Fiori or HR Renewal?

What is SAP Personas

and how does it relate to
Fiori/HR Renewal?

We are also implementing

SuccessFactors. Will our users
see 2 different UIs?
5

HR Renewal

What Is HR Renewal?
Consumer-grade UX with superior functional depth and integration

1. Efficient navigation

2. Consumer apps look

and feel

Example:

Example:

Landing page as single

point of access

Re-designed SAPUI5
applications such as Leave
Request

3. Introduction of

4. Functional

social concepts

enhancements

Example:

Example:

Collaboration, workfeeds

Workforce Viewer,
Processes & Forms

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Customer

Delivery and Prerequisites

Innovation is made available upfront in a quarterly mode on basis of latest Enhancement package

Enhancements (called Feature Packs) are delivered like support packages

SAP ERP 6.0 EhP6 is prerequisite for HR renewal 1.0; EhP7 for HR renewal 2.0
5 installments have been delivered for HR Renewal 1.0, 3 installments for HR Renewal 2.0 so far
SAP NetWeaver Business Client or Portal

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Customer

Landing page UI Lanes for efficient navigation

HR Professional, Manager, Employee, Payroll Admin & Process Manager

For each role, pre-configured lanes

are delivered
Quick navigation - everything within a
few clicks
Information organized, prioritized,
pushed to the end-user
Easier access to analytics and
reports
User-friendly capabilities - search,
save as draft

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Customer

UI5-based Applications for ESS und MSS

Overview of the delivered UI5 Applications
SAPUI5 based applications for
Manager and Employee

Employee Profile (employee view)

Salary Statement
Leave Request
Team Calendar
Timesheet (incl. lane)
Employee Profile (manager view, incl.
notes)
Leave Request Approval
Substitutions (incl. Lane)
OrgChart (Workforce Viewer)

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Customer

10

ESS Application: Re-designed, SAPUI5 based Timesheet and Lane

HR Renewal 2.0 FP1

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Customer

11

MSS Application: Substitutions

Overview and Maintenance easy and comprehensive
Managers will be enabled to easily view and manage their substitutions, both the ones they have
created themselves and those assigned by other managers

Standard Lane Quick access to:

Expanded Lane:

Manage substitution rules

Substitution overview
Work overview

Gives an overview of all managers who have assigned the user as a

substitute.
Provides the substitute with an interactive view of a managers team
Allows the substitute to start applications for the substituting
managers

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Customer

12

MSS Application: Approve Timesheets

Quick access to all information summarized overview and mass approval
Displays an overview of all the pending timesheet approval items
Option for approval on summarized (timesheet) level or detail level
Option for mass approval

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Customer

13

Integrated Workforce Viewer

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User-friendly, Web-based interface

Improved productivity, engagement, and user
satisfaction
Extended object information (people view and
organizational view)
Start process options, also for multiple
employees

Customer

14

Master Data Application

Access to Personal and Organizational data
Via Search

Via Org-Struktur

Via Inbox

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Customer

15

Master Data Application

Simple and intuitive - Display, Create, Maintain
Overview
Organizational Structure, Search and Inbox
to access master data for all object types
(Person, Position, Organizational Unit)
Overview pages to show all infotypes and
important relationships

Single Maintenance
Single infotype attribute maintenance in one
Screen
Overview of all data sets past, current,
future

Complex Changes

Multiple Infotypes
Safe-as-draft functionality
Multiple user/multiple step processes
one pager forms or roadmap forms
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Customer

16

Floorplan Manager (FPM)

Increase development efficiency for floorplan UIs

Allow more parts of the UI to be created by configuration only

Increase the adaptation capabilities for the customer

Allow more adaptations by configuration instead of
modifying Web Dynpro coding

Increase consistency across application

by reusing generic UI building blocks

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Customer

17

Master Data Application

Floor Plan Manager Configurations
Include and adapt Infotypes or customer Infotypes in Master Data Application for all available views e.g.:

Biz-Card

Decouple
Infotype

Table View

Bring Infotype
into BOLModel

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Create and
test FPM
configurations

Dataset View

Enter
configuration
in IMG
Customer

18

New Automated Forms with HR Renewal

Benefits Overview
HCM Processes & Forms by Webdynpro ABAP

Configuration of single-step / single-user or multi-step/

multi-user scenarios
Workflow integration

One-Pager Forms
Benefits
Non-technical representation of
info type content
Mix of info types and fields
possible
Easy web forms for casual users

* Decoupling of infotypes is required

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Safe as Draft functionality

customer-specific ITs* can be added
No translation efforts

Roadmap Forms

Mass Forms

Benefits
Simple user guidance through
larger content
Combine web enabled infotypes to
define forms
Quick rollout reduce of training
investments
Dynamic processing rules
framework (DPR) available

Benefits
Excel-Like List View to get tasks
done fast and easily
One click only to get latest
template for excel import and
export.
Important Columns can also be
changed via personalization by an
end user (e.g. re-order)
Customer

19

Dynamic Processing Rules

Increase Data Quality Rules Framework for Dynamic Processes
Control the initiation of depending activities
when HR Professionals are changing master
data records for employees
Strong increase in Data Quality and Legal / Audit
Compliance
Clear user guidance through all depending steps
Leverage automation options to relieve professional
users from manual inputs by setting background
processing tasks (e.g. used to set reminder dates for
follow up tasks)
Rich configuration options for customer- and countryspecific rule sets with low configuration TCO
Some preconfigured content for country versions as
best practice templates

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Customer

20

Payroll Administrator
Optimized data validation powered by SAP HANA

Real-time insight into

data inconsistencies
and potential payroll
errors

Faster and smarter

automation of
reconciliation
activities

Reduced time to
resolve issues and
inconsistencies

Real-time
business processes

Single source
of truth

Personalized
user experience

Optimized processes for

pre- and post-payroll data
validation
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Highly intelligent business rules

that automatically identify
potential issues pre- and postpayroll

Workload distributed with

role- based payroll control
center
Customer

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Payroll Process Manager

Calendar view

Capabilities

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Calendar-based user experience to

provide insight over all payroll
processes

Filters to navigate quickly between

multiple payroll processes

Process views per individual payroll

process

Status and progress bars to provide

immediate understanding of the
payroll process

Customer

22

HR Renewal 2.0
Initial Shipment

FP1

FP2

FP3

Simplified CATS Time Entry

(SAPUI5)

Enhancements for
Roadmap Form

Converter of Dynamic
Actions into DPRs

MSS Enhancement for Notes

Redesigned timesheet
approval (SAPUI5)

Dynamic Processing
Framework for PA & OM

Correction Status in Payroll

Control Center

Employee history in master

data application

Payroll lane Payroll

administrator

Payroll process manager

SAP Learning Solution

integration with JAM

ESS/MSS Rapid Deployment

Solution (version 4)

Employee recognition
dialog for Concurrent
Employment

Payroll Control Center

Substitution lane for

Manager Self-Service
(MSS)

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Customer

23

Demo

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Customer

24

HR Renewal and Fiori

Unified UX Direction for All SAP Software

All applications & UI technologies to converge to the SAP Fiori UX

SAP Fiori User Experience

Applications

Analytics

SAP HANA Platform

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Customer

26

Whats New with Fiori Wave 7?

SAP Fiori for SAP ERP HCM 1.0 delivers 9 apps

9 apps released as part of new product SAP Fiori for SAP ERP HCM 1.0

New Apps
Revamped
Apps
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Customer

27

People Profile
People Profile enables employees to
display an overview of their own
information.
Employees can also view their personal
and Talent Profile, Organizational and
Communication details. They may as
well navigate to the Employee Lookup
app, if setup.
The app provides direct access to
Employee Lookup/Org View
My Timesheet (Version 2)
My Leave Requests (Version 2)
My Paystubs (Version 2)

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Customer

28

New UX for SuccessFactors Solutions

Overview
Continuously rethink the experience of our HCM solutions
so we can help our customers improve employee engagement

Renewal

Harmonization

Focus on UX for SuccessFactors

Focus on UX across our Cloud and On-Premise HCM solutions

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Customer

29

Wrap-Up

SAP Personas
SAP Screen Personas provides a simple, drag and drop approach to modify many common SAP
GUI screens to make them more usable as well as more visually appealing.
Before: HR transaction: 19 screens for full
employee view

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After: SAP Screen Personas consolidates PA30

into 1 screen

Customer

31

Identify your Needs

Key Guiding Questions & Answers

SAP Fiori

SAP Screen Personas

What is your main priority in terms of enhancing SAP

usability for your employees?
Common transactions

Specialized transactions

Which users are complaining the most about usability?

General audience

Functional group

Is your focus multi-device or desktop?

Breadth of devices

Desktop

How important is personalizing transactions?

Minimal changes
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Specific look and feel

Customer

32

Technical Prerequisites
HR Renewal 2.0 FP 3 (EA-HR 608 SP12) is based on the following stack:

SAP NetWeaver 7.4 SPS05 with SAP_UI 740 SP09 & SAP_GWFND SP07
Enterprise Portal 7.30 with SP07
Remote Gateway:
SAP Gateway 2.0 SPS 07. This includes IW_BEP 200 SP7 (for the instance Gateway BEP) and
IW_PGW 100 SP6 (for the instance Gateway PGW), or the latest SP if this is higher than SP6.
Local Gateway
SAP NetWeaver 7.40 SPS 05 with SAP_UI Component 740 SP08 and SAP_GWFND (SAP NW
Gateway Foundation) 740 SP07 is required. With the SAP NetWeaver 7.40, the basis functionality
was moved to the SAP NetWeaver stack and shipped via SWCV SAP_GWFND 740.

For more information, please read Administrator's Guide HR Renewal 2.0 FP3
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Customer

33

Where to find more information

Videos

HR Solutions from SAP Simplify Every Role (YouTube, September 2013) YouTube
HR solutions from SAP simplify every employees life YouTube
HR solutions from SAP simplify every managers life YouTube
Disney - Renew Employee Self-Service Processes with a Consumer-Grade
Experience

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Customer

34

Blogs about HR Renewal: Focus on HR Renewal, workforce viewer,

dynamic processing rules and ESS/MSS

Introducing HR Renewal 1.0, Feature

Pack 4

SAP NetWeaver Portal Available in HR

Renewal 1.0
New Blogs on HR Renewal - Action
Menus, Action Lanes, Launchpad and
Other Topics

HR Renewal 1.0 Feature Pack 4 Why HR Renewal 2.0 Initial Shipment

did SAP introduce its own Workforce
Released
Viewer?
What's New in MSS HR Renewal 2.0
Roadmap Forms and Dynamic
HR Renewal 2.0 FP 1 Available
Processing Rules - enhanced data
quality and higher system automation
Feature Pack2 Released for HR
with HR renewal 2.0 Feature Pack 1
Renewal 2.0

... For more blogs use search for tags like hr renewal and renewal in SAP Community Network (SCN)
SAP ERP Human Capital Management (SAP ERP HCM)

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Customer

35

Resources SAP Marketplaces, Notes, Help, RKT, SCN

SAP Marketplace Details on HR Renewal (i.e., general, technical release info, download)*
Product Availability Matrix

SAP Notes*
1876899 - Browser Information for HR Renewal 1.0
1701634 - HR Renewal 1.0 Release Information Note
1965692 - HR Renewal 2.0 Release Information Note
1691232 - Installing SAP HR Renewal 1.0 on ERP 6.0 EHP6
1783401- Including country infotypes in Personnel & Organization

Online help
HR renewal

Learning Material
HR renewal learning map

FIORI
SAP Fiori Apps for ERP

* Requires login credentials to the SAP Service Marketplace

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Customer

36

Blogs about HCM Fiori

Blogs
New Fiori Apps for HCM (includes wave 7 screenshots)
What's There in SAP Fiori for SAP ERP HCM 1.0 (add-on components and roles for wave 7)
Fiori - Technical installation and configuration of one app from AZ

CATS Data Entry Profile settings valid for the Fiori My Timesheet app
How to setup the Fiori Approve Timesheet app
How to use search helps in the SAP Fiori My Timesheet app
Use Cases for Extending the UI of SAP Fiori Apps

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Customer

37

Key points to take away

HR renewals main focus is to provide a consumer-grade user experience
Know the main enhancements delivered in HR Renewal 1.0 and 2.0

Understand how Fiori, Webdynpro ABAP, FPM, SAPUI5, Personas, and SuccessFactors fit in
with HR Renewal
Be aware of SAPs UX strategy
Know where to find details on HR Renewal and Fiori

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Customer

38

Thank You
Contact information:
Gertrud Beisel
gertrud.beisel@sap.com
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