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Goods in Transit

SYSPRO 6.1 SP1


Published: June 2012

SYSPRO Authoring
Copyright 2012 Syspro Ltd
All rights reserved
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means without permission in writing from Syspro Ltd. SYSPRO is a trademark of Syspro Ltd. All
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of their respective holders.
Syspro Ltd reserves the right to alter the contents of this document without prior notice. While
every effort is made to ensure that the contents of this document are correct, no liability
whatsoever will be accepted for any errors or omissions.
This document is a copyright work and is protected by local copyright, civil and criminal law
and international treaty. This document further contains secret, confidential and proprietary
information belonging to Syspro Ltd. It is disclosed solely for the purposes of it being used in
the context of the licensed use of the Syspro Ltd computer software products to which it relates.
Such copyright works and information may not be published, disseminated, broadcast, copied
or used for any other purpose. This document and all portions thereof included, but without
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relating thereto, are and shall at all times remain the sole property of Syspro Ltd.

| TOC | 3

Contents
Setup................................................................................................................................. 5
GIT Warehouse Matrix Maintenance.................................................................................................. 5
GIT Warehouse Matrix............................................................................................................. 5
Warehouse Matrix Maintenance...............................................................................................5
GIT Conversion Program.................................................................................................................... 6
GIT Conversion.........................................................................................................................7

Processing........................................................................................................................ 9
Inventory Movements.......................................................................................................................... 9
Inventory Movements............................................................................................................... 9
Preferences............................................................................................................................. 13
Transaction Date.................................................................................................................... 16
Receipts.................................................................................................................................. 16
Adjustments............................................................................................................................ 22
Cost Changes......................................................................................................................... 25
Cost Modifications.................................................................................................................. 27
Transfers OUT........................................................................................................................ 28
Transfers IN............................................................................................................................ 32
Transfers IN (GIT).................................................................................................................. 34
Immediate Transfers...............................................................................................................42
No Destination Transfers........................................................................................................45
Physical Counts...................................................................................................................... 47
Bin Transfers.......................................................................................................................... 48
Expense Issues...................................................................................................................... 50
Backflushing............................................................................................................................ 53
Stock Information....................................................................................................................61
Recap Totals...........................................................................................................................62
List of Journals....................................................................................................................... 63
Journal Entries........................................................................................................................63
Cost Multiplier Calculations.................................................................................................... 65
GIT Receipt with Apportionment....................................................................................................... 65
GIT Receipt with Apportionment............................................................................................ 65
GIT Receipt Details................................................................................................................ 68
GIT Receipt Information......................................................................................................... 68
Apportionment Details............................................................................................................ 69
Apportionment Distribution..................................................................................................... 71
Line Apportionment.................................................................................................................73

Queries and Browses....................................................................................................74


GIT Reference Query........................................................................................................................74
Goods in Transit Reference Query........................................................................................ 74
Reference information............................................................................................................ 74
Detail Lines............................................................................................................................. 74
Details Information..................................................................................................................75
Transactions for GIT Reference....................................................................................................... 76
Transactions for GIT Reference.............................................................................................77
Lot Numbers for GIT Reference....................................................................................................... 78
Lot Numbers for GIT Reference............................................................................................ 78
Serial Numbers for GIT Reference................................................................................................... 78
Serial Numbers for GIT Reference........................................................................................ 78
FIFO Buckets for GIT Reference......................................................................................................79
FIFO Buckets for GIT Reference........................................................................................... 79
Browse on GIT References.............................................................................................................. 80

| TOC | 4

Goods in Transit References................................................................................................. 81


Goods in Transit Selection.....................................................................................................83
GIT Detail Lines................................................................................................................................ 83
Goods in Transit Details for Reference................................................................................. 83
Edit Due Date.........................................................................................................................85
Zoom....................................................................................................................................... 86
Inventory Query of LIFO/FIFO Bins..................................................................................................87
Goods in Transit FIFO/LIFO Bins Query for Reference........................................................ 88
GIT Lots and Serials Query/select....................................................................................................89
Goods in Transit Lots and Serials for Reference.................................................................. 89
Change Quantity.....................................................................................................................90
Warehouse Move Matrix................................................................................................................... 91
GIT Warehouse Matrices....................................................................................................... 91
GIT Warehouse Supply Chain.......................................................................................................... 92
GIT Warehouse Supply Chain............................................................................................... 92
Stock Code Details.................................................................................................................92
Warehouse Supply Chain.......................................................................................................93
GIT Details for Stock Code....................................................................................................93
Goods in Transit Details for Stock Code..........................................................................................93
Stock Code............................................................................................................................. 93
Goods in Transit Details for Stock Code............................................................................... 94
GIT Transactions............................................................................................................................... 96
Goods in Transit Transactions for Reference........................................................................ 96

Reports............................................................................................................................ 98
SRS Output Options..........................................................................................................................98
Output Options........................................................................................................................98
GIT Supply Warehouse Validation..................................................................................................105
Supply Warehouse Validation.............................................................................................. 105
GIT Warehouse Validation Options......................................................................................105
GIT Warehouse Validation Report....................................................................................... 105
GIT Trial Balance............................................................................................................................ 106
Report Options......................................................................................................................106
Output Options......................................................................................................................108
Report Details....................................................................................................................... 108
GIT Report.......................................................................................................................................109
Report Options......................................................................................................................109
GIT Exception Report......................................................................................................................112
Report Options......................................................................................................................113
Output Options......................................................................................................................114
Report Details....................................................................................................................... 114
GIT Summary Report...................................................................................................................... 114
Report Options......................................................................................................................114
Output Options......................................................................................................................116
Report Details....................................................................................................................... 116
GIT Detail Report............................................................................................................................ 116
Report Options......................................................................................................................116
Output Options......................................................................................................................118
Report Details....................................................................................................................... 118

| Setup | 5

Setup
GIT Warehouse Matrix Maintenance
You use the GIT Warehouse Matrix Maintenance program to indicate default entries that must be used
when transferring stock from a source warehouse to a target warehouse.
These entries are used only if you have not configured these details against the warehouse from which the
stock item is being transferred.
Establishing a matrix enables you to control the way in which you want to make the transfer, as well as
provide a less time-consuming way of capturing information.
The Warehouse Move Matrix listview displays details of the warehouse move matrices currently defined.

GIT Warehouse Matrix


Field

Values

Description

Save

Select this to save the details you entered or changed.

Save and Close

Select this to save the details you entered or changed and to


return to the previous screen.

Close

Select this to return to the previous screen.

New

Select this to add a new matrix entry.

Delete

Select this to delete the matrix entry currently displayed.

File

Edit

New

Select this icon to add a new matrix entry.

Delete

Select this icon to delete the matrix entry currently displayed.

Save

Select this to save the details you entered or changed.


If any details are added or changed within this program, you
are prompted to run the GIT Supply Warehouse Validation
program to ensure that you have correctly configured entries in
the matrix.
Running the GIT Supply Warehouse Validation program
generates a report that indicates any problems detected by the
program.

Source
warehouse

You use this field to indicate the warehouse from which goods
will be transferred to a specific target warehouse.

Target warehouse

You use this field to indicate the warehouse to which goods will
be transferred from a specific source warehouse.

Warehouse Matrix Maintenance


Note:

Copyright 2012 Syspro Ltd. All rights reserved.

| Setup | 6

In addition to defining the warehouse move matrix, you need to use the Inventory Warehouses
program to define a valid Accounts Receivable branch for the warehouses against the field: Goods
in Transit Branch.
If the Accounts Receivable is not defined against the source and target warehouses, then the error
message: "Branch to be used for SCT is invalid" is displayed when you attempt to process a Supply
Chain Transfer (SCT) using the Sales Order Entry program.
Field

Values

Description

Warehouses
Source warehouse This indicates the code of the source warehouse.
Source warehouse This indicates the description defined against the source
description
warehouse (Warehouse Maintenance).
Target warehouse

This indicates the code of the target warehouse.

Target warehouse
description

This indicates the description defined against the target


warehouse (Warehouse Maintenance).

Lead time

You use this field to indicate the number of days it takes


to move the stock from the source warehouse to the target
warehouse.

Transfer costs

It is used to establish the expected delivery date of goods.


Multiplier

Your entry here is used to calculate the additional nonmerchandise costs that you want to add to the cost of
transferring goods (e.g. freight and handling charges).
Note:
The multiplier is applied only if you selected the
option: Apply cost multiplier when processing receipts
(Inventory Setup).
The cost of the item in the source warehouse is multiplied by
this value to obtain the transfer value of the item.

Ledger code

You use this field to indicate the ledger account to which you
want to disburse the non-merchandise value arising from the
transfer of goods.

GIT Conversion Program


You use this conversion program to automatically convert existing warehouse transfers into Goods in
Transit transfers.
This enables you to activate the full goods in transit transfers facility without having to first manually
complete the transfer of all stock items that are in transit.
Note:

You must complete the transfer of any serialized or traceable item, as it is not catered for by this
program.
The Goods in Transit G/L control account must be defined before running the conversion
(General Ledger Integration).

Copyright 2012 Syspro Ltd. All rights reserved.

| Setup | 7

GIT Conversion
When you activate Goods in Transit transfers facility (Inventory Setup) the system notifies you if there
are warehouse transfers in progress. You can choose whether to print a Warehouse Exception or run
the GIT Conversion Program program. Running the Warehouse Exception will highlight where there
are unfinished transfers that need to be addressed. Running the GIT Conversion Program program will
convert existing warehouse transfers to Goods in Transit transfers.
Field
Build transfers in
transit file

Values

Description
Select this to locate details of all stock quantities that are in
transit
Note:
If you select to build this file but the system detects you
have already run this function, then you can rebuild,
or update the file. The Update function appends new
entries to the file and preserves any maintenance that
you have already performed. The Rebuild function recreates the file and you will lose any maintenance you
have performed.

Maintain
transfers

Select this function to distribute quantities of stock in transit


against the relevant source warehouses.
This function is enabled only when the Build transfers in
transit file function is complete. It enables you to distribute
the total quantity in transit for a stock item by specifying the
originating warehouse and quantity for each transfer line being
maintained.
The quantity can be distributed to up to four source
warehouses, and you can optionally clear a quantity on the
target warehouse.
Note:

Validate transfers

Each source warehouse must exist.


The stock item must be stocked in the warehouse.
The source warehouse cannot be the target
warehouse.
The quantity to distribute cannot be more than the
total quantity in transit and any remaining quantity
not distributed across the source warehouses can
be cleared. For serialized or traceable items, you
can only select to clear the quantity.
The total of all quantities distributed and cleared
must equal the total quantity in transit in the target
warehouse. If the entire quantity is cleared then no
Goods in Transit record is generated.

Select this function to verify the entries generated during the


Maintain transfers function.
This function verifies that no other warehouse transfers
have been processed since the Build transfers in transit file
function was initiated. It also ensures that no transfers exist for
traceable or serialized items.

Copyright 2012 Syspro Ltd. All rights reserved.

| Setup | 8

Field

Values

Description
Any discrepancies encountered must be remedied using the
Maintain transfers function.

Consolidate all
transfers from
same warehouse

Select this to create a single GIT master record for each


source/target warehouse combination, with all relevant
transfers included as separate GIT Detail records under the
same GIT reference.

Post

Create a reference Select this to generate a GIT reference number for each
number for every
transfer record.
transfer record
Cancel

Select this to exit the program.

Additional Information
The Goods in transit master record reflects {auto} in the operator column to indicate that the transfer was
created during take-on.
Although no Inventory journals are generated by the conversion, an audit trail is produced if you select to
clear any quantities.
Cleared quantities generate a movement record against the target warehouse (but do not contain any
quantities or values). The movement is reflected as a transfer with a reference {autoclr}. You can print
details of cleared quantities using the Warehouse Exception report (i.e. select the In transit cleared during
conversion option). If a quantity is cleared, then the In Transit figure for each relevant target warehouse is
cleared.
If FIFO is installed (Inventory Setup), then GIT FIFO/LIFO Transfer records are created.
The unit cost on the Goods in transit detail record is calculated as the in transit value divided by the in
transit quantity.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 9

Processing
Inventory Movements
You use the Inventory Movements program to process transactions against your stock items.
These transactions (although unrelated to any sales transaction) do affect the movement of inventory
throughout the company. Sales-related transactions are processed using the Accounts Receivable and
Sales Order Processing modules.
If a General Ledger account used in this program requires General Ledger analysis (Ledger Code
Maintenance or General Ledger Structure Definition), then the GL Analysis program is displayed when
you post the transaction, enabling you to enter the analysis details or to select to enter them later (see
General Ledger Integration). General Ledger analysis entries are always distributed in the local currency,
irrespective of the currency in which the original transaction is processed.

Inventory Movements
Field

Values

Description

Exit

Select this to exit the program.

Preferences

Select this option to configure default settings that must be


used when processing transactions.

Change Period

Select this to use the Change Posting Period program to


indicate the period to which you want to post the transactions
entered for the current run of the program.

File

Options

You can post transactions to the Current month, Previous


month 1 or Previous month 2 providing the access status for
the period is set to open and you selected the option: Stock
balances > Retain last 12 months opening stock balances
(Inventory Setup - History tab).
Note:

Change Date

You can only post Adjustments, Bin Transfers and


Expense Issues transactions to a previous posting
month if you are retaining your last 12 months'
opening balances (Inventory Setup - History tab).

You use this option to indicate the date for which you want to
process the transactions for the current run of the program.
Note:
This facility should be used with caution - see
Transaction Date.

New

Select this to add a new transaction.

Transaction type

You use this field to select the transaction you want to process.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 10

Field

Values

Description
This defaults to your selection at the preference: Default
transaction type (Preferences).
None of these options can be performed on a stock item
defined as a Notional part (Stock Code Maintenance Descriptive tab).
In line with generally accepted accounting principles, any
transaction that could affect the unit cost is only allowed in the
current period. Therefore, if you change the processing period
to a previous period using the Change Period option, then only
the following options are available for posting into a previous
period:

Adjustments
Bin Transfers
Expense Issues

Only the transactions to which you have access are available


(Operator Maintenance - Security > Activities > Inventory
Control).
Receipts

Select this option to record the receipt of items into stock from
your suppliers, usually where a purchase order has not been
raised in advance.
This option is not available if you have been denied access to
the activity: Inventory stock receipts (Operators - Security
tab - Activities).

Adjustments

Select this to adjust the on hand quantity of an item either


positively or negatively.
This option is not available if you have been denied access
to the activity: Inventory stock adjustments (Operators Security tab - Activities).

Cost Changes

Select this option to change the cost of a stock item.


This option is not available if you have been denied access
to the activity: Inventory stock cost changes (Operators Security tab - Activities)

Cost Modifications

Select this option to adjust the inventory cost of a specific


quantity of stock items (e.g. to change the cost of a batch
of items received into stock where the cost was incorrectly
entered).
This option is not available if you have been denied access
to the activity: Inventory cost modifications (Operators Security tab - Activities).
This option is disabled if your company inventory costing
method is set to FIFO or Standard, or you selected FIFO
valuation (Inventory Setup). If you selected Costing per
warehouse (Inventory Setup - General tab) and you have
not selected FIFO valuation, then the Cost Modifications
option is enabled, but you will be unable to perform a cost

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 11

Field

Values

Description
modification against a warehouse with a costing method
defined as Standard (Inventory Warehouses).

Transfers OUT

Select this if you want to transfer items out of a source


warehouse. These items remain in transit until you record the
transfer into the destination warehouse.
This option is not displayed if you have been denied access to
the activity: GIT transfers In/Out (Operators - Security tab).

Transfers IN

Select this if you want to receive items in transit into the


destination warehouse.
This option is not displayed if you have been denied access to
the activity: GIT transfers In/Out (Operators - Security tab).

Immediate
Transfers

Select this if you want to transfer items out of the source


warehouse and into the destination warehouse in one
transaction.
You would use this option when the transportation time
between the warehouses is short; the transfer has already
been completed; or if the destination warehouse does not have
the facility to record the receipt of the transfer.
Note:

No Destination
Transfers

If multiple bins are installed (Inventory Setup) and


you are not using the full goods in transit transfers
facility (Inventory Setup), then you must use this
option to transfer ECC items and/or traceable items.
Immediate transfers ignore cost multipliers defined
against the warehouse (see Warehouses for Stock
Code)

Select this if you want to transfer stock out of a warehouse,


thereby decreasing the stock on hand in that warehouse,
specifying a destination warehouse.
You should only use this when you need to write off stock
because it was damaged whilst in transit. The transaction type
is TRF and the general ledger code defined for transfers at
Inventory level is used even if the option to select the ledger
code at transaction time is selected.
This transaction should not be required when using the full
goods in Transit system, as that provides for this type of
functionality.

Physical Counts

Select this option to change the quantity of stock on hand to a


counted amount.
This option is not available if you have been denied access to
the activity: Inventory physical count (Operators - Security
tab - Activities).
Note:

You will be unable to select Physical Counts if the


following applies:

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 12

Field

Values

Description
multiple bins are in use in the selected
warehouse (Inventory Setup).
the item is traceable (Stock Code
Maintenance).
you selected Previous month 1 or Previous
month 2 from the Change Period menu.

Bin Transfers

Select this option to record the transfer of items from one bin to
another.
This option is not available if you have been denied access to
the activity: Inventory bin transfers (Operators - Security tab
- Activities).

Expense Issues

Select this option to record the issue of items from inventory for
miscellaneous purposes.
This option is not available if you have been denied access to
the activity: Inventory expense issues (Operators - Security
tab - Activities).

Backflushing

Select this option to record the manufacture of items without


using a Work in Progress job.
This option is not available if you have been denied access to
the activity: Inventory backflushing (Operators - Security tab
- Activities).
You will be unable to perform this option if the Inventory and
Work in Progress modules are not in the same month and year.
A stock item defined as a Co-product (Stock Code
Maintenance - Descriptive tab) can only be backflushed on a
route on which it has its own structure (i.e. the co-product item
is not attached to a notional part).

Print journal

Select this to print the Inventory journals created from the


posted transactions during the current run of the program.
Once the journals are printed, the system returns you to the
main SYSPRO menu.
Alternatively, you can use the Inventory Journal Report
program to print the inventory journals.

Post

Select this to post the transaction.


Refer to Processing for processing details when using Actual
Costing.

Post
This screen is displayed when you select the Post option.
Field

Values

Description

OK to post
transaction?

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 13

Field

Values

OK

Description
Select this to post the transaction.
If you are processing a Transfer in and you changed the
quantity for a serialized or a lot traceable item, then the GIT
Lots and Serials Query/select program is displayed.

Cancel

Select this to return to the previous screen without posting the


transaction.

Preferences
You use the Preferences option from the Options menu to configure default settings that must be used
when processing transactions within the Inventory Movements program.
You can save these preferences against the operator or you can elect to apply them only for the current
run of the program.
Field
Default
transaction type

Values

Description
You use this preference to indicate the default type of
transaction you want to process when processing inventory
movements.
The entry in the Transaction type field defaults to your
selection at this preference. If you do not have access to
process the preferred transaction type (Operators), then
the entry in the Transaction type field defaults to the first
transaction type you are allowed to process.

Clear reference/
notation after
each transaction

Select this if you want to clear any entries made at the


Reference and Notation fields after each transaction is posted.
If you do not select this option then your last entry made at
these fields is retained for the next transaction.

Clear serial
number field after
entry

Select this if you want to clear the Serial number field of the
Serial Entry for Receipts program after each entry when
entering serial numbers for a receipt. The field is cleared when
you select the Add option.
If you do not select this option, then the previous serial number
you entered remains displayed in the Serial number field of the
Serial Entry for Receipts program.
You would typically select this option if you are using a
scanning device to automatically record serial numbers.

Give warning
when processing
a kit receipt

Select this if you want to be warned whenever you process the


receipt of a kit item.

Give information
about generated
lot

Select this if you want the system to display information


concerning generated lots.

Warn if
transferring lots
with different
dates

Select this if you want to be able to process a bin transfer


transaction when the same lot number is stored in two separate
bins but the expiry date against the lot number is different in
each bin.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 14

Field

Values

Description
This preference is only enabled if the activity: Warn if lot has
different dates is set to allowed against your operator code
(Operators - Security tab - Activities).

Give warning
about blank
concession
number entered

Select this if you want the system to notify you whenever a


blank concession number is assigned to a transaction.

Warn if
transferring bin
on hold

Select this if you want the system to display a warning


message when processing a bin transfer, if the From bin or To
bin is on hold. You will be able to accept the warning message
and process the transaction.
If you do not select this preference, then you will be unable to
process a bin transfer transaction if either the From bin or To
bin is on hold.

Prompt for
posting

Select this if you want the system to prompt you to confirm


whether you want to post transactions. If you do not select this
option, then transactions are posted automatically when you
select the Post option.

Backflush level
All

Select this if you want the system to default to issuing


components from all levels in the bill when using the
backflushing facility.

First

Select this if you want to issue components from the first level
of a bill only, when using the backflushing facility.

Exclude comps/
ops against a
bought out part

Select this if you want the system to default to ignoring


components and operations held against a bought out item.

Goods in Transit
transfer in

You will be unable to access the Goods in Transit transfer in


fields if the full Goods in Transit transfers facility is not installed
(Inventory Setup).
Automatically set
line to complete

Select this if you want the Transfer complete option to be


selected by default when you process a Transfer IN at the
target warehouse.

Use default
warehouse bin
location

Select this if you want to default to using the bin location


held against the warehouse assigned to the stock item when
processing a transfer in. If you do not select this option, then
you must specify a bin location to use.
You can enter a different bin when processing the transfer in
transaction.

Bin location to use

You use this field to enter the default bin location to use if
you did not select the preference: Use default warehouse
bin location. You can enter a different bin when processing
theTransfer IN transaction.

Create bin location Select this if you want the system to automatically create the
if not on file
bin location if it does not exist.
Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 15

Field

Values

Description
Note:
Your selection at the option: Allow creation of bins
when processing inventory transactions (Inventory
Setup) does not apply in this case.

Use stock
description from
originating SCT

Select this if you want to display the stock description entered


when the SCT was created using the Sales Order Entry
program and not the description defined against the stock item
(Stock Code Maintenance) when receiving the in the transfer.
If you do not select this preference, then the description
defined against the stock item is always displayed when
receipting in the transfer, irrespective of whether a different
description was entered when using the Sales Order Entry
program.

Update originating
order with GIT
receipt details

Select this if you want to automatically release a normal sales


order which was placed into back order when you process a
GIT receipt.
This only applies if you created a SCT from a normal sales
order which was placed into backorder due to insufficient stock.

Goods in Transit
transfer out
Print multiple lines
per GIT document

Select this if you want to be able to print one transfers out


document that contains multiple lines processed against a GIT
reference for the current run of the program. The document
is printed when you select the Last transfer before printing
option that is displayed when you select to post the transaction.
If you do not select this option, then a separate transfers out
document is printed for each transaction processed against a
GIT reference for the current run of the program.
Note:
You will be unable to access the Goods in Transit
transfer out fields if the full Goods in Transit transfers
facility is not installed (Inventory Setup)
This facility applies only if you have indicated that you
require Transfers out documents to be printed on-line
(Inventory Setup)

Give warning if lot


is on hold

This preference is only enabled if the activity: GIT Transfer of


lots on hold is enabled against your operator code.
Select this if you want to be able to allocate lots that are on
hold when processing a GIT Transfer Out transaction.

Save

Select this to save the preferences you selected against your


operator code.
The preferences are saved until next you change them.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 16

Field

Values

Close

Description
Select this to save the preferences you selected for the current
run of the program only.

Transaction Date
You use the Change Date option from the Options menu to set the date that must be used for the
transactions for the current run of the program.
Transaction Date
The transaction date defaults to the current system date, if you selected the option: Set accounting date
to system date (Operator Maintenance). The transaction date is used as the journal start date and the
inventory movement date.
For example, if the transaction extends over two days (e.g. the processing of the transaction begins before
midnight and ends after midnight) then the actual date of posting is used instead of the date on which the
program was loaded. In this example, the date after midnight is used as the transaction date.
Note:
We recommend that you exercise caution when setting the transaction date.
A number of programs provide the facility to change the date that must be used for the transaction.
If you change the transaction date manually, then the entered date is used regardless of the actual
date on which the transaction is posted.
Regardless of the date you enter, however, the transaction is posted to the General Ledger period
that matches the period of the module at the time the transaction is posted (i.e. posting to the
General Ledger is period-driven, not date-driven).
Because reports are date-driven, changes to the transaction date can affect the information that is
included in the report.
Inventory Movements
This screen is displayed when you select the Change Date option from the Options menu.
Field

Values

Description

Transaction date
OK

Select this to set the transaction date to the date you entered.

Cancel

Select this to return to the previous screen without changing


the transaction date.

Receipts
You use the Receipts option to record the receipt of items into stock from your suppliers, usually where a
purchase order has not been raised in advance.
If FIFO costing is required for the company or the warehouse into which the receipt is being processed
(Inventory Setup), then processing a receipt automatically creates a new FIFO bucket.
Field

Values

Description

Warehouse

This indicates the warehouse against which you want to


process the transaction.

Transaction
details

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 17

Field

Values

Description
Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.

Stock code

This indicates the item against which you want to process the
transaction.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code (Stock Code Maintenance). It enables you to verify that
you entered the correct stock code.

Quantity

This indicates the quantity of items that you are receiving into
stock. You can specify a negative quantity (i.e. to indicate a
reversal of a previous receipt) providing there is enough on
hand stock available.
If your Costing method is set to Average and you selected the
option: Do not calculate average cost on negative receipt
(Inventory Setup - General tab), then the average cost of the
stock item is not recalculated when you process a negative
receipt. In this case, the variance between the current average
cost and the cost entered is posted to the Warehouse variance
account defined against the warehouse to which the stock item
belongs (see Inventory Warehouses).
If your Costing method is set to FIFO and you selected the
option: Use zero cost bucket for returns (Inventory Setup Options tab), and you are processing a negative receipt, then if
the FIFO bucket selected by the program has a zero cost, the
returned quantity is added to the FIFO bucket but no change
is made to the unit cost of the bucket. If the option: Use zero
cost bucket for returns is not selected, then a new FIFO
bucket is created with the returned quantity and the current
warehouse cost.
If your Costing method is set to FIFO, then when you process
a negative receipt and you do not enter a Unit Cost and when
prompted 'Do you want to adjust a specific Bin' you select
'No', then the transaction value on the inventory document is
calculated as QTY * unit price from the First FIFO bin.
If you are using FIFO/LIFO costing and you enter a negative
quantity, you are given the opportunity to process the
transaction into a specific FIFO/LIFO bucket (see Adjust
Specific Bucket).

Stocking uom

This indicates the stocking unit of measure for the stock item.

Revision

This field enables you to indicate the specific revision to use of


the stock item.
You will be unable to change the revision of serialized ECC
items once you have allocated the serial numbers.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 18

Field

Values

Description
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

Release

This field enables you to indicate the specific release to use of


the item.
You will be unable to change the release of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

Receipt cost

This indicates the cost associated with the receipt of the item
into stock.

Cost uom

This indicates the cost unit of measure for the receipt cost.

Cost basis

This enables you to indicate the basis for the receipt cost.
Note:
The receipt cost is always entered as a Unit cost when
receipting an item into a warehouse that uses standard
costing.

Unit

Select this to indicate that the receipt cost relates to a single


unit of the stock item.

Total

Select this to indicate that the receipt cost relates to the total
value of items received into stock.

Bin location

This indicates the bin location into which the items will be
received.
You can enter a single bin or assign items to multiple bins
using the Multiple Bins option.
Note:

Items can be assigned to a maximum of 50 bins per


transaction.
You can only access the Bin location field if the
option: Multiple bins is selected (Inventory Setup)
and multiple bins are used in the warehouse
entered (Inventory Warehouses).
If you indicated that you require on-line documents
(Inventory Setup) then you can only enter a single
bin.
For a positive receipt, you must specify the bin
location in which you are going to store the item.
If the bin already exists, the receipt quantity is
added to the existing quantity in the bin. If the
bin does not exist, it is automatically created
providing the option: Allow creation of bins when
processing inventory transactions (Inventory
Setup - Options tab) is selected. If this option is not
selected, you must either enter an existing bin or
use the Inventory Bin Maintenance program to
create a new bin.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 19

Field

Values

Description
For a negative receipt, you can only select a single
bin. In addition, you must enter an existing bin as
a bin is not automatically created irrespective of
your selection at the option: Allow creation of
bins when processing inventory transactions
(Inventory Setup - Options tab).

Multiple bins

This option enables you to enter multiple bins against the


receipt.
You can only select this option if the option: Multiple bins
in use (Inventory Warehouses) is selected against the
warehouse for which you are processing the transaction.
This option is not available when processing a negative receipt.
For a negative receipt, you can only select a single bin.
Note:

A maximum of 50 multiple bin locations can be


entered per transaction.
This option is not available if you are printing
inventory documents online (Inventory Setup).
The reason is that in online document only a single
line is printed, but if you enter multiple bins, a
document record is created for each bin entered.
If you therefore entered more than one bin, the
document printed would be incorrect.

Lot

This indicates the lot to which you want to assign the item.
You will be unable to receipt the item into an expired lot if the
activity: Allow receipts against expired lots is set to Denied
against your operator code (Operators - Security tab).
You can only access the Lot field if:

The item is defined as traceable (Stock Code Maintenance


- Tracking tab).
You have not selected the option: Automatic lot
numbering (Lot Traceability Setup).
You selected the option: Automatic lot numbering (Lot
Traceability Setup) and you are processing a negative
receipt.
Note:

If you selected the option: Lot number to be equal


to job number (Lot Traceability Setup) and job
numbers are defined as numeric (Company Setup Key Types tab), then the lot number you enter must
be numeric.
If you selected the option: Same lot to be used
on multiple stock codes (Lot Traceability
Setup), then you can reuse the same lot number for
different stock codes when processing a receipt.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 20

Field

Values

Description

Concession

This indicates the concession number associated with the lot.


A concession number is typically required for traceable stock
items and indicates the customer's acceptance of an item that
deviates from the original specification, but which is still fit for
purpose.
Note:
If you need to record a concession number against
a lot, then ensure that you enter it during the receipt
process as you will be unable to capture it later.
You can select the preference: Give warning about
blank concession number entered to display a
warning message when you do not enter a concession
number.
This field is disabled when processing a negative receipt.

Lot expiry date

This indicates the expiry date of the lot.


This field is disabled when processing a negative receipt.

Serial numbers

This option enables you to capture manual and batch serial


numbers for any serialized items being received into stock
using the Serial Entry for Receipts program.
Note:
A maximum of 1000 serial numbers per receipt can be
receipted against a single stock code.

Use single ABC


type elements

Select this to include pre-production elements in the calculation


of costs. These costs are added to the receipt cost entered.
Only pre-production elements of cost defined with a calculation
method of single are applied.
Note:
You can select this option only if you have configured
your Bill of Material options to include activity based
costing.

Non-merchandise
details

Reference

This enables you to enter a journal reference that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Notation

This enables you to enter a notation associated with the


transaction and which is printed on the Inventory Journal
Report.
These options enable you to distribute non-merchandise costs
related to an inventory receipt.
This option is only enabled if:

the option: Apply cost multiplier when processing


receipts is selected (Inventory Setup - Options tab)

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 21

Field

Values

Description
a cost multiplier greater then one is defined against the
warehouse for the stock item being receipted (Warehouses
for Stock Code)
the option: Apply cost multiplier is selected (Receipts
screen)

Apply cost
multiplier

Select Yes if you want to apply a cost multiplier to the


transaction. This enables you to indicate what portion of the
transaction value comprises non-merchandise costs (e.g.
freight, duty, tax, etc).
Note:

You can only select this option if you have


configured your Inventory Setup options to apply
a cost multiplier when processing receipts and if
a cost multiplier value greater than 1 has been
assigned to the stock item (Warehouses for Stock
Code).
the Last cost of the item only includes the cost
multiplier value if you selected the option: Include
non-merchandise costs in last cost (Inventory
Setup - General tab)

Refer to Cost Multiplier Calculations for additional


information.
Cost multiplier

This defaults to the cost multiplier defined against the


warehouse for the stock item being receipted (Warehouses for
Stock Code), but can be changed.
This indicates what portion of the transaction value of the stock
item comprises non-merchandise costs (e.g. freight, duty, tax,
etc.).
Refer to Cost Multiplier Calculations for additional
information.

Enter nonmerchandise cost

Select Yes if you want to enter the actual non-merchandise


value, rather than using the value in the cost multiplier field.

Non-merchandise
cost

You use this field to enter the actual non-merchandise amount


to apply to the transaction.
This field is only enabled when you selected Yes at the Enter
non-merchandise cost field.

Non-merchandise
distribution

Select this option to distribute the non-merchandise cost


to specific General Ledger codes (see Non-merchandise
Distribution).

Ledger code

This indicates the ledger account that will be credited with the
receipt.

G/L Details

Note:

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 22

Field

Values

Description
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).

Ledger code
description

This indicates the description defined against the ledger code.

Multiple Bins
You use the Multiple Bins option to distribute the receipt quantity to multiple bins within the warehouse
selected.
You can only select the Multiple Bins option if:

the option: Multiple bins in use (Inventory Warehouses) is selected against the warehouse for which
you are processing the transaction
you have not selected to print receipt documents online (Inventory Setup - Documents tab)
you are not processing a negative receipt
you are not printing inventory documents online (Inventory Setup). The reason is that in online
document only a single line is printed, but if you enter multiple bins, a document record is created for
each bin entered. If you therefore entered more than one bin, the document printed would be incorrect.
Note:
A maximum of 50 multiple bin locations can be entered per transaction.
Field

Values

Description

Delete

Select this to remove the highlighted entry from the list of bins
allocated.

Save and Close

Select this to accept the information you entered and to return


to the previous screen.

Close

Select this to return to the previous screen.

Apply
Undistributed

Select this to apply the difference between the total receipt


quantity and the total of the quantities already allocated to bins
to the current bin.

Bin

You use this field to enter the bin location to which you want to
assign the item.
If the bin does not exist, it is automatically created providing
you are processing a positive receipt and the option: Allow
creation of bins when processing inventory transactions
(Inventory Setup - Options tab) is selected. If this option is
not selected, you must either enter an existing bin or use the
Inventory Bin Maintenance program to create a new bin. Bins
are not automatically created for negative receipts.

Quantity

You use this field to enter the quantity of the item you want to
assign to the bin location.

Adjustments
You use the Adjustments option to adjust the on hand quantity of an item either positively or negatively.
Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 23

A positive adjustment quantity increases the item's on hand quantity, while a negative adjustment amount
decreases the item's on hand quantity. This option does not affect the unit cost of the item.
Field

Values

Description

Warehouse

This indicates the warehouse against which you want to


process the transaction.

Transaction
details

Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code

This indicates the item against which you want to process the
transaction.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code (Stock Code Maintenance). It enables you to verify that
you entered the correct stock code.

Quantity

This indicates the quantity of the stock item that you want to
adjust. You can specify a negative quantity (i.e. to indicate a
reversal of a previous receipt) providing there is enough on
hand stock available.
If you are using FIFO/LIFO costing and you enter a negative
quantity, you are given the opportunity to process the
transaction into a specific FIFO/LIFO bucket (see Adjust
Specific Bucket).

Stocking uom

This indicates the stocking unit of measure for the stock item.

Revision

This field enables you to indicate the specific revision to use of


the stock item.
You will be unable to change the revision of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

Release

This field enables you to indicate the specific release to use of


the item.
You will be unable to change the release of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

Bin location

This indicates the bin location of the item for which you want to
adjust quantities.
If you are processing a positive adjustment and the bin does
not exist, it is automatically created providing the option: Allow
creation of bins when processing inventory transactions

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 24

Field

Values

Description
(Inventory Setup - Options tab) is selected. If this option is
not selected, you must either enter an existing bin or use the
Inventory Bin Maintenance program to create a new bin.
If you are processing a negative adjustment, you need to enter
an existing bin, as the bin cannot be automatically created.
Note:

Lot

You can only access the Bin location field if the


warehouse is configured to use multiple bins
(Inventory Warehouses).

This indicates the lot number of the item for which you want to
adjust quantities.
Note:
You can only access the Lot field if the stock item is
defined as a traceable item (Stock Code Maintenance
- Tracking tab).
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could be allocated to different stock codes.

Serial Numbers

This option enables you to capture manual and batch serial


numbers for any serialized items being received into stock
using the Serial Entry for Receipts program.
You can only adjust an existing serial number (i.e. you will
be unable to create a new serial to which to process an
adjustment).
You can only process a positive adjustment against a Manual
serialized item if a negative adjustment was previously
processed for the item and the item has not yet been sold.
Note:
A maximum of 1000 serial numbers per receipt can be
receipted against a single stock code.

Reference

This enables you to enter a journal reference that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Notation

This enables you to enter a notation associated with the


transaction and which is printed on the Inventory Journal
Report.

Ledger code

This indicates the ledger account to which the adjustment


amount must be posted. If you process a negative adjustment
(reduce stock), then this account is debited. If you process
a positive adjustment (increase stock) then this account is
credited.

G/L Details

Note:

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 25

Field

Values

Description
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).

Ledger code
description

This indicates the description defined against the ledger code.

Cost Changes
You use the Cost Changes option to change the cost of a stock item.
If you selected the setup option: FIFO valuation (Inventory Setup - General tab), then when you select
the Post option, you are prompted to update either the warehouse cost or a specific FIFO bucket with the
new cost (see FIFO Valuation).
Field

Values

Description

Warehouse

This indicates the warehouse against which you want to


process the transaction.

Transaction
details

Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code

This indicates the item against which you want to process the
transaction.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code (Stock Code Maintenance). It enables you to verify that
you entered the correct stock code.

New cost

This indicates the new cost for the item based on either the unit
cost or the total cost of items held on file.

Cost uom

This indicates the costing unit of measure for the item.

Cost basis
Unit

Select to indicate that the entered new cost is applicable to


each unit of the item held on hand.
For example: If you enter a new cost of 50, then the unit cost of
each item on hand is set to 50.

Total

Select to indicate that the entered new cost is applicable to the


total number of items held on hand.
For example: If you enter a new cost of 50 then SYSPRO
divides this amount by the quantity of the item on hand and
updates the unit cost of the item accordingly. Rounding errors
are indicated on the Inventory Journal Report.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 26

Field

Values

Description

Update last cost


with new cost

Select Yes this if you want to update the last cost with the new
cost entered.

Reference

This enables you to enter a journal reference that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Notation

This enables you to enter a notation associated with the


transaction and which is printed on the Inventory Journal
Report.

Ledger code

This indicates the ledger account to which the adjustment


amount must be posted. If you reduce the cost value against
the stock item, then this account is debited. If you increase the
cost value against the stock item, then this account is credited.

G/L Details

Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description

This indicates the description defined against the ledger code.

FIFO Valuation
When you process a cost change for an item and you selected the setup option: FIFO valuation
(Inventory Setup - General tab), then the following is displayed:
Field

Values

Do you wish to
adjust the cost in
a specific bin?

Description
This option enables you to update the warehouse cost or the
FIFO bucket cost with the cost change.
Note:
If you want to update the cost in both the warehouse
and the FIFO bucket, then you need to process two
transactions and select Yes for one transaction and No
for the other (duplicate) transaction.

Yes

Select this to use the FIFO/LIFO Bins for Stock Code


program to update the cost of a specific FIFO bucket.
Note:
The warehouse value is not affected by the value of
the cost change. No inventory journal is created. A
FIFO journal is created, but this does not affect your
inventory valuation or your General Ledger inventory
control accounts.

No

Select this if you want to update the warehouse cost and not
the FIFO bucket with the cost change. An inventory journal
is created for the transaction and your inventory valuation is
affected by the cost change.
Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 27

Field

Values

Cancel

Description
You would select this option if, for example, you receipted
stock into a warehouse at the incorrect cost and now want to
adjust the cost of that stock in that warehouse.
Select this to return to the previous screen without adjusting
either the warehouse cost or a FIFO bucket.

Cost Modifications
You use the Cost Modifications option to adjust the inventory cost of a specific quantity of items (e.g.
to change the cost of a batch of items received into stock where the cost was incorrectly entered). The
system applies the total change of the entered items to the quantity on hand.
You would normally use this option when you wanted to adjust the cost of a specific number of items that
were received into stock.
Note:
You will be unable to process cost modifications if your company inventory costing method is set to
FIFO or Standard, or you selected FIFO valuation (Inventory Setup).
If you selected Costing per warehouse (Inventory Setup - General tab) and you have not
selected FIFO valuation, then the Cost Modifications option is enabled, but you will be unable
to perform a cost modification against a warehouse with a costing method defined as Standard
(Inventory Warehouses).
Field

Values

Description

Warehouse

This indicates the warehouse against which you want to


process the transaction.

Transaction
details

Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code

This indicates the item against which you want to process the
transaction.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code (Stock Code Maintenance). It enables you to verify that
you entered the correct stock code.

Quantity

This indicates the specific quantity of items for which you want
to modify the costs.

Stocking uom

This indicates the stocking unit of measure for the item.

Previous cost

This indicates the current unit cost of the item.

Cost uom

This indicates the cost unit of measure for the item.

New cost

This indicates the new cost you want to assign to the quantity
of the item specified.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 28

Field

Values

Description

Cost basis
Unit

Select to indicate that the entered new cost is applicable to


each unit of the item held on hand.
For example: If you enter a new cost of 50, then the unit cost of
each item on hand is set to 50.

Total

Select to indicate that the entered new cost is applicable to the


total number of items held on hand.
For example: If you enter a new cost of 50 then SYSPRO
divides this amount by the quantity of the item on hand and
updates the unit cost of the item accordingly. Rounding errors
are indicated on the Inventory Journal Report.

Reference

This enables you to enter a journal reference that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Notation

This enables you to enter a notation associated with the


transaction and which is printed on the Inventory Journal
Report.

Ledger code

This indicates the ledger account to which the total value of the
cost modification must be posted.

G/L Details

Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description

This indicates the description defined against the ledger code.

Transfers OUT
You use the Transfers OUT option to transfer a stock item out of a source warehouse.
Stock on hand is decreased at the source warehouse, while stock is placed in transit for the target
warehouse.
The item remains in transit until you record the transfer into the destination warehouse using the Transfers
IN option.
If you selected the option: Use full goods in transit transfers facility (Inventory Setup) then:

a transfer OUT from a warehouse creates goods in transit records indicating that stock was transferred
from the source warehouse to the target warehouse. These records include any lots, bins or serials
involved in the transfer.
each goods in transit transfer is identified by a reference number which is generated according to your
numbering method specified within the Inventory Setup options.
an operator preference allows you to print, on a single document, all goods in transit transfers OUT
per reference number. The document is printed when you select the option indicating the last transfer
before printing.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 29

you can select to append lines to an existing GIT reference number provided that it is for the same run
of the program (see Goods in Transit Reference).
Field

Values

Description

Warehouse

You use this field to indicate the warehouse out of which the
item must be transferred.

Transaction
details

If you have configured a default warehouse at operator level


(Operators) or at company level (Company Setup), then it
is displayed here automatically. The operator default takes
precedence.
Stock code

You use this field to indicate the item you want to transfer.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code.

Quantity

You use this field to indicate the quantity of the stock item you
want to transfer out of the selected warehouse.
The number of decimals for the quantity is defined against the
stock item (Stock Code Maintenance - General tab).

Stocking uom

This indicates the stocking unit of measure defined against the


stock code.

Revision

This enables you to indicate the specific revision of the item


that you want to transfer.
You will be unable to change the revision of a serialized ECC
item once you have allocated the serial numbers.
This field is only enabled for items defined as ECC controlled
(Stock Code Maintenance - Tracking tab).

Release

This enables you to indicate the specific release of the item


that you want to transfer.
You will be unable to change the release of a serialized ECC
item once you have allocated the serial numbers.
This field is only enabled for items defined as ECC controlled
(Stock Code Maintenance - Tracking tab).

Bin location

You use this field to indicate the bin location of the item being
transferred.
You must indicate the bin location of the warehouse from
which stock is being transferred if that warehouse is defined as
having multiple bins (Inventory Warehouses).
Note:
You can only transfer items from one bin at a time.
For example: If you wanted to record the transfer of
100 items from bin ABC in warehouse AA, to bins 123

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 30

Field

Values

Description
and 456 in warehouse BB, you would have to record
the transfer as two transactions.

Lot

You use this field to indicate the lot number of a traceable item
being transferred.
Note:
You will be unable to transfer traceable items using the
Out (no destination) option.
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could have been allocated to different stock codes.
To be able to allocate a lot that is on hold when processing a
GIT Transfer OUT transaction, the following must apply:

The activity: GIT transfer of lots on hold must be set to


allowed against your operator code.
You must select the preference: Give warning if lot is on
hold.
Note:
Lots on hold cannot be allocated if automatic
depletion is applied (Inventory Setup - Depletion
tab).
The hold status of a lot that is transferred between
warehouses when you process a GIT Transfer In
is retained (i.e. if the lot Transferred In is On Hold
in the source warehouse it is marked as On Hold in
the target warehouse).

New warehouse

You use this field to indicate the warehouse into which the item
must be transferred (i.e. the destination warehouse).

Serial numbers

Select this to use the Serial Entry for Receipts program to


define the serial number(s) of the item you are transferring.
This option is only enabled when serial tracking is required
for the item you are transferring (Stock Code Maintenance Tracking tab).

Reference

This is the journal reference that is associated with the


transaction and which is printed on theInventory Journal
Report.
If you are using the full goods in transit system and you set
Goods in transit reference to Manual (Inventory Setup Numbering tab), then you are prompted to enter a reference
when you save the transaction.
If the Goods in transit reference option is not set to Manual,
then the system generates the reference number.

Notation

You use this field to enter a journal notation that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 31

Field

Values

Description

GIT Query

Select this to use the Browse on GIT References program to


view details held against goods in transit reference numbers.
This option is only available if you selected the setup option:
Use full Goods in Transit transfers facility (Inventory Setup
- General tab).

G/L Details
Ledger code

This indicates the General Ledger account that will be debited


with the transfer value for transfers out and credited with the
transfer value for transfers in.
This ledger account would typically be the clearing account for
stock transfers.
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description

This indicates the description defined against the ledger code.

Goods in Transit Reference


If you selected the option: Use full Goods in Transit transfers facility (Inventory Setup - General tab),
then when you process more than one goods in transit Transfer OUT to the same warehouse during the
same run of the program, the following options are displayed when you select the Post option:
Field
Append to
existing reference

Values

Description
Select this if you want to add the details of the current transfer
Out transaction to an existing goods in transit transfer out
reference for the same warehouses.
If you do not select this option, then a new goods in transit
reference is created for the current transfer out transaction.

Goods in transit
reference

You use this field to enter a reference number for the goods in
transit document for the current transaction.
This field is only enabled if you selected to number goods in
transit references manually (Inventory Setup - Numbering
tab).

Last transfer
before printing

This option is only enabled when you select the Preference:


Print multiple lines per GIT document. The preference
enables you to print one transfers out document that contains
multiple lines processed against a GIT reference for the current
run of the program.
You select this option to indicate that the current transfer out
transaction is the last transaction you are processing for the
warehouse combination during the current run of the program
and that you want to generate the transfer document.

Copyright 2012 Syspro Ltd. All rights reserved.

| Processing | 32

Field

Values

Print multiple
lines per GIT
document

Description
Select this if you want to be able to print one transfers out
document that contains multiple lines processed against a GIT
reference for the current run of the program. The document
is printed when you select the Last transfer before printing
option that is displayed when you select to post the transaction.
If you do not select this option, then a separate transfers out
document is printed for each transaction processed against a
GIT reference for the current run of the program.
Note:
You will be unable to access the Goods in Transit
transfer out fields if the full Goods in Transit transfers
facility is not installed (Inventory Setup).
This facility applies only if you have indicated that you
require Transfers out documents to be printed on-line
(Inventory Setup).

GIT Query

You use this option to view details held against goods in transit
reference numbers using the Browse on GIT References
program.

Post

Select this to process the transaction and optionally print an


inventory transfer document using the Inventory Document
Print program.

Cancel

Select this to return to the previous screen.

Transfers IN
You use the Transfers IN option to record that items in transit are being received into the destination
warehouse.
The Transfers IN facility varies depending on whether or not you are using the full good in transit facility
(Inventory Setup - General tab).
The following fields are displayed in the Transfers IN pane if you have NOT selected the option: Use full
Goods in Transit transfers facility (Inventory Setup - General tab):
Field

Values

Description

Warehouse

You use this field to indicate the warehouse into which the item
must be transferred (i.e. the destination warehouse).

Transaction
details

If you have configured a default warehouse at operator level


(Operators) or at company level (Company Setup), then it
is displayed here automatically. The operator default takes
precedence.
Stock code

You use this field to indicate the item you want to transfer in.
The item must currently be in transit.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

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Field

Values

Description

Long description

This indicates the long description defined against the stock


code.

Quantity

You use this field to indicate the quantity of the stock item you
want to transfer into the selected warehouse.
The number of decimals for the quantity is defined against the
stock item (Stock Code Maintenance - General tab).

Stocking uom

This indicates the stocking unit of measure defined against the


stock code.

Revision

This enables you to indicate the specific revision of the item


that you want to transfer.
You will be unable to change the revision of a serialized ECC
item once you have allocated the serial numbers.
This field is only enabled for items defined as ECC controlled
(Stock Code Maintenance - Tracking tab).

Release

This enables you to indicate the specific release of the item


that you want to transfer.
You will be unable to change the release of a serialized ECC
item once you have allocated the serial numbers.
This field is only enabled for items defined as ECC controlled
(Stock Code Maintenance - Tracking tab).

Bin location

You use this field to indicate the bin location of the item being
transferred.
You must indicate the bin location of the warehouse into which
stock is being transferred if that warehouse is defined as
having multiple bins (Inventory Warehouses).
You will only be able to supply a bin that does not exist if the
option: Allow creation of bins when processing inventory
transactions is selected (Inventory Setup - Options tab) and
the transfer quantity is positive.
Note:
You can only transfer items from one bin at a time. For
example: If you wanted to record the transfer of 100
items from bin ABC in warehouse AA, to bins 123 and
456 in warehouse BB, you would have to record the
transfer as two transactions.

Lot

You use this field to indicate the lot number of a traceable item
being transferred.
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could have been allocated to different stock codes.
Note:
The hold status of a lot that is transferred between
warehouses when you process a Transfer IN is
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Field

Values

Description
retained (i.e. if the lot transferred out is On Hold in
the source warehouse it is marked as On Hold in the
destination warehouse.

Serial numbers

Select this to use the Serial Entry for Receipts program to


define the serial number(s) of the item you are transferring in.
This option is only enabled when serial tracking is required for
the item you are transferring in (Stock Code Maintenance Tracking tab).

Reference

This indicates the journal reference that is associated with


the transaction and which is printed on theInventory Journal
Report.

Notation

You use this field to enter a journal notation that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Ledger code

This indicates the General Ledger account that will be debited


with the transfer value for transfers out and credited with the
transfer value for transfers in.

G/L details

This ledger account would typically be the clearing account for


stock transfers.
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description

This indicates the description defined against the ledger code.

Transfers IN (GIT)
If you selected the option: Use full goods in transit transfers facility (Inventory Setup) then you need to
select the GIT transfers to process from a review of outstanding transfers.
The record of outstanding transfers controls the transfer in process.
You can select to receipt the total quantities transferred, or you can change the receipt quantity to effect a
partial receipt.
For a partial receipt, the transfer line can be completed by updating the source warehouse with the
difference in stock quantity and posting an adjustment transaction, or by writing off the stock and posting
an expense transaction.
If the target warehouse is defined as transfer supplied (Inventory Warehouses) then the system
establishes whether any lead time and/or cost multiplier exists between the two warehouses. Lead
time and/or cost multiplier entries defined against a specific stock code/warehouse combination take
precedence. If these entries are not defined at stock code level, then the program uses entries defined at
warehouse level (Warehouse Move Matrix). If entries are not located in the matrix then a lead time of zero
(0) and a cost multiplier of one (1) is used.

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Each goods in transit transfer is identified by a reference number which is generated according to your
numbering method specified within the Inventory Setup options.
If you selected the Preference: Update originating order with GIT receipt details and the stock item was
linked to a sales order using the Back Order Review program, then the backorder quantity is moved to the
shipped quantity field on the sales order when the supply chain transfer is transferred in.
When you process a Transfer In for an SCT created in the Sales Order Entry program and you are using
the EC VAT system (Tax Options), an EC VAT arrivals recorded if the source warehouse belongs to an
EC VAT company (i.e. when an SCT transfer is transacted from an EC warehouse to a local warehouse
within the EU). Note that this only applies to SCTs and not to normal warehouse GITs in.
Normal Transfer journals are created.
Warehouse Transfers In
The following options enable you to select the transfer references you want to display in the review:
Field

Values

Description

Start Review

Select this to review the selected transactions.

Close

Select this to return to the previous screen.

GIT transfer
selection
Warehouse

This indicates the warehouse for which you want to review the
transfers in.

Notation

This enables you to enter a notation associated with the


transaction and which is printed on the Inventory Journal
Report.

Inventory

Select this if you want to review warehouse transfers.

Supply chain

Select this if you want to review supply chain transfers.

GIT reference
selection

This enables you to indicate the goods in transit reference


numbers you want to include in the review.

Transfer type
selection

GIT references

Source
warehouses
Source warehouse This enables you to indicate the source warehouse(s) you want
selection
to include in the review.
Stock codes
Stock code
selection

This enables you to indicate the stock code(s) you want to


include in the review.

Creation date
selection

This enables you to indicate the creation date(s) you want to


include in the review.

Creation dates

Due dates
Due date selection This enables you to indicate the due date(s) you want to
include in the review.
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Field

Values

Description

Product class
selection

This enables you to indicate the product class(es) you want to


include in the review.

Product class

Selection Filtering Options


The following options enable you to specify which items from a selection you want to include:
Note:
Not all of these options may be available for each selection.
Field

Values

Description

All

Select this to include all the items from the selection.

Range

Select this to indicate a range of items from the selection to


include.
You indicate this range using the From and To fields.

Single

Select this to indicate a single item from the selection to


include.
Where no field is displayed in which to enter the single item,
you use the From field to indicate the item.

From

You use this field to enter the first item in the range of the
selected item to include.
If you indicated that you want to include only a single item
from the selection, then you use this field to enter that item.
This applies where no field is displayed in which to specify the
single item.

To

You use this field to enter the last item in the range of the
selected item to include.
This field is only enabled if you selected the Range option.

Transfers in for Warehouse Listview


When you select the Start Review option, the transactions you selected are displayed in a listview.
Note:
GIT transactions which are flagged as being 'In process' are not included in the listview.
If you experienced a problem whilst processing a GIT transfer, you can run the Balance function of
the Inventory Period End program and select the option: Balance goods in transit to clear the 'in
process' flag. The GITs will then be displayed in the listview.
The following information is included in the listview:

Selected
You use this column to select/deselect the GIT references you want to include/exclude as part of the
transfer.
The number of lines you selected to process are displayed at the bottom of the listview.
You can typically use your right mouse button from anywhere in the listview pane to select one of the
following options:
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Change Quantity

Select this to change the receipt quantity to effect a partial receipt (see Change Quantity for Line).
Select All Lines
Select this to mark all lines displayed as selected.

You select this option if you want to transfer all displayed lines into the selected warehouse.
Deselect All Lines
Select this to deselect all lines displayed.

You typically select this option if you previously selected all lines, but now only want to include a few
lines in the Transfers IN transaction.
Reference

This indicates the journal reference number associated with the transaction.
Stock code (see Inventory Query)
Description

This indicates the description for the stock code.


Type

This indicates whether the line is an inventory or a supply chain transfer.


Source

This indicates the warehouse from which the item is being transferred.
Qty transferred

This indicates the quantity which was transferred out of the source warehouse.
Qty received

This indicates the quantity transferred in to the destination warehouse to date.


Qty outstanding

This indicates the difference between the quantity transferred and the quantity received.
Uom

This indicates the unit of measure for the transfer.


Due date
Creation date

This indicates the date on which the transfer out was created.
Product class

This indicates the product class to use for the transaction.


Line
Extracted

Change Quantity for Line


The following options are displayed when you select the Change quantity option from the Line Details
pane or you use your mouse button to select the Change Quantity option from within the listview:
Field
Accept and Close

Values

Description
Select this to accept the information you entered and to return
to the previous screen.
If you changed the quantity for a serialized or a lot traceable
item, then when you select the Post option from the main
Inventory Movements screen, the GIT Lots and Serials
Query/select program is displayed. The GIT Lots and Serials

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Field

Values

Cancel

Description
Query/select program is not displayed when you receipt in the
full quantity.
Select this to ignore any changes you made and to return to
the previous screen.

Quantity change
details
Warehouse

This displays the warehouse into which the item must be


transferred.

Source warehouse This displays the warehouse from which the item was
transferred.
Stock code

This displays the stock code for which you are changing the
quantity.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code (Stock Code Maintenance).

Quantity
outstanding

This displays the quantity still outstanding against the transfer


in (i.e. the quantity of the item which is currently in transit).
If you have not processed any transfers in, then this field
displays the quantity originally transferred out from the source
warehouse. If you have processed partial receipts for the item,
then this field displays the difference between the quantity
originally transferred out and the quantity already transferred
in.

Quantity

You use this field to enter the quantity you want to transfer in.
You will be unable to process an over receipt into the target
warehouse and adjust the quantity in the source warehouse if
this would cause a negative quantity in the source warehouse
and the option: Stock on hand allowed to go negative is set
to No for the source warehouse (Inventory Setup - General
tab).
If you have been denied access to the operator activity: GIT
under-receipt of GIT transfers (Operators - Security Activities), then you will be unable to mark the transaction
as complete if the receipt quantity is less than the quantity
outstanding.
Similarly, if you have been denied access to the operator
activity: GIT over-receipt of GIT transfers (Operators Security - Activities), then you will be unable to mark the
transaction as complete if the receipt quantity is more than the
quantity outstanding.

Bin location

You use this field to specify a single bin the location into which
the stock must be receipted in the target warehouse. This is
required if the warehouse into which you have transferred

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Field

Values

Description
the item is defined as having multiple bins (Inventory
Warehouses).
You can only transfer items from one bin at a time. For
example: If you wanted to record the transfer of 100 items from
bin ABC in warehouse AA, to bins 123 and 456 in warehouse
BB, you would have to record the transfer as two transactions.
If the Preference: Use default warehouse bin location
is selected, then the bin defined against the stock code's
warehouse is the default bin location, but this can be
overwritten. If you this preference is not selected, then you
must supply a bin location to be used by default. Again, this
can be overwritten when processing the transfer in transaction.
The bin you ultimately supply must exist unless the Preference:
Create bin location if not on file is selected.
Note:
Your selection at the option: Allow creation of bins
when processing inventory transactions (Inventory
Setup) does not apply in this case.

Notation

You use this field to enter a narration relevant to the quantity


change.

Transfer complete

You use this option to indicate whether or not the transfer is


complete.
If you receipt the total quantity outstanding then the transfer
is marked as complete. The in transit quantity for the target
warehouse is reduced and the on hand quantity is increased by
the receipt quantity.
If you have been denied access to the operator activities:
Inventory stock adjustments and Inventory expense issues
(Operators - Security tab - Activities), then you will be unable
to access this field.

Action back to
source

These options are only available if you process a partial receipt


and you select the option: Transfer complete (i.e. the quantity
transferred in to the destination warehouse is less than the
quantity transferred out of the source warehouse.
Because the transfer is marked as complete, you will not
transfer additional quantities in to the destination warehouse for
this transaction. These options enable you to specify what to
do with the balance of the quantity you have not transferred in
to the destination warehouse.
Source transaction
Adjustment

Select this if you want to transfer the balance of the quantity


not transferred in to the destination warehouse back in to the
source warehouse.

Expense issue

Select this if you want to expense the balance of the quantity.


Inventory is reduced by the balance of the quantity and its
value.

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Field

Values

Description
You would typically expense the balance of the quantity if the
items were damaged in transit and the cost of returning them to
the source warehouse exceeds their value or if the items were
sent to the destination warehouse to be used as samples.

Ledger code

You use this field to enter the General Ledger code to which
the expense issue amount must be debited.
This field is only enabled if you selected the option: Expense
issue.

Ledger code
description

This indicates the description defined against the ledger code.

Transfer IN Cost Multiplier


The following options are displayed if a transfer cost multiplier is defined for transfers between the
warehouses you are processing (see Warehouse Move Matrix).
Field

Values

Processing

Description
The following fields are displayed for information purposes:

Reference

This indicates the GIT reference you are processing.

Line

This indicates the line number on the GIT you are processing.

Stock code

This indicates the stock code you are transferring in.

Source warehouse This indicates the warehouse that initiated the transfer.
Apply transfer
cost multiplier

Select this if you want to apply the transfer cost multiplier to the
selected line transfer.

Transfer cost
multiplier

This defaults to the transfer multiplier defined in the warehouse


move matrix for transfers between the selected source and
target warehouses (see Warehouse Move Matrix), but can be
changed.

Enter nonmerchandise cost

Select Yes if you want to change the transfer cost calculated


by the system.
If you select this option then you can override the default cost
displayed in the Non-merchandise cost field.

Non-merchandise
cost

This indicates the transfer cost amount to be processed against


the item.
Non-merchandise costs are only included in the Last cost of
the item if you selected the option: Include non-merchandise
costs in last cost (Inventory Setup - General tab).
Refer to Cost Multiplier Calculations for additional
information.

Save

Select this to proceed to the non-merchandise distribution


screen.

Skip Item

Select this if you do not want to process any transfer amount


against this item.

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Non-merchandise Distribution
This screen is displayed when you select to apply a transfer cost multiplier.
This enables you to process the transfer costs to the appropriate general ledger code(s).
You will be unable to process the transfer amount(s) to the selected ledger code(s) until the distribution
amount is zero.
Refer to Cost Multiplier Calculations for additional information.
Field

Value

Description

Delete

Select this to delete the


distribution line currently
highlighted in the listview.

Save and Close

Select this to save the information


and to return to the previous
screen.

Close

Select tis to return to the previous


screen.

Apply Undistributed

Select this to apply the


undistributed value to the
Amount field of the currently
highlighted line.

Reference

This indicates the GIT reference


against which the transfer cost
must be processed.

Ledger code

This indicates the ledger code to


which the transfer cost must be
processed.
This defaults to the ledger
code defined against the GIT
warehouse in the GIT warehouse
matrix (see GIT Receipt with
Apportionment), but can be
changed.

Amount

This field indicates the transfer


amount to be processed to this
ledger code.

Line Details
The details displayed in this pane relate to the Goods in Transit line currently highlighted in the listview.
The following information is included in this pane:

Header Details

GIT reference (see Browse on GIT References)


Date
Operator

This indicates the code of the SYSPRO operator who processed the Transfer OUT.
Transfer type
This indicates whether the line is an inventory warehouse or a supply chain transfer.
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Source warehouse

This indicates the warehouse from which the item was transferred.
Target warehouse

This indicates the warehouse into which the item must be transferred.
Line Details

Document
Line completed
Stock code
Revision
Release
Due date
Product class
Stocking uom
Original quantity

This indicates the quantity of the item which was originally transferred out of the source warehouse.
Received quantity

This indicates the quantity of the item currently received into the destination warehouse.
Outstanding quantity

This indicates the quantity of the item currently still in transit (i.e. transferred out of the source
warehouse, but not yet transferred into the destination warehouse).
Original value
Received value
Outstanding value
Change quantity

Select this to change the receipt quantity to effect a partial receipt (see Change Quantity for Line).
Lot/Serials (see GIT Lots and Serials Query/select)
FIFO/LIFO buckets (see Inventory Query of LIFO/FIFO Bins)
Transactions (see GIT Transactions)

Immediate Transfers
You use the Immediate Transfers option to transfer items out of the source warehouse and into the
destination warehouse in one transaction.
You would use this option when the transportation time between the warehouses is short; the transfer has
already been completed; or if the destination warehouse does not have the facility to record the receipt of
the transfer.
During immediate transfers, the 'date of last cost change' is updated to the transaction date only if there is
a cost difference in the receiving warehouse.
Note:

If multiple bins is installed (Inventory Setup) and you are not using the full goods in transit
transfer facility (Inventory Setup) then you must use this option to transfer ECC items and/or
traceable items.
Immediate transfers ignore cost multipliers defined against the warehouse (see Warehouses for
Stock Code).

Field

Values

Description

Transaction
details
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Field

Values

Description

Warehouse

You use this field to indicate the warehouse out of which the
item must be transferred.
If you have configured a default warehouse at operator level
(Operators) or at company level (Company Setup), then it
is displayed here automatically. The operator default takes
precedence.

Stock code

You use this field to indicate the item you want to transfer.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code.

Quantity

You use this field to indicate the quantity of the stock item you
want to transfer out of the selected warehouse.
The number of decimals for the quantity is defined against the
stock item (Stock Code Maintenance - General tab).

Stocking uom

This indicates the stocking unit of measure defined against the


stock code.

Revision

This enables you to indicate the specific revision of the item


that you want to transfer.
You will be unable to change the revision of a serialized ECC
item once you have allocated the serial numbers.
This field is only enabled for items defined as ECC controlled
(Stock Code Maintenance - Tracking tab).

Release

This enables you to indicate the specific release of the item


that you want to transfer.
You will be unable to change the release of a serialized ECC
item once you have allocated the serial numbers.
This field is only enabled for items defined as ECC controlled
(Stock Code Maintenance - Tracking tab).

Bin location

You use this field to indicate the bin location in the source
warehouse from which the item is being transferred.
This is required if the source warehouse is defined as having
multiple bins (Inventory Warehouses).
You will only be able to supply a bin that does not exist if the
option: Allow creation of bins when processing inventory
transactions is selected (Inventory Setup - Options tab) and
the transfer quantity is positive.
Note:
You can only transfer items from one bin at a time.
For example: If you wanted to record the transfer of
100 items from bin ABC in warehouse AA, to bins 123

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Field

Values

Description
and 456 in warehouse BB, you would have to record
the transfer as two transactions.

Lot

You use this field to indicate the lot number of a traceable item
being transferred.
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could have been allocated to different stock codes.
To be able to allocate a lot that is on hold when processing a
Transfer Out transaction, the following must apply:

The activity: GIT transfer of lots on hold must be set to


allowed against your operator code.
You must select the preference: Give warning if lot is on
hold.
Note:
Lots on hold cannot be allocated if automatic
depletion is applied (Inventory Setup - Depletion
tab).
The hold status of a lot that is transferred between
warehouses when you process a GIT Transfer In
is retained (i.e. if the lot Transferred In is On Hold
in the source warehouse it is marked as On Hold in
the target warehouse).

New warehouse

You use this field to indicate the warehouse into which the item
must be transferred (i.e. the destination warehouse).

New bin location

You use this field to indicate the bin into which the item must
be transferred in the destination warehouse.
This is required if the destination warehouse is defined as
having multiple bins (Inventory Warehouses).
You will only be able to supply a bin that does not exist if the
option: Allow creation of bins when processing inventory
transactions is selected (Inventory Setup - Options tab) and
the transfer quantity is positive.

Serial numbers

Select this to use the Serial Entry for Receipts program to


define the serial number(s) of the item you are transferring.
This option is only enabled when serial tracking is required
for the item you are transferring (Stock Code Maintenance Tracking tab).

Reference

You use this field to enter a journal reference that is associated


with the transaction and which is printed on theInventory
Journal Report.

Notation

You use this field to enter a journal notation that is associated


with the transaction and which is printed on the Inventory
Journal Report.

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| Processing | 45

Field

Values

Description

GIT Query

Select this to use the Browse on GIT References program to


view details held against goods in transit reference numbers.
This option is only available if you selected the setup option:
Use full Goods in Transit transfers facility (Inventory Setup
- General tab).

G/L Details
Ledger code

This indicates the General Ledger account that will be debited


with the transfer value for transfers out and credited with the
transfer value for transfers in.
This ledger account would typically be the clearing account for
stock transfers.
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).

Ledger code
description

This indicates the description defined against the ledger code.

No Destination Transfers
You use the No Destination Transfers option to transfer stock out of a source warehouse, without
specifying the destination warehouse details for the item(s) being transferred. This decreases the stock
held in the source warehouse.
This can be used to record stock shrinkage, breakage, theft, etc.
Note:
You cannot use this option for items defined as traceable (Stock Code Maintenance).
Field

Values

Description

Warehouse

You use this field to indicate the warehouse out of which the
item must be transferred.

Transaction
details

If you have configured a default warehouse at operator level


(Operators) or at company level (Company Setup), then it
is displayed here automatically. The operator default takes
precedence.
Stock code

You use this field to indicate the item you want to transfer.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code.

Quantity

You use this field to indicate the quantity of the stock item you
want to transfer out of the selected warehouse.

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Field

Values

Description
The number of decimals for the quantity is defined against the
stock item (Stock Code Maintenance - General tab).

Stocking uom

This indicates the stocking unit of measure defined against the


stock code.

Revision

This enables you to indicate the specific revision of the item


that you want to transfer.
You will be unable to change the revision of a serialized ECC
item once you have allocated the serial numbers.
This field is only enabled for items defined as ECC controlled
(Stock Code Maintenance - Tracking tab).

Release

This enables you to indicate the specific release of the item


that you want to transfer.
You will be unable to change the release of a serialized ECC
item once you have allocated the serial numbers.
This field is only enabled for items defined as ECC controlled
(Stock Code Maintenance - Tracking tab).

Bin location

You use this field to indicate the bin location of the item being
transferred.
You must indicate the bin location of the warehouse from
which stock is being transferred if that warehouse is defined as
having multiple bins (Inventory Warehouses).
You will only be able to supply a bin that does not exist if the
option: Allow creation of bins when processing inventory
transactions is selected (Inventory Setup - Options tab) and
the transfer quantity is positive.

Serial numbers

Select this to use the Serial Entry for Receipts program to


define the serial number(s) of the item you are transferring.
This option is only enabled when serial tracking is required
for the item you are transferring (Stock Code Maintenance Tracking tab).

Reference

You use this field to enter a journal reference that is associated


with the transaction and which is printed on theInventory
Journal Report.

Notation

You use this field to enter a journal notation that is associated


with the transaction and which is printed on the Inventory
Journal Report.

GIT Query

Select this to use the Browse on GIT References program to


view details held against goods in transit reference numbers.
This option is only available if you selected the setup option:
Use full Goods in Transit transfers facility (Inventory Setup
- General tab).

G/L Details

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| Processing | 47

Field

Values

Description

Ledger code

This indicates the General Ledger account that will be debited


with the transfer value for transfers out and credited with the
transfer value for transfers in.
This ledger account would typically be the clearing account for
stock transfers.
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).

Ledger code
description

This indicates the description defined against the ledger code.

Physical Counts
You use the Physical Counts option to change the quantity of stock on hand to a counted amount.
The system replaces the quantity on hand with the new quantity counted. Any variance is recorded in the
movement file as a stock adjustment.
Note:

You will be unable to select Physical Counts if the following applies:

the selected warehouse is configured for multiple bins (Inventory Setup).

In that case, you must use the Stock Take System to record any physical changes.
the item is traceable (Stock Code Maintenance).
you selected Previous month 1 or Previous month 2 from the Change Period menu.
If you need to adjust the stock on hand position for a previous month, you must use the
Adjustments option.

Field

Values

Description

Warehouse

This indicates the warehouse against which you want to


process the transaction.

Transaction
details

If you defined a default warehouse at operator or company


level, then it is displayed here automatically. The operator
default takes precedence.
Note:
Multiple bins cannot be in use in this warehouse
(Inventory Setup).
Stock code

This indicates the item against which you want to process the
transaction.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

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Field

Values

Description

Long description

This indicates the long description defined against the stock


code (Stock Code Maintenance). It enables you to verify that
you entered the correct stock code.

Quantity

This indicates the number of items on hand that you have


counted.
The system replaces the quantity on hand with the new
quantity entered. Any variance is recorded in the Inventory
Movement file as a stock adjustment.

Stocking uom

This indicates the stocking unit of measure for the item.

Bin location

You use this field to indicate the bin location in which the item
was counted.

Reference

This enables you to enter a journal reference that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Notation

This enables you to enter a notation associated with the


transaction and which is printed on the Inventory Journal
Report.

Ledger code

This indicates the ledger account to which the stock count


adjustment value is posted. If the stock quantity is reduced
then this account is debited. If stock quantity is increased, then
this account is credited.

G/L Details

Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description

This indicates the description defined against the ledger code.

Bin Transfers
You use the Bin Transfers option to record the transfer of items from one bin to another.
Note:

You will be unable to process bin transfers if you have not indicated that multiple bins is required
(Inventory Setup).
The system does not view bin transfers as an inventory movement. Therefore, unless you
selected the option: Record movements for bin transfers (Inventory Setup - Options tab),
details are recorded only in the journal file (i.e. details are not recorded in the movement file).
You will be prevented from processing a bin transfer transaction when either the From bin or
To bin is on hold unless you selected the Preference: Warn if transferring bin on hold. In that
case, a warning message is displayed if a bin is on hold, but you can elect to continue with the
transfer.

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Field

Values

Description

Warehouse

This indicates the warehouse against which you want to


process the transaction.

Transaction
details

Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code

This indicates the item against which you want to process the
transaction.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code (Stock Code Maintenance). It enables you to verify that
you entered the correct stock code.

Quantity

This indicates the quantity of items you want to transfer


between bins.
Note:
You will be unable to post a bin transfer transaction if
this will cause the bin quantity to go negative and stock
is not permitted to go negative (Inventory Setup).

Stocking uom

This indicates the stocking unit of measure for the item.

Revision

This field enables you to indicate the specific revision to use of


the stock item.
You will be unable to change the revision of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

Release

This field enables you to indicate the specific release to use of


the item.
You will be unable to change the release of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

From bin

This indicates the bin from which you want to transfer items.
This bin must already exist on file.

Lot

This indicates the lot number of the stock item that is being
transferred.
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number could have been allocated to different stock codes.

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Field

Values

Description
Note:
The Lot field is displayed only if the item being
transferred is defined as a traceable item (Stock Code
Maintenance).
If you want to process a bin transfer when the same
lot number is stored in two separate bins, but the
expiry date against the lot number is different in each
bin, then you must select the preference: Warn if
transferring lots with different dates. If this option
is not selected, then you will be unable to process the
transfer.

To bin

This indicates the bin to which you want to transfer items.


If the bin does not exist, it is automatically created providing the
option: Allow creation of bins when processing inventory
transactions (Inventory Setup - Options tab) is selected. If
this option is not selected, you must either enter an existing bin
or use the Inventory Bin Maintenance program to create a
new bin.

Reference

This enables you to enter a journal reference that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Notation

This enables you to enter a notation associated with the


transaction and which is printed on the Inventory Journal
Report.

Expense Issues
You use the Expense Issues option to record the issue of items from inventory for miscellaneous
purposes.
The quantity entered is subtracted from the quantity on hand and costed at the current inventory cost.
Field

Values

Description

Warehouse

This indicates the warehouse against which you want to


process the transaction.

Transaction
details

Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code

This indicates the item against which you want to process the
transaction.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

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Field

Values

Description

Long description

This indicates the long description defined against the stock


code (Stock Code Maintenance). It enables you to verify that
you entered the correct stock code.

Quantity

This indicates the quantity of items that you want to issue as an


expense transaction.
If you enter a negative issue quantity (to reverse a previously
issued amount) the negative issue quantity is valued at the
current warehouse cost and not at the original issue cost.
If you are using FIFO/LIFO costing and you enter a negative
quantity, you are given the opportunity to process the
transaction into a specific FIFO/LIFO bucket (see Adjust
Specific Bucket).

Stocking uom

This indicates the stocking unit of measure for the item.

Revision

This field enables you to indicate the specific revision to use of


the stock item.
You will be unable to change the revision of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

Release

This field enables you to indicate the specific release to use of


the item.
You will be unable to change the release of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

Bin location

This indicates the bin from which you want to issue the item as
an expense transaction.
For a positive issue, you must indicate the bin from which you
are going to issue the quantity of the item. You will only be able
to supply a bin that does not exist if the option: Allow creation
of bins when processing inventory transactions (Inventory
Setup - Options tab) is selected and stock is allowed to go
negative in the warehouse. This is not applicable to traceable,
ECC controlled or serialized items as these may never go
negative.
For a negative issue, if the bin does not exist, it is not
automatically created, so you must either enter an existing bin
or use the Inventory Bin Maintenance program to create a
new bin.

Lot

You use this field to enter the lot number from which the item
being issued as an expense transaction must be taken.
You can only access this field if the item is defined as traceable
(Stock Code Maintenance - Tracking tab).

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Field

Values

Description
If you selected the option: Same lot to be used on multiple
stock codes (Lot Traceability Setup), then the same lot
number can be used for different stock codes.

Serial Numbers

This option enables you to use the Serial Entry for Receipts
program to capture manual and batch serial numbers for any
serialized items being processed.
Note:
A maximum of 1000 serial numbers per transaction can
be processed against a single stock code.

Reference

This enables you to enter a journal reference that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Notation

This enables you to enter a notation associated with the


transaction and which is printed on the Inventory Journal
Report.

Ledger code

This indicates the ledger account that will be debited with the
value of the expense issue. This ledger code would typically be
of an expense account type.

G/L Details

Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options to request the ledger code for these
transactions (Ledger Code Options).
Ledger code
description

This indicates the description defined against the ledger code.

Adjust Specific Bucket


This screen is displayed when you process a negative expense issue, a negative receipt or a negative
adjustment (i.e. you enter a negative value in the Quantity field) and you are using FIFO or LIFO costing
at company level (Inventory Setup) or you are using FIFO costing in the specific warehouse in which the
transaction is being processed (Warehouse Maintenance).
Field

Values

Description

Yes

Select this to use the FIFO/LIFO Bins for Stock Code


program to select the FIFO/LIFO bucket into which the quantity
must be reversed.

Do you wish
to adjust the
quantity in a
specific bucket?

This enables you to reverse the issue in the FIFO/LIFO bucket


from which it was issued.
No

Select this if you do not want to specify a specif FIFO/LIFO


bucket for the reversal.
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Field

Values

Description
If you select this option, then the latest FIFO/LIFO bucket is
updated by default.

Cancel

Select this to return to the previous screen.

Backflushing
You use the Backflushing option to record the manufacture of items without using a Work in Progress job.
The system uses the manufactured item's bill of materials (see Structures and Routings) to determine
the material and labor charges to be included.
Backflushing enables you, in one process, to issue the materials from inventory, apply standard labor
costs, and receive the finished good back into stock. This option is particularly relevant in situations
where the benefits derived from creating a job to track the activity on the job floor do not justify the cost of
processing all the data normally required for a job.
By default, components are issued from the warehouse to use defined against the Bill of Material structure
(Structures and Routings).
Before performing the Backflushing transactions, you need to indicate which warehouse you want to issue
the components from when backflushing and the level of backflushing you require.
Note:
Backflushing does not support Manufacturing Units of Measure. Backflushing always uses the
stocking unit of measure.
Field

Values

Description

Issue from
'warehouse to use'

Select this if you want the system to issue the components


from the warehouse to use assigned to the component (Stock
Code Maintenance - Descriptive tab).

Warehouse for
Components

If you do not select this option, then you can use the field to
define the warehouse from which the component must be
issued when backflushing.
Note:

Warehouse to
issue from

If you select this option, then you must select


the option: Ignore warehouses defined on
structure record. If you select only the option:
Issue from 'warehouse to use' and a warehouse
is defined against the bill of materials structure for
the component (Structures and Routings), then
that warehouse is used.
If you have defined a floorstock warehouse (WIP
Setup) then this warehouse is used only if you
select this option.

You use this field to indicate the specific warehouse from which
you require components to be issued.
If you selected the option: Multiple binsin use against the
warehouse (Inventory Warehouses), then the components
are issued from the default bin location defined against the
specific warehouse (Warehouses for Stock Code) you enter

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Field

Values

Description
here. If insufficient stock is available in that bin, a message is
displayed. If stock is available in other bins, then you need to
perform a Bin Transfer to transfer the available stock to the
default bin defined against the warehouse to issue from.
Note:

If you enter a warehouse to issue from, then


you must select the option: Ignore warehouses
defined on structure record. If you do not select
the option: Ignore warehouses defined on
structure record and a warehouse is defined
against the bill of materials structure for the
component (Structures and Routings), then that
warehouse is used.

Ignore warehouses Select this if you do not want to issue the components from the
defined on
warehouse to use defined against the bill of materials structure
structure record
for the component (Structures and Routings).
If you do not select this option, then the components are issued
from the warehouse to use defined against the bill of materials
structure for the component (Structures and Routings),
irrespective of any other Warehouse for components options
you selected.
Backflush level
All

Select this to process all levels in the bill of material.

First

Select this to issue components only from the first level of the
bill of material, regardless of the number of levels in the bill.

Exclude comps/
ops against a
bought out part

Select this option to ignore components and operations held


against a bought out item.
Depending on your manufacturing process, you may require
bought out items to be made in, in which case you could assign
components and/or operations to the bought out item.
This option enables you to indicate whether you want to
process these components and operations at the time of
backflushing.
Note:
If you select this option and you have stock on hand
for the bought out parent item, it will not backflush the
components attached to the bought out item.

OK

Select this to accept the information you entered and to


proceed to the next screen to define the options you require for
the receipting of the finished item into stock.

Cancel

Select this to ignore any selections you made and return to the
previous screen.

Backflushing
When you post a backflushing transaction:
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The cost is calculated using the materials and labor issued for the backflush.
For labor postings to be generated, the Work in Progress module must be installed. If the Work in
Progress module is not installed, then the value of operations (both subcontract and internal) is
accumulated, together with material costs to calculate the transaction value for the receipt of the parent
item. This is the value posted against the receipt journal against the parent item. However, because
WIP is not installed, no contra entry (issue journal) for labor can be posted for the operations as the
labor journal is not created and the work center efficiency files are not updated.
If the Work in Progress module is installed, then labor journals are created within the Work in Progress
system if any operations are held against the parent item being backflushed.
If you are using AB Costing, then when performing a multi-level backflush, the system only issues ABC
elements against the parent part or the final part not the components. Therefore the ABC elements
need to be associated with bringing the element into stock. The system assumes that the cost of the
component item has the relative ABC elements against it and does not recalculate it when the parent
part is brought back into stock. When a backflush is performed, the system looks at the component
requirements based on the sub-assembly requirements and then issues the required components
based on this. It does not first carry out the sub-assembly issue and then the parent part issue.
Therefore if there are any ABC Elements attached to the sub-assembly these will not be issued when
backflushing is carried out.
Inventory journals are created for each material issue.
If a by-product is included as a negative material allocation in a parent item, the by-product is receipted
into stock as a negative issue transaction.
Irrespective of your selection at the setup option: Stock on hand allowed to go negative (Inventory
Setup - General tab), items defined as Floorstock (Stock Code Maintenance) which are stocked
in the floorstock warehouse (WIP Setup) will always be allowed to go negative when backflushing,
regardless of your warehouse settings or costing method.
If you are using FIFO/LIFO costing and you enter a negative quantity, you are given the opportunity to
process the transaction into a specific FIFO/LIFO bucket (see Adjust Specific Bucket).
If you selected Backflush level - All and backflushing finds no stock for a sub-assembly, then it
explodes through to the sub-assembly's components to issue (i.e. the sub-assembly is treated as a
phantom part). That is, the component of the sub-assembly is issued during backflushing (all levels) if
there is no stock of the sub assembly.
Field

Values

Description

Warehouse

This indicates the warehouse in to which the parent part must


be receipted.

Transaction
details

Note:
If you have configured a default warehouse at
operator or company level, then it is displayed here
automatically. The operator default takes precedence.
Stock code

This indicates the finished part or sub-assembly that you want


to backflush (receive into stock).
Note:

You will be unable to backflush a stock code that


is configured with a Part category of: Kit part or
Planning bill (Stock Code Maintenance).
You can only backflush a bought out item if you
enabled the option: Allow backflush of bought out
items (Inventory Setup).

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Field

Values

Description
You cannot backflush a stock item which is on Full hold and
you are warned if on Partial hold (Stock Code Maintenance).
The latter gives you the option to stop or continue with the
transaction.

Description

This indicates the description defined against the stock code


(Stock Code Maintenance).

Long description

This indicates the long description defined against the stock


code (Stock Code Maintenance). It enables you to verify that
you entered the correct stock code.

Quantity

You use this field to indicate the quantity of the item you want
to backflush.
If the system encounters sufficient quantity of the components
to manufacture the parent item, then it reduces stock by the
required amount according to the bill of material structure.
Similarly, if stock on hand is allowed to go negative in the
warehouse(s) from which the backflush is processed, the
components are issued and stock is reduced by the required
amount according to the bill of material structure.
If there is an insufficient quantity of an item and stock on hand
is not allowed to go negative in the warehouse(s) from which
the backflush is processed, then the backflushing transaction
cannot be completed.
If there is insufficient quantity available of a sub-assembled
item to manufacture the item and you selected to backflush
All levels of the bill, then the system issues the quantity that
is available and continues with the next level of the bill of
material. It issues enough of the components of the subassembled item to make up the required quantity of the subassembled item. If you selected to backflush only the First
level of the bill of materials and insufficient stock exists for the
backflush, then the transaction cannot be completed, unless
stock on hand is allowed to go negative (the remainder of the
levels is not checked).
If you are using FIFO/LIFO costing and you enter a negative
quantity, you are given the opportunity to process the
transaction into a specific FIFO/LIFO bucket (see Adjust
Specific Bucket).

Stocking uom

This indicates the stocking unit of measure for the item.

Revision

This field enables you to indicate the specific revision to use of


the stock item.
You will be unable to change the revision of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

Release

This field enables you to indicate the specific release to use of


the item.

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Field

Values

Description
You will be unable to change the release of serialized ECC
items once you have allocated the serial numbers.
This field is only enabled if the stock item is defined as ECC
controlled (Stock Code Maintenance).

Current cost

This field displays the current cost per unit of the item.
This field cannot be changed when backflushing as it is
automatically calculated using the cost of material and labor
issued for the backflush.

Cost uom

This indicates the costing unit of measure for the item.

Bin location

You use this field to indicate the bin location into which the
parent item must be received.
If the bin does not exist, it is automatically created providing the
option: Allow creation of bins when processing inventory
transactions (Inventory Setup - Options tab) is selected. If
this option is not selected, you must either enter an existing bin
or use the Inventory Bin Maintenance program to create a
new bin.
If the default bin against a component is not defined, then the
bin is assumed to be the same as the warehouse code.
If multiple bins are not in use for the warehouse from which
the backflush is being processed, then this field defaults to the
default bin for the warehouse and cannot be changed.
When processing a negative backflush quantity, the bin
location must exist against the parent item (i.e. the item must
have been issued against the parent item for that specific bin
location).

Lot

You use this field to enter the lot number from which the item
must be backflushed.
You can only access the Lot field if:

The item is defined as traceable (Stock Code Maintenance


- Tracking tab).
You have not selected the option: Automatic lot
numbering (Lot Traceability Setup).
You are processing a negative backflushing transaction.

If you selected the option: Same lot to be used on multiple


stock codes (Lot Traceability Setup), then the same lot
number can be used for different stock codes.
Concession

A concession is usually required if you selected a traceable


stock item. If you do not enter a concession in association with
a specific lot number, the system prompts you to either enter a
concession number or continue without one.
Note:
If you need to record a concession number against
a lot, then ensure that you enter it during the

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Field

Values

Description
backflushing process as you will be unable to capture it
later.
You can select the preference: Give warning about
blank concession number entered to display a
warning message when you do not enter a concession
number.

Lot expiry date

This indicates the expiry date of the lot.

Serial Numbers

Select this to capture manual and batch serial numbers for


any serialized items being received into stock using the Serial
Entry for Receipts program.

Use single ABC


type elements

Select this to include pre-production elements in the calculation


of costs. These costs are added to the receipt cost entered.
Only pre-production elements of cost defined with a calculation
method of single are applied.
Note:
You can only select this option if you enabled the
option: Activity based costing required (Bill of
Materials Setup).

Reference

This enables you to enter a journal reference that is associated


with the transaction and which is printed on the Inventory
Journal Report.

Notation

This enables you to enter a notation associated with the


transaction and which is printed on the Inventory Journal
Report.

Apply cost
multiplier

Select Yes if you want to apply a cost multiplier to the


transaction. This enables you to indicate what portion of the
transaction value comprises non-merchandise costs (e.g.
Freight, duty, tax, etc). See Backflushing Cost Multiplier.

Non-merchandise
details

Note:
You can only select this option if you have configured
your Inventory Setup options to apply a cost multiplier
when processing receipts and if a cost multiplier value
greater than 1 has been assigned to the stock item
(Warehouses for Stock Code).
G/L Details
Ledger code

You use this field to indicate the ledger account to which the
backflushing transaction must be posted.
Note:
You can only access this field if Inventory is linked
to the General Ledger and you have configured your
Inventory options (Ledger Code Options) to request
the ledger code backflushing for transactions.

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Field

Values

Description

Ledger code
description

This indicates the description defined against the ledger code.

Backflushing Options
This screen is displayed when you select the Post option.
Field

Values

Options

Description
You use these options to indicate whether to add the value of
set-up time, startup time or teardown time to the backflushing
value. This is useful if you backflush an item several times in a
day, but you only require these times to be calculated once.
Note:

Irrespective of whether or not you select to include


the set-up, startup and teardown times when
backflushing, the run time and the fixed and variable
overheads are posted to the General Ledger.
The ledger accounts are determined by the General
Ledger integration codes defined against the work
centers linked to the operation(s).
Fixed and variable overheads are calculated using
the run time and the times selected at this option.
Fixed overheads are calculated as:
Fixed rate x (Run time + Set-up time + Startup time
+ Teardown time).
Therefore, if you do not select any of these options,
then the Fixed overheads are calculated as: Fixed
rate x (Run time).
Similarly, if you select only set-up time, then the
Fixed overheads are calculated as: Fixed rate x
(Run time + Set-up time).

The variable overheads are calculated in the same


manner, but using the variable overhead rate.
A labor journal is always created, even if the
calculated times are all zero.

Include set-up time Select this to add the value of set-up time to your backflushing
value.

Job number

Include startup
time

Select this to add the value of startup time to your backflushing


value.

Include teardown
time

Select this to add the value of teardown time to your


backflushing value.
If the stock item you are backflushing is defined as traceable
(Stock Code Maintenance), then you must make an entry in
this field. The entry made is not validated as it is a user defined
job reference field.
An entry can only be made here if the item being backflushed
is defined as traceable.

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Field

Values

Alternate routing
required

Description
Select this to indicate a different routing to be used for the
issue of materials and operations.
Note:
You can only access this field if you enabled the option:
Alternate routings required (Bill of Materials Setup).

OK

Select this to continue processing.


If labor operations are included in the bill of material structure
of the sub-assembly (and the Work in Progress module is
installed) then the cost of these operations is included in the
cost of the backflushed item.
If the Work in Progress module is not installed then labor
journals are not created and work center efficiency files are not
updated.
If Work in Progress is installed then labor journals are created if
any operations are held against the part being backflushed, or
if a shortage of a sub-assembly (against which operations are
held) occurs.
A labor journal is always created, even if the calculated times
are all zero.

Cancel

Select this to return to the previous screen.

Backflushing Cost Multiplier


The Cost Multiplier screen is displayed if a cost multiplier value greater than 1 is assigned to the stock item
and you selected Yes at the option: Apply cost multiplier field.
Field

Values

Description

Cost multiplier

This defaults to the cost multiplier value defined against the


item but can be changed.

Enter nonmerchandise cost

Select this if you want to change the cost multiplier value


calculated by the system.
If you select this option then you can override the default value
displayed in the Non-merchandise cost field.

Non-merchandise
cost

You use this field to enter the non-merchandise value you want
to apply to the transaction.
You can only enter a value in this field if you selected the
option: Enter non-merchandise cost.
Refer to Non-merchandise Distribution.

OK

Select this to apply the calculated or entered non-merchandise


value to the transaction.

Cancel

Select this to exit the Cost Multiplier screen without applying


the non-merchandise value.
Danger:

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Field

Values

Description
If you select this option, then the following message is
displayed:
Inventory journals have already been posted. If
you cancel now, non-merchandise distribution
will not be posted. Do you still wish to cancel this
transaction?
If you select Yes, (i.e. you cancel out of the Cost
Multiplier screen) then the cost multiplier is applied
to the cost of the item in inventory, but the nonmerchandise entry for the cost multiplier value is
not posted to the General Ledger. This results in a
difference between the item's value in the Inventory
module and its value in the Inventory control account in
the General Ledger. This difference must be manually
journalized using the GL Journal Entry program.

Stock Information
This window indicates stock information that is displayed while you enter transaction details for an item.
The following information is included in this pane:

Warehouse

This indicates the warehouse in which the transaction is being processed.


Stock code

This indicates the code of the stock item being processed.


Stocking uom

This indicates the stocking unit of measure of the stock item.


Stock on hand

Quantity physically in the warehouse.


Stock available
Quantity on hand less allocated to sales orders.

Allocated to sales orders is quantity on back order + sales order to ship quantity. These quantities
exclude unallocated Scheduled Order back order and ship quantities.
Stock free

Quantity on hand - sales order ship quantity. This quantity excludes unallocated Scheduled Order ship
quantities.
In transit

Outstanding non-immediate warehouse transfers.


Allocated

Quantity on back order + sales order ship quantity + outstanding materials to be issued to jobs (this
includes allocations to both confirmed and unconfirmed jobs).
On order

Quantity of outstanding purchase orders and jobs.


On back order

Sales order back order quantity. This quantity excludes unallocated Scheduled Order back order
quantities.
In inspection
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Quantity of purchased items awaiting inspection (i.e. receipted into inspection but not receipted into
stock).
Cost uom

This indicates the cost unit of measure of the stock item.


Current cost
This indicates the current cost of the stock item.

Recap Totals
The totals displayed in this pane are updated each time you post a transaction.
The following information is included in this pane:

Session details

Transaction date
This indicates the date on which the transactions were posted.

Posting period
This indicates the inventory period in which the transactions were posted.

Hash quantity
This indicates the total number of items processed in all transactions during the current run of the
program, regardless of the unit of measure (e.g. if 12 units and 13 boxes were processed, then the
value shown here would be 25.

Receipts

Receipts posted

This indicates the number of receipt transactions posted.


Receipts value

This indicates the total value of receipt transactions posted.


Adjustments

Adjustments posted

This indicates the number of adjustment transactions posted.


Adjustments value

This indicates the total value of adjustment transactions posted.


Expense issues

Issues posted

This indicates the number of expense issue transactions posted.


Issues value

This indicates the total value of expense issue transactions posted.


Transfers IN

Transfers in posted

This indicates the number of transfers in transactions posted.


Transfers in value

This indicates the total value of transfers in transactions posted.


Transfers OUT

Transfers out posted

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This indicates the number of transfers out transactions posted.


Transfers out value

This indicates the total value of transfers out transactions posted.


Cost changes

Cost changes posted

This indicates the number of cost change transactions posted.


Cost changes value

This indicates the total value of cost change transactions posted.


Physical counts

Physical counts posted

This indicates the number of physical count transactions posted.


Physical counts value

This indicates the total value of physical count transactions posted.


Cost modifications

Cost modifications posted

This indicates the number of cost modification transactions posted.


Cost modifications value
This indicates the total value of cost modification transactions posted.

List of Journals
This listview displays journal header information for the transactions posted during the current run of the
program.
The following information is included in this listview:

Journal

This indicates the journal number created for the transaction.


Journal date

This indicates the date on which the transaction was processed.


Warehouse

This indicates the warehouse in which the transaction was processed.


Operator
This indicates the operator who processed the transaction for the journal.

Journal Entries
This listview displays the journal lines for the journal selected in the list of Journals pane.
The following information is included in this listview:

Stock code

This indicates the code of the stock item used for the transaction.
Transaction

This indicates the transaction type.


Quantity

This indicates the transaction quantity.


Value

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This indicates the transaction value.


Inventory Transaction Types
The table lists the transaction types which occur in the Inventory module.
These transaction types are stored in the Inventory Movement files/tables and are printed on the Inventory
Journal and Distribution Reports.
REC

R - Receipt

ADJ

A - Adjustment

ISS

I - Issue

PHY

P - Physical count

CHG

C - Change

MOD

M - Modification

TRF

T - Transfer

REC

G - GRN (Goods Received Note)

REC

g - Cost multiplier non-merchandise variance

REC

c - GRN cost multiplier entry

BFL

B - Backflushing variance

TOT

t - TOTAL variance entry

VAR

s - Variance caused by standard cost transfer

VAR

v - Variance caused by standard cost transfer

VAR

a - Variance caused by average cost calculation

ABC

X - ABC journal record

ABC

x - ABC variance journal

VAR

w - WIP automatic write-off variance

GTR

z - GIT cost multiplier

GTR

z - GIT cost multiplier non-merchandise variance

BIN

b - Bin transfer for multiple bins (journal and


movement only)

INS

W - WIP inspection

SCR

S - WIP inspection scrap

REW

O - WIP inspection rework

DSP

d - Dispatch note issue

DSP

D - Dispatch note reversal

VAR

f - FIFO rounding

Inventory Journal Status


Following are the possible statuses for inventory journals:

Status 0 - Not printed


Status 1 - Journal printed
* - Journal in process
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Cost Multiplier Calculations


When you select the option: Include non-merchandise costs in last cost (Inventory Setup - Options
tab), then you can add the calculated cost multiplier value to the receipt cost of an item when using the
Inventory Movements program to process a Receipt or a GIT Transfer In.
If you are using the full goods in transit facility (GIT Transfers) and you want to apply a cost multiplier
for items which are transfer supplied, then you must also select the option: Apply cost multiplier when
processing receipts (Inventory Setup - Options tab). This enables you to specify the portion of the
transaction value that comprises non-merchandise costs and to store these values in nominated ledger
accounts.
The cost multiplier is defined against a stock item using the Warehouses for Stock Code program.
The values calculated using a cost multiplier depend on the costing method you defined for Inventory
(Inventory Setup - Options tab).

Using a costing method other than Standard:


Total Transaction value = Quantity x New Cost x Cost Multiplier
Total Merchandise Value = Quantity x New Cost

Total Non-merchandise value = Transaction Value - Merchandise Value


Using Standard Costing:
Total Transaction Value = Quantity x Standard cost
Total Merchandise Value = (Quantity x Standard Cost) / Cost Multiplier
Total Non-merchandise value = Transaction Value - Merchandise Value

GIT Receipt with Apportionment


You use the GIT Receipt with Apportionment program to receive lines on a Goods in Transit reference
and apportion non-merchandise costs over each line. In addition, you can enter manual non-merchandise
costs.
If the option: GRN suspense system required (Purchase Orders Setup - GRN Tab), is selected, then
you can create a single Goods Received Note (GRN) for all non-merchandise charges or a GRN for each
non-merchandise charge. The GRN(s) created can then be matched to the supplier's invoice using the AP
Invoice Posting program.
Note:
You will be unable to use the GIT Receipt with Apportionment program if:

You have defined a cost multiplier other than 1 against the source warehouse (see Warehouse
Move Matrix) or
You have defined a cost multiplier against the stock item for the source warehouse (see
Warehouses for Stock Code).

GIT Receipt with Apportionment


Field

Values

Description

Exit

Select this to exit the program.

Preferences

Select this to configure default settings to apply when


apportioning GIT receipts.

File

Options

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Field
GIT Reference

Values

Description
You use this field to enter the GIT reference you want to
receipt.
Lines for stock items associated with a cost multiplier
(Warehouses for Stock Code) are ignored. If all lines on
the GIT reference are for stock items associated with a cost
multiplier, then you will be unable to use the GIT Receipt with
Apportionment program to process the receipt.

Start
Apportionment

Select this to navigate to the Apportionment Details listview to


apportion non-merchandise costs to selective GIT reference
lines.

Print Journal

Select this to print the Inventory Journal report using the


Inventory Journal Report program.
This function is only enabled after you have processed at least
one GIT receipt.

Post

Select this to process the GIT receipt. Inventory journals


are produced. Additionally, GRNs are created for the
apportionment values posted if the setup option: GRN
suspense system required is selected (Purchase Orders
Setup -GRN tab).
If you receive the GIT in full, then it is marked as complete.
If you do not receive the GIT in full, then the remaining
quantity is either left outstanding, adjusted back to the source
warehouse or expensed, depending on the Preference you
selected.
If you process a partial receipt for any stock item defined
as Lot traceable or Serialised, (Stock Code Maintenance Tracking tab), then you are requested to specify which serial/
lot numbers to receive using the GIT Lots and Serials Query/
select program.
If you adjust any lines back to the source warehouse and the
setup option: Multiple bins in use is selected for the source
warehouse (Inventory Warehouses), then you are required to
enter the bin location(s) in the source warehouse in which the
quantity must be adjusted.
If you selected Inventory > Create GL journal General Ledger
Integration) and there are multiple transaction lines per
GIT reference, then a new GL journal is created for each
transaction line. If you did not select to automatically create
journals for Inventory, then one Inventory journal and one
GL journal is created for multiple transaction lines per GIT
reference.

Preferences
This screen is displayed when you select the Preferences option from the Options menu.

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Field

Values

New GRN per


apportionment

Description
Select this if you want to create a new GRN for each nonmerchandise charge.
If you do not select this option, then a single GRN is created
for all non-merchandise charges (i.e. the individual GRN
transactions are created on a single GRN).

Default to target
warehouse
GRN suspense
account

Select this if you want to default to using the receiving


warehouse GRN suspense ledger account instead of the
suspense ledger account defined for the company (General
Ledger Integration - Inventory tab) when distributing nonmerchandise costs.

Action to be
taken for partial
receipts

The following options enable you to define the action to be


taken when the quantity received does not equal the quantity
transferred out from the source warehouse.
For such a partial receipt, the transfer line can be completed by
updating the source warehouse with the difference in quantity
and posting an adjustment transaction, or by writing off the
stock and posting an expense transaction.
The action can be selected per partial receipt line per GIT.
No action back to
source warehouse

Select this if you do not want to update the source warehouse


with the difference in quantity when an over or under receipt is
processed.
The GIT reference remains incomplete.

Always adjust
back to source
warehouse

Select this if you want to update the source warehouse with


the difference in quantity when an over or under receipt is
processed.
An adjustment transaction is processed and the GIT reference
is marked as complete.
This preference is not available if you have been denied
access to the operator activity: Inventory stock adjustments
(Operators - Security tab - Activities).

Always expense
partial receipts

Select this if you want an expense issue to be processed


against the source warehouse when an under receipt is
processed.
The GIT reference is marked as complete.
This preference is not available if you have been denied
access to the operator activity: Inventory expense issues
(Operators - Security tab - Activities).

Save

Select this to save the preferences you selected against your


operator code.
The preferences are saved until next you change them.

Close

Select this to save the preferences you selected for the current
run of the program only.

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GIT Receipt Details


Field

Values

GRN number

Description
You use this field to enter the Goods Received Note number
for the receipt.
This field is only enabled if your GRN Numbering method is set
to Manual (Purchase Orders Setup - GRN Tab) and you have
not selected the preference: New GRN per apportionment.
If GRN numbering is set to Automatic, then the next GRN
number is assigned automatically.

Reference

You use this field to enter a journal reference that is associated


with the transaction and which is printed on theInventory
Journal Report.
This field is only enabled if you are using the full goods in
transit system and you set Goods in transit reference to
Manual (Inventory Setup - Numbering tab). If the Goods in
transit reference option is not set to Manual, then the system
generates the reference number.

Notation

You use this field to enter a notation for the GIT apportionment.

GRN source

You use this field to enter a code (in the range 1 to 5) indicating
the source of the transaction.
Totals for each code are printed on the GRN Audit Trail report.
You can only access this field if you selected the setup option:
GRN suspense system required (Purchase Orders Setup GRN tab).

Supplier delivery
note

You use this field to enter the supplier's delivery note reference
number.

GIT Receipt Information


Field

Values

Description

GIT reference

This indicates the GIT reference you entered. (see Browse on


GIT References).

Source
warehouse

This indicates the warehouse from which the goods are being
transferred.

Target warehouse

This indicates the warehouse into which the goods are being
receipted.

GIT type

This indicates the goods in transit type, for example warehouse


transfer or supply chain transfer.

Operator

This indicates the code of the operator who processed the


goods in transfer transaction.

Date

This indicates the date on which the goods in transfer


transaction was initially processed.

Number of lines
to receive

This indicates the total number of lines for the GIT reference
selected.
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Field

Values

Total value for


apportionment

Description
This indicates the total receipt value for apportionment.

Apportionment Details
You use this listview to enter the non-merchandise costs and methods of apportionment for the selected
line(s) of the GIT reference.
Field

Values

Description

Enter New
Apportionment

Select this to add an new apportionment line to the listview.

Distribute NonMerchandise
Costs

Select this to use the Apportionment Distribution listview to


distribute the apportionment costs to selected line(s) of the GIT
reference.

Description

You use this field to enter a reference for the apportionment.

Method

You use these options to indicate how the apportionment


amount must be distributed.
Value

Select this to apportion the charge amount proportionately to


each GIT line according to the value of each line.
The program calculates the value of the GIT lines selected
for receipt and then applies the charge amount to each line
according to its value.
For example: If the GIT value is 100 and a GIT line is valued at
15, and the charge amount is 10, then the program applies the
formula: (15/100 x 10) as the non-merchandise value for that
line.

Volume

Select this to apportion the charge amount proportionately to


each GIT line according to the volume calculated for each line.
The program calculates the volume of the GIT reference detail
lines selected for receipt and then applies the charge amount
to each line according to its volume.
For example: If the volume of the GIT reference is 13, a detail
line's volume is 9 and the charge amount is 10, the program
applies the formula: (9/13 x 10) as the non-merchandise value
for that line.

Mass

Select this to apportion the charge amount proportionately to


each GIT line according to the mass calculated for each line.
The program calculates the mass of the GIT reference detail
lines selected for receipt and then applies the charge amount
to each line according to its mass.
For example: If the mass of the GIT reference is 12, a detail
line's mass is 6 and the charge amount is 10, the program
applies the formula: (6/12 x 10) as the non-merchandise value
for that line.

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Field

Values

Description

Quantity

Select this to apportion the charge amount proportionately to


each GIT line according to the quantity to be received for each
line.
The program calculates the total quantity for the GIT lines
selected for receipt and then applies the charge amount to
each line according to the line quantity.
For example: If the total quantity against the GIT reference is
5, a detail line's quantity to receive is 3 and the charge amount
is 10, the program applies the formula: (3/5 x 10) as the nonmerchandise value for that line.

Equal line

Select this to apportion the charge amount equally for each


line.
For example: If there are 100 GIT lines to receipt in and the
charge amount is 100, then the non-merchandise amount for
each line will be 1.

Manual

Select this to enter a charge amount that you want to apportion


manually to a number of GIT lines.
The charge amount is added to the Total undistributed amount.
You use the Distribute Non-Merchandise Costs option to
distribute the non-merchandise value to each applicable GIT
line.

Supplier

You use this field to enter the supplier of the non-merchandise


amount.

Supplier name

This indicates the name of the supplier you entered.

Currency

This indicates the currency of the amount entered.


This field defaults to the currency defined against the supplier,
but can be changed.
The amount is converted to the local currency when it is added.

Amount

You use this field to enter the amount you want to apportion to
the selected line(s).

Amount (local)

This indicates the equivalent amount in the local currency,


where the Amount is in a foreign currency.

Ledger code

If you selected the preference: Default to target warehouse


GRN suspense account (Preferences), then this defaults to
the receiving warehouse GRN suspense ledger account. If you
did not select this preference, then this field defaults to the G/
L control account defined for GRN suspense (General Ledger
Integration - Inventory tab). In either instance, the ledger code
can be changed.

Ledger code
description

This indicates the description of the ledger code you entered.

GRN number

You use this field to enter a Goods Received Note number for
the charge.
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Field

Values

Description
This field is only enabled if GRN numbering is defined as
Manual (Purchase Orders Setup - Numbering tab) and
the Preference: New GRN per apportionment is selected
(Preferences).

Apportionment Distribution
This listview displays the lines on the GIT reference and enables you to selectively apportion nonmerchandise costs. The Apportionment Distribution listview is enabled when you select the Distribute NonMerchandise Costs option from the Apportionment Details listview.
The total apportioned amount for each detail line is calculated and displayed against the line. Multiple nonmerchandise amounts can be apportioned to a single line.
You can also change the receipt quantity when the quantity received differs from the quantity transferred.
Note:
Deselected lines are ignored when calculating the apportionment value.
For this reason, if you define an apportionment amount by any method and subsequently change
the Quantity to receive for a selected line or you select or deselect additional lines (see Check box
field), then the following message is displayed:
"Receipt quantities have changed. Please re-apply apportionment details now"
This means that you need to select the Distribute Non-Merchandise Costs option from the
Apportionment Details listview to recalculate the amount(s) to be apportioned to each selected line.
Field

Values

Description

Check box

You use the check box in this column to indicate the line(s) to
which the apportionment details must apply.

Stock code

This indicates the stock code being receipted.

Receipt Lines

Quantity to receive You use this field to enter the actual quantity received.
The value in this field defaults to the quantity transferred.
Note:
If the preference: Always adjust back to source
warehouse is selected, then you can only process
an over or under receipt if you have not been denied
access to the activities: GIT over-receipt of GIT
transfers or GIT under-receipt of GIT transfers
(Operators - Security - Activities).
If the preference: Always expense partial receipts is
selected, then you can only process an under receipt
if you have not been denied access to the activity: GIT
under-receipt of GIT transfers (Operators - Security Activities).
Quantity
outstanding

This indicates the quantity still to be receipted against the line.

Total
apportionment

This indicates the calculated total apportionment for the line.


This excludes any amount entered for Manual apportionment.

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Field

Values

Description

Value
apportionment

This indicates the calculated apportionment applied to the line


from the Value apportionment method.

Mass
apportionment

This indicates the calculated apportionment applied to the line


from the Mass apportionment method.

Quantity
apportionment

This indicates the calculated apportionment applied to the line


from the Quantity apportionment method.

Equal line
apportionment

This indicates the calculated apportionment applied to the line


from the Equal line apportionment method.

Manual
apportionment

You use this field to enter the portion of the manual amount
you want to assign to the line.

Undistributed

This indicates the total manual apportionment value you


entered that must still be applied to the selected line(s).

Total

This indicates the calculated total apportionments for all


selected lines and excludes any Manual apportionment values.

Partial Receipt Details


This screen is displayed when the Quantity to receive differs from the quantity transferred.
Field

Values

Description

Save

Select this to save the information entered.

Cancel

Select this to ignore any changes you made and to return to


the previous screen.

Outstanding
quantity

This indicates the difference between the quantity transferred


and the Quantity to receive.

Unit of measure

This indicates the unit of measure for the outstanding quantity.

Bin location

You use this field to enter the bin location into which you want
to place the receipted quantity.
This field is only enabled if you selected the setup option:
Multiple bins (Inventory Setup - General tab).

Partial receipt
Partial receipt
action

The following options enable you to define the action to be


taken when the quantity received does not equal the quantity
transferred out from the source warehouse.
For such a partial receipt, the transfer line can be completed by
updating the source warehouse with the difference in quantity
and posting an adjustment transaction, or by writing off the
stock and posting an expense transaction.
The action defaults to the action selected against your
preferences (Preferences), but can be changed for each
receipt line.

No action

Select this if you do not want to update the source warehouse


with the difference in quantity when an over or under receipt is
processed.

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Field

Values

Description
The GIT reference remains incomplete.

Adjust back to
source warehouse

Select this if you want to update the source warehouse with


the difference in quantity when an over or under receipt is
processed.
An adjustment transaction is processed and the GIT reference
is marked as complete.
This preference is not available if you have been denied
access to the operator activity: Inventory stock adjustments
(Operators - Security tab - Activities).

Expense partial
receipt

Select this if you want an expense issue to be processed


against the source warehouse when an under receipt is
processed.
The GIT reference is marked as complete.
This preference is not available if you have been denied
access to the operator activity: Inventory expense issues
(Operators - Security tab - Activities).

Ledger code

This indicates the General Ledger code to which you want to


post the expense issue.
This field is only enabled when you select the Expense partial
receipt option.
You will be unable to access this field if you have been denied
access to the activity: GIT overwrite cost mult/GL acc in GIT In
(Operators - Security -Activities).

Line Apportionment
The following information is included:

Description
Method
Value

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| Queries and Browses | 74

Queries and Browses


GIT Reference Query
You use the GIT Reference Query program to view details of Goods in Transit references.

Goods in Transit Reference Query


Field

Values

Description

Exit

Select this to exit the program.

File

Reference

You use this field to enter the Goods in Transit reference


number for which you want to display the details.

Reference information
The following information is included in this pane:

Reference Header information

Reference

This indicates the reference associated with the Goods in Transit transaction.
Source warehouse

This indicates the warehouse out of which the item is being transferred.
Source warehouse description

This indicates the name of the source warehouse.


Target warehouse

This indicates the warehouse to which the item is being transferred.


Target warehouse description

This indicates the name of the target warehouse.


Type

This indicates whether the transaction originated in the Inventory Movements program as a
Warehouse transfers or in the Sales Order Entry program as a Supply chain transfer
Operator

This indicates the code of the operator who processed the transaction.
Date

This indicates the date on which the initial transfer out was created.
Complete
This indicates whether or not the transfer is complete. If it is complete, then the goods transferred
out were receipted in and the Outstanding value should be zero.

Detail Lines
This listview displays the goods in transit detail lines for the selected GIT reference.
The following information is included in this listview:

Line
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This indicates the line number within the GIT reference.


Stock code

This indicates the code of the item being transferred.


Stock code description

If the transfer originated from a Supply Chain Transfer using the Sales Order Entry program, and
the option: Use sales order description for stock items originating from SCT is selected (Inventory
Setup - General tab), then the stock code description defined against the sales order is displayed in this
column.
Due date

This indicates the expected delivery date. The due date is calculated using the transaction date plus the
warehouse lead time defined for the item (Warehouses for Stock Code). The lead time is the number
of days it takes to move the stock item from the source warehouse to the target warehouse.
Quantity outstanding

This indicates the quantity of the item which is currently in transit.


Value outstanding

This indicates the value of the item which is currently in transit.


Product class

This indicates the product class for the item being transferred.
Complete

This indicates whether or not the line is complete. If it is complete, then the goods transferred out were
receipted in and the Outstanding value should be zero.
Unit of measure

This indicates the unit of measure for the quantities.


Original quantity

This indicates the quantity of the item which was originally transferred out of the source warehouse.
Original value

This indicates the original value of the item which was transferred out of the source warehouse.
Sales order

This indicates the sales order number for which the transfer was raised, where applicable.
Document
This indicates the number of the transfer document generated.

Details Information
The information displayed in this pane relates to the transaction line currently highlighted in the Detail lines
listview.
The following information is included in this pane:

Reference Line Details

Line
Stock code
Stock code description
ECC item
Current Rev/Rel
Revision/Release
This indicates the revision and release of the item being transferred.

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This is only displayed for ECC controlled items.


Due date

This indicates the expected delivery date. The due date is calculated using the transaction date plus
the warehouse lead time defined for the item (Warehouses for Stock Code). The lead time is the
number of days it takes to move the stock item from the source warehouse to the target warehouse.
Product class
Quantities

Unit of measure
This indicates the unit of measure for the quantities displayed.

Original quantity
This indicates the quantity transferred out of the source warehouse.

Received quantity
This indicates the quantity currently transferred in to the target warehouse.

Outstanding quantity

This indicates the difference between the Original quantity and the Received quantity.
Values

Original value

This indicates the value of the item(s) transferred out of the source warehouse.
Received value

This indicates the value of the item(s) currently transferred in to the target warehouse.
Outstanding value

This indicates the difference between the Original value and the Received value.
View transactions

Select this to use the Transactions for GIT Reference program to view the transaction details for
the currently highlighted detail line.
View lots
Select this to use the Lot Numbers for GIT Reference program to view the lot details for the
currently highlighted detail line.

This only applies when the item is defined as lot traceable (Stock Code Maintenance).
View serials
Select this to use the Serial Numbers for GIT Reference program to view the lot details for the
currently highlighted detail line.

This only applies when the item is defined as serialized (Stock Code Maintenance).
View FIFO buckets
Select this to use the FIFO Buckets for GIT Reference program to view the details of FIFO buckets
for the currently highlighted detail line.
This only applies if you enabled FIFO or LIFO costing or FIFO valuation (Inventory Setup or
Inventory Warehouses).

Transactions for GIT Reference


You use the Transactions for GIT Reference program to view the transactions processed for each line of
a GIT reference number.

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| Queries and Browses | 77

This program can be accessed by selecting the View transactions option in the GIT Reference Query
program.

Transactions for GIT Reference


The GIT Reference, the Source warehouse and the Target warehouse are displayed in the window header.
Field

Values

Start at Entry

Description
You use this field to navigate to a specific transaction entry
in the listview. Once you have entered the entry number, you
select the Start At (arrow) icon to navigate to that entry.

Listview
When you access the Transactions for GIT Reference program, the detail transactions for the selected
GIT reference line are displayed in a listview.
Details that can be viewed include the following:

Entry

This indicates the transaction entry number.


Transaction date

This indicates the transaction date.


Journal

This indicates the journal number created for the transaction.


Transaction type

This indicates the transaction type (i.e. Out, In, Adjustment - source, Expense issue - source)
Quantity

This indicates the transaction quantity.


Transaction value

This indicates the transaction value.


Operator

This indicates the code of the operator who processed the transaction.
Bin
This indicates the bin location for the transaction. This is only applicable if you are using Multiple bins
(Inventory Setup).

The following columns can be added to the listview using the Field Chooser option:

Journal entry

This indicates the journal entry number created for the transaction.
Notation

This indicates the notation entered against the transaction.


Posting period

This indicates the period into which the transaction entry was posted.
Transaction time

This indicates the time at which the transaction entry was posted.
Unit cost
This indicates the unit cost of the transaction entry

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| Queries and Browses | 78

Lot Numbers for GIT Reference


You use the Lot Numbers for GIT Reference program to view lot details for a Goods in Transit reference
line.
This program can be accessed by selecting the View lots option in the GIT Reference Query program.

Lot Numbers for GIT Reference


The GIT Reference, the Source warehouse and the Target warehouse are displayed in the window header.
Field

Values

Description

Start at Lot
Number

You use this field to navigate to a specific lot number in the


listview. Once you have entered the lot number, you select the
Start At (arrow) icon to navigate to that entry.

Include
completed lines

Select this to include lines that have been completed.


Completed lines are those for which the goods transferred out
were receipted in and the Outstanding value should be zero.

Listview
When you access the Lot Numbers for GIT Reference program, the lot details for the selected GIT
reference line are displayed in a listview.
Details that can be viewed include the following:

Lot

This indicates the lot number from which the items must be transferred out of the source warehouse.
Original quantity

This indicates the quantity transferred out of the source warehouse for the lot.
Received quantity

This indicates the quantity currently transferred in to the target warehouse for the lot.
Quantity outstanding

This indicates the difference between the Original quantity and the Received quantity for the lot.
Complete
This indicates whether or not the lot line is set to complete. If it is complete, then the goods transferred
out were receipted in and the Outstanding value should be zero.

Serial Numbers for GIT Reference


You use the Serial Numbers for GIT Reference program to view serial details for a Goods in Transit
reference line.
This program can be accessed by selecting the View serials option in the GIT Reference Query program.

Serial Numbers for GIT Reference


The GIT Reference, the Source warehouse and the Target warehouse are displayed in the window header.
Field
Start at Serial
Number

Values

Description
You use this field to navigate to a specific serial number in the
listview. Once you have entered the lot number, you select the
Start At (arrow) icon to navigate to that entry.

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Field

Values

Include
completed lines

Description
Select this to include lines that have been completed.
Completed lines are those for which the goods transferred out
were receipted in and the Outstanding value should be zero.

Listview
When you access the Serial Numbers for GIT Reference program, the serial details for the selected GIT
reference line are displayed in a listview.
Details that can be viewed include the following:

Serial

This indicates the serial number of the item transferred.


Lot

This indicates the lot number from which the items must be transferred out of the source warehouse.
Original quantity

This indicates the quantity transferred out of the source warehouse for the serial number.
Received quantity

This indicates the quantity currently transferred in to the target warehouse for the serial number.
Quantity outstanding

This indicates the difference between the Original quantity and the Received quantity for the serial
number.
Complete
This indicates whether or not the serial line is set to complete. If it is complete, then the goods
transferred out were receipted in and the Outstanding value should be zero.

FIFO Buckets for GIT Reference


You use the FIFO Buckets for GIT Reference program to view details of FIFO buckets for a Goods in
Transit reference line.
This program is only applicable if you have enabled FIFO or LIFO costing or FIFO valuation (Inventory
Setup or Inventory Warehouses).
The program can be accessed by selecting the View FIFO Buckets option from the GIT Reference Query
program.

FIFO Buckets for GIT Reference


The GIT Reference, the Source warehouse and the Target warehouse are displayed in the window header.
Field

Values

Description

Included
completed lines

Select this to include lines marked as Complete. If a line is


complete, then the goods transferred out were receipted in and
the Outstanding value should be zero.

Include zero
outstanding

Select this to include lines with an outstanding value of zero.


These are lines for which the goods transferred out were
receipted in to the target warehouse and the Outstanding value
is zero.

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Listview
When you access the Serial Numbers for GIT Reference program, the serial details for the selected GIT
reference line are displayed in a listview.
Details that can be viewed include the following:

Date created

This indicates the date on which the transfer transaction was created.
Stock code

This indicates the code of the stock item transferred.


Original quantity

This indicates the quantity of the stock item transferred out for the FIFO bucket.
Received quantity

This indicates the quantity of the stock item transferred into the target warehouse for the FIFO bucket.
Complete

This indicates whether or not the transaction line is set to complete.


FIFO cost
This indicates the FIFO cost of the line.

The following columns can be added to the listview using the Field Chooser option:

Date of last receipt


This indicates the date on which the last receipt was processed for the transaction.

Quantity outstanding
This indicates the difference between the Original quantity and the Received quantity for the FIFO
bucket.

Release
This indicates the revision number of the stock item and only applies if the item is ECC controlled
(Stock Code Maintenance).

Revision
This indicates the release number of the stock item and only applies if the item is ECC controlled
(Stock Code Maintenance).

Stock code description


This indicates the description of the stock item transferred.

Time created
This indicates the time at which the transfer transaction was created.

Browse on GIT References


You use the Browse on GIT References program to view details held against goods in transit reference
numbers.
These transactions originate in the Inventory Movements program (i.e. warehouse transfers) and the
Sales Order Entry program (i.e. supply chain transfers).
You can edit the due date of a transaction line as well as drill down to the detail lines for a reference and
the transactions posted for each line.

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| Queries and Browses | 81

Goods in Transit References


The following options can be selected from the listview menu:
Field

Values

Description

Select

Select this to use the entry currently highlighted in the listview


in the corresponding field of another program.

Start At

Select this to navigate to a specific entry in the listview.

Exit

Select this to exit the program.

Change Due Date

Select this to maintain the due date of the transfer. This option
is not available if the transaction is complete (see Edit Due
Date).

File

Edit

Sequence

Select this to indicate the order in which you want to display


the transactions in the listview. One of the following can be
selected:

Reference (i.e. the GIT reference)


Source warehouse
Target warehouse

Functions
Query Reference

Select this to use the GIT Reference Query program to


view details of the GIT reference currently highlighted on the
listview.

Select

Select this to use the entry currently highlighted in the listview


in the corresponding field of another program.

Change

Select this to maintain the due date of the transfer. This option
is not available if the transaction is complete.

Start at
Reference /
Source
Warehouse /
Target
Warehouse

Depending on the sequence in which you are displaying the


information in the listview, you use this field to enter the GIT
reference or Source warehouse or Target warehouse to which
you want to navigate in the listview.
Once you have entered the reference or warehouse code, you
select the Start at arrow icon to navigate to that entry.

Edit Due Date


This screen is displayed when you select the Change Due Date option from the Edit menu or the Change
icon from the toolbar.
Field

Values

Description

Reference

This indicates the transaction reference associated.

Source wh

This indicates the warehouse out of which the item is being


transferred.

Edit due date

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Field

Values

Description

Target wh

This indicates the warehouse to which the item is being


transferred.

Due date

This indicates the expected delivery date, but can be changed.


The due date is calculated using the transaction date plus the
warehouse lead time defined for the item (Warehouses for
Stock Code). The lead time is the number of days it takes to
move the stock item from the source warehouse to the target
warehouse.

Complete

This indicates whether or not the transfer is complete.

Save

Select this to save your change.

Cancel

Select this to ignore any change you made and to return to the
listview.

Listview
When you select the Browse on GIT References program, the currently defined GIT references are
displayed in a listview.
Only the transfers you selected to include from the Goods in Transit Selection pane are displayed.
Note:
If the option: Filter reports and browses is selected (Operators - Security tab), then the GIT
references for source warehouses to which you have been denied access are not displayed. In
addition, if the option: Apply operator access control to destination warehouse on transfers OUT is
selected (Inventory Setup - Options tab), then GIT references for target warehouses to which you
have been denied are not displayed.
The following information is included in this listview:

Reference

This indicates the reference associated with the Goods in Transit transaction.
Source warehouse

This indicates the warehouse out of which the item is being transferred.
Target warehouse

This indicates the warehouse to which the item is being transferred.


Creation Date

This indicates the date on which the initial transfer out was created.
Transfer value

This indicates the value of the item(s) being transferred.


Receipt value

This indicates the value of receipts made against the GIT reference.
Outstanding value

This indicates the value not yet receipted. This value is zero when the GIT reference is complete.
Complete

This indicates whether or not the transfer is complete. If it is complete, then the goods transferred out
were receipted in and the Outstanding value should be zero.
Transfer type

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This indicates whether the transaction originated in the Inventory Movements program as a
Warehouse transfers or in the Sales Order Entry program as a Supply chain transfer.
Control account

This indicates the General Ledger account that will be debited with the transfer value for transfers out
and credited with the transfer value for transfers in.
Operator
This indicates the code of the operator who processed the transaction.

Goods in Transit Selection


This pane enables you to indicate which Goods in Transit references you want to display in the listview.
Field

Values

Refresh
References

Description
Select this to refresh the listview and to only display the
transactions you selected to view. Your selections are valid for
the current run of the program only.
This function is only available after you make a change to the
selections.

Include
Warehouse
transfers

Select this to list warehouse transfers originating from the


Inventory Movements program in the listview.

Supply chain
transfers

Select this to list supply chain transfers originating in the Sales


Order Entry program in the listview.

Completed
transfers

Select this to list completed transfers in the listview.

Source
warehouse
selection

This enables you to indicate the source warehouse(s) for which


you want to display transactions in the listview.

Target warehouse
selection

This enables you to indicate the target warehouse(s) for which


you want to display transactions in the listview.

Transfer values

This enables you to indicate the transfer value(s) for which you
want to display transactions in the listview.

Cancel

Select this to ignore any changes you made and to return to


the listview.

GIT Detail Lines


You use the GIT Detail Lines program to view goods in transit detail lines for a GIT reference.

Goods in Transit Details for Reference


The following options can be selected from the listview menu:
Field

Values

Description

Start At

Select this to navigate to a specific entry in the listview.

File

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Field

Values

Description

Zoom

Select this to view additional information for the currently


highlighted GIT line (see Zoom).

Exit

Select this to exit the program.

Change Due Date

Select this to maintain the due date of the line.

Include Zero
Outstanding

Select this to display lines with a zero outstanding quantity to


transfer in the listview.

Edit

Options

Sequence

Select this to indicate the order in which you want to display the
lines in the listview. One of the following can be selected:

Line number
Stock code
Due date

Functions
Transactions

Select this to use the GIT Transactions program to view the


transactions processed for the line currently highlighted in the
listview.

Start
These options are displayed when you select the Start At option from the File menu.
Field

Values

Description

Start at line
number / stock
code / due date

Depending on the sequence in which you are displaying the


information in the listview, you use this field to enter the GIT
line number or stock code or due date to which you want to
navigate in the listview.

OK

Select this to navigate to the entry you made in the previous


field.

Cancel

Select this to return to the listview without navigating to a


different entry.

Listview
When you select the GIT Detail Lines program, the lines for the selected GIT reference are displayed in a
listview.
Details that can be viewed include the following:

Line

This indicates the line number within the GIT reference.


Stock code

This indicates the code of the item being transferred.


Stock code description
If the transfer originated from a Supply Chain Transfer using the Sales Order Entry program, and
the option: Use sales order description for stock items originating from SCT is selected (Inventory

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Setup - General tab), then the stock code description defined against the sales order is displayed in this
column.
Due date

This indicates the expected delivery date. The due date is calculated using the transaction date plus the
warehouse lead time defined for the item (Warehouses for Stock Code). The lead time is the number
of days it takes to move the stock item from the source warehouse to the target warehouse.
Quantity o/s

This indicates the quantity of the item which is currently in transit.


U/m

This indicates the unit of measure for the outstanding quantity.


Value o/s

This indicates the value of the item which is currently in transit.


Product class

This indicates the product class for the item being transferred.
Complete

This indicates whether or not the line is complete. If it is complete, then the goods transferred out were
receipted in and the Outstanding value should be zero.
Original quantity

This indicates the quantity of the item which was originally transferred out of the source warehouse.
U/m

This indicates the unit of measure for the original quantity.


Original value

This indicates the original value of the item which was transferred out of the source warehouse.
Document

This indicates the number of the transfer document generated.


Rev
This indicates the revision of the item being transferred.

This is only displayed for ECC controlled items.


Rel
This indicates the release of the item being transferred.

This is only displayed for ECC controlled items.


Long description
This indicates the long description for the item being transferred.

Edit Due Date


This screen is displayed when you select the Edit Due Date option from the Edit menu.
Field

Values

Description

Line

This indicates the line number within the GIT transaction


reference.

Stock code

This indicates the code of the item being transferred.

Due date

This indicates the expected delivery date for the line, but can
be changed. The due date is calculated using the transaction

Edit due date

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Field

Values

Description
date plus the warehouse lead time defined for the item
(Warehouses for Stock Code). The lead time is the number
of days it takes to move the stock item from the source
warehouse to the target warehouse.

Complete

This indicates whether or not the line is complete.

Save

Select this to save your change.

Cancel

Select this to ignore any change you made and to return to the
listview.

Zoom
This screen is displayed when you select the Zoom option from the File menu.
The following information is included for the line item currently highlighted in the listview:

Header details

Reference

This indicates the reference associated with the Goods in Transit transaction.
Date

This indicates the date on which the initial transfer out was created.
Operator

This indicates the code of the operator who processed the transaction.
Source wh

This indicates the warehouse out of which the item is being transferred.
Target wh

This indicates the warehouse to which the item is being transferred.


Type

This indicates whether the transaction originated in the Inventory Movements program as a
Warehouse transfers or in the Sales Order Entry program as a Supply chain transfer.
Line details

Document

This indicates the number of the transfer document generated.


Line complete

This indicates whether or not the line is complete. If it is complete, then the goods transferred out
were receipted in and the Outstanding value should be zero.
Stock code

This indicates the code of the item being transferred.


Rev/Rel
This indicates the revison/release of the item being transferred.

This is only displayed for ECC controlled items.


Due date

This indicates the expected delivery date for the line. The due date is calculated using the
transaction date plus the warehouse lead time defined for the item (Warehouses for Stock Code).
The lead time is the number of days it takes to move the stock item from the source warehouse to
the target warehouse.
Product class
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This indicates the product class for the item being transferred.
Quantity

Original

This indicates the quantity transferred out of the source warehouse.


Received

This indicates the quantity currently transferred in to the target warehouse.


Outstanding

This indicates the difference between the Original quantity and the Received quantity.
Value

Original

This indicates the value of the item(s) transferred out of the source warehouse.
Received

This indicates the value of the item(s) currently transferred in to the target warehouse.
Outstanding
This indicates the difference between the Original value and the Received value.

The following options can be selected:


Field

Values

Description

Transactions

Select this to view transactions for a GIT reference (see GIT


Transactions).

Serials/Lots

Select this to view serials and/or lots for a GIT reference (see
GIT Lots and Serials Query/select).
Note:
You can only access this function if the GIT reference
is for a serialized or traceable item.

FIFO Buckets

Select this to view FIFO bins for the GIT reference (see
Inventory Query of LIFO/FIFO Bins).
Note:
You can only access this function if you have enabled
FIFO valuation or FIFO costing (Inventory Setup or
Inventory Warehouses).

LIFO Buckets

Select this to view LIFO bins for the GIT reference (see
Inventory Query of LIFO/FIFO Bins).
Note:
You can only access this function if you have enabled
LIFO costing (Inventory Setup).

Close

Select this to return to the previous screen.

Inventory Query of LIFO/FIFO Bins


You use the Inventory Query of LIFO/FIFO Bins program to view details of FIFO bins for the Goods in
Transit references.

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This program is only applicable if you have enabled FIFO or LIFO costing or FIFO valuation (Inventory
Setup or Inventory Warehouses).
The program can be accessed by selecting the FIFO Buckets option from the Zoom menu of the GIT
Detail Lines program (see Zoom).

Goods in Transit FIFO/LIFO Bins Query for Reference


The following options can be selected from the listview menu:
Field

Values

Description

Start At

Select this to navigate to a specific entry in the listview.

Exit

Select this to exit the program.

Include Zero
Outstanding

Select this to include GIT lines with an outstanding value of


zero. These are lines for which the goods transferred out were
receipted in to the target warehouse and the Outstanding value
is zero.

Included
Completed

Select this to include GIT lines marked as Complete in the


listview. If a line is complete, then the goods transferred out
were receipted in and the Outstanding value should be zero.

File

Options

Start
These options are displayed when you select the Start At option from the File menu.
Field

Values

Description

Start at number

You use this field to enter the transaction line number to which
you want to navigate in the listview.

OK

Select this to navigate to the line you entered in the previous


field.

Cancel

Select this to return to the listview without navigating to a


different entry.

Listview
The following information is included in this listview:

Line

This indicates the


Date created

This indicates the date on which the transfer transaction was created.
Stock code

This indicates the code of the stock item transferred.


Stock code description

This indicates the description of the stock item transferred.


Quantity

This indicates the quantity of the stock item transferred out.


Quantity received

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This indicates the quantity of the stock item transferred into the target warehouse.
FIFO/LIFO Cost

This indicates the FIFO or LIFO cost of the transaction line.


Date of last receipt

This indicates the date on which the last receipt was processed for the transaction.
Complete
This indicates whether or not the transaction lie is set to complete.

GIT Lots and Serials Query/select


You use the GIT Lots and Serials Query/select program to view details of serials and/or lots for a
Goods in Transit reference and to maintain and post the quantity to receive into the target warehouse for
serialized or lot traceable items.
The GIT Lots and Serials Query/select program can be accessed:

by selecting the Serials/Lots function from the Zoom screen of the GIT Detail Lines program to view
details of lots/serials for a GIT
from the Inventory Movements program to maintain and post the quantity (of a partial receipt) for a
serialized/lot traceable item to receive into the target warehouse. You will be unable to access the GIT
Lots and Serials Query/select program from the Inventory Movements program when receipting in
the full quantity as all the items are automatically received.

Goods in Transit Lots and Serials for Reference


When the GIT Lots and Serials Query/select program is accessed from the Inventory Movements
program, the following options can be selected:
Field

Values

Description

Post Selected
Lines

Select this to complete the transfer for the select lines,


quantities, lots and serials.

Change quantity

Select this to change the quantity of the line (see Change


Quantity). The quantity cannot be changed to zero or anything
more than the line quantity.
Note:
You can only access this function for a Transfer in. In
addition, for serialized items you can only access this
function for batch serial items.

Select
Select / Deselect
line

Select this to toggle the line currently highlighted in the listview


between being selected or not.

Deselect All Lines

Select this to set all lines to deselected.

Include
completed lines

Select this to include lines that have been completed. This


option is not enabled when the GIT Lots and Serials Query/
select program is accessed from the Inventory Movements
program.

Total quantity
selected

This indicates the total of the quantities of the lines selected.


The total quantity selected cannot be more or less than the
Quantity to receive.

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Field

Values

Description

Quantity to
receive

This indicates the total of the quantities to receive of the lines.

Cancel

Select this to return to the previous screen.

Goods in Transit Lots and Serials for Reference Listview


Details displayed in the listview include the following:

Selected

This indicates whether the line is selected for posting. This only applies when the GIT Lots and Serials
Query/select program is accessed from the Inventory Movements program.
Lot

This indicates the lot number from which the items must be transferred out of the source warehouse.
Serial

This indicates the serial number of the item transferred.


Original quantity

This indicates the quantity transferred out of the source warehouse for the line.
Received quantity

This indicates the quantity currently transferred in to the target warehouse for the line.
Quantity outstanding

This indicates the difference between the Original quantity and the Received quantity for the line.
Complete

This indicates whether or not the line is set to complete. If it is complete, then the goods transferred out
were receipted in and the Outstanding value should be zero.
Revision

This indicates the revision of the item being transferred. This is only displayed for ECC controlled items.
Release
This indicates the release of the item being transferred. This is only displayed for ECC controlled items.

Change Quantity
This screen is displayed when you select the Change Quantity option.
Field

Values

Description

Lot number

This indicates the lot number for the item being transferred in.
This is only displayed for lot traceable items.

Serial number

This indicates the batch serial number for the item being
transferred in. This is only displayed for batch serialized items.

Original quantity

This indicates the quantity transferred out of the source


warehouse for the line.

Outstanding
quantity

This indicates the quantity of the item not yet transferred into
the target warehouse.

Quantity to
receive

You use this field to enter the quantity of the item that you want
to receive into the target warehouse for this transaction.
This cannot be changed to zero or to more than the
outstanding quantity.

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Field

Values

Description

Save

Select this to change the quantity to receive.

Cancel

Select this to return to the previous screen without changing


the quantity.

Warehouse Move Matrix


You use the Warehouse Move Matrix program to view details of warehouse move matrices currently
defined. These matrices indicate the default entries to use when transferring stock from a source
warehouse to a target warehouse.
Warehouse move matrices are maintained using the GIT Warehouse Matrix Maintenance program.

GIT Warehouse Matrices


The following options can be selected from the listview menu:
Field

Values

Description

Select

Select this to use the entry currently highlighted in the listview


in the corresponding field of another program.

Start At

Select this to navigate to a specific entry in the listview.

Exit

Select this to exit the program.

Add

Select this to use the GIT Warehouse Matrix Maintenance


program to add new default entries for transferring stock.

Change

Select this to use the GIT Warehouse Matrix Maintenance


program to maintain the entry currently highlighted in the
listview.

Delete

Select this to the delete the entry currently highlighted in the


listview.

Confirm Deletions

Select this if you want the system to prompt you to confirm the
deletion of an entry when you select to delete it. If you do not
select this option, then the entry is deleted without warning.

File

Edit

Options

Start
These options are displayed when you select the Start At option from the File menu.
Field

Values

Description

Source
warehouse

You use this field to enter the source warehouse to which you
want to navigate in the listview.

Target warehouse

You use this field to enter the target warehouse to which you
want to navigate in the listview.

OK

Select this to navigate to the warehouses you indicated.

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Field

Values

Cancel

Description
Select this to return to the listview without navigating to a
different entry.

Listview
When you select the Warehouse Move Matrix program, the matrix entries currently defined are displayed
in a listview.
The following information is included in this listview:

Source w/h

This indicates the code of the source warehouse.


Source w/h description

This indicates the description defined against the source warehouse (Warehouse Maintenance).
Target w/h

This indicates the code of the target warehouse.


Target w/h description

This indicates the description defined against the target warehouse (Warehouse Maintenance).
Lead time

This indicates the number of days it takes to move the stock from the source warehouse to the target
warehouse.
Multiplier

This indicates the value that the cost of the item in the source warehouse must be multiplied by when
transferring the items.
Ledger code
This indicates the ledger account to which the non-merchandise value arising from the transfer of goods
must be posted.

GIT Warehouse Supply Chain


You use the GIT Warehouse Supply Chain program to view the supply chain structure that has been
established for a specific item designated as transfer-supplied.
The information is displayed in a treeview that depicts the supply chain hierarchy (i.e. the top level
warehouse and each warehouse that is supplied in turn).
You configure an item as transfer-supplied using the Warehouses for Stock Code program.

GIT Warehouse Supply Chain


Field
Stock code

Values

Description
You use this field to indicate the stock item for which you want
to view the supply chain structure and goods in transit details.

Stock Code Details


The following details are included in this pane:

Stock code

Various options can be accessed from this field by typically using your left mouse button.
Stock code description
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| Queries and Browses | 93

Stock code long description

Warehouse Supply Chain


The information for the stock item is displayed in a treeview that depicts the supply chain hierarchy (i.e. the
top level warehouse and each warehouse that is supplied in turn).

GIT Details for Stock Code


The current goods in transit details for the stock item are displayed in this pane.
The following information is included in this listview:

GIT reference

This indicates the reference associated with the Goods in Transit transaction.
Source warehouse

This indicates the warehouse out of which the item is being transferred.
Target warehouse

This indicates the warehouse to which the item is being transferred.


Creation date

This indicates the date on which the transfer was created.


Transfer value

This indicates the transaction value.


Sales order

This indicates the sales order number from which the Supply Chain Transfer was created.
Sale order line

This indicates the sales order number of the item.


Complete

This indicates whether the transfer is complete (i.e. has been received into the target warehouse).
Quantity
This indicates the quantity transferred.

Goods in Transit Details for Stock Code


You use the Goods in Transit Details for Stock Code program to view GIT references for a stock code.
GIT references are generated either from warehouse transfers or supply chain transfers.
If you have been denied access to the source warehouse of a GIT transfer and the option: Filter reports
and browses is selected, (Operators - Security tab - Warehouses), then GIT references for that source
warehouse are not displayed. If, in addition to this, the setup option: Apply operator access control to
destination warehouse on transfers OUT is selected, (Inventory Setup - Options tab), then GIT references
with a target warehouse to which you are denied access are not displayed.

Stock Code
When you access the Goods in Transit Details for Stock Code program, you need indicate the code of
the stock item for which you want to display the GIT references. Thereafter, you can use the Change Stock
Code option from the Functions menu to select a different stock item.
Field
Stock code

Values

Description
You use this field to indicate the code of the stock item for
which you want to display the GIT references.

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Field

Values

Description

OK

Select this to display the GIT references for the stock code
entered in the previous field.

Cancel

Select this to return to the previous screen without changing


the stock code.

Goods in Transit Details for Stock Code


The following options can be selected from the listview menu:
Field

Values

Description

Start At

Select this to navigate to a specific entry in the listview.

Zoom

Select this to use the GIT Detail Lines program to view


detailed information for the GIT line currently highlighted in the
listview (see Zoom).

Exit

Select this to exit the program.

Transactions

Select this to use the GIT Transactions program to view


transactions for the GIT line currently highlighted in the listview.

Include

Select this to indicate the GIT references you want to include in


the listview.

Change Stock
Code

Select this to indicate a different stock code for which you want
to display GIT details.

File

Functions

Start
These options are displayed when you select the Start At option from the File menu.
Field

Values

Description

Start at reference

You use this field to enter the GIT reference to which you want
to navigate in the listview.

OK

Select this to navigate to the reference you entered in the


previous field.

Cancel

Select this to return to the listview without navigating to a


different entry.

Include
This screen is displayed when you select the Include option from the Functions menu. The options enable
you to indicate criteria according to which you want to view Goods in Transit details for the stock code.
Field

Values

Description

Source
warehouse
selection

You use this field to indicate a selective range of source


warehouses according to which you want to select GIT
references for the stock code.

Target warehouse
selection

You use this field to indicate a selective range of target


warehouses according to which you want to select GIT
references for the stock code.
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Field

Values

Description

Warehouse
transfers

Select this to list warehouse transfers originating from the


Inventory Movements program in the listview.

Supply chain
transfers

Select this to list supply chain transfers originating in the Sales


Order Entry program in the listview.

Zero outstanding

Select this to include transfers with a zero quantity outstanding


when displaying Goods in Transit details for the stock code.

Include

Revision/Release

You use this field to indicate the revision and release according
to which you want to include stock codes. This only applies to
ECC controlled stock items.

OK

Select this to return to the listview. Only the transactions you


selected to display are shown. Your selections are valid for the
current run of the program only.

Cancel

Select this to ignore any changes you made and to return to


the listview.

Goods in Transit Details for Stock Code Listview


When you select the Goods in Transit Details for Stock Code program, the currently defined are
displayed in a listview.
The following information is included in this listview:

Reference

This indicates the reference associated with the Goods in Transit transaction.
Source w/h

This indicates the warehouse out of which the item is being transferred.
Target w/h

This indicates the warehouse to which the item is being transferred.


Type

This indicates whether the transaction originated in the Inventory Movements program as a
Warehouse transfers or in the Sales Order Entry program as a Supply chain transfer. (i.e. W indicates
warehouse transfers, S indicates supply chain transfers)
Due date

This indicates the expected delivery date. The due date is calculated using the transaction date plus the
warehouse lead time defined for the item (Warehouses for Stock Code). The lead time is the number
of days it takes to move the stock item from the source warehouse to the target warehouse.
Quantity o/s

This indicates the quantity of the item which is currently in transit.


U/m

This indicates the unit of measure for the outstanding quantity.


Value o/s

This indicates the value of the item which is currently in transit.


Original quantity

This indicates the quantity of the item which was originally transferred out of the source warehouse.
U/m

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| Queries and Browses | 96

This indicates the unit of measure for the original quantity.


Original value

This indicates the original value of the item which was transferred out of the source warehouse.
Document

This indicates the number of the transfer document generated.


Pcls

This indicates the product class for the item being transferred.
Rev
This indicates the revision of the item being transferred.

This is only displayed for ECC controlled items.


Rel
This indicates the release of the item being transferred.
This is only displayed for ECC controlled items.

GIT Transactions
You use the GIT Transactions program to view the transactions processed for each line of a GIT
reference number.
This program can be accessed by selecting the Transactions option from the Functions menu of the
Goods in Transit Details for Stock Code program.

Goods in Transit Transactions for Reference


The following options can be selected from the listview menu:
Field

Values

Description

Exit

Select this to return to the previous screen.

File

Goods in Transit Transactions for Reference Listview


Details that can be viewed include the following:

Entry

This indicates the transaction entry number.


Date

This indicates the transaction date.


Journal

This indicates the journal number created for the transaction.


Type

This indicates the transaction type (i.e. Out, In, Adjustment - source, Expense issue - source)
Quantity

This indicates the transaction quantity.


Transaction value

This indicates the transaction value.


Operator

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| Queries and Browses | 97

This indicates the code of the operator who processed the transaction.
Bin

This indicates the bin location for the transaction. This is only applicable if you are using Multiple bins
(Inventory Setup).
Notation
This indicates the notation entered against the transaction.

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Reports
SRS Output Options
Within SYSPRO, reports may be generated using SYSPRO Reporting Services (or SRS).
To enable you to produce professional-looking reports quickly and with minimal effort, Output options are
provided when you generate a report using SYSPRO Reporting Services (SRS).

Output Options
The options on this tab page enable you to define the output destination(s) of the report once it has been
compiled. Multiple output destinations can be selected for the report. For example, you may select to
simultaneously email, print and export the report.
Note:
This tab page is displayed only when you generate a report using SYSPRO Reporting Services.
Field

Values

Report Theme

Description
This option enables you to select the theme you want to apply
to the report.
A theme changes the look of the report, without changing its
contents.
Both standard and user defined themes are displayed for
selection.
You will be unable to define a report theme if the option:
Disable theme selection is selected (SYSPRO Reporting
Services).
Refer to Themes for additional information on themes.

Email report

Select this if you want to email the report.


Email Options

Select this to use the Send Email program to define the


parameters for emailing the report.
The Office Automation and Messaging module is not required
for emailing documents from SYSPRO Reporting services.
This function is only enabled when you select the Email report
option.

Export report

Select this to export (save) the currently displayed report in a


specific location.
Instead of selecting this option, you can select the Preview
report option and export the report from the Report Preview
screen.
Export Options

Select this to define the parameters for exporting/saving the


report.
This function is only enabled when you select the Export report
option.

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Field

Values

Print report

Description
Select this to output the report to a printer.

Printer Options

Select this to define the parameters for printing the report.


You can define the default paper size to use for your specific
reports using the Default printing paper size option (see SRS
Options).
This function is only enabled when you select the Print report
option.

Preview report

Select this to display the report on the screen.


Note:
All output options you selected are processed before
the report preview screen is displayed.
If you selected the Print Preview option from the File menu of
SYSPRO's main menu (SYSPRO Menu System), then this
option is selected by default, but can be deselected.

Save report
options

Select this to save the options you selected on the tab pages
as the default selections for future runs of the report.
For example, if you always generate a Cash Book Print for one
specific bank only and you always want to print the report, then
you can save these selections using this option. When next
you select to generate this report, the selections on all the tab
pages default to those you saved.
Clear Form

Archive report

Select this to reset all the options on all the tab pages to the
SYSPRO default selections.
Select this to save the report in the SYSPRO Reporting Service
archive.
Reports are archived in your SYSPRO ..\base folder in the
reportarchive sub folder. This destination cannot be changed.
Archived reports can be retrieved by selecting the Report
Archive option from the View menu of the SYSPRO Reporting
Services program. Access rights for retrieving archived reports
are defined against your operator using the activities: SRS
View operator group archived items and SRS View all archived
items (Operators - Security tab - Activities).
This option is selected by default if the setup option: Always
archive report is selected (SYSPRO Reporting Services). If
the setup option: Disable archive report is selected (SYSPRO
Reporting Services) then this option is disabled.

Process

Select this to generate the report according to the report


selections you made and the output options you defined.
This function is only enabled once you select at least one
report option or if you selected the Print Preview option from
the File menu of SYSPRO's main menu (SYSPRO Menu
System).

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Field

Values

Close

Description
Select this to ignore any selections you made and to exit the
program without generating the report.

Export Options
The Export Options screen is displayed when you select the Export Options function.
Field

Values

Description

Export as

This option enables you to select the format in which the report
must be exported (saved).

Export options

Export formats can be categorized as page-based formats and


record-based formats.
Depending on the format you select, the layout (object position,
object size and relationships between these attributes and
other objects) and formatting (font style, text color, text
alignment, background color, etc) may not be perfectly
preserved. Generally, page-based formats preserve these
properties as closely as possible.
With record-based formats, the emphasis is on data rather than
layout and formatting. Some record-based formats are only
data-exchange formats, for example Adobe Acrobat (PDF).
Crystal Report
(RPT)

Select this to export the report in Crystal Report (RPT) format.

Adobe Acrobat
(PDF)

Select this to export the report in Adobe Acrobat (PDF) format.

This format exports (saves) your report with the current data
without modifying the original report.

This is a page-based format. The exported documents are


intended for printing and redistribution. Acrobat format will
export both layout and formatting in a manner that is consistent
with how the report looks on the Preview tab.
Acrobat format embeds the TrueType fonts that appear in the
document. (Non-TrueType fonts are not supported.)
This export format does not support Microsoft font-linking
technology, which is used to provide support for some
extended character sets such as Chinese HKCS. Therefore,
the fonts used in the report must contain all of the required
glyphs. The following URI types are supported for hyperlinks:
http:, https: and mailto:.

HTML 4.0

Select this to export the report in HTML 4.0 format.


You would typically select this option if you wanted to create a
report in SRS which you want to publish on a website or email
to a recipient. An HTML page per report page is generated in
the directory you specify. Once published or emailed, the report
can be viewed without requiring SYSPRO programs.
This is a page-based format.
This format preserves the layout and formatting of the report by
using DHTML.

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Field

Values

Description
All the images in the report are saved externally and a
hyperlink is inserted in the exported HTML output. Therefore,
this export format generates more than one file in the output.

Microsoft Excel
(XLS)

Select this to export the report in Microsoft Excel (XLS) format.


This is a page-based format.
This format converts your report contents into Excel cells
on a page-by-page basis. Contents from multiple pages are
exported to the same Excel worksheet. If a worksheet becomes
full and there is more data to export, the export program
creates multiple worksheets to accommodate the data. If
a report object covers more than one cell, then the export
program merges cells to represent a report object.
Microsoft Excel has a limit of 256 columns in a worksheet;
therefore, any report object (or part thereof) that is added to
cells beyond 256 columns is not exported.
This export format retains most of the formatting, but it does
not export line and box objects from your report.

Microsoft Word
(RTF)

Select this to export the report in Microsoft Word (RTF) format.


This is a page-based, exact format that produces an RTF (Rich
Text Format) file.
The exported file contains text and drawing objects to
represent report objects. Individual objects are placed in text
frames.
This format is intended for use in applications such as fill-out
forms where the space for entering text is reserved as empty
text objects.
Almost all of the formatting is retained in this export format.
Text objects cannot, however, be placed outside the left edge
of the page. Therefore, if you have text objects in your report
that are placed before the left edge of the printable area, they
will be pushed right. (This is most noticeable in reports with
wide pages.)

Text (TXT)

Select this to export the report to a plain text file.

Export destination

You use this field to enter the location in which the report must
be saved.
You need to specify the full pathname and the file name to
which the report must be exported. The filename cannot
contain any characters that are reserved characters to XML,
such as: ' : & ' > <.

OK

Select this to save your entries and to return to the previous


screen.

Cancel

Select this to ignore any entries you made and to return to the
previous screen.

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Report Preview
The Report Preview screen is displayed when you select the Preview report option.
Field

Values

Description

Email

Select this to email the report.

Stop

Select this to stop the process of displaying the report on the


screen.

Export to Excel

Select this to export the report to an Excel spreadsheet.

Export to Text

Select this to export the contents of the report as a text file.


When you select this option, the report contents are displayed
in a Notepad editor.

Select Expert

This enables you to apply a selection formula to the report


to filter the data in the report without re-running the report
from scratch. This, in effect, enables you to specify your own
selection criteria for the report.
You can use this to make the report easier to read by only
displaying certain records in the report. For example records
for a specific date.
Note:
This option is not available for archived and scheduled
reports.
Record

Select this to specify criteria for displaying records in the report.

Group

Select this to specify criteria for displaying group data in the


report.

Saved Data

This applies to reports previously exported or reports which


you designed and saved the data against using the Save data
report option.
If you select this option, then it displays the report with the
saved data. Any changes made to the database after the report
was saved do not affect the report (i.e. the program does not
refer to the database when generating the report).

Clear all selection


formulas
Refresh

Select this to clear any selection formulas you previously


specified in the current run of the program using the Select
Expert option.
Select this to re-query the database and to re-display the
report on the screen at the selected page. For example, if
you preview a report and scroll down to Page 10 and select
Refresh, then the report is refreshed and remains on Page 10.
This only applies when generating a report that extracts data
directly from a database; not when using a business object to
extract the data.
In addition, if you highlight a parameter you defined using the
Crystal 2008 Report Designer and select the Refresh icon, the
parameter prompt is displayed and can be changed.

Export to CSV

Select this to export the report to a CSV type text file. CSV is
an acronym for Comma-Separated Values.
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Field

Values

Description
Each record in the file is typically a single line and each field in
the record is delimited by a specific delimiter (e.g. a comma).
See Export Report to CSV format.
A CSV file can be directly imported into most database or
spreadsheet programs.

Export Report

Select this icon to export (save) the currently displayed report


in a specific location.
The default file type created is Crystal Reports (*.rpt), but this
can be changed.
When you export a single document, the default file name
is created using the document type and the key field (e.g.
customer number, invoice number, quotation number,
purchase order number, etc). When you export a batch of
documents, the last document number or key field is used as a
reference in the file name.

Print Report

Select this icon to output the report to a printer.

Toggle Parameter
Panel

When you defined parameters against a report using the


Crystal 2008 Report Designer, you can use this option to view
the parameters and parameter values entered for the report.

Toggle Group
Tree

When you generate a grouped report (for example the


Inventory Valuation report), then you can select this icon to
display the values of the primary key sequence used in the
report in a treeview. From the treeview, you can select the item
you want to navigate to in the report.

Zoom

Select this icon to change the size of the report displayed on


the screen. This has no effect on the size in which the report is
printed.

Close Current
View (x)

Select this icon to close the currently displayed tab. This only
applies to reports that contain sub-reports and does not apply
to the Preview tab.

Export Report to CSV format


This screen is displayed when you select the Export to CSV option.
Field

Values

Description

Export to CSV

Select this to export the report to the File name specified and
according to the options you indicated.

Close

Select this to return to the previous screen without exporting


the report.

CSV export
options
Delimiter

This enables you to indicate the delimiter character to use to


wrap around each field in the record. This defaults to " (double
quotes).

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Field

Values

Description

Separator

This enables you to indicate the delimiter character to use to


separate the fields or columns in a record. This defaults to ,
(comma).

Tab

Select this to use a Tab as the delimiter for separating


the fields in each record. When you select this option, the
Separator field is disabled.

Mode
Standard mode

Select this if you want to be able to indicate what to do with the


page and group sections of the report when exported.

Legacy mode

Select this to export the report to the file to resemble the rpt
format of the report.

File name

You use this field to indicate the name of the file to which you
want to export the report.

Report and page


sections

This refers the Report and Page headers and footers defined
against the report (see Design Pane).

Export

Select this to write all report headers and footers and page
headers and footers to the export file.

Do not export

Select this if you do not want to write any Report headers and
footers or Page headers and footers to the export file.

Isolate report or
page sections

Select this to write all Report headers and footers and Page
headers and footers to the export file, but to isolate them in the
file.

Report sections

This creates a bigger file and it resembles the rpt version of the
report where everything is more spaced out and easier to read.
If you don't select this option, then the Report and Page
headers and footers are included in each record of the file.
Group sections
Group sections

This refers the Group headers and footers defined against the
report (see Design Pane).

Export

Select this to write all Group headers and footers to the export
file.

Do not export

Select this if you do not want to write any Group headers and
footers to the export file.

Isolate group
sections

Select this to write all Group headers and footers to the export
file, but to isolate them in the file.
This creates a bigger file and it resembles the rpt version of the
report where everything is more spaced out and easier to read.
If you don't select this option, then the Group headers and
footers are included in each record of the file.

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GIT Supply Warehouse Validation


You use the GIT Supply Warehouse Validation program to produce a report indicating whether the
warehouse supply chain structure you have created is valid.
If the report contains no entries, then this indicates that the warehouse supply chain you have defined is
valid.
Invalid warehouse supply chain structures (i.e. looping structures) are listed on the report so that corrective
action can be taken.
Although you can run this program manually from the Goods in Transit menu, you are prompted to run this
program whenever you make changes to your supply chain details.

Supply Warehouse Validation


Field

Values

Description

Start Processing

Select this to begin the validation process.

Print

Select this to print the information currently displayed in the


GIT Warehouse Validation Report output pane.

Save Form
Values

Select this to save the options you selected using Design


mode.
This option is only enabled when you access the program
in design mode from the SYSPRO Menu System or the
Automation Design programs.
See Design Mode.

GIT Warehouse Validation Options


Field

Values

After processing
complete

Description
These options relate to the information displayed in the Report,
Warehouse Balance Report, Inventory Balance Report and the
GIT Balance Report output panes.
Note:
By default, all output panes are selected for printing.
You can, however, selectively indicate the individual
output panes for which you want to generate reports.
Similarly, you can selectively indicate the individual
output panes for which you want to email these reports.
Refer to After Processing Completed.

GIT Warehouse Validation Report


The information in this pane is displayed once processing is complete, providing you did not select the
option: After processing completed > Close this application.
Messages relating to the validation are displayed.
You use the After processing completed options to print or email this information.

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| Reports | 106

Messages
The following table indicates the messages which could appear on the report:
Field

Values

All source whs in chain are transfer supplied items

In a SYSPRO supply chain there must be one (1)


warehouse that is the manufacturing or buying
warehouse (i.e. there must be one warehouse that
is itself not supplied by another warehouse).This
top level warehouse is usually the warehouse
specified at the Warehouse to use field against the
stock item, but it can be any warehouse assigned to
the stock item which is not transfer supplied.

Warehouse is transfer supplied, but not linked to


the chain

You can create more than one supply chain for the
same stock code. However, you cannot assign a
warehouse that is transfer supplied but not linked to
a valid supply chain for the stock item.

Wh is transfer supplied and source warehouse not


found

If a warehouse is defined as transfer supplied


but you do not specify a source warehouse,
the program attempts to establish this from the
Warehouse Move Matrix program.This message
indicates that there is no entry for the target
warehouse in the matrix.

Wh has at least more than one source whs

If a warehouse is defined as transfer supplied


but you do not specify a source warehouse,
the program attempts to establish this from the
Warehouse Move Matrix program.This message
indicates that the program has detected two or
more source warehouses defined against the same
target warehouse in the matrix.

GIT Trial Balance


You use the GIT Trial Balance program to produce a report enabling you to verify the value of goods
transferred from the source warehouse, received at the target warehouse; and still in transit.
Note:
If you generate a full report (i.e. you make no range or single selections ), then the last page of the
report lists the total amount transferred for each goods in transit account.

Report Options
The following report options can be selected on this tab page:
Field

Values

Description

Sequence
Source warehouse Select this if you want to print the report in source warehouse
sequence.
Target warehouse

Select this if you want to print the report in target warehouse


sequence.

Trial balance as
of
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| Reports | 107

Field

Values

Description

Current period

Select this to generate the report for the current period.

Previous period 1

Select this to generate the report for the previous period.

Previous period 2

Select this to generate the report for 2 periods ago.

Current period

This indicates the current period and year of the Inventory


module.

Report type
Summary

Select this if you want to print one line per warehouse/stock


code and a transfers total.

Detail

Select this if you want to print detailed transactions per


warehouse/stock code and a stock code total.

Completed GIT's

A GIT is defined as complete if the total quantity transferred


out of the source warehouse less the quantity received by the
target warehouse less the quantity expensed by the target
warehouse less the quantity returned to the source warehouse
(where applicable) equals zero.
Include

Select this if you want to include completed GITs from the


report.
Note:
GITs completed before the period for which you are
running the report are not included in the report.

Exclude

Select this if you want to exclude completed GITs from the


report.

Only

Select this if you want to only print completed GITs on the


report.

Selections
In addition to the report options that can be selected, the following selection criteria can be defined:

Stock code selection

This enables you to indicate the stock code(s) for which you want to include GITs on the report.
Product class selection

This enables you to indicate the product class(es) for which you want to include GITs on the report.
Source warehouse selection

This enables you to indicate the source warehouse(s) for which you want to include GITs on the report.
Target warehouse selection
This enables you to indicate the target warehouse(s) for which you want to include GITs on the report.

Common Filtering Options


The following options enable you to specify which items from a selection you want to include when
generating the report.
Note:
Not all of these options may be available for each selection.

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| Reports | 108

Field

Values

Description

All

Select this to include all the items from the selection in the
report.

Range

Select this to indicate a range of items from the selection to


include in the report.
You indicate this range using the From and To fields.

Single

Select this to indicate a single item from the selection to include


in the report.
Where no field is displayed in which to enter the single item,
you use the From field to indicate the item.

List

Select this to indicate a list of items from the selection to


include in the report.
When defining the list, you use the Add function to add items to
the list. These items are then displayed in a listview. Incorrectly
added items can be removed from the list by highlighting them
and selecting the Remove function.

From

You use this field to enter the first item in the range of the
selected item to include in the report.
If you indicated that you want to include only a single item from
the selection, then you use this field to enter that item. This
applies where no field is displayed in which to indicate the
single item.

To

You use this field to enter the last item in the range of the
selected item to include in the report.
This field is only enabled if you selected the Range option.

Output Options
This tab page is displayed for all reports generated using SYSPRO Reporting Services.
Refer to SRS Output Options for details.

Report Details
The Comp Variance column indicates the variance created when changes are made to an item's cost after
it is transferred out of the source warehouse but before it is receipted into the target warehouse or adjusted
back to the source warehouse.
If the transfer originated from a Supply Chain Transfer using the Sales Order Entry program, and the
option: Use sales order description for stock items originating from SCT is selected (Inventory Setup General tab), then the stock code description defined against the sales order is printed for the stock item.
Note:
If the option: Filter reports and browses is selected (Operators - Security tab), then the GIT
references for source warehouses to which you have been denied access are not printed. In
addition, if the option: Apply operator access control to destination warehouse on transfers OUT is
selected (Inventory Setup - Options tab), then GIT references for target warehouses to which you
have been denied are not printed.

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GIT Report
You use the GIT Report program to produce a report listing detailed information about all goods in transit
transactions. You can print the report in detail or summary, and use it to reconcile transactions.

Report Options
Field
Report sequence

Values

Description
You use this option to select the order in which the information
on the report must be printed.
The available options are:

Reference
Source warehouse
Target warehouse
Stock code

Report type
Summary

Select this if you want to print one line per warehouse/stock


code.

Detail

Select this if you want to print detailed transactions per


warehouse/stock code.

Completed GIT's

A GIT is defined as complete if the total quantity transferred


out of the source warehouse less the quantity received by the
target warehouse less the quantity expensed by the target
warehouse less the quantity returned to the source warehouse
(where applicable) equals zero.

Include

Select this to include completed goods in transfers in the


report.

Exclude

Select this to exclude completed goods in transfers from the


report.

Only

Select this to only include completed goods in transfers in the


report.

Reference
selection
All

Select this to include all GIT references in the report.

Range

Select this to generate the report for a range of GIT references.


You indicate this range using the From and To fields below.

Single

Select this to generate the report for a single GIT reference.


You indicate this reference in the From field below.

From

This indicates the first GIT reference in a range of references


you want to include in the report.
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Field

To

Values

Description
If you selected to generate the report for a single reference,
then you enter that reference code in this field.
This indicates the last GIT reference in a range of references
you want to include in the report.
This field is only enabled if you selected to include a range of
references in the report.

Stock code
selection
All

Select this to include all stock items in the report.

Range

Select this to generate the report for a range of stock items.


You indicate this range using the From and To fields below.

Single

Select this to generate the report for a single stock item.


You indicate this stock item in the From field below.

Rev/Rel

You use this field to indicate a specific revision/release of the


item you want to print.
To print all revision/release information for the stock item,
select Range at the Stock code selection field and enter the
same stock code at both the From and To fields.
Note:
This field is available only if Engineering Change
Control is installed (Company Setup) and the stock
control level is set to Revision or Release (Bill of
Materials Setup).
In addition, the wording for this field defaults to the text
defined against the User-defined fields: Rev and Rel
(Bill of Materials Setup).

From

This indicates the first stock item in a range of stock items you
want to include in the report.
If you selected to generate the report for a single stock item,
then you enter that stock code in this field.

To

This indicates the last stock item in a range of stock items you
want to include in the report.
This field is only enabled if you selected to include a range of
stock items in the report.

Product class
selection
All

Select this if you want to include stock items for all product
classes in the report.

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Field
Range

Values

Description
Select this if you want to include stock items for a range of
product classes in the report.
You indicate this range using the From and To fields below.

Single

Select this if you want to include stock items for a single


product class.
You indicate this product class in the From field below.

From

This indicates the first product class in a range of product


classes for which you want to include stock items in the report.
If you selected to include items for a single product class, then
you enter that product class code in this field.

To

This indicates the last product class in a range of product


classes for which you want to include stock items in the report.
This field is only available if you selected to print the report for
a range of product classes.

Source
warehouse
selection
All

Select this if you want to include all source warehouses in the


report.

Range

Select this if you want to include a range of source warehouses


in the report.
You indicate this range using the From and To fields below.

Single

Select this if you want to print the report for a single source
warehouse.
You indicate this source warehouse in the From field below.

From

This indicates the first source warehouse in a range of source


warehouses you want to include in the report.
If you selected to print the report for a single source
warehouse, then you enter that warehouse code in this field.

To

This indicates the last source warehouse in a range of source


warehouses you want to include in the report.
This field is only available if you selected to print the report for
a range of source warehouses.

Target warehouse
selection
All

Select this if you want to include all target warehouses in the


report.

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Field

Values

Range

Description
Select this if you want to include a range of target warehouses
in the report.
You indicate this range using the From and To fields below.

Single

Select this if you want to print the report for a single target
warehouse.
You indicate this target warehouse in the From field below.

From

This indicates the first target warehouse in a range of target


warehouses you want to include in the report.
If you selected to print the report for a single target warehouse,
then you enter that warehouse code in this field.

To

This indicates the last target warehouse in a range of target


warehouses you want to include in the report.
This field is only available if you selected to print the report for
a range of target warehouses.

Print

Select this to generate the report.


The name of the operator who created the GIT transaction is
printed on the report providing the operator was not deleted
(using the Operators program) after creating the transaction.
If the transfer originated from a Supply Chain Transfer using
the Sales Order Entry program, and the option: Use sales
order description for stock items originating from SCT is
selected (Inventory Setup - General tab), then the stock code
description defined against the sales order is printed for the
stock item.

Close

Select this to exit the program without generating the report.

GIT Exception Report


You use the GIT Exception Report program to print details of goods in transit exception transfers.
A goods in transit exception transfer occurs when a transaction is not marked as complete and the quantity
transferred from the source warehouse is less than the quantity received by the destination warehouse.
Note:

Transactions marked as complete are not printed on the report, regardless of whether the
quantities transferred are equal.
The reason for this is that if the transaction was marked as complete, then the necessary
adjustment or expense issue would have been processed and no further action would be
required.
Details of the destination warehouse are not reflected on the report if you have enabled the
option: Apply operator access control to destination warehouse on transfers OUT (Inventory
Setup) and you have been denied access to the destination warehouse (Operators).

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Report Options
The following report options can be selected on this tab page:
Field

Values

Report sequence

Description
This option enables you to select the order in which you want
to the report printed.

Stock code

Select this to print the report in stock code sequence.

Source warehouse Select this to print the report in source (sending) warehouse
sequence.
Target warehouse

Select this to print the report in target (receiving) warehouse


sequence.

Selections
In addition to the report options that can be selected, the following selection criteria can be defined:

Source warehouse selection

This enables you to indicate the source warehouse(s) for which you want to include transactions in the
report.
Target warehouse selection

This enables you to indicate the target warehouse(s) for which you want to include transactions in the
report.
Product class selection

This enables you to indicate the product class(es) for which you want to include transactions in the
report.
Stock code selection
This enables you to indicate the stock code(s) for which you want to include transactions in the report.

Common Filtering Options


The following options enable you to specify which items from a selection you want to include when
generating the report.
Note:
Not all of these options may be available for each selection.
Field

Values

Description

All

Select this to include all the items from the selection in the
report.

Range

Select this to indicate a range of items from the selection to


include in the report.
You indicate this range using the From and To fields.

Single

Select this to indicate a single item from the selection to include


in the report.
Where no field is displayed in which to enter the single item,
you use the From field to indicate the item.

List

Select this to indicate a list of items from the selection to


include in the report.

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Field

Values

From

Description
When defining the list, you use the Add function to add items to
the list. These items are then displayed in a listview. Incorrectly
added items can be removed from the list by highlighting them
and selecting the Remove function.
You use this field to enter the first item in the range of the
selected item to include in the report.
If you indicated that you want to include only a single item from
the selection, then you use this field to enter that item. This
applies where no field is displayed in which to indicate the
single item.

To

You use this field to enter the last item in the range of the
selected item to include in the report.
This field is only enabled if you selected the Range option.

Output Options
This tab page is displayed for all reports generated using SYSPRO Reporting Services.
Refer to SRS Output Options for details.

Report Details
Only those transactions that are not marked as complete and where the receiving (target) warehouse
receives a quantity greater than was sent by the source (sending) warehouse are printed on the report.
These transactions require either an adjustment or an expense issue to be processed.
Those transactions not marked as complete and where the quantity received by the target warehouse is
less than the quantity sent by the source warehouse are not included. The reason is that this could be a
partial receipt and that additional receipts could still be processed by the receiving warehouse.
The message 'Not on file' is printed in the Operator column if the operator who created the GIT transaction
no longer exists.
If the transfer originated from a Supply Chain Transfer using the Sales Order Entry program, and the
option: Use sales order description for stock items originating from SCT is selected (Inventory Setup General tab), then the stock code description defined against the sales order is printed for the stock item.

GIT Summary Report


You use the GIT Summary Report program to generate a report listing summary information about goods
in transit transactions.

Report Options
The following report options can be selected on this tab page:
Field

Values

Description

Sequence

You use this option to select the order in which the information
on the report must be printed.

Print options

The available options are:

Reference

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Field

Values

Description
Source warehouse
Target warehouse
Stock code

Include completed
GIT

A GIT is defined as complete if the total quantity transferred


out of the source warehouse less the quantity received by the
target warehouse less the quantity expensed by the target
warehouse less the quantity returned to the source warehouse
(where applicable) equals zero.

Yes

Select this to include completed goods in transfers in the


report.

No

Select this to exclude completed goods in transfers from the


report.

Only

Select this to generate the report for completed GITs only.

Selections
In addition to the report options that can be selected, the following selection criteria can be defined:

Reference selection

This enables you to indicate the GIT reference(s) you want to include in the report.
Target warehouse selection

This enables you to indicate the target warehouse(s) you want to include in the report.
Stock code selection
This enables you to indicate the stock code(s) you want to include in the report.

Rev/Rel
You use this field to indicate a specific revision/release of the item you want to print.
To print all revision/release information for the stock item, select Range at the Stock code selection
field and enter the same stock code at both the From and To fields.
This field is available only if Engineering Change Control is installed (Company Setup) and the
stock control level is set to Revision or Release (Bill of Materials Setup).

In addition, the wording for this field defaults to the text defined against the User-defined fields: Rev
and Rel (Bill of Materials Setup).
Product class selection

This enables you to indicate the product class(es) for which you want to include stock items in the
report.
Source warehouse selection
This enables you to indicate the source warehouse(s) you want to include in the report.

Common Filtering Options


The following options enable you to specify which items from a selection you want to include when
generating the report.
Note:
Not all of these options may be available for each selection.

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| Reports | 116

Field

Values

Description

All

Select this to include all the items from the selection in the
report.

Range

Select this to indicate a range of items from the selection to


include in the report.
You indicate this range using the From and To fields.

Single

Select this to indicate a single item from the selection to include


in the report.
Where no field is displayed in which to enter the single item,
you use the From field to indicate the item.

List

Select this to indicate a list of items from the selection to


include in the report.
When defining the list, you use the Add function to add items to
the list. These items are then displayed in a listview. Incorrectly
added items can be removed from the list by highlighting them
and selecting the Remove function.

From

You use this field to enter the first item in the range of the
selected item to include in the report.
If you indicated that you want to include only a single item from
the selection, then you use this field to enter that item. This
applies where no field is displayed in which to indicate the
single item.

To

You use this field to enter the last item in the range of the
selected item to include in the report.
This field is only enabled if you selected the Range option.

Output Options
This tab page is displayed for all reports generated using SYSPRO Reporting Services.
Refer to SRS Output Options for details.

Report Details
One line is printed for each GIT reference, according to your selections.

GIT Detail Report


You use the GIT Detail Report program to generate a report listing detailed information about goods in
transit transactions.

Report Options
The following report options can be selected on this tab page:
Field

Values

Description

Print options

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| Reports | 117

Field

Values

Description

Sequence

You use this option to select the order in which the information
on the report must be printed.
The available options are:

Reference
Source warehouse
Target warehouse
Stock code

Include completed
GIT

A GIT is defined as complete if the total quantity transferred


out of the source warehouse less the quantity received by the
target warehouse less the quantity expensed by the target
warehouse less the quantity returned to the source warehouse
(where applicable) equals zero.

Yes

Select this to include completed goods in transfers in the


report.

No

Select this to exclude completed goods in transfers from the


report.

Only

Select this to generate the report for completed GITs only.

Selections
In addition to the report options that can be selected, the following selection criteria can be defined:

Reference selection

This enables you to indicate the GIT reference(s) you want to include in the report.
Target warehouse selection

This enables you to indicate the target warehouse(s) you want to include in the report.
Stock code selection
This enables you to indicate the stock code(s) you want to include in the report.

Rev/Rel
You use this field to indicate a specific revision/release of the item you want to print.
To print all revision/release information for the stock item, select Range at the Stock code selection
field and enter the same stock code at both the From and To fields.
This field is available only if Engineering Change Control is installed (Company Setup) and the
stock control level is set to Revision or Release (Bill of Materials Setup).

In addition, the wording for this field defaults to the text defined against the User-defined fields: Rev
and Rel (Bill of Materials Setup).
Product class selection

This enables you to indicate the product class(es) for which you want to include stock items in the
report.
Source warehouse selection
This enables you to indicate the source warehouse(s) you want to include in the report.

Common Filtering Options


The following options enable you to specify which items from a selection you want to include when
generating the report.

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Note:
Not all of these options may be available for each selection.
Field

Values

Description

All

Select this to include all the items from the selection in the
report.

Range

Select this to indicate a range of items from the selection to


include in the report.
You indicate this range using the From and To fields.

Single

Select this to indicate a single item from the selection to include


in the report.
Where no field is displayed in which to enter the single item,
you use the From field to indicate the item.

List

Select this to indicate a list of items from the selection to


include in the report.
When defining the list, you use the Add function to add items to
the list. These items are then displayed in a listview. Incorrectly
added items can be removed from the list by highlighting them
and selecting the Remove function.

From

You use this field to enter the first item in the range of the
selected item to include in the report.
If you indicated that you want to include only a single item from
the selection, then you use this field to enter that item. This
applies where no field is displayed in which to indicate the
single item.

To

You use this field to enter the last item in the range of the
selected item to include in the report.
This field is only enabled if you selected the Range option.

Output Options
This tab page is displayed for all reports generated using SYSPRO Reporting Services.
Refer to SRS Output Options for details.

Report Details
The name of the operator who created the GIT transaction is printed on the report providing the operator
was not deleted (using the Operators program) after creating the transaction.
If the transfer originated from a Supply Chain Transfer using the Sales Order Entry program, and the
option: Use sales order description for stock items originating from SCT is selected (Inventory Setup General tab), then the stock code description defined against the sales order is printed for the stock item.

Copyright 2012 Syspro Ltd. All rights reserved.